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Home My WebLink About1993-04-19 Council Minutes9 J i 1 P G 1 AGENDA COUNCIL MEETING APRIL 19th, 1993 1 Approval of Agenda APPOINTMENTS. PRIORITY ITEMS• 2. Road Program. 1994 - 1997 3 Summary of Divisional Meeting Reports 4 Tax incentive & penalty by -law 5 Employee Committee Report 6. 1993 Dust Control Program 7 Balance of Report - Bud Haskell Report re- 1" Gravel at Torrington Pit TRANSPORTATION ITEMS 8 Brosseau Project - Division 4 9 Request Valleyview Colony - Approach and Culvert 10 Linda Colberg - Culvert too small N W 25- 28 -23 -4 must be replaced 11 Discussion - Steve Varga - Equalizer culvert W- 20- 30 -22 -4 12 Report Lonnie McCook - Don Tcheir water problem 6- 29 -21 -4 13 Norman Koch culvert problem - Recommendation 14. Letter from G Ruth Dann re road west of Trochu 15 Discuss - AAMD & C Survery re: Backsloping, Fencing Compensation etc 16 Report from Glen Wagstaff - Blade Grade W of 12- 33 -23 -4 17. Discuss signing intersection of Linden Access Raod and SR 806 GENERAL ITEMS: 18 Review County of Stettler No 6 Concert Regulation By -Law 19 Review revised fire agreement between Town of Trochu and M D 20. Discuss M D 50th anniversary pins and hats UTILITY OFFICER ITEMS U& PLANNING ITEMS• PARKS. LATE ITEMS. DISCUSSION ITEMS. ADJOURNMENT 1 (,-), I/'\- D� [A �1 COUNCIL MEETING APRIL 19th, 1993 The April 13th regular meeting of the Council of the Municipal District of Kneehill #48 which was adjourned until 1.00 Monday, April 19th, 1993 reconvened at that time in the Council Chambers, M.D Office Three Hills, Alberta. The following were present for the meeting: Reeve: Richard A Marz Division Four (at 1:05 P.M ) Councillors. Marylea Lowen Otto Hoff (at 1.05 P M ) Robert E Boake James M. Hanger Richard M. Vickery Glen Wagstaff Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Vernon Haskell, Public Works Superintendent, was also present Due to the absence of both the Reeve and Deputy Reeve, James Hanger nominated Richard Vickery to act as Chairman for this meeting Councillor Vickery called the meeting to order. Requests were made to add the following item to the agenda: 17A. Bud Haskell - Report 17B. Jim Radomske North Road 17C Gravel - Lemay Road 17D Harold Bayes North - Culvert 17E Lawrence Kahler South - Culvert 21 Caesa Agreement - Ag Service Board 22. Review Radio tenders received Reeve Marz and Deputy Reeve Hoff entered the meeting at 1.05 P M Reeve Marz took charge of the meeting Mr Vickery moved approval of the agenda with addition of the above noted items CARRIED The 3 bids received for purchase of the used radios were reviewed Three Hills Farms Inc bid $125 00 for one Midland Radio Jim Huckaby bid $4045 00 in total for the remaining radios Neil Cameron bid from $5 00 each for 3 speakers and $57 00, $72 00 and $78 00 for various radios - total of 8 1 nnrcrur ADD TO AGENDA APPROVAL A PERM BIDS FOR RADIOS P N COUNCIL MEETING APRIL 19th, 1993 Mr Hanger moved to accept the two higest tenders - Three HIlls Farms $125 00 for one Midland radio and Jim Huckaby ACCEPT for $4045.00 for the remaining radios. RADIO CARRIED BIDS There was lengthy discussion regarding the 1994 -97 road program as well as what small projects need to be done, and the SR roads which need to be re -paved It was suggested once a list of all the projects is prepared and submitted by each councillor, the proposed projects can be inspected and then it will be possible to prepare a realistic 3 or 4 year program. Mr Wagstaff moved each councillor bring in a list of their worst 4 miles of road for re- construction, a list of the roads which require base course and a list of those sections of pavement which require revitialization as well as a list of small projects which need to be done in their area, that Bud Haskell prepare what he feels would be a suitable road program for the entire M D for the next 4 years, that each divisional motor grader operator list what they feel are the worst 4 miles in their division and the lists be reviewed at the May 11th council meeting, and further moved when the 1994 -1997 road program has been established it is understood the pavement revitiialization program would take priority over any other projects if provincial funding becomes available to assist with repaving projects CARRIED Mr Haskell noted the Torrington pit gravel will not be suitable for base course on the Fisher Davidson road It will not pack as it is too clean There is about 15,000 yards of pit run left in one area of the Schmautz pit but it would mean Mr Hazelton would have to re -set his crusher three or four times in order to get to the gravel Mr Hazelton would likely want more money if he had to do this Mr Marz noted the Hutterian Brethren of Valleyview will not enter into any land or gravel lease negotiations with the M D until the Schmautz pit has been cleaned up and reclaimed. The gravel stock piled for SR 836 would pack but it is too far to haul it to the Fisher Davidson road. Mr Haskell noted there is a source of gravel on Hutterian Brethren land just to the north of the Schmautz pit Mr. Haskell advised council it will take about 40 days to haul the gravel for the Fisher Davidson base course project which will delay getting gravel on the rest of the M D roads. It was suggested to leave the Fisher Davidson base course project for one more year in order to get the gravel 2 i p�ex � t T 1994 -1997 ROAD PROGRAM C ser-, � - me mO � e3 V TORR GRAVEL NOT GOOD ENOUGH FOR BASE COURSE FISHER DAVID ROAD .9 L 5f J H �q COUNCIL MEETING APRIL 19th, 1993 crushed and stockpiled and to get the reclamation work done at the Schmautz pit. It will take some stripping in order to get at the 15,000 yards at the Schmautz pit There was lengthy discussion about the Schmautz pit, the SCHMAUTZ PIT amount of gravel which may be left there and the cost of RECLAMATION removing the gravel and crushing it, if it is necessary to AND CRUSH re -set the crusher several times. It was suggested the M.D. buggies could be used to stock pile the remaining pit run in one spot and work on reclamation of the pit this spring before starting on the road program Mr Haskell noted the product SB 90 had been used in a gravel pit in Calgary and it seems to control the dust and provide a surface The product is applied and mixed in with 1 1/2 inches of gravel Cost is about $9000 00 per mile if the product is put out to the edge of the road It the road develops pot holes, it can be bladed out Perhaps this product and the gravel from the Schmautz pit could be used on the Fisher Davidson road and on the Orkney View Point Road Mr Hanger moved SB 90 and 1 1/2 inches of gravel be applied to the Fisher Davidson road and the Orkney View Point road CARRIED Mr Haskell noted the main crew will likely start on the road program May 1st He also noted there may be more gravel on another area of the Schmautz pit and it was agreed it must be determined how much gravel is there so it can be crushed and removed and the pit reclaimed as soon as possible Mr Wagstaff moved the main crew be authorized to take a cat and up to 2 buggies plus whatever other equipment is necessary in order to stockpile the remaining pit run gravel at the Schmautz pit (not to exceed 30POO yards) so the gravel can be crushed later this fall, and if there is more than 1 foot of overburden for every foot of gravel the gravel is not to be removed, and further moved the crew is to work towards the total reclamation of the pit CARRIED Mr. Haskell asked what council wish to do with the screenings piles at the Schmautz pit - use them for reclamation or keep them for use on some of the M D roads It was suggested the screenings could be used on the Torrington pit north road, perhaps save one or two piles of the screenings and use whatever is left for reclamation of the pit There was further discussion about the 1993 base course program Is it necessary to base course the 3 SB 90 DUST CONTROL PRODUCT USE FOR FISHER DAVIDSON ROAD ORKNEY VIEW POINT SCHMAUTZ PIT RFr[ AMATTnN SCREENING PILES SCHMAUTZ PIT 1993 RAS.F Cf111RSF Ln Dq DIP LM COUNCIL MEETING APRIL 19th, 1993 Linden Nursing Home Road? The Linden west road base course project must be completed this summer The Mennonite Church north road will be rebuilt in 1993, but will not be base coursed in 1993 Mr Hanger moved SB 90 be used on the Linden Nursing Home Road - 2 miles - instead of base course MOTION WAS DEFEATED Mr. Jeffery reviewed the summary of comments and ideas put forth at the divisional meetings as follows- 1 Derelict building tax Does council wish to implement a program to clean up old buildings It was suggested an advertisement could be put in the paper requesting people to clean up any old buildings or garbage sites Mr Vickery moved the M D not implement a derelict building tax, council react to complaints as received and the problems be dealt with on a one to one basis. CARRIED 2 Stubble Burning by -law This issue has been handled by council 3 Tax Incentive and Penalty Dates - See also item #4 on the agenda It appears the tax incentive program will cost the M D money due to the low interest rates Mr Vickery moved a draft by -law be prepared which will rescind the tax incentive program and change the first penalty date from October 1st to September 1st with changes to be effective January 1st, 1994, and the draft by -law be reviewed at the next meeting of council CARRIED 4. Enhanced level of police service for this area Mr Marz reported on the meeting held this morning with representatives from the local R C M P. detachments and the Department of Justice In order to provide this extra level of service for all of the M D it would be necessary to look at all three detachment areas - Three Hills, Beiseker and Drumheller It would be necessary to discuss and negotiate with Rockyview, Starland, Wheatland, Red Deer and possibly Mt. View and the urban centers in the 3 detachment areas the cost of providing for more personnel for the 3 detachments, otherwise all of the M D ratepayers would be paying the cost for providing an enhanced level of service for the Three Hills detachment which serves the north end of the M.D. up to the Village of Delburne There was discussion as to whether having a by -law enforcement officer or a special constable would be more beneficial. 4 COMMENTS DIV MEETINGS DERELICT BUILDING TAX STUBBLE RIIRNTN(; TAX INCENTIVE PENALTY DATFS ENHANCED LEVEL POLICE SERVICE ('C rr �ortS L I" �01 COUNCIL MEETING APRIL 19th, 1993 It was noted the Department of Justice determine the level of police personnel in a detachment from the number of criminal code charges which are recorded in that area If an enhanced level of service was to be provided for the 3 detachments there would be a cost for the extra personnel plus the cost of extra equipment - radar guns, scales, etc Mr Wagstaff moved a committee of R. A. Marz and Robert E. Boake discuss with the other municipal districts and counties and urban centers served by the 3 local detachments the idea of provision of an enhanced level of police service for this area and bring a report back to council at a later date CARRIED r f le ukfr��- �- 4?nt Mr Marz noted Vern Kientz discussed with him the need to clean out the Landymore drainage ditch Mr. Kientz was advised Mr Landymore has not yet given the M D permission LANDYMORE to go on his land to do this work Mr Kientz was DRAINAGE concerned about the water washing out a dam DITCH The comments made at the divisional meetings with regard to the erection of township and range signs was discussed at length The cost of the posts was noted. Mrs Lowen suggested the M D buy scrap metal to make the posts. Mr Vickery moved, after an accurate count of the number of signs which would be required has been done, tenders be requested for provision of 6 inch and 9 inch signs for all intersections in the M.D , with the bids to be received no later than 9 00 A M , May 25th, 1993, and the lowest or any bid not necessarily accepted. Various ideas for the 50th anniversary celebration for the M D were mentioned - glasses with M.D logo, 50th Anniversary M D pin, official banquet, a float to be put in various parades throughout the area, display of old memoriabilia, etc Mrs Lowen moved a committee of Richard Vickery and Otto Hoff make plans for the M.D 50th anniversary celebration in 1994 and the committee bring reports to council about the plans on a regular basis CARRIED Mr Jeffery noted Dennis Kober has accepted the early retirement package and will terminate his employment as of April 30th, 1993. He also reported he had met with Robert Gundlach and indicated to him he would have a job with the M D even though he is no longer motor grader operator for Division 5 Mrs. Lowen reported she and Bud Haskell had met with Dennis Bramley and discussed his work and grading performance in Division 1 Mr Bramley felt some of the comments made about his work were not true Mr Jeffery read a letter received from Brownlee Fryett regarding termination of employees and the steps which must be taken before termination of any employee is considered 61 TOWNSHIP AND RANGE SIGNS 50TH ANNIVERSARY COMMITTEE YN DENNIS KOBER EARLY RETIREMENT DENNIS BRAMLEY PERFORMANCE VW COUNCIL MEETING APRIL 19th, 1993 The following concerns have been raised about Mr Bramley s performance in Division 1 - public relations, project left uncompleted, should be making 3 passes on some roads due to the width of the road, should make sure the roads are graded properly and should try not to leave lumps on the road. It was suggested he should be given some training in grading if necessary Mr Hoff moved a letter be prepared and delivered to Dennis Bramley personally, outlining the concerns which have been raised about his performance and work with the M D CARRIED The need to have a new grader operator for Division 7 was discussed Mrs Lowen moved a notice be posted advising all permanent employees the position of Division 7 motor grader operator is open and applications for the position will be accepted until Monday, April 26th, 1993, and a decision be made by council on April 27th as to who will replace Dennis Kober as Division 7 motor grader operator CARRIED Mr. Jeffery was directed to discuss this issue with Mr Gundlach before the notice is posted. There was discussion about finding a more central location in the various divisions for the graders to work from in the summer months This may help to eliminate some high blading It would be anticipated the grader operator would get to the central location at his own cost and would not be paid mileage The M D. would locate a fuel tank at a central location (likely in a farmer's yard) and the grader would be left there at night Mr Wagstaff noted David Hibbs has offered space to locate a fuel tank in his yard Mr Marz noted the Allingham Community Center property might be a suitable location for his division If council decide to proceed with locating the graders in a more central location in their divisions it will be necessary to have overhead fuel tanks at these locations The tanks must have a pan large enough to hold the contents in order to get approval for the tanks under the new Environmental Protection Act There was discussion about whether individual councillors should be giving direction to their grader operator and or the contract grader operator and what lines of authority should be in place. Mr Hoff moved the Public Works Superintendent be authorized to purchase two 500 gallon overhead tanks and the councillors for Division 4 and Division 7 be authorized to have their divisional graders work from a more central location in the division when required during the summer time frame CARRIED L DIV 7 1 GRADER OPERATOR ADVERTISE FOR POSITION CENTRAL LOCATION FAR GRADFRS FUEL TANKS FOR CENTRAL LOCATIONS J C� N D� COUNCIL MEETING APRIL 19th, 1993 Mr Hanger moved this meeting do now adjourn and the balance of the agenda be tabled until the next meeting of council. CARRIED Time 5:00 P.M Reeve 7 Adm. istrato� ADJOURN a r r a Cb a. d c� b w 7 O CC 'V C d CD C CD b 0 J O 0 CD C 0 W v 0 CD b mow.. 0 J 0 o � �C CD y C 0 ° b a 2 C7 0 Ld oo O C C. 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