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Home My WebLink About1993-04-27 Council Minutes1 .11 �1 H 0 AGENDA COUNCIL MEETING APRIL 27th, 1993 1 Approval of Agenda 2 Approval of Minutes - April 13th and April 19th, 1993 3 Approval of Accounts 4. J. C. Jeffery Report 5 Executive Committee - no meeting held APPOINTMENTS. 9.30 A M Vernon Haskell 11.00 A M UMA Assessment Inspector - Henry Siemens See Item 39 PRIORITY ITEMS 5A Road Bans 6. Draft By -Law - Cancellation Incentive Program and Change of Penalty Date 7 Bids for Purchase of P -8 8 Decision re: Division 7 Motor Grader Operator 9 Review Linden Home and Linden Church Road Projects TABLED ITEMS 10. Employee Committee Report 11 1993 Dust Control Program 12 Reports from Bud Haskell 13 Brosseau Project - Division 4 14. Request Valleyview Colony - Approach and Culvert 15 Linda Colberg - Road approach culvert too small N W 25- 28 -23 -4 must be replaced. 16 Discussion - Steve Varga - Equalizer culvert W- 20- 30 -22 -4 17. Report Lonnie McCook - Don Tcheir water problem 6- 29 -21 -4. 18. Norman Koch culvert problem - Recommendation 19 Letter from G Ruth Dann re. road west of Trochu 20 Discuss - AAMD & C Survery re: Backsloping, Fencing Compensation etc. 21 Report from Glen Wagstaff - Blade Grade W of 12- 33 -23 -4 22 Discuss signing intersection of Linden Access Raod and SR 806 23 Motion to approve signing CAESA Agreement - A S B 24 Review County of Stettler No 6 Concert Regulation By -Law 25 Review revised fire agreement between Town of Trochu and M D 25a Road Jim Radomske North Gravel - Lemay Road Culvert - Harold Bayes North Culvert - Lawrence Kahler South TRANSPORTATION ITEMS• 26 Request from Environment Canada 27 Letter from Kelsey Construction - Gravel Pit Site 28 Discuss Andrew Lowen Pit 29 Removal of Gravel from M D Road - Report J C Jeffery 30 Stock Pile Gravel - Town of Trochu - R M Vickery request 31 Report re: Electrical Cable in M D culvert 32 Don Herman - Complaints 33. Road Bans - Report J C Jeffery 34. Alta Occupational Health - Presentation 35 Viktor Nielsen 36 Report - Marylea Lowen - Division 1 Problems 1 C 0 0 AGENDA COUNCIL MEETING APRIL 27th, 1993 37 Divisional Meeting Concerns 38 Request to move approach - Carmen Jacobsen GENERAL ITEMS- 39 Meeting with Henry Siemens - AMA Assessment Inspector and Letter from Minister of Municipal Affairs re Assessment Cycles 40. Need third reading to by -law re- closure Twinning streets and lanes 41 Need CTAP Committee meeting - Jody Ohlhauser Application 42 Consider writing off unpaid water account Huxley 43 Review minutes for publication in Three Hills Capital 44. AAMD & C Position on Health Reform 45 Letter from Arnold Malone re Canadian Immigration Centers 46 AAMD & C Committee on parliamentary reform Letter from M LA Gogo re. parliamentary reform 47. Letter from Three Hills Main Street Committee 48 Summary of AAMD & C Fire Charges Survey 49 City of Ottawa - Letter re. Canada Raise the Flag Day 50 Copies of Letters from Town of Three Hills to Premier Klein re. School Requisitions R C M P Lack of Adequate Equipment Three Hills Detachment Review Town of Three Hills Placemat Advertising 51 Letter from Alwin Anhorn - Hay at Torrington Pit 52 Need Direction re Councillors and attendance at special occasions 53 Town of Three Hills Parade - July 17th, 1993 53 Ralph Brown - Volunter for 50th Anniversary Celebration UTILITY OFFICER ITEMS. 53 Homeland Cemetery - Motion to sign application A S B 53 User Survey for Keiver Lake - P R P C PLANNING ITEMS: 53 Set date for Public Hearing - Application for Redesignation 53. Report from Alex Cunningham - re building permit by -law PARKS LATE ITEMS 53. Gravel Lease - Fred Esau 53 Need approval for 2 agreements for Linden Home Road Project 53 Report re. bid for township and range signs 53 Town of Three Hills - Fire Agreement - report DISCUSSION ITEMS: ADJOURNMENT FF COUNCIL MEETING APRIL 27th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office Three Hills, Alberta, on Tuesday, April 27th, 1993 commencing at 9:00 A M The following were present for the meeting- Reeve Richard A. Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two PRESENT Robert E Boake Division Three James M Hanger Division Five Richard M. Vickery Division Six Glen Wagstaff Division Seven John C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order. Requests were made to add the following item to the agenda. ADD TO 9a Wade Brosseau Agreement - Fence Policy AGENDA 9b CRPC Secondary Road Meeting 38A Bill Wood Road 38B Bruce Hogg - Dam 38C Ken deBeaudrap - Road and approach Appointments Len Andrew et al - 4.00 P M See Item # 28 Mr Vickery moved approval of the agenda with addition of the above noted items APPROVAL CARRIED AGENDA Mr Boake moved approval council meeting minutes. Mr Hanger moved approval payment today, subject to committee of R. A. Marz and Df the April 13th and April 19th APPROVAL CARRIED MINUTES of the accounts presented for further review by the finance APPROVAL Richard M Vickery ACCOUNTS CARRIED Mr Jeffery reviewed his report J C Mr. Hanger moved approval of Mr Jeffery's report JEFFERY P REPORT CARRIED The M D road bans were discussed RnAn RANG Mr Wagstaff moved the ban on the gravel roads east of REMOVAL Highway 21 be removed with the exception of that portion of FROM SR 836 from Highway 27 north to SR 583 GRAVEL CARRIED The draft of a new penalty by -law was reviewed. It was PENALTY noted the by -law would only take effect January 1st, 1994 BY LA 1279 1 i t 7 1-1 • L' COUNCIL MEETING APRIL 27th, 1993 and there would be no change in the 1993 penalty dates. The incentive program would be cancelled for 1994 and future years and the first penalty date commencing in 1994 would be September 1st instead of October 1st if the draft by -law is passed Mr Vickery moved first reading to by -law 1279, this being a by -law to cancel the incentive program for early payment of taxes and to move the first penalty date from October 1st to September 1st with the by -law to be effective January 1st, 1994. CARRIED Mrs Lowen moved second reading to this by -law CARRIED Mr. Boake moved third reading be given to this by -law at this time MOTION WAS NOT CARRIED UNANIMOUSLY The by -law will be considered again at the next meeting of council. Mr Jeffery reported no bids had been received for the purchase of P -8 and there had been no response from the Town of Trochu. Mr Boake moved P -8 be re- advertised for sale in the AAMD & C News High Lights and in the Calgary Herald, with bids to be received no later than 9 00 A M , May 25th, 1993 CARRIED Mr Jeffery reported two applications had been received for the motor grader position in Division 7 Robert Gundlach and Robert Cranston have both submitted applications There was lengthy discussion about these two applicants. Mr. Jeffery noted Alta Transportation advised him verbally SR 838 and SR 837 from SR 838 to SR 575 will likely be chipped sealed in 1993. There was discussion about what is considered the headquarters for the grader operators - from what location are they considered to start work from Mr Haskell entered the meeting at this time - 9.25 A M There was further discussion about the applicants for Division 7 motor grader position Mr Hanger moved Robert Gundlach be given the position of motor grader operator for Division 7 on a trial basis of one year, with the position and his work performance to be reviewed every three months CARRIED Mr Jeffery reported the Linden Home Road is still on the 1993 base course program and the Church Road is only on the reconstruction program. There was discussion about these two projects and the traffic counts on the roads Mr Jeffery noted there were 47 vehicles per hour on the Linden Home Road. E C 1d NO BIDS 0 P R DIV 7 MOTOR GRADER OPERATOR DIV HEADQUAR e�� 'PCS S "N'r APPOINTMENT R GUNDLACH DIV 7 V LINDEN HOME AND LINDEN CHURCH ROAD is • 0 COUNCIL MEETING APRIL 27th, 1993 Should the Church road be left as a gravel road for 1993 to allow the road to settle after re- construction? Mr. Marz noted the gravel at the 'P pit mixed with SB 90 should be very suitable for the Fisher Davidson Road Estimated cost for the SB 90 is $63,000 for 6 miles of the Fisher Davidson road He also noted M.D. of Clearwater is very happy with the performance of SB 90 on some of their roads. Mr Hoff noted he would like to see SB 90 used on the S B 90 Grainger road because of the heavy traffic in that area DUST This would be a 2 mile project CONTROL PRODUCT 11 miles of road have been suggested for this product 6 miles Fisher Davidson and 1 mile Orkney View Point have been approved already, 2 miles of the Grainger road and 2 miles of the Linden Church road would be additions to the 1993 program. PROGRAM Mr Hoff moved the Grainger Road project - 2 miles - be T G T added to the SB 90 program for 1993 Mr Boake moved an amendment to Mr Hoff fIs motion - add 2 miles Linden Church road if time and weather permit the project to be done. AMENDMENT WAS CARRIED Vote on the motion as amended was also CARRIED Mr. Wagstaff moved the Linden Nursing Home road be STANDARDS re- constructed in a manner which will provide a maximum of FOR a 28 foot finished top HOME CARRIED ROAD AND CHURCH Mr Vickery moved the Linden Church Road be re- constructed ROAD in a manner that will provide a maximum of a 28 foot gravelled surface CARRIED Mr Marz asked for clarification of the M D fence policy and when same was effective It was noted the new policy was made effective January 1st, 1993 FENCE POLICY Mr. Wagstaff moved Otto Hoff attend the Calgary Regional Planning Commission secondary road meeting in Calgary on May 12th, 1993 SEC RDA CARRIED MEETING M � C R P C Mr Haskell's reports were reviewed and various items discussed P W S Mr Vickery asked when the divisional graders will start REPORTS working 10 hours a day It was noted the main crew will 10 HOUR be starting the road program May 5th which is usually when DAYS the rest of the crews start working 10 hours a day Mr Wagstaff moved the divisional grader operators work 10 �Pn� hours a day starting tomorrow, April 28th CARRIED There was discussion about when the rest of the crews should start working 10 hour days 3 .7 0 N C� COUNCIL MEETING APRIL 27th, 1993 Mr Boake moved all crews be authorized to work up to 10 s "r�� hours a day effective immediately, if the PUblic Works Superintendent deems it necessary CARRIED The request from the Valleyview Colony for a caution slow VALLEYVIEW moving traffic sign and installation of a new approach with COLONY a culvert was discussed SIGN It was noted the location for the new approach has been AND approved by Mr. Cunningham and it will be necessary to get APROACH a locate done before installing the culvert Mr Vickery moved the M D erect a caution sign on the M D T cJ road adjacent to the colony, take out two road approaches and install an approach at the designated location in accordance with their request CARRIED There was discussion about the crack filling program and the chips which should be crushed this year Mr Haskell noted due to changes in the program only 2000 yards of CRACK chips will be required from the Megli Pit for 1993 and FILL about 5500 yards at the Torrington pit. CHIP PROGRAM Mr Jeffery noted any crushing which is done for the M D should be to specifications. Mr Vickery moved the M D change its chip crushing requirements and have Linden Contractors crush only 2000 yards at the Megli /Toews pit and 6000 yards at the Torrington Pit, and further moved the remaining pit run at the Megli /Toews pit, up to 30,000 yards, be crushed for 3/4 inch road gravel CARRIED Mr Haskell noted there will be about 5 to 6000 yards of screenings left at the Torrington pit Should these be stockpiled and left on the floor of the pit or should it be hauled out of the pit and stockpiled at another location It was agreed the screenings should be stockpiled at the bottom of the pit for now Mr. Haskell noted Mr Hazelton has a crushing job to do in another area starting May 25th He will finish the Torrington chips, do the other job and then go to the Megli Pit Will this be satisfactory to Council? Mr Vickery moved the M D agree Linden Contractors may leave the Megli pit crush until later on condition the chips are done at the Torrington pit. CARRIED Mr Haskell noted Blackwood Hodge will like the M D to rent the Dyna packer for a minimum period of 4 months Cost is $7000 00 per month However the crew will likely not require the packer for 4 months. If the main crew rotation was changed so the Linden Church road and the Linden Home road could be done earlier, the packer would likely only be required for 2 months Mr Hanger moved the main crew rotation be changed as follows. 4 CRUSHING REDUCE YARDS FOR CHIPS SCREENINGS AT TORR PIT LINDEN CONTRACTORS CRUSHING SCHEDULE Gdv�Seci DYNA PACKER RENTAL TWO MONTHS J 7 • COUNCIL MEETING APRIL 27th, 1993 Brosseau Project, Linden Home, Linden Church, Reimer, Old 21 and then the Ward /Golf course project CARRIED Mr. Hanger left the meeting at this time. Mr Haskell noted the gravel crew wish to put pin stripping on the 3 new gravel trucks at their own expense and on their own time Cost is about $225 00 per truck. Mr Hoff moved the gravel crew be allowed to put appropriate pin stripping on the 3 new gravel trucks at their own cost and on their own time in accordance with their request CARRIED Mr. Hanger returned to the meeting at this time Mr Boake moved the M D enter into a lease agreement with Blackwood Hodge for the Dyna packer for a period of two months commencing May 10th, 1993, at a rate of $7000 00 per month based on a 200 hour month. CARRIED Mr. Edward Dunay, M D assessor, Mr Henry Siemens, Inspector from Alberta Municipal Affairs Assessment Branch, and Herman Martens, M D accountant, entered the meeting at this time. - 11.00 A M Mr. Dunay introduced Mr Siemens to council Mr Siemens reviewed with council the reasons why the Province feel all jurisdications should be on the 100% replacement value assessment as soon as possible He felt the M D should move to the 100% assessment in 1994 particularly if planning to do another general in 1995 Ratepayers can more easily relate to a 100% replacement value as it is closer to actual market value There was discussion about the costs which are incurred in doing this in two stages rather than one There was also discussion about the proposed market value assessment system Mr Siemens noted about 5 municipalities went on to the 100% replacement value assessment last year The M D is presently on the 1984 manual and uses 65% of replacement value and to go to 100% assessment would require a limited amount of field work, picking up new improvements and the re- calculation process Reeve Marz noted the M D did a general in 1992 and does not have to do another general for 7 years. Mr. Siemens noted the province feel a general assessment should be done every 3 years to keep the assessment base more current and the idea of doing a general every year is likely not practical It would be necessary to make people aware of the move to 100% through meetings, brochures, and discussions with individual ratepayers Mr Siemens reviewed a breakdown which indicated $1210.00 is what each person should be paying towards the operation of the M D in order to share the tax burden equally. Mr Dunay recommended going to 100% for 1994 and then do a general assessment in 1995, or do both in 1995 Mr. Siemens was thanked for coming Mr Siemens, Mr. Dunay and Mr Martens left the meeting at this time 5 r MAIN CREW ROTATION PIN STRIP ON GRAVEL TRUCKS LEASE DYNA PACKER DISCUSSION ASSESSMENT PROCESS • C7 • • COUNCIL MEETING APRIL 27th, 1993 Mr Vickery moved the M D. change the assessment base from 1 65% of replacement value to 100% replacement value in 1994, ASSESSMENT and look at doing a general assessment no sooner than 1996, CHANGES and further moved the assessment slips and tax notices be 1994 sent out together in 1994 AND ?1996 CARRIED r They will do spot dust control projects in front of Rpv r� •v The meeting adjourned for dinner between 12.00 Noon and 1:05 P M PROGRAM Mr Boake moved the existing dust control policy 13 -2 be DINNER Mr Jeffery reviewed the employee committee report and each Nc-�IC- dust control application must be received no later than of the recommendations made by the committee were discussed It was agreed a small size safety booklet would be more suitable than a large letter size book The general safety policy in place in the M D was reviewed It was noted it is not an official policy in the EMPLOYEE M D policy book COMMITTEE REPORT There was discussion about the headquarter designation for various crews and motor grader operators outlined in the contract It was suggested employees should be responsible to get to their headquarters, either their shop or at an alternate site designated by council, on their own time and at their own expense Mr Wagstaff asked which grader will go to Division 7 - will the Cat grader come with his new operator or will the DIV 7 Champion remain in Division 7 General consensus was the GRADER Champion would remain in Division 7 Mr. Hanger noted the mold bold on P -5 is worn out - burned MOLD B0. out down to the bolt holes. This has also happened on P -2 P 2 &P He suggested this matter be discussed with the operators as - -- C_ .T- this can be avoided. Mr. Boake moved the recommendations from the Councillors on the Employee - Employer committee be accepted and the revised APPROVAL contract be approved. CONTRACT CARRIED Mr Wagstaff moved to accept the reports from the public ACCEPT works superintendent p _WS CARRIED REPORTS It was agreed the budget committee should meet on May 4th f if possible and Executive Committee will be held on May BUDGET 6th, 1993 Otto Hoff and Marylea Lowen will attend MEETING Executive committee EXEC MEETING Mr Jeffery read a letter from Alberta Road Management They will do spot dust control projects in front of residences for $1 40 a lineal foot It was suggested application for the dust control treatment should be DUST submitted no later than June lst CONTROL PROGRAM Mr Boake moved the existing dust control policy 13 -2 be �t�}fr��n� confirmed and applications from ratepayers for the spot Nc-�IC- dust control application must be received no later than ��ne June 1st CARRIED El c: • r � LJ N COUNCIL MEETING APRIL 27th, 1993 The agreements arranged with Elda Dumontier in connection with the Brosseau road project were reviewed She had requested installation of a second approach which is over policy. Mr Hoff moved approval of the agreement as arranged CARRIED The letter received from the Town of Trochu regarding the fire agreement was reviewed as well as the changes proposed by the town The clause regarding building a new fire hall was discussed at length and it was suggested the clause should be deleted from the agreement. As plans are not firm with regard to construction of a new hall, this issue could be negotiated between the town and the M D at a later date. Mr Vickery moved the agreement be amended by deletion of all reference to construction of a new building and the agreement be signed by the M D and returned to the town for their further consideration CARRIED Mr Vickery noted Allan Ross of Trochu has access to a gravel pit south of Torrington and he has sold and hauled gravel to the Town of Trochu He has been advised the town plan to buy 100 yards of gravel from the M D stock pile site at Highway 21 and 27 and therefore will not need to purchase gravel from him this year There was discussion about whether the M D. should be selling gravel to the towns and villages, as well as the price for crushed gravel at a pit and at a stock pile site Mr Vickery moved Policy 13 -7 be amended by increasing the price of gravel at a pit to $5.00 a yard and to $10 00 a yard at a stock pile site, and further moved the towns and villages be allowed to purchase gravel only from a gravel pit, and this change be effective immediately CARRIED The request from Environment Canada for permission to place a structure on the bank of the Kneehill Creek near Hesketh was reviewed. The structure would house recording equipment for a stream gauging station Mr Wagstaff moved approval be granted to Environment Canada to place the structure on the bank of the Kneehill Creek in accordance with the terms outlined in their letter CARRIED A letter has been received from Kelsy Construction Ltd They have a gravel lease which they would be interested in selling to the M D of Kneehill, Starland and the County of Wheatland Mr Hanger moved to accept and file as information CARRIED Mr Cunningham received a report about an electric wire which was placed in an M D culvert on SW 35- 31 -22 -4 The crew was streaming the culvert out and having an electrical wire there could have been fatal. 7 �n v AGREEMENTS OVER i POILICY 1 TROCHU FIRE AGREEMENT Ne\J a 1 5;x- r r 4J�.4ee PRICE GRAVEL AND SALE TO TOWNS AND VILLAGE S"-q + fi � w � ENV CANADA GUAGE STRUCTURE GRAVEL LEASE FOR SALE ELEC WIRE IN CULVERT COUNCIL MEETING APRIL 27th, 1993 Mr Vickery moved Councillor Hanger meet with Harold King C 8 to discuss this matter and ensure the wire is removed from�p'� the culvert CARRIED r Jeffery read a letter which was received from the family of Viktor Nielsen They were of the opinion the M D should pay Mr Nielsen's legal costs which he incurred as a result of the M D tresspassing on his land and removing VIKTOR trees from his property in error. NIELSEN FILE Mr Jeffery reviewed the entire file for council s information and there was discussion about the situation It appears from the file the M D was attempting to rectify the situation for Mr Nielsen in a reasonble manner and in a reasonable time frame Mrs Lowen moved, as Mr Nielsen had, through his solicitor, -rc, accepted the offer from the M.D., the letter from the .j S�\\*- family be accepted as information. CARRIED Mr Jeffery noted Alberta Planning Board has advised Mr Doug Parker the M D must adopt a by -law to close the DOUG streets and lanes in the hamlet of Twinning before PARKER they will cancel the Twining survey plan CLOSE STREETS Mr Wagstaff moved third reading to by -law 1273, this being IN TWINING a by -law to close all the streets and lanes in the hamlet BYLAW of Twining. 1 273 CARRIED Mr Jeffery noted an application for CTAP funding has been submitted by Jody Ohlhauser of Calgary He is planning on establishing Crystal Springs Aqua Farms - U -Fish Lake which CTAP he feels will attract tourists to the area Mrs Lowen moved the application be submitted to the Provincial CTAP department and after any previously submitted applications have been considered and either approved for funding or refused and if there are any excess M D funds available the application be considered for funding CARRIED Alwin Anhorn of Torrington has offered to lease certain LEASE areas of the Torrington pit He would like to cuy hay from PART the areas which have been seeded to grass TORR Mr Wagstaff moved Alwin Anhorn be given permission to RUBBLE to cut and bale hay from those areas of the Torrington PIT rubble pit and Torrington gravel pit outlined on the sketch FOR HAY submitted with his letter, for a period of 3 years for the �-Qse cu9 . sum of $150.00 per year. CARRIED The Town of Three Hills is planning a parade for the July 17th holiday Would like Reeve Marz and Deputy Reeve Hoff THREE to ride in the parade if possible HILLS PARADE Mr Hanger moved Reeve Marz and Deputy Reeve Hoff be authorized to ride in the Three Hills parade if they so wish. 0 L Cl C7 COUNCIL MEETING APRIL 27th, 1993 Mr Jeffery noted Mr Ralph Brown would be willing to help the committee plan the M.D. 50th Anniversary celebrations ANNIV CELEBRATI Mr Jeffery reviewed an application to the Province for a provisional approval of the Homeland Cemetery. Mrs. Lowen is proceeding with having the survey plan and HOMELAND the transfer of land to the M.D. registered at Land Titles CEMETERY Office Mr. Cunningham has prepared a sketch and determined the measurements from the cemetery to the closest residence The closest house must be at least 500 feet away from the nearest residence or water supply koqAe Mr Hoff moved the Administrator be authorized to sign the ✓ application for provisional approval of the Homeland Cemetery CARRIED Olin Farms has applied for redesignation of S W. 11- 29 -23 -4 from Agricultural Conservation to Agriculture in order to make application for a 35 acre subdivision which will be used for aqua culture purposes. Mr Boake moved the required public hearing be held May 25th, 1993, commencing at 4.00 P M , and the landowners within 1 1/2 mile of the land be advised in writing of this proposed change and notice of the public hearing be advertised in two issues of the Three Hills Capital CARRIED Palliser Regional Planning will have a Step student available to them through PAWM this summer and wish to know if the M D would like a user survey done at Keivers Lake Mr Boake moved to accept and file as information CARRIED Mr Jeffery reviewed the gravel lease which Fred Esau has signed with the M D Mr. Esau has agreed to renew the lease for a further period of 3 years Mr. Hoff moved the Reeve and Municipal Administrator be authorized to sign the lease with Mr. Esau CARRIED Mr Jeffery noted there is very little gravel left on Mr Esau's land and the pit will likely be exhausted when the next crush is done. However the M D will still be using Mr Esau's land for a stock pile site and this will likely continue for some time after the pit has been cleaned out and the area reclaimed OLIN FARMS REDESIGNATI% SW 11 -79 -�_ USERSURVEY KEIVER LAKE LEASE FRED ESAU Mr Vickery moved Mr. Esau be paid for the area used by the STOCK M D as a stock pile site on the N W 10- 30 -25 -4 at the pILE usual rate of compensation for a stock pile site, SITE commencing January 1st, 1993 ESAU CARRIED Mr Jeffery reported Mr Esau was taxed for the gravel pit on both quarters in 1992 and the pit on the N E of 10 had been closed and reclaimed 9 L Cq C COUNCIL MEETING APRIL 27th, 1993 Mr Hanger moved a cheque be issued of 1992 taxes in the sum of $392 40 recommendation from the M D assessor to Mr Esau fo: in accordance i CARRIED Mr Boake moved the M D complete the sloping work in the Megli Pit which is necessary to fill a hole and to complete the final reclamation on the N E of 10. CARRIED sir Jeffery reviewed the Chester Ratzlaff agreement and the Linden Nursing Home agreement which were entered into in -onnection with the Linden Home Road project 3oth parties have requested special grasses for reseeding :he disturbed areas. It was agreed Mr Boake should review she M D policy with the landowners and if they wish ipecial grass seed to be planted on any disturbed area on :heir own land they will have to provide the seed Mr Jeffery reviewed the township and range bid with council Mr Boake moved the bid as drafted is satisfactory CARRIED Mr Jeffery read a letter from the Town of Three Hills The town is not in agreement with the changes suggested by the M D in connection with the fire agreement. They will be getting back to the M.D. with an alternate suggestion in due course. Mrs Lowen moved to accept the letter as information at this time CARRIED There was discussion about Policy 3 -4 regarding reimbursement to councillors for attendance at conventions, seminars and other official occasions The policy is somewhat unclear Mrs Lowen moved the office re -draft the policy to clarify payment for attendance at conventions, etc for councillors and their spouses and for employees CARRIED Mr Jeffery reviewed the request from Mrs Linda Colberg to replace the culvert in her approach as it is not large enough to carry the water drainage in that area Mr Hof f noted the ditch is too shallow to put in a larger culvert. Mr Boake moved the culvert at this location be inspected and cleaned out if necessary .. 1 Mr Jeffery reviewed the file in connection with the request from Steve Varga for a culvert to be placed in the M D road adjacent to the S.E. 19- 30 -22 -4 He also read the letter submitted by Torchinsky Consulting in March of 1990 There was lengthy discussion about this matter 10 l�V TAX REFUND d crW� v RECLAM WORK MEGLI PIT LINDEN HOME ROAD, AGREEMEN h TOWNSHIP RANGE BIDS THREE HILLS FIRE AGREEMENT COUNCILLOR REIMBURSE MENT POLICY ,i LINDA COLBERG CULVERT PROBLEM STEVE VARGA CULVERT PROBLEM is U u COUNCIL MEETING APRIL 27th, 1993 Mrs Lowen moved the M.D. install a 2 foot culvert across the M D road ESE 19- 30 -22 -4 as per the engineers' specificiations. CARRIED Mrs Lowen noted Grant McIntosh has installed a culvert across the M.D. road north of his residence without permission. Mr. Hoff moved the Public Works Superintendent inspect this site and bring a report back to the next meeting of council CARRIED Mr. Jeffery read the recommendation from Lonnie McCook regarding the Tcheir water drainage problem at 6- 29-21 -4 Mrs Lowen noted Mr. Tcheir had pumped water from the Leonhardt land into his dugout as the water was not draining to the culvert as it should Mr McCook indicated there was some blow dirt in the ditch area which was preventing the water from draining down to the culvert. There was discussion about who was responsible for the blow dirt in the ditch and whether the M D should be responsible to remove it. Perhaps the motor grader operator could clean the ditch out if it is in fact the M.D.'s responsibility Mr Boake moved Mrs. Lowen discuss this matter again with the two landowners involved CARRIED Mr Jeffery reviewed Mr. McCook s report regarding the problem with a culvert by Norman Koch's land N E 20- 33 -23 -4. Mr McCook recommended the ditch be cleaned and a culvert be installed Mr Wagstaff noted the land owner on the other side did not want the drainage coming on to his land mr Hanger moved to table this matter until Councillor Wagstaff can discuss the issue further with Mr Koch and Mr McCook. CARRIED Mr Jeffery read a letter received from Ruth Dann of Trochu She expressed considerable concern about the condition of the Trochu west road She also noted Dennis Kober had always tried to keep the road in reasonable condition but something should be done with the road Mr Wagstaff noted the road will have to be put on the road program Mr Wagstaff moved to accept the letter from Miss Dann as information. 10.11 Itt The survey completed by the AAMD & C in connection with fence, backsloping and borrow pit compensation in other jurisdications was noted Mr Hoff moved to refer this survey to the Executive Committee for their consideration and recommendation. CARRIED 11 ?4"1- GRANT MCINTOSH ('III VFRT TCHEIR WATER DRAINAGE PROBLEM NORMAN KOCH CULVERT RUTH 6A —NN TROCHU WEST ROAD FENCE BACKSLOPING COMPENSATION SIIRVFY L-1 • COUNCIL MEETING APRIL 27th, 1993 Mr. Wagstaff noted the Haller blade grade project had previously been approved and he would like to see it done It will take some buggy work and installation of a culvert. Mr. Wagstaff moved the Haller blade grade project be undertaken and further moved a buggy be used to assist with completion of the project CARRIED Mr Wagstaff noted the M D cleaned out a culvert north of SE 4- 35 -24 -4 The culvert had been plugged by beaver and once the culvert was cleaned out the rush of water took out the Hoggs' dam They requested the M D repair the damage to their dam Mr Hoff moved the Public Works Superintendent and Councillor Wagstaff review this matter and report back to council. CARRIED Paul Andrew, Mark Andrew, Ted Andrew and Len Andrew entered the meeting at this time - 4 10 P M They discussed at length their problem with Mrs Helen Lowen and the fact she will not allow them access through her land to reach their land They reviewed a court case which the M D of Foothills was involved in which is very similiar to their situation. The people in their area had for years used an access through her land to get out of the valley but she has refused access to them now for several years They wish the M D to again attempt to obtain an access route from her. Their solicitor indicated to them, based on the decision by the Court of Appeal in connection with the Foothills case, they should be able to have the access route, which they used for years, declared public access He would write to Mrs Lowen indicating if she does not allow access a suit would be filed in court Mr Jeffery reviewed the advice provided to the M D by the M D solicitor which basically indicated it would be necessary for the M D to expropriate the land if some agreement could not be arranged with Mrs Lowen Mr Andrew noted Mrs Lowen has the land up for sale and is asking $140,000 00 They had offered to buy her land for $25,000 00 which is all that it is worth There was discussion about the costs which would be incurred for expropriatiat.ion and what was a fair price to offer for the access route It was suggested $5000 00 would be more than fair for the area required It was noted the Andrews would also have to provide land for the access route if negotiations with Mrs. Lowen were successful They indicated they would be prepared to do that Mr Hanger moved the M D enter into negotiations with the landowners involved for acquisition of the necessary land to provide a public access road through the S W 14 and N E 11 in 29 -21 -4. 12 HALLER BLADE GRADE HOGG DAM MEETING ANDREWS RE ACCESS ROUTE HELEN LOWEN E C] 0 :a COUNCIL MEETING APRIL 27th, 1993 CARRIED Messrs. Andrew were thanked for coming and they left the meeting 4 50 P M Mr Hoff moved Mr. Marz, Mr. Boake and Mr Jeffery be authorized to meet with Mrs Lowen at her convenience to discuss possible acquisition of an access route through her land CARRIED Mr Boake moved to table Item #22 on the agenda - better signing for the Linden Access /SR 806 intersection - pending receipt of further information. CARRIED The CAESA agreement was noted Mr Vickery moved to table this matter until the next meeting and Mr. Thomas meet with council at that time CARRIED Mr Wagstaff moved Item #24 - Outdoor Festival By -law be referred to the Executive Committee for review and a recommendation CARRIED Mr. Wagstaff noted the road north of Jim Ramdomske' residence requires some work The ditch needs cleaning out and he will bring a report back to a later meeting of council He also noted there is a water problem in the ditch area immediately in front of Mr Ramdomske's house Mr Wagstaff was advised this problem appears to be coming from Mr Ramdomske's septic system which drains out into the ditch. If Mr. Ramdomske fixed his septic system this would likely eliminate the problem Mr Hoff moved to table the balance of the agenda and this meeting do now adjourn Fe .. Time 5.00 P M - - - - - -- - - -- - - - - - -- - ---- - - - - -- Reeve Mun i ''la l A ininistrator P 13 LINDEN INTERSECTION CAESA AGREEMENT OUTDOOR I M FESTIVAL JIM RAMDOMSKE ROAD TABLE I AND ADJOURN i Q) 1= z I �t O U-) Ln Z LO O CO Q1 -;t t M LD O N M O O 01 O O M J ct N N r� I" I� O Y CD .- OD OC) Ln Qo LL O m ko F- w H w w O 0 z 2 0 °o � i0 U Q� w s- CL Q IL Z Z >- J W o a. W O CC p o ^ �- 4 W a. W in 0 w c Lo z rn LO 00 Cc Z Q ~ �, N .- Q z Q Cr W M w p F- O z x 0 O 0 0 0 0 Ln LO i Ln Ql M M Ln LO Ln LO r- (\i Q) 1= z I �t O U-) Ln LO O CO Q1 -;t t M LD O N M O O 01 Ln O M O ct N N r� I" I� O .- OD OC) M.- (n i 0 0 0 0 0 Lr� N d' W1 9 in M N Lfl LO U) LO M co LD ct' Lfl U) z O 2 LL O 0 z w u.i U z Q m NIOl 0 M s V J I E-1 1= z I N 00 -;t t M O O 01 Ln N N r� I" .- Ln .- LL O a ko F- w w w O 0 z 2 0 � O U Q� w s- O Q IL Z Z >- J M a. W O CC I— ^ �- 4 W a. W in w z rn LO 00 Cc Z Q Cc W �, N .- Q z Q Cr W w p F- O z x 0 p~ O z z IV)- U O QU .6q p 0} Z ID ¢ Li J a M.- (n i 0 0 0 0 0 Lr� N d' W1 9 in M N Lfl LO U) LO M co LD ct' Lfl U) z O 2 LL O 0 z w u.i U z Q m NIOl 0 M s V J I E-1 C. [A c OUTSTANDING PAYROLL CHEQUES CHEQUES AsAr April GENERAL CHEQUES 30 ,)93 GENERAL CIIEQIJI-;S CII 0 AMOUNT CK i AMOUNT CK 0 AMOUNI 6520 $ 4729 66 17561 $ 2,974 76 17683 $ 64 20 ,6521 12 854 40 17564 24 25 17684 1,630 00 '6522 40,000 00 17581 19 20 17685 85 60 TOTAL $57 584 06 17622 1 452 00 17686 359 10 17656 74 15 17687 140 98 17657 41 73 17688 656 67 17658 64 20 17689 1,150 00 17659 642 00 17690 104 97 17660 56 33 17691 186 77 17661 823 14 17692 10 325 50 17662 150 00 17693 22 57 17663 735 56 17694 133 84 17664 768 04 17695 46 48 17665 2 834 56 17696 280 90 17667 397 47 17697 792 27 17668 40 59 17698 5,689 03 17669 61 10 17699 427 83 17670 51 36 17700 424 40 17671 154 74 17701 1,125 64 17672 173 61 17702 321 00 17673 291 83 17703 16 00 17674 461 45 17704 46 15 17675 11 19 17705 1,238 42 17676 40 00 17706 65 01 17677 134 82 17707 3,045 93 17678 18 00 17708 165 64 17679 3 297 11 17709 282 48 17680 28,792 66 17710 55 53 17681 932 62 17711 736 58 17682 79,526 68 17712 221 49 TOTAL OUTSTANDING PAYROLL CHEQUES S TOTAL OUTSTANDING GENERAL CHEQUES S TOTALS OUTSTANDING LOANS S CASH ON HAND DEPOSITED S SUBMITTED TO /COUNCIL THIS DAY OF REI-VE �L MUN ADMIN 19 2 � I I tl — OUTSTANDING CHEQUES TOTAL OUTSTANDING PAYROLL CHEQUES S 'ni , 5�4,_ uo TOTAL OUTSTANDING GENERAL CHEQUES $ 199,043 10 TOTALS 256,627 6 OUTSTANDING LOANS $ CASH ON HAND DEPOSITED S 16,168 35 SUBM1'I'CD TO COUNCILTHIS 11th DAYOF Ma 119 L REEVE MUN ADMIN E ,is 17726 25 63 17727 202 23 17728 67 48 17729 46 89 17730 16 05, 17731 79 18 17732 17,845 75 17734 11,310 00 17665 17 00 TOTAL OUTSTANDING PAYROLL CHEQUES S 'ni , 5�4,_ uo TOTAL OUTSTANDING GENERAL CHEQUES $ 199,043 10 TOTALS 256,627 6 OUTSTANDING LOANS $ CASH ON HAND DEPOSITED S 16,168 35 SUBM1'I'CD TO COUNCILTHIS 11th DAYOF Ma 119 L REEVE MUN ADMIN E ,is