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HomeMy WebLinkAbout1993-05-11 Council Minutesv Dq .9 AGENDA COUNCIL MEETING MAY 11th, 1993 1 Approval of Agenda 2 Approval of Minutes - April 27th, 1993 3 Approval of Accounts Approval April bank reconciliation statement 4. J C Jeffery Report 5 Executive Committee APPOINTMENTS: 1.00 P.M Vernon Haskell 3.00 P.M. Alex Cunningham - Keivers Lake and Building By -Law See Item #22 & 23 3 30 P M. Art Thomas - Caesa Agreement - See Item #24 4.00 P M Public Hearing - See Item #25 4:30 P M Public Hearing - See Item #26 PRIORITY ITEMS- 6 1993 Budget and Mill Rate 7 1993 Fire Budgets and Report 8. M D Penalty By -law - Consider 3rd reading 9. 1994 -97 Road Program 10 Review bids for T -37 11 Low Level Crossing WNW 16- 30 -25 -4 TABLED ITEMS• 12 Lemay Road - Gravel Harold Bayes North - Culvert Lawrence Kahler South - Culvert Ken DeBeaudrap - Road approach Complete review of minutes from Divisional Meetings Complaints from various ratepayers GENERAL ITEMS. 13 Review letter re assessment changes 14. Town of Three Hills - Fire Agreement changes TRANSPORTATION ITEMS 15. Report - Vernon Haskell Report re Grant McIntosh Problem 16 June Gravel Days ? Dates 17 Request from Lawrence Hogg - Dam Problem 18. Report Marylea Lowen - re: Leonhardt Tchir drainage problem 19 Report Robert E. Boake - Linden intersection with SR 806 20 Report Jim Hanger re: Harold King - Elec Wire in Culvert 21 Report Glen Wagstaff - Norman Koch Drainage Problem UTILITY OFFICER ITEMS• 22 Keivers Lake Pumping Project 23 Report - Alex Cunningham - building permit by -law 1 AGENDA COUNCIL MEETING MAY 11th, 1993 A.S B 24. Discussion with Art Thomas re- CAESA agreement PLANNING ITEMS• 25 Public Hearing - Amendment Land Use By -law 26 Public Hearing - Amendment Land Use By -law PARRS. LATE ITEMS: DISCUSSION ITEMS. ADJOURNMENT DEVELOPMENT APPEAL BOARD MEETING: 27 Set date for Dev. Appeal Board Hearing - Must be before June 5th, 1993 - Consider special day? 2 i 9 i Amok i a COUNCIL MEETING MAY 11th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D. Office Three Hills, Alberta, on Tuesday, May 11th, 1993, commencing at 9 00 A.M. The following were present for the meeting: Reeve: Richard A. Marz Division Four PRESENT Councillors. Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James M Hanger Division Five (After 9 05 A M until 2 45 P M.) Richard M Vickery Division Six (until 2.45 P M ) Glen Wagstaff Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order Requests were made to add the following item to the agenda- ADD TO lla Road Bans AGENDA 14a Big Country Tourist Association 14b Septic Tanks - Huxley 21a. Grader Operator hours - Division 7 21b Cat Grader - Division 7 Mr Vickery moved approval of the agenda with addition of APPROVAL the above noted items AGENDA CARRIED Mr Boake moved approval of the April 27th, 1993 council meeting minutes CARRIED Mr. Marz moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff and Marylea Lowen CARRIED ® Mr. Jeffery reviewed the April bank reconciliation statement. Mr Hoff moved approval of the bank reconciliation statement CARRIED Mr Jeffery reviewed his report Mr Hanger entered the meeting at this time - 9 05 A M Mrs. Lowen moved approval of Mr. Jeffery's report CARRIED The Executive Committee report was reviewed and various items discussed The offer from Mrs Feltham to meet with council was 1 APPROVAL MINUTES APPROVAL ACCOUNTS APPROVAL BANK STATEMENT J C JEFFERY REPORT EXEC COMM REPORT MEETING WITH M P FELTHAM COUNCIL MEETING MAY 11th, 1993 discussed Items which might be discussed with her were noted - gun control, enhanced police service, entire judicial system Mr Wagstaff moved M P Louise Feltham be invited to attend tP Eer a council meeting to discuss various federal government r� issues. CARRIED Mr Marz asked if council wish to put an advertisement in CONGtTULATION5 the local paper extending congratulations to the high LOCAL school graduates of the area GRADUATES Mr Hoff moved the M D have a message of congratulations -J n0E,�� to the graduates, with a picture of the council, be published in the Three Hills Capital CARRIED Mr Boake moved approval of the Executive Committee report EXEC COMM CARRIED I REPORT Mr Jeffery reviewed the 1993 proposed budget and suggested mill rates for 1993. The recommendations from the budget committee were also reviewed MILL RATE It was suggested a 14 05 municipal mill rate would be AND BUDGET sufficient for 1993. There was discussion about the cost for township and range signs and the proposed SB 90 road program If one or both program was done over a 2 year period it might be possible to further reduce the municipal mill rate Use of LS 2000 for the Orkney View Point .instead of SB 90 was also discussed. Mr Boake moved first reading to by -law 1280, this being a BY LAW by -law to adopt the 1993 budget and to set a municipal mill 1280 rate of 13 90 mills. CARRIED MI LLRATE Mr Vickery moved second reading to this by -law AND BUDGET CARRIED Mr Wagstaff moved third reading be given to this by -law at rru�Epd this time. CARRIED UNANIMOUSLY Mrs Lowen moved third reading to this by -law CARRIED Mr Vickery moved the tenders for township and range signs be amended to ask for provision of the signs over a two TENDERS year period, with signs in the first year to be provided TOWNSHIP for the area from SR 582 and Highway 27 north and from SR AND RANGE 582 and Highway 27 south in the second year SIGNS `ftir� CARRIED Mr Jeffery noted the 1993 fire budgets were approved with FIRE BUDGETS the acceptance of the 1993 budget APPROVED OA N 0 is COUNCIL MEETING MAY 11th, 1993 By -law 1279 - a by -law to change the M D penalty and incentive program by -law - was reviewed The by -law was given two readings at the last meeting of Council BY LAW Mr Boake moved third reading to by -law 1279 1279 CARRIED THIRD READING The bids received for T -37 - 1986 gravel truck were opened Bids were received as follows' BIDS FOR 1 Dean Adam - $13,702. T 37 2. Ken Madsen - $11,101 3 Glen Enzie - $17,000 Mrs Lowen moved the bid from Glen Enzie of $17,000 OObe t -e��,-cs p Se r . acre ted CARRIED .�.�y s The low level crossing WNW 16- 30 -25 -4 was discussed Mr. LOW LEVEL and Mrs Hannah, new owners of N E 17- 30 -25 -4 are CROSSING concerned about the condition of the crossing and want the WNW 16- 30 -25 -4 M D to repair it to provide them with access out to the north The possiblity of platting in a blade grade on the road diversion to the south was again discussed Mr Hoff moved all of council inspect this site and the matter be discussed again at the first meeting of June CARRIED Mr Hanger noted Barry Lemay has requested gravel for the REQUEST road leading up to his new residence which is located on FOR GRAVEL the east side of the S. E 30- 32 -22 -4 The road was BARRY LEMAY previously approved for one time gravel only Mr Boake moved first time gravel be approved for that portion of the road from the intersection north to the new residence on the east side of the SE 30- 32 -22 -4 CARRIED Mr Marz reported: The road north of Harold Bayes residence - E /SE 21- 32 -25 -4 - needs a new culvert installed across the road and the ditches cleaned The dirt road south of Harold Bayes' residence E/E 1/2 16- 32 -25 -4 should be inspected. The intersection south of Garnet Bauer's residence WSW 30- 32 -25 -4 needs a new road culvert and the ditches cleaned out Mr Hoff moved these sites be inspected, the road culverts be installed and the ditches cleaned as necessary CARRIED Mr Wagstaff reported* 1 The road culvert south of Lawrence Kahler's residence WSW 6- 33 -22 -4 should be inspected It is a bridge size culvert 3 VARIOUS CULVERT AND ROAD PROBLEMS DIV 4 VARIOUS CULVERT AND ROAD PROBLEMS DIV 7 Dq t? 11 COUNCIL MEETING MAY 11th, 1993 Mr Wagstaff moved the Public Works Superintendent or the Bridge Inspector inspect this culvert and bring a report back to council at a later date CARRIED 2 Ken deBeaudrap would like some improvements to ROAD approaches on Edgar Riep's land - SE 6- 34 -23 -4 and the APPROACHES south half of 6- 34 -23 -4. Mr. Wagstaff moved Alex Cunningham contact Ken deBeaudrap C and inspect the approaches with him, and bring a report back to council with regard to number and location of approaches, sight distance for each approach and if the request will comply with existing M D policy CARRIED The complaints raised at the 1993 divisional meetings were DIV reviewed and discussed in detail It was noted some of the MEETING complaints have been addressed, some will be addressed in COMPLAINTS future and some cannot be solved oQ�-. There was discussion about spraying roundup to control the USING ROUND grass on the sides of the gravel roads, as well as the UP ON ROADS divisional operators making three passes on certain roads Spraying has not been done as yet on the gravel roads Mrs Lowen noted Dennis Bramley is making 3 passes on all the roads and she has received comments that the roads are much improved It was suggested it is not necessary to make 3 passes on all roads and the motor grader operators should be using some discretion about the need for 2 or 3 passes on roads in their division There was discussion about what roads the contract grader is responsible for, does it include some roads in Division 2? It was noted the grading divisions have not changed and the contract grader will be doing certain of the roads in Division 2 as was done before by the M.D. Division 5 operator Mrs Lowen moved to accept and file the minutes from the 1993 divisional meetings CARRIED Mr Jeffery reviewed the notice Mr. Dunay wishes to send to all taxpayers with their 1993 tax notices and the notice which he wishes to publish in the M D news section of the Capital. Some minor changes were made to the notice. Mr Vickery moved the revised notice be sent to all ratepayers with their 1993 tax notices CARRIED THREE PASSES DURING ROAD 9RADING NOTICE TO RATEPAYERS RE, ASSESSMENT CHANGE FOR 1994 �- \ '"6J) Mr Jeffery reviewed a letter received from the Town of Three Hills regarding the joint fire agreement They had JOINT some concerns about payment for various things other than FIRE fires, such as false alarms, mutual aid, motor vehicle A G accidents, and fires at the town rubble pit THREE HILLS Council reviewed each concern and made the following recommendations 2 r ti 1 N N N COUNCIL MEETING MAY 11th, 1993 1 False alarms will rate for a fire ( counted as half a minimum number of 2 Agreed Mutual aid the M.D. be paid for at half the normal half of $250 00) and will be fire (before and after reaching the calls 11) will be provided at no cost within 3. Agreed that motor vehicle accidents will only be deemed to be a fire and paid for as such if the department if called out by emergency personnel (instead of just police) and next sentence would indicate the M D will be financilly responsible for the call if the fire truck responds and the town is not reimbursed by the insurance company or Alberta Transportation 4. Agreed M D will not reimburse the town for a call to a motor vehicle accident /fire if same occurs on a provincial highway. 5 Agreed any fire calls to the town rubble pit will be counted as half a fire and any calls to this site in excess of the 11 calls per year will be paid for at half rate of the $125 00 Mr. Hanger moved the fire agreement with the Town of Three Hills be changed accordingly and returned to the town for their consideration CARRIED Mr Jeffery noted the Big Country Tourist Assocation has been successful in bringing the next world class Country BIG COUNTRY Music Jamboree to this area It will be held in Big Valley TOURIST on August 4th to 8th They need assistance from local non ASSOC profit groups to held plan the event A meeting is scheduled for Tuesday, May 18th, 1993 at 7.00 P M upstairs in the Elks Hall in Drumheller The same notice has been forwarded to all the urban centers. The urban centers will know better the local organizations which operate in their municipality and will likely be notifying them Mr. Vickery moved to accept and file as information CARRIED It was suggested Mrs Lowen attend the meeting in Drumheller in possible Mr Wagstaff noted he had been asked by a resident of Huxley if the M.D would assume the responsibility for HUXLEY having all septic tanks in the hamlet pumped out SEWER SYSTEM It was agreed this request be discussed later today when SEPTIC Mr Cunningham is present TANK PUMP OUT Mr Wagstaff moved council meeting do now adjourn in order to hold a development appeal board meeting. CARRIED HOLD DEV APPEAL Mr Boake moved council meeting do now reconvene, the BOARD MEETING development appeal board meeting having been completed CARRIED 5 E ti 7 I L C? L 71 COUNCIL MEETING MAY 11th, 1993 Art Thomas entered the meeting at this time - 11.30 A M He discussed with council the new agreement required to obtain funding under the CAESA program. He noted the CASAI program and the equipment purchased under that program to CAESA promote soil conservation was a good program and hopefully AGREEMENT the focus under the new program will continue to be on soil AG SERV conservation BOARD Mr Boake moved the Reeve and Municipal Administrator be authorized to sign the new CAESA agreement and the program be reviewed on a yearly basis CARRIED Mr Thomas asked the councillors to let him know as soon as possible if they and their families will be attending the summer Ag Service Board tour in Mundare Registrations must be sent in shortly. Mr. Thomas left the meeting at this time There was discussion about 1993 gravel days in light of the new M D mission statement. 1993 Mr Hoff moved gravel days be held only once in 1993 and be GRAVEL DAYS scheduled for July 28th at the Megli Pit, July 29th at the Torrington Pit and July 30th at the Garson Pit riN�P r CARRIED wA \\ 8 it Mr Marz moved to table item #18 on the agenda - Leonhardt, TABLE Tchir water drainage problem - pending receipt of additional information. CARRIED Mrs Lowen reported Tyler James does not intend to clean TYLER JAMES out the texas gate which he was given permission to install TEXAS on M D road allowance south of Gatine Apparently GATE Clarence Colberg is the one who wanted the texas gate there and makes the most use of it Under the terms of the agreement the person installing the gate is responsible for its maintenance, otherwise the M.D. r will remove it. There are three options available, Mr. 4-� � James cleans it out, Mr Colberg cleans it out or the M D. removes it and Mr James replaces his wire gate Mrs Lowen was directed to discuss the matter further with Mr Colberg. Mr. Boake moved to table Item #19 on the agenda - SR "`� 806 /Linden intersection - pending receipt of additional TABLE information. CARRIED Mr Hanger reported he had discussed with Harold King the electrical wire which he has placed in an M D culvert and HAROLD the hazard this created for our employees. Mr King agreed KING to have the wire removed from the M D culvert ELEC WIRE Mr Boake moved to accept and file as information IN CULVERT CARRIED Mr Wagstaff noted he had discussed the drainage problem on NORMAN the road north of N E. 20- 33 -23 -4 again with Norman Koch KOCH and the landowner across the road The owner of the S E DRAINAGE 29 does not want the water draining on to his land PROBLEM 1.1 Ln L �q COUNCIL MEETING MAY 11th, 1993 Mr Wagstaff moved the M D proceed with installation of a culvert and clean the ditch as required on the road north of N E 20- 33 -23 -4 on condition the water will not drain on to the S E 29- 33 -23 -4 CARRIED Mr. Wagstaff noted he would like to have his divisional operator work 12 hours a day 4 days a week and an extra 8 DIV GRADER hour day once a month if necessary to get the work caught OPERATOR up He noted his operator would be agreeable to this HOURS change. It was agreed this matter be discussed with the Public Works Superintendent later today Mr Wagstaff noted he would like the 14 G grader for his divisional grader Mr Gundlach is used to the grader and the 750 Champion is heavy enough to be used for the main crew grader CAT GRADER FOR DIV 7 Mr Wagstaff moved, if agreeable to the Public Works Superintendent and the Main Crew Foreman, the 14G cat grader be used as the divisional grader for Division 7 and the 750 Champion be used on the main crew CARRIED The meeting adjourned for dinner between 11.45 A M and 1.05 P.M. DINNER Mr Haskell, Public Works Superintendent, entered the meeting at this time Mr Hoff did not return to the meeting at this time Mr Jeffery discussed the road ban situation He reported Starland is removing the ban on SR 585 east of the ROAD SANS river Mr Haskell noted he felt the heavy payment could go 100% Mr Hoff returned to the meeting at this time 1.10 P M. Mr Marz moved the road bans be left as is for a further period of time and the road committee be authorized to make a decision to remove same, if the condition of the roads improve prior to the next meeting CARRIED The 1994 -97 road program was then reviewed. The following 1994 97 suggestions were put forth ROAD PROGRAM Division 1. Divisional operator suggestions* Ziegler - 1 mile - West 17- 28 -22 -4 Garrett West - 1 1/2 mile - West 12 & 1 in 29 -23 -4 Gouy West - 1 mile - West 21 in 29 -22 -4 Councillor Lowen agreed with these choices Mr Haskell suggested the Sharples Road north from Highway 9 for 4 miles 7 J�v` 1�9 COUNCIL MEETING MAY 11th, 1993 It was also noted SR 575 pavement from the Carbon Cemetery east to the Hesketh intersection needs some work Division 2. Divisional operator and Councillor suggested- Miller - 3 miles South of 16, 17 & 18 in 29 -24 -4 Hecktor - 2 miles Through Section 8- 29 -23 -4 Mr Haskell suggested- Old 21 from Swalwell north 2 miles W 15 & 22 in 30 -24 -4 Miller West - 2 miles South of 16 & 17 in 30 -24 -4 Division 3. Divisional operator and Councillor suggested: Wiebe - 2 miles West of 16 & 21 in 29 -26 -4 Correction Line - 4 miles South of 4, 3, 2 & 1 in 31 -25 -4 if the councillor for Division 4 is willing to put 2 miles of this road on his program. Mr Haskell suggested the Correction Line project Division 4 - Divisional operator suggested Dann - 1 mile Davis - 2 miles Golf Course So West of 30- 32 -24 -4 West of 30 & 31 in 31 -24 -4 - 1 3/4 miles West 14 & 23 in 31 -24 -4 Mr. Haskell agreed with these suggestions. Councillor suggestions SR 583 from SR 806 to Three Hills, making use of pavement rehabilitation money which is available from the Province to assist with this project Is willing to forgo any local road projects to get this road up- graded Division 5. Former divisional operator suggested: Meehan - 1 mile Kahler South - 2 miles King South - 1 1/2 miles Mr Haskell agreed Other suggestions. • C South of 5- 33 -23 -4 West of 30 & 31 in 32 -22 -4 West of 26 & 35 in 31 -22 -4 ti k i Ln EN COUNCIL MEETING MAY 11th, 1993 G Penner - 1 mile F Penner - 1 mile Division 6. Divisional Operator suggested- South of 29- 31 -23 -4 South of 18- 32 -23 -4 South Wimborne Road - 4 miles South of 26, 27, 28 & 29 33 -25 -4 Mr Haskell agreed with this suggestion Councillor suggested other projects. Mobil Plant South - 4 miles West 18, 19, 30 & 31 in 33 -25 -4 County Line - 4 miles West 1, 12, 13 & 24 in 33 -27 -4 Division 7 Mr Haskell suggested: V Cunningham - 4 miles from Highway 27 North West of 1, 12, 13 & 24 in 33 -24 -4 Councillor suggested: R Painter South - 1 1/2 miles West 5 & 8 - 34 -22 -4 Arthurville East - 3 miles South 4,5 & 6 - 34 -24 -4 Radomske North - 2 miles West 17 & 20 - 34 -24 -4 L Hogg East - 2 miles South 2 & 3 - 35 -24 -4 There was discussion about the grid road system and suggestions from the ratepayers made at the divisional meetings It will be necessary to discuss funding of the pavement rehabilitation of SR 583 and SR 575 with the Province It was noted due to the retirement of Dennis Kober and moving R Gundlach to Division 7 there may be some information lacking and perhaps there are other roads in those areas which should be looked at Mr Hanger moved to table this mater pending receipt of further information. TABLE CARRIED Mr Haskell reviewed his report and there was discusion HOGG about the washout of the Hogg dam. Mr. Jeffery reported DAM Mr Hogg feels it will require 2 hours work with a cat to repair the damage. He feels the M D should not have WASHOUT opened the culvert up all at once as this allowed a large rush of water through the culvert and caused the washout of his dam. Mr Haskell noted the dam is on private property and there is no way to only partially unthaw a culvert He felt the M D should not be held responsible If the culvert was not steamed open, eventually the ice would have melted and 9 fi'17� ra E 0 • COUNCIL MEETING MAY 11th, 1993 the rush of water would likely still have washed out the dam. There was lengthy discussion about this matter Mr Wagstaff moved the M D provide a loader for up to half a day to help Messrs Hogg repair their dam MOTION WAS LOST Mr. Wagstaff discussed his idea of having Robert Gundlach work four 12 hour days and one 8 hour day per month if DIV 7 necessary He felt this would allow the grader operator MOTOR GRADER to be more efficient and eliminate the need to high blade OPERATOR More work could be accomplished in a 12 hour day, less shut HOURS down time, less travel time, etc. Provincial labour laws were noted as well as the amount of extra over time which would have to be paid It was suggested the operator could take time off in lieu of the overtime��� Mr. Wagstaff moved to table this mater pending receipt of TABLE additional information about labour laws, pay for overtime hours and taking time off in lieu of overtime CARRIED Mr. Haskell reviewed with council the cost of purchasing extended warranty for the three new gravel trucks EXTENDED Mr. Hanger moved the shop be directed to use snythetic oil WARRANTY in the transmissions of the 3 new trucks, but the M D not purchase any extended warranty CARRIED Mr Haskell reported the steamer bus needs a new tank Price was discussed and it was agreed this would be a TANK FOR replacement maintenance expenditure and therefore a new STEAMER tank can be purchased BUS There was discussion about the purchase of two new fuel tanks which will be located in a more central location of Division 4 and 7 NEW FUEL TANKS Mr Marz noted Leo Brietzke has agreed to allow the Division 4 grader to be left in his yard when necessary LOCATION and to allow a fuel tank to be erected on his land ETC Mr Wagstaff noted he has not settled on a suitable location for the fuel tank in his area as yet The cost for a new 500 gallon tank with a meter and steel containment dyke is around $1900 00 Mrs Lowen moved two new 500 gallon fuel tanks which meet provincial regulations be purchased CARRIED It was suggested a letter of agreement should be arranged with Mr Brietzke Mr Haskell noted he has not yet been able to inspect the GRANT road to the north of Grant McIntosh s residence MCINTOSH ROAD Mrs Lowen moved to table this matter until the next meeting of council CARRIED 10 1�q ra Ln N COUNCIL MEETING MAY 11th, 1993 There was discussion with Mr Haskell about spraying the roadsides with Roundup and the amount of money which would be used to purchase the chemical SPRAYING ROADSIDES Mr. Wagstaff moved that 50 miles of road in each division be sprayed with Roundup and a maximum of $3500 00 be allocated for the cost of the chemical CARRIED There was discussion about the access road used to get to ANDREWS the Andrews Lowen pit from the south This route will LOWEN likely not be required any longer There is a texas gate ACCESS there which should be removed if the route will not be required ROUTE Mr Boake moved the various landowners involved be advised AGREEMENTS the M D no longer requires the access route, the CANCELLED agreements will be cancelled at the end of December, 1993 and the texas gate be removed CARRIED Mr Vickery and Mr Hanger left the meeting at this time nn I 2.45 P M f ��- A�,ske \\ \' &_ �b,c Q "W vre��„r,� `l Alex Cunningham entered the meeting at this time There was discussion about the pumping project at Keivers Lake Mr. Cunningham reviewed the information about the level of the lake and the amount of increase which has occured since May of 1992 Surface drainage into the lake area has increased the water level The well is only pumping 82 gallons of minute now instead of 88 gallons It may be the screen on the pump is plugging of f or it may be the acquifier is deteriorating. There would be a cost involved in pulling the pump. The idea of turning off the pump was discussed in detail The power cost $2400 00 in 1992 If the pump is turned off the level of water will decrease due to evaporation. Mr Boake moved the M.D. service the pump at the Keivers Lake well, and continue to pump water into the lake for another year, and the project be reviewed again at the first meeting of May in 1994 CARRIED Mr Cunningham reviewed the information he had obtained from Palliser Regional Planning and Michael Welsh, solicitor for the M D about the M.D. building permit by -law KEIVERS LAKE PUMPING 056.117f 'T CANCELLATION M D BUILDING Palliser recommends the M D consider cancellation of their LAW by -law and perhaps contract a private company or person to do any necessary inspections Mr Welsh recommends the M D cancel its by -law as there is potential for liability. 11 :a Dq COUNCIL MEETING MAY 11th, 1993 Mr Hoff noted Palliser Regional is still discussing the idea of some or all of the municipalities in their area hiring an inspector to do any necessary inspections Mr. Boake moved first reading to by -law 1281, this being a by -law to cancel M.D. by -law numbers 220, 420, 422, 553 and BY LAW 613, which by -laws deal with the need for building 1281 permits CARRIED CANCEL BUILDING Mrs Lowen moved second reading to by -law 1281. PERMIT BY CARRIED LAWS Mr Wagstaff moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to by -law 1281 CARRIED There was discussion with Mr Cunningham about the Huxley sewer system Mr. Cunningham noted the system is a HUXLEY modified system which requires each owner to have a two SEWER compartment septic system which must be pumped out by the SYSTEM landowner every year Mr. Wagstaff noted Mrs DeHay, a resident of the hamlet asked if the M D would take over and make the arrangments for having all the tanks pumped out every year. Mrs Lowen moved Mrs DeHay be advised as there are private contractors in the area who provide this service and in light of the M.D mission statement the M.D will not get involved in providing this service CARRIED Mr Jeffery read a letter received from the Town of Three Hills about the joint garbage site agreement with the M D The Town wish to discuss and change the terms of the agreement but in the interim have served notice, as required under the terms of the agreement, that the agreement will terminate in one year Mr Jeffery reviewed with council the existing agreement Mr Cunningham noted the town is being pressured by the Health Unit to cover their disposal site every day and they would like to discuss the idea of having the site attendant do this work for them The town is also being pressured to make some major changes to their garbage disposal system and they wish to have a meeting with a committee of the M D to discuss the entire agreement It was noted the land where the transfer boxes are located (which are used by the rural residents for household garbage) is still owned by the Town and the Drumheller Solid Waste Association is presently working on having two new boxes installed there. Mr Wagstaff moved a committee of Robert E Boake, Richard A Marz, Alex Cunningham and John C Jeffery meet with a committee from the Town of Three Hills to discuss the garbage situation and their proposed changes to the agreement CARRIED 12 f4l"� JOINT GARBAGE SITE THREE HILLS A G DJ z L COUNCIL MEETING MAY 11th, 1993 Mr Hoff noted some municipalities in the county of Paintearth along with the county would like to join Palliser Regional Planning Commission. It would take at least one more planner in the commission office if this does occur. Mr Boake moved council meeting do now adjourn in order to hold the public hearing scheduled for today at 4.00. PUBLIC CARRIED HFARTNG Mr. Boake moved council meeting do now reconvene, the public hearing having been completed CARRIED Time 4.10 P M Mr Wagstaff moved first reading to by -law 1282, this being a by -law to amend by -law 1061, by adding as a discretionary BY LAW use in the Local Rural Commercial District private 1282 campgrounds CARRIED AMEND LAND USE Mr Boake moved second reading to this by -law BYLAW CARRIED Mrs Lowen moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law CARRIED Mr Boake moved council meeting do now adjourn in order to hold a public hearing scheduled for today at 4 30 P M. CARRIED PUBLIC HEARING Mrs Lowen moved council meeting do now reconvene, the public hearing having been completed CARRIED Time 4.45 P M Mr Wagstaff moved first reading to by -law 12811, this being a by -law to redesignate the south half of L S D 4 in Section 31, Township 34, Range 21, West 4th Meridian from Agriculture Conservation to Local Rural Commercial District CARRIED Mr. Boake moved second reading to this by -law CARRIED Mrs Lowen moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law. CARRIED Mrs Lowen moved this meeting do now adjourn CARRIED Time 4.50 P M - - - - - -- ---- n-- -- - - - -- X, - 13 4? ---------- BY LAW 1283 AMENDMENT LAND USE BYLAW N C? IE04 �01 JOHN C JEFFERY REPORT COVERING PERIOD APRIL 27th to MAY 11th, 1993 REPORT, Balance Forward $104 80 1 Took staff out for Secretaries' Week 46.89 2 Sent 1 map free of charge to National Archives of Canada 10 00 3 -Gave 24" used culvert to Warren Klein and he will install in road allowance in his pasture�\`� E of 19- 33 -26 -4 only he & oil company use roads 4. #838 & #837 from 838 to #575 maybe chip sealed this year asked Torchinsky for estimate 5 -Gave 3 M.D.maps to Bert Adrian for Three Hills School Division 30 00 Se e 6 -put load of gravel in approach for Joe Nakaska approach on #836 Non - residental approach. He is doing all farming using this approach He lives in town Was promised gravel by Harold Mueller 7 Traffic counts Brosseau road 6 7 vehicles per, hour 161 per day, 1133 in 168 hrs Golf Course road 2 3 per hour, 55 per day, 382 in 168 hrs 8. Signs (5) missing near Keivers Lake RCMP advised. M.D. Gravel crew shack at Horseshoe Canyon broken into. RCMP advised. 9. Ray Dau Road survey now completed 10 Authorized Linden Contracting to crush extra 2000 yds of chips at Megli pit Very costly to set up for only 2000 yds 2000 yds will cost $11,500 more Approved by RAM, REB, RMV, & OH ML & JH not home Balance Forward CORRESPONDENCE. 191 69 1 Letter - Alberta Lands & Wildlife - meeting of Local Authority Committee for Re Deer River Integrated Resource Planning project Tuesday,May 11, 1993 2 Local Requisition for Olds General & Auxiliary Hospistal and Nursing Home 3 Bulletin - Camorse Flying Club Fly -In Breakfast 4. Newsletter - Annual Meeting of Marigold Library System Board of Management 5 Letter - request Bid Application form for tenders to Western Pump 6 Bulletin - Regional Recycling Training Program regisitration 7 Newsletter Alberta Assoc. of M D s and Counties - Buying Police Vehicles 8. Newsletter - Alberta ASsoc of M D s and Counties - Progress on Grants - in lieu of taxes 9 letter - invitation to recreation facility tours Big Country Region 10 Proposed Agenda for Carbon & Dist Rec. Board 11 Minutes of Special Meeting -Three Hills School Div 12. Supplementary Requistion School Requistion Jan 1 to Dec 31, 1993 1 JOHN C JEFFERY REPORT COVERING PERIOD APRIL 27th to MAY 11th, 1993 13 letter - Brownlee Fryett - offer to speak to Council on Development Appeal Board matters 14 Huxley Community Assoc Financial Statement 15 Notice of Annual meeting Drumheller & District Solid Waste Management Assoc 16 Minutes of Drumheller & Dist Solid Waste Management Assoc 17 Letter - requesting items for cartographic archives 18 Info letter - Alberta Environmental Protection re, Alberta Environmental Protection & Enhancment Act 19 Letter - Alberta Assoc. of M D s & Counties re. National Community Tree Foundation 20 Letter - The National Citizen's Coalition re- Bill c -114 21 Minutes - Rural Roads Meeting 1993 Palliser Regional Planning 22 Newsletter restructor of WCB 23 Resumes of 1992/93 interns Alberta Municipal Affairs BUILDING PERMITS Elizabeth & Kelly Thomson NW15- 31 -25 -W4 House $100,000 Ed Bartsch PT NE8- 32 -24 -W4 Residence 90,000 Gerald Gorr SW36- 32 -25 -W4 Garage- FamilyRm addition 50,000 Max Pahlke Lot 11 -16, Bk3, plan 5050AK Mobile Home & Garage 45,000 Britestone Colony NW33- 28 -23 -W4 Residence 200,000 Britestone Colony NW33- 28 -23 -W4 Barn 180,000 2 D� N EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 The Executive Committee of Otto Hoff and Marylea Lowen met on Thursday, May 6th, 1993, at the M D of Kneehill office in Three Hills, commencing at 9.00 A M. John C Jeffery was present and Mrs Jean Wilkinson was present and recorded the minutes The following items were reviewed 1 Draft Policy - Councillor, A S B Ratepayer Members and Employees Convention, Seminar, etc Reimbursement Policy 3 -4 was re- drafted by the office and same was reviewed by the Executive committee The policy now outlines in detail what the M.D will reimburse a councillor, a ratepayer member or an employee for when attending conventions, etc Executive committee recommend the policy be adopted and a copy of the policy be given to each councillor for their information 2 Final Grading Costing for 1992 Mr. Jeffery reviewed the final costing figures for the graders for 1992 and the comparison with 1991 figures The average cost per hour for the 2 years is $63.17 per hour Mr Jeffery also noted he will now start doing an analysis of the gravel crew and the main crew.e� Executive Committee recommend to accept and file as information and a copy of the costing figures be provided to all councillors 3 Letter from M P Louise Feltham Mrs. Feltham advised she would be pleased to meet with council this summer to discuss any issue. Executive Committee recommend to accept and file as information rN Nv,-T! , f`1 V T r-N -7 N O N 4 Christmas Holidays Christmas falls this year on Saturday and New Year's will be on Saturday as well Employees should be advised to ensure they have sufficient holidays available if the M D. will be shut down over Christmas Executive Committee recommend the M D shut down from 12.00 Noon Friday, December 24th, and re -open on Monday, January 3rd, 1994 Employees would require only 2 1/2 days of holidays during this period, December 29th and 30th as the balance of the days would be taken in lieu of statutory holidays which fall on Saturday and Sunday 5 Canada Fitweek 1 ),C/"ti w \� � mjs ib��t r 4 Ln Iq a EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Canada Fitweek Executive Committee have forwarded information about Fitness Week - May 28th to June 6th, 1993 Executive Committee recommend to accept and file as information 6 Road Damage The R.C.M.P. were advised about the road by Sandermans' which was damaged by a truck R C M P advise they are unable to do anything about this incident Executive Committee to accept and file as information �ae� 1"'r3a �S 7 Sign Vandalism - near Keiver's Lake Mr. Kennedy advised two stop signs, 1 road ban sign, 1 gravel ends sign and 1 large Keivers Lake Recreation sign were missing One sign post was found at Keivers Lake campground Cost for damage was $707 03 The incident was reported to the R C M P and pictures were taken r �� Executive Committee recommend to accept and file as information. B. Gravel Crew - Theft of Tools, etc The gravel crew shack was broken into on the weekend and tools and oil was stolen Incident was reported to the R C M P Tools will be replaced and loss reported to Insurance Company Executive Committee recommend to accept and file as information 9 AAMD & C fence, backsloping compensation survey AAMD & C conducted a survey as to what various jurisdications pay for fencing, backsloping, borrow pit and crop damage Executive Committee recommend to accept and file as information 10 Alberta Occupational Health and Safety - Presentation A representative from the Occupational Health and Safety Department would put on a presentation any time for council and or employees <1 CA Executive Committee recommend to accept and file as information and the Safety Committee consider the idea of having a presentation for the employees at some later date 11. April 27th Council Minutes i Executive committee reviewed and agreed upon what should be v deleted from the minutes before same are published 12 Louise Feltham, M.P Letter re. Federal Restraint Measures 2 n ' V Y E* 540, EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Mrs Feltham advises the Minister of Finance has meet twice with the Federation of Canadain Municipalities to discuss restraint measures She forwarded a copy of the news release Executive committee recommend to accept and file as information. 13 Town of Three Hills - Knock About Kneehill Booth Judy Parry, Tourism Co- Ordinator for the Town of Three Hills has forwarded an account for $93.00. Council had previously agreed to contribute up to $180 00 towards the cost of the booth to be set up at the TIAALTA Trade Show in Banff A tour company based in Banff discussed possible agriculture tours in this area for their Japanese clients Executive Committee recommend to accept and file as information. 14. Concern about Fence - SW 3- 28 -21 -4 Mrs Jeannie Skytt advised the office the renter of the SW 3- 28 -21 -4 is installing a fence only 3 or 4 foot off the surface of the road. Inspection by Paul Ehmann confirmed this is correct However the road curves and is actually constructed on private property The Hutterian Brethren own the entire 160 acres Executive Committee recommend the M D enter into negotiations with the landowner to acquire the land necessary for the road Mrs Lowen agreed she would discuss the matter further with Mrs Skytt 15 Richard Rowbottom - Approach SR 575 Richard Rowbottom had applied for a subdivision of the N E 19 -29 -21 He created an 80 acre parcel - being the west 80 acres of the quarter Due to weather conditions he had requested permission from council to delay installation of the approach into the west 80 acres from SR 575 but wanted to complete the subdivision He was given until May 1st, 1993 to install the approach but this has not been done Subdivision was completed Farm Credit has taken over his land and is advertising the west 80 acres and other lands for sale Farm Credit called indicating there is no approach to the west 80 acres Was advised under the circumstances Council would have to review the matter to see if they would still allow installation of an approach off the secondary road,3��, Executive Committee recommend the agreement with Mr Rowbottom cc be cancelled as he had not complied with the terms arranged and any purchaser of the land would have to discuss provision of access with council 16 Town of Trochu - St Ann Ranch Road The Town of Trochu has written indicating a committee of their council would be prepared to meet with a committee of the M D 3 U Ln N N EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 council to discuss general concerns about road maintenance in various areas adjacent to the town boundaries Executive Committee recommend the road committee arrange to meet K � with the Town of Trochu committee I OI'4N Yy 17 City of Drumheller - Parliamentary Procedure Workshop The City of Drumheller is hosting a workshop on Parliamentary Procedure and the How To's of Running a Meeting Will be held in the Drumheller Civic Center on May 20th from 4.00 P M to 7 30 P M Registration fee is $5 00 Executive Committee recommend any councillor attend this 1. 4,W workshop if they so wish and a copy of the letter be given to c,-e- all councillors 18 Letter M D of Starland The Reeve of the M D of Starland has written thanking the M.D. for attending their anniversary celebration and for the plaque Executive Committee recommend to accept and file 19 Torchinsky Engineering Ltd - Cost Estimate Torchinksy has forwarded a single seal coat cost estimate for SR 837 and SR 838 The information has been faxed to Andy Brown at Alta Transportation Executive Committee recommend to accept and file at this time 20 Wayne Stankievech - Gravel from M D Road Mr Jeffery discussed this matter with Mr Stankievech Apparently Mr. Stankievech took his tractor out and filled a hole in the road with his front end loader He had silage, etc in the bucket so did not want to dump it on the road Had about two 5 gallon pails of gravel in the bucket which he dumped on his driveway , k { a Executive committee recommend to accept and file as information i i,_ i � ,: F 21 Don Herman - Complaints Don Herman discussed with the office some concerns they had They required gravel on an M.D. road going north and west adjacent to 36- 28 -21 -4 They were also concerned that the crew removing snow fence not take more than one truck on their land and make only a single pass Also indicated they had a concern about the grader operator - the crown of some of the roads is all dirt - there is no gravel left on the roads after he gradest Most of these concerns have been dealt with now Executive Committee recommend to accept and file as information 4 rl-*,� 1 N, �q n EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 22 County of Red Deer - Road Bans Mr Jeffery discussed with the county enforcement officer how their road ban exemptions are dealt with Council is only involved in making policy If their gravel roads are banned 75% they will allow an exemption to 90% as long as the product being transported is going more than 50 miles. If less than 50 miles involved no exemption is granted. Also if the road will not stand the extra weight no exemption is granted Executive Committee recommend to accept and file as information 23 Problems in Division 1 Mrs Lowen had prepared a list of problems she had been advised about in Division 1 Mr Haskell and the grader operator had been given a copy of the list Most of the problems have been dealt with at this time , Executive committee recommend to accept and file as information 24. Request to Move Culvert - S W 11- 31 -22 -4 Jacobsen Don Ashton on behalf of Carmen Jacobsen had requested the M D provide a culvert for a new approach on their acreage They wish to move the house approach further south to get it further away from the residence An inspection indicated if approach moved south there would not be sufficient sight distance to the north Executive Committee recommend the approach not be moved due to lack of sight distance. 25 Clifford Baumqardt - Water Account - $166 91 Mr Baumgardt sold his house in 1990 Left a water account owing of $102 37 This has increased because of penalties to $166 91 New owners of the property will not pay Executive committee recommend the account of $166 91 plus additional penalties, if any, be cancelled 26 April 13th and 19th Council Minutes Executive Committee reviewed the minutes and agreed on what should be deleted before publication 27 AAMD & C Position on Health Reform T'W r,v, `a' r v AAMD & C has adopted a final draft of this paper and forwarded same to the Minister of Health for her consideration Final position paper is largely the same as original draft paper circulated previously`` Executive committee recommend to accept and file 5 �q N N-1 EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 28 Letter from Arnold Malone, M P Crowfoot Mr Malone has sent a letter regarding closuer of the Red Deer Canadian Immigration Center Explained the reasons for closure and how the system will work Executive Committee recommend to accept and file as information 29 Letter from John Gogo, Chairman Select Committee on Parliamentary Reform Mr Gogo is Chairman on this committee Aim to to make Legislative Assemby more responsive to the needs and values of the citizens of Alberta He invites suggestions and ideas from Albertans on this issue. Suggest send in written submissions -r\ C"� Executive Committee recommend to accept and file as information 30 AAMD & C Committee Workinq on Parliamentary Reform AAMD & C has established a committee to bring recommendations to the provincial committee on legislative reform Requesting comments from any member of the assocation. Executive Committee recommend to accept and file as information. 31. Three Hills Main Street Committee The committee appointed to discuss with the Council of the Town the main street improvement program has forwarded copies of the results of the two surveys they conducted with the owners of businesses on main street Executive Committee recommend to acceot and file as information 32 AAMD & C Fire Survey Results AAMD & C forwarded the results of the survey undertaken with regard to what various areas charge for fire calls. 18 Counties charge something, 10 do not charge, 1 did not respond and 1 does not provide fire protection 6 M D charge something, 13 do not charge, 4 did not respond Rate varies from flat charge of $350 to hourly charges from $60.00 up to $550 00 per hour depending on many things such as type of equipment, time involved, which department responded, etc Executive Committee recommend to accept and file as information and a copy of the survey be given to each councillor 33 National Raise the Flag Day C.1 IM 1� N Dq I! EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 The Kinsmen and Kinette Clubs of Canada are organizing the second annual national Raise the Flag Day Executive Committee recommend to accept and file as information. g 1EG� 34 Copies of Letters from Town of Three Hills A letter has been sent to Ralph Klein advising their letter of April 2nd was in error in quoting a section of the Municipal Government Act instead of the Municipal Taxation Act A letter has been sent to R.C.M P asking them to provide the Three Hills Detachment with approved road side screeing devices for detection of alcohol Executive Committee recommend to accept and file as information 35. Town of Three Hills Kneehill Funscape Place Mats Town of Three Hills Economic Development Officer will be having more place mats printed using the Funscape map which was prepared last year Cost to have M D advertisement on the mats on both runs would be $428 00 and an advertisement on only one run would be $267.50 In previous run the M D did not have an advertisement_' Executive Committee recommend the M D not place an �q, advertisement on the map \e'trr- 36 Government News Release - Welfare Reform The Minister has announced a three year plan for major reform of the welfare system Executive committee recommend to accept and file as information and any councillor who wishes may obtain a copy of the news release 37 Minister Responsible for Forests, Parks and Wildlife Letter The Minister has forwarded a letter regarding the Special Places 2000 - Alberta Natural Heritage program Wish to see completion of a network of special landscapes by the turn of the century. Special Places will complete Alberta's pround legacy of provincial parks, wilderness areas, ecological reserves, natural areas and other sites specifically designated to protect their natural values. Minister is requesting anyone to forward their views on any areas which should be designated Executive committee recommend to accept as information and if any councillor has an area which should be considered they should advise the office accordingly 38 Minister of Alberta Environmental Protection re Places 7 Special PAII"v I V N C7 N EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Minister of Environmental Protection has forwarded same information about the Special Places 2000 Program also Executive Committee recommend to accept and file as information 39 Alberta Municipal Health and Safety Assocation Brochure The association is sponsoring safety basics program and safety committee program seminars. Cost $75.00 each. One will be held in Red Deer May 18th Executive Committee recommend to accept and file as information at this time 40 Alberta Sport Council - Invitation to Bid for 1996 Winter Games Alberta Sport Council has forwarded an invitation for the M D to host the 1996 Alberta Winter Games Executive Committee recommend to accept and file as information 41. Kevin Haller Celebrity Tournament M D invited to participate in the tournament by sponsoring a hole - cost $300 00, sponsoring a celebrity player $100 00 minimum, or by donating an auction item or some prizes Proceeds will go to Stars Executive Committee recommend to accept and file as information 42 Outdoor Festival By -Law - County of Stettler Executive Committee reviewed the by -law passed by the County of Stettler It will require some minor revisions, but appears to cover most concerns Executive Committee recommend the by -law be revised as necessary and the draft by -law be brought to council at a later meeting 43 Trochu Fire Agreement The agreement with the Town of Trochu was re- drafted by the office Any reference to construction of a new fire hall was deleted and a statement added to the agreement to indicate this would be subject to negotiations with the town at a later date Agreement was changed to read the M D and the Town would share the net cost of utilities and insurance for the building after deduction of any rent received by the town from the museum Town must now carry accident and life insurance coverage on the volunteers through Jubilee - not the M D M D must continue to carry Workers Compensation coverage as well as the towns must carry coverage C7 EXECUTIVE COMMITTEE REPORT MAY 6th, 1993 Executive Committee recommend the agreement be accepted, signed and sent to the Town for signature Zs T Executive Committee meeting then adjourned Jean Wilk'nson, Ass Administrator Time 11.50 A.M. 01