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Home My WebLink About1993-04-13 Council Minutest: 11 0 AGENDA COUNCIL MEETING APRIL 13TH, 1993 1. Approval of Agenda 2 Approval of Minutes - March 23rd 3 Approval of Accounts 4 John C Jeffery Report 5. Executive Committee Report APPOINTMENTS• 9:00 A.M - Tender Opening 9.15 - 9:30 A.M - Court of Revision 9 45 A M - Priority Items - Bud Haskell 2.30 P M - Art Thomas - ASB Minutes & Stubble Burning By -Law 3.00 P M - Craig Davies - Three Hills Creek Area Structure Plan PRIORITY ITEMS. 6 M D Mission Statement 7 Tenders - PW Motor Graders 8 Road Program 1994 - 1997 9 Grader Report 10 Division Reports 11 Tax incentive & penalty by -law 12 Employee Committee Report 13 1993 Dust Control Program 14 Court of Revision TABLED ITEMS TRANSPORTATION ITEMS. 15. Report - Bud Haskell - P W S 16 Brosseau Project - Division 4 17 Discuss Consolid 444 18 Request Valleyview Colony - Approach and Culvert 19. Linda Colberg - Culvert too small N W 25- 28 -23 -4 must be replaced 20 Discussion - Steve Varga - Equalizer culvert W- 20- 30 -22 -4 21 Report Lonnie McCook - Don Tcheir water problem 6- 29 -21 -4 22 Norman Koch culvert problem - Recommendation 23. Letter from G Ruth Dann re road west of Trochu 24 Discuss - AAMD & C Survery re. Backsloping, Fencing Compensation etc 25 Report from Glen Wagstaff - Blade Grade W of 12- 33 -23 -4 26. Discuss signing intersection of Linden Access Raod and SR 806 GENERAL ITEMS• 27 Review County of Stettler No 6 Concert Regulation By -Law 28 Review revised fire agreement between Town of Trochu and M D 29. Discuss M D 50th anniversary pins and hats UTILITY OFFICER ITEMS A.S B %J AGENDA COUNCIL MEETING APRIL 13TH, 1993 PLANNING ITEMS• PARKS• LATE ITEMS: 26a Road Bans DISCUSSION ITEMS ADJOURNMENT PUBLIC HEARING. DEVELOPMENT APPEAL BOARD HEARING 2 11 rq COUNCIL MEETING APRIL 13th, 1993 A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office Three Hills, Alberta, on Tuesday, April 13th, 1993, commencing at 9.00 A M The following were present for the meeting. Reeve. Richard A. Marz Councillors. Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M. Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes. Reeve Marz called the meeting to order Requests were made to add the following item to the agenda: 26b General Maintenance, Ditch Cleaning, Approach Culverts Mr Boake moved approval of the agenda with addition of the above noted items. CARRIED The tenders received for contract grading in Division 5 area were opened and reviewed by council Mr Shanks from Pine Lake was present for the bid opening Bids were received from. Clifford J Campbell, Hanna $66 50 per hour Torris Road maintenance, Swan Hills Rates ranged from $65 00 per hour to $71 00 per hour depending on type of grader and equipment. Scorpion Operating Services, Red Deer Summer Rate $85 00 per hour, Winter Rate $92 00 per hour or $95 00 per hour depending on equipment on the grader Ken Busby Grader Service Ltd , Rocky Mountain House $61 80 per hour Sheltco Construction Ltd Calgary $74 00 per hour Aldale Construction Ltd Drumheller $67 00 per hour Shanks Grader Service, Pine Lake $69 90 per hour Ken Adams Petroleum Services Ltd Three Hills, $63 00 to $65 00 per hour depending on equipment 1 fill-1,1411", PRESENT ADD TO AGENDA APPROVAL AGENDA CONTRACT GRADER BIDS COUNCIL MEETING APRIL 13th, 1993 Mr Hoff moved Mr. Haskell and Mr McCook review the bid prices and bring a report and a recommendation back to council later today CARRIED Mr Haskell left the meeting at this time Mr Shanks left the meeting also Mr Boake moved approval of the March 23rd council meeting minutes CARRIED Mr. Vickery moved approval of the accounts presented for payment today, subject to further review by the finance committee of R A Marz, Otto Hoff, James Hanger and himself CARRIED Mrs. Lowen moved council meeting do now adjourn in order that Court of Revision scheduled for 9.15 A M today may be held CARRIED Mr Boake moved council meeting do now reconvene, Court of ® Revision having been completed. CARRIED Mr. Jeffery reviewed several items of correspondence listed on his report Mr Wagstaff moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed and discussed. Item #6 regarding gravel removed from an M.D road and used in a private laneway and yard was discussed as well as the recommendation from the Executive Committee. Mr Marz moved to table this matter until the Administrator is able to discuss the matter with the ratepayer involved. CARRIED Items 12 and 13 correspondence regarding the program set up ® by the Province to try and reduce the amount of waste going to landfill sites by 50% was discussed. Mr. Boake noted the Drumheller and District Solid Waste Association has been discussing with the Premier the idea of construction of a building at their site to store paper and cardboard for recycling purposes The present building now in use in Drumheller is inadequate They would like some financial assistance from the Province to help offset construction costs Item #15 - Policy regarding renting out the M D portable toilets and the recommendation from Executive committee to cancel the rental policy was discussed There was also discussion regarding Item #22 regarding the road south of the Town of Trochu past St Ann's Ranch and possible annexation of that area by the Town 2 APPROVAL MINUTES APPROVAL ACCOUNTS HOLD CT REVISION J C JEFFERY REPORT EXEC COMM REPORT GRAVEL TAKEN FROM ROAD REDUCTION WASTE IN LAND FILL Z t-4 4` RENTAL PORTABLE TOILETS ST ANN RANCH ROAD ❑�r N COUNCIL MEETING APRIL 13th, 1993 There was discussion about the bans on gravel roads and whether same could be removed now Mr. Wagstaff noted the Alberta Wheat Pool in Elnora would like a permit to travel ROAD BANS M.D paved and oiled roads at a 90% limit once the bans have been removed from the gravel roads They have an overweight blanket permit form the County of Red Deer and Alberta Transportation. Mr Wagstaff requested Mr Jeffery contact the County of G Red Deer to find out how they handle blanket overweight permits for specific individuals or companies such as Alberta Wheat Pool It was also agreed once the weather changes and the gravel roads have firmed up Mr. Jeffery should contact all councillors to discuss removal of the gravel road bans Mr. Vickery moved approval of the Executive Committee APPROVAL report. EXEC COW CARRIED REPORT The final draft of the M D mission statement was reviewed It was agreed the mission statement should be put on a M D plaque. MISSION STATEMENT Mr Boake moved approval of the final draft of the M D r6 mission statement CARRIED The 1994 -1997 road program for construction projects, base course program, paving program and payement revitialization program was discussed Mr. Jeffery noted council must provide some long term plans and direction with regard to the number of roads which will be re- built, repaved or just maintained, the amount of equipment which will be required and the number of which will be required to do the work. There was lengthy discussion about this matter as well as the amount of ditch cleaning and road maintenance which should be done Is moving 600,000 cubic meters of dirt a year a realistic target? Should the number of roads being re -built be reduced? Mr Vickery left the meeting at this time - 10 55 A M. Could the main crew reconstruction program be cut down, and the crew do maintenance and ditch cleaning as well as some smaller projects and plan to cut down the heavy equipment fleet in the next year or so? Mr Vickery returned to the meeting at this time - 11.00 A.M It will be necessary to keep the main crew balanced in order that it remain cost efficient and effective Perhaps one buggy could be taken from the main crew to do the ditch 3 1994- ROAD PROGRAM LONG TERM PLANS AND DIRECTION F �q • [A COUNCIL MEETING APRIL 13th, 1993 cleaning and other small projects Once these jobs were done the buggy could be used on the main crew if required Council must plan its future direction in order to avoid over reaction and adverse effects on long term employees and to downsize its heavy equipment fleet in a logical manner. It was suggested the M D undertake its normal road program in 1993 and 1994, review and reduce its 1995 program and sell off one buggy in 1995 which would be the year the one buggy should be sold or traded in There was discussion about the 1993 base course program and whether there is a need to catch up with gravelling the M. D. roads If there is no base course program in 1993 there would be no need for half of the gravel truck fleet What would the crews do if there was no base course work to be done There was discussion about revitialization of the M D. paved roads SR 583 will have to be rebuilt before it can be repaved Shoulders will have to be built up on some paved roads before they can be repaved Work has to be done on some of these roads in order to preserve the pavement Mr Haskell returned to the meeting at this time Mr Haskell reported one of the new gravel trucks has left the factory and should be delivered shortly The other two will be delivered in the near future There was discussion with Mr Haskell with regard to the right size for the main crew, that the heavy equipment fleet will likely be reduced in 1995, the possibility of doing ditch cleaning and other small jobs with one of the buggies off the main crew in 1993 and 1994 and possibly selling that buggy at some appropriate time in future Mr Haskell asked if Council had any problem with Mr Hazelton crushing at the Torrington pit first and then going to the Megli pit Council agreed there would be satisfactory. There was discussion about the need for a second steamer for thawing culverts Mr Haskell suggested a combination NEED washer and steamer be purchased for the Wimborne shop FOR Cost would be about $8000 00 A washer had been approved SECOND for the Wimborne ship for this year - cost about $1500.00. STEAMER Having two steamers would be more efficient RED FROZEN Mr Marz moved the M D not purchase a washer for the CULVERTS Wimborne shop in 1993 in light of the new information received about a combination steamer /washer and the matter be reviewed again in 1994 budget discussions MOTION LOST As this motion was lost Mr Haskell was advised to proceed with the purchase of the washer for the Wimborne shop Mr. Haskell left the meeting at this time 4 �v I 1 i i a f 4 N �q COUNCIL MEETING APRIL 13th, 1993 The meeting adjourned for dinner between 12.00 Noon and 1:00 P M Mr Mccook entered the meeting at this time He reviewed the summary of prices received for the grader contract He recommended Council consider the Busby and Aldale bids and as far as the machine horse power the Busby quote was the best Mr Jeffery reviewed the motor grader analysis he had done and it appears the M.D 's actual average cost for operating the divisional graders would be $65 41 per hour There was discussion about the concerns raised at the recent divisional meetings about the divisional grader operators and whether the contract grader should be located in Division 5 Council reviewed with Mr McCook their proposed long term plans for the M.D. main crew and the plan to reduce the heavy equipment fleet down to a 3 buggy crew Mr McCook suggested if Council wish to get rid of a buggy they should do it now He could do the road program with 3 buggies and this is a good opportunity to downsize the crew However cannot have 3 new buggies doing only ditch cleaning and still be cost effective and efficient What are Council's long term goals for the main crew for the next 3 years Mrs. Lowen moved as follows. 1 the main crew equipment fleet be downsized by one buggy, 2 the surplus buggy be kept and used in 1993 and 1994 for ditch cleaning and other similiar small projects 3 the buggy be disposed of when council deem it appropriate 4. the surplus buggy, if required, may be used by the main crew, when it is not being used for the ditch cleaning and other similiar projects. CARRIED Mr Marz moved the M.D accept the bid of $61 80 per hour from Ken Busby for the contract grader position on condition his equipment will comply with the proposed contract terms CARRIED Mr. Boake moved the grader analysis report prepared by Mr Jeffery be accept as information CARRIED Mr Hanger moved effective immediately the M D will not fill any open permanent employment positions and if any permanent position is vacated it may not be filled without first obtaining approval from council CARRIED Mr McCook left the meeting at this time Mr Thomas, Ag. Fieldman, entered the meeting and discussed with council the M.D. stubble burning by -law 5 fipo",_ DINNER CONTRACT GRADER BIDS LONG TERM PLANS DISCUSSION WITH LONNIE MCCOOK DOWNSIZE MAIN CREW FLEET ACCEPT BID KEN BUSBY r.PAIIFR 0 rya A-/)� Pa I,tY GOP i YgCPrv%( - n POLICY RE, PERMANENT POSITIONS MnT FTI I FI1 STUBBLE BURNING Ln A A On COUNCIL MEETING APRIL 13th, 1993 Mr Vickery reviewed the A S B discussions regarding this by -law and the recommendation made by the Board Mrs Wilkinson left the meeting at this time 2.45 P.M. and Mr. Jeffery recorded the minutes during her absence There was discussion about soil erosion and the cost to the M D because dirt is filling up the M D ditches and creating problems for the roads The present M D stubble burning by -law and amendment were reviewed. By -law 526 establishes a system of permits to control the burning of stubble on land under the Soil Conservation Act CHANGE and allows for burning stubble in the spring without a TO M D permit if the land is to be re- seeded that spring STUBBLE BURNING By -law 814 amends by -law 526 by allowing ,burning without BY LAW a permit in the fall if the field is to be re- seeded in the spring BY LAW Mr. Vickery moved first reading to by -law number 1278, this being a by -law to cancel by -law 814 in its entiretyP« CARRIED NDo- G � Mrs Lowen moved second reading to this by -law. CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to this by -law CARRIED The Ag Service Board also made some recommendations regarding publication of a stubble burning notice. They felt farmers should be advised to consider the following points before burning: PUBLISH NOTICE 1 Fire guards should be adequate enough to contain the RE. fire STUBBLE 2 Consider taffic safety - i e smoke blowing across BURNING the road and impairing visibility 3. The person lighting the fire will be held liable if the fire gets out of control 4 The person burning is asked to take into consideration adjacent landowners before lighting the fire. 5 Person should alert their local fire department before burning 6 Person should use COMMON SENSE and consider alternatives and consequences before lighting the match Mr. Wagstaff moved acceptance of the recommendation from the Ag Service Board and the above notice be published in the M.D. news section of the Three Hills Capital CARRIED APPROVAL Mr Boake moved approval of the balance of the April 8th MINUTES Ag Service Board Minutes CARRIED 6 D� 11 COUNCIL MEETING APRIL 13th, 1993 Mr Wagstaff moved the M D allow Alberta Environment to burn the face area of the Bigelow Dam in order to make a BIGELOW proper inspection of the dam DAM CARRIED Art Thomas left the meeting at this time Craig Davies and Alex Cunningham entered the meeting at this time. 3.08 P M AREA CTURE Mr Davies discussed with council the proposed area Sp TRU TRU structure plan for an area along the Red Deer River including Section 34- 29 -21 -4 Mr Jeffery noted he had had MESTON AREA a discussion recently with Bruce Beeton and John Bull who both own an interest in a portion of Section 34 Mrs. Lowen moved Mr Davies set up a meeting with the area L1 \ex 1 c rai g residents to discuss the proposed area structure plan and Council adopt the proposal in principle CARRIED It was agreed the meeting be held June 18th, 1993 at the 3 Orkney Community Center commencing at 7 00 P M. Mr Davies and Mr Cunningham left the meeting at this time Mr. McCook entered the meeting at this time Council discussed the M D base course operations, the concept of revitilization of paved roads, and various ideas as to how the M D operation can be restructured Mr Haskell entered the meeting at this time 3 55 P M Mrs Wilkinson returned to the meeting at this time and recorded the balance of the minutes If there is no base course program this year there are two graders, two packers and one permament employee which would be affected There is also one permament person on the DISCUSSION paving /fence crew RE BCOURSE ASE CO CO Also as a contract grader has been hired for Division 5 BASE there is one divisional operator affected by the ETC restructuring plans Mr McCook noted the main crew does not require another full time grader He has previously obtained assistance from the prep crew grader when he required it It was suggested the gravel crew could be cut back by one truck if there is no base course program There was discussion about the number of blade grade projects to be done this year There is 4 1/2 miles now on the blade grade program and perhaps 2 more miles in Division 2 This amount of work would not keep the one divisional operator and the other permanent employee busy There was discussion about using Consolid 444 on three road projects this year. This product has not been used in the 7 s I L D� COUNCIL MEETING APRIL 13th, 1993 M D before and there are conflicting repo effectiveness of the product. Mr Vickery moved: 1. 2 3. the M D not apply Consolid 444 to any M D 1993, the Fisher Davidson Road 6 miles and the Linden Nursing Home Road 2 miles be base coursed and surfaced in 1993, sufficient 1 inch gravel be crushed at the Torrington pit for the Fisher Davidson road and the 1 inch gravel at the Bittner Pit be used for the Linden Nursing Home Road CARRIED Mr Haskell asked if Council wish to do a complete prep job on the Fisher Davidson road and it was agreed this would not be necessary There was discussion about the possibility of offering early retirement to one or two of the divisional grader operators, or whether the last permament employee hired should be terminated. Mr Wagstaff left the meeting at this time Mrs Lowen moved council meeting continue until 5.30 P M CARRIED UNANIMOUSLY Mr Wagstaff returned to the meeting at this time Mrs Lowen moved Dennis Kober re approached to see if he would be interested in accepting an early retirement settlement of $40,000 00, and failing his acceptance of this offer, Joe Frederich be approached to see if he would be interested in accepting an early retirement settlement of $20,000.00 CARRIED It was agreed each councillor should prepare and submit a list of small projects, such as ditch cleaning, which should be done in their area and the proposed projects be considered by council at a later date There was further discussion about Division 5 motor grader operator and where he will be placed No formal decision was made It was suggested that some position with the M.D would be made available to him 444 $ \e BASE COURSE FISHER DAVIDSON ROAD ETC EARLY RETIREMENT nFFFRS sC-T SMALL PROJECT LISTS DIV 5 OPERATOR Mr Haskell noted 4 of the new gravel trailers are ready. Does council wish to have the other 2 new trailers modified NEW or is it Council's feeling the trailers are not required GRAVEL It was suggested the M D would keep the new trailers and TRAILERS possibily dispose of one old trailer Mr Haskell asked for permission to put in support braces in the new trailers as was done with the old trailers Doug Knapp feels the braces should be installed ? /IYL- SUPPORT_ BRACES 0 Ln [A COUNCIL MEETING APRIL 13th, 1993 Fort Garry indicated if the braces were put in it would not affect their warranty It was agreed the shop be authorized to install the support braces Mr Haskell asked for permission to release T -21 (gravel truck) to Maclin Ford before the new truck is delivered It is not being used now and Maclin has a sale for the truck. Mr Haskell also noted the purchaser of T -21 has expressed interest in purchasing the 5th wheel, pump and P T O for this truck Mr Haskell had advised him the M D would sell him this equipment for $1100 00 subject to obtaining approval from Council The 5th wheel and other equipment will not be used for the new trucks Mr Haskell also noted the motor in T -37 (gravel truck) is in bad shape. There was discussion regarding the number of gravel trucks now in the fleet and the number which will be required in future. Could one truck and trailer be sold to reduce the gravel fleet? Mr Haskell suggested keeping an extra trailer as it could be used with T -25 (sand truck) if needed for gravel hauling Mr. Hanger moved the M.D. advertise T -37 for sale by tender, with bids to be received no later than 9:00 A M , May 11th, 1993. CARRIED Mr. Hanger moved this meeting continue until 6.00 P M MOTION NOT CARRIED UNANIMOUSLY 'kv ks�d RELEASE T -21 CALL BIDS FOR T37 PP �P r G i3 Mr. Wagstaff moved T -21 be turned over to Maclin Ford at this time, and the 5th wheel, pump and P T O be sold to RELEASE the purchaser of the truck for the sum of $1100 00 T -21 CARRIED Mr Vickery moved to table the balance of the agenda and TABLE this meeting do now adjourn until 1 00 P M , Monday, April AGENDA 19th, 1993. AND ADJOURN CARRIED Reeve Runi'cXpal AdmO istrator No C� Ln Y, JOHN C. JEFFERY REPORT COVERING PERIOD MARCH 23rd to APRIL 13th, 1993 REPORT Balance Forward $104 80 CORRESPONDENCE. 1 Alta Seniors Advisory Council - re. Senior Citizens Week 2 Zipperlock Brochure 3. U B C Seminar on Program Evaluaton 4 Alta. Economic Development - Business Locations Guidebook 5 Alta. Economic Development Guide 6. Minutes - Three Hills & District Recycling Society March 17th, 1993 7 Final Reports from Torchinsky Engineering re. SR 836, 587 and 582 8. AAMD & C asking for survey from counties re- financial systems in place re: school and municpal books 9 Palliser News Letter 10 Letter from National Citizens Coalition 11. Newsletter from Wild Rose Foundation 12 County of Newell financial statement 13 M D Wainwright financial statement 14 County of Two Hills financial statement 15 Alta Transporation Newsletter 16. County of Lethbridge financial statement 17 Bank of Montreal Ag. Newsletter 18 The Chretien Report 19 Alta Bridge Branch work authorization File 70122 WSW 34- 30 -24 -4 20. CTAP letter re- Kneehill Historical Society Application - decision overturned - will be reviewed further 21. Letter from Pitch in Alberta 22 Alta Public Safety Services Magazine 23 Three Hills School Division Minutes - Feb 22 and March 17th, 1993 24. Alberta Waste Materials Exchange bulletin 25 Copy of Letter from C.N Rail to National Transportation Agency re. P B I North railway crossing 26 Gerald Dube - agreed to rent M D land and building in Wimborne for $1 00 plus keeping yard clean and mowed One year agreement 27 Government of Canada News Release - Grant in Lieu of Taxes Program to be Revised 28. Brochure re- Alberta Senior Citizens Week 1993 29 Letter from Kinnaird Planning and Research 30 Brochure from Alberta sports Council 31. Three Hills Recreation Board Minutes - March 1/93 Big Country Region Recreation Up -Date BUILDING PERMITS• 1 Tim Lynch - Workshop - N E 15- 32 -22 -4 - $30,000 2 Doug and Brenda Hannah - NE 17- 30 -25 -4 - Mobile Home $45,000 3. Alan Kostrosky - NE 19- 29 -24 -4 - Residence - $100,000. 4. Ken Cunningham - SW 11- 33 -24 -4 - Residence Addition - $50,000 5. De Palen Ltd NE 6- 30 -25 -4 - Dairy Barn, Milk House, etc $250,000 6. Murray Regehr - N.W. 12- 30 -25 -4 - Porch Addition & Garage - $30,000 7 Larry Reimer - Pt SE 35- 30 -25 -4 - House - $15,000 8 Brian Anderson - S E 24- 30 -24 -4 - Addition to Residence - $10,000 1 ��