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Home My WebLink About1993-03-23 Council Minutes0 N AGENDA COUNCIL MEETING MARCH 23rd, 1993 1 Approval of Agenda 2 Approval of Minutes - March 9th and 10th 3. John C Jeffery Report 4 Executive Committee Report 5 Approval of Accounts APPOINTMENTS• 4 00 P M - Public Hearing - Re: Closure of Streets & Lanes in Twining PRIORITY ITEMS. TABLED ITEMS GENERAL ITEMS• 6. July 13th Council Meeting Conflict with ASB tour 7. 1993 Organizational Review 8 Review 1993 Recreation Grant by -laws 9 Discuss M D. Mission Statement 10 Report - R A Marz re: discussions with Town of Trochu and Three Hills School Division TRANSPORTATION ITEMS, 11. 1993 Dust Control Program 12 Offer from Town of Trochu re purchase of P -8 13 Letter from Opinac re: Road West of 12- 33 -23 -4 Meding blade grade road 14 Report from James Hanger re* Gorman Naskaka road 15. St. Ann Ranch Road - Report from Glen Wagstaff 16 Lang /Lawrence backsloping agreements 17 Request - Town of Three Hills for M D to do buggy work in town 18 Alta Transportation holding retirement party for Sandy MacDonald UTILITY OFFICER ITEMS: A.S.B. PLANNING ITEMS. 19 Public Hearing - Closure of Streets and Lanes in Twining 4 00 P M 20 Consider 3rd reading to by -law 1275 - Land Use By -law amendment - re golf courses discretionary use in A C district 21 ?Swalwell residents meeting 22 Review comments made by Brownless Fryett in seminar VAS -40V LATE ITEMS- 1 i f' 5q rA Cm I] AGENDA COUNCIL MEETING MARCH 23rd, 1993 23. Norman Koch - Culvert DISCUSSION ITEMS: Committee Reports EL ofmIl:�►luial►Yil PUBLIC HEARING- DEVELOPMENT APPEAL BOARD HEARING 23 D.A.B. Hearing - 9:00 A M Wednesday, March 24th, 1993 COUNCIL MEETING MARCH 23rd, 1993 18a. Yield signs 18b Grainger railway crossing Mr Hof f moved approval of the agenda with addition of the APPROVAL above noted items AGENDA CARRIED Mr Vickery moved approval of the March 9th and 10th APPROVAL council meeting minutes. MINUTES CARRIED Mr Jeffery reviewed his report Mr Hanger moved the M.D. advertise the 30 surplus radios for sale by tender and any units not sold by tender be taken to an auction sale CARRIED Mr Vickery moved approval of Mr. Jeffery's report CARRIED The Executive Committee report was reviewed and discussed JOHN JEFFERY REPORT ADVERTISE RADIOS FOR SALE APROVAL JCJ REPORT It was agreed the budget committee meet at 9 00 A.M. April EXEC COMM REPORT 5th, 1993 and the Capital Committee meeting this evening after council meeting. 1 /�A� A regular meeting of the Council of the Municipal District of Kneehill #48 was held in the Council Chambers, M D Office Three Hills, Alberta, on Tuesday, March 23rd, 1993 commencing at 9.00 A M The following were present for the meeting: PRESENT Reeve: Richard A Marz Division Four Councillors• Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James M. Hanger Division Five Richard M. Vickery Division Six Glen Wagstaff Division Seven John C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order. Mr Marz noted John Chretien will be visiting Three Hills on April 2nd to speak to a group of young people He has been asked to be present JOHN CH—RE TIEN Mr. Marz moved Reeve Marz on behalf of the M.D present a IN THREE plaque and an M D pin to Liberal Leader John Chretien on HILLS April 2nd, 1993 , rp1�C CARRIED Requests were made to add the following items to the agenda: ADD TO AGENDA 18a. Yield signs 18b Grainger railway crossing Mr Hof f moved approval of the agenda with addition of the APPROVAL above noted items AGENDA CARRIED Mr Vickery moved approval of the March 9th and 10th APPROVAL council meeting minutes. MINUTES CARRIED Mr Jeffery reviewed his report Mr Hanger moved the M.D. advertise the 30 surplus radios for sale by tender and any units not sold by tender be taken to an auction sale CARRIED Mr Vickery moved approval of Mr. Jeffery's report CARRIED The Executive Committee report was reviewed and discussed JOHN JEFFERY REPORT ADVERTISE RADIOS FOR SALE APROVAL JCJ REPORT It was agreed the budget committee meet at 9 00 A.M. April EXEC COMM REPORT 5th, 1993 and the Capital Committee meeting this evening after council meeting. 1 /�A� �q Kq E LM COUNCIL MEETING MARCH 23rd, 1993 Mr Boake moved approval of the Executive Committee report APPROVAL CARRIED EXEC „ COMM Reeve Marz requested Mr Jeffery obtain information as to the hours spent by the R C M P providing police service to the area, with a breakdown of the number of hours spent ENHANCED investigating various types of crimes, such as break ins, LEVEL drug enforcement, seat belt law enforcement, etc This OF POLICE information should be available for the April 19th meeting. SERVICE Mr Vickery moved approval of the accounts presented for APPROVAL payment today, subject to approval by the finance committee ACCOUNTS of R. A Marz, Otto Hoff, Robert E Boake and Marylea Lowen CARRIED Mr Hanger left the meeting at this time. Mr. Marz reported on his meeting with the Mayor of Trochu and the School Trustees They discussed with the school division trustees the idea of using the school division garage and maintenance shop as a fire hall and the M D doing the mechanic work on the school division buses in the M D shops. This would eliminate the need for the Town of Trochu and the M D to build a new fire hall, provide a more efficient and economic operation as well as saving money for all the ratepayers in the area. The School Board agreed to discuss this idea and if they feel it has merit they would arrange for their transportation committee to meet with the M D and Town of Trochu committee to look into the idea further and review costs It would be necessary to review the school division costs and their method of costing in order to determine if the idea was feasable Mr Vickery moved to accept the report from Reeve Marz as information CARRIED Mr Marz noted he had discussed the quote received from Blackwood Hodge for P -8 motor grader with the Mayor of Trochu. Mr Wagstaff noted he had discussed the offer from the Town of Trochu for P -8 with Mayor May also. Trochu would like the M D to reconsider their bid and make a counter offer before putting the grader up for sale by tender and to also consider servicing the grader for the town Mr Hanger returned to the meeting at this time - 11:15 A M Some concerns were rasied as follows- Would the M D be infringing on private business doing mechanic work for the town; could the M D do the grading work for the town on a contract basis; does the M D have time to do work for urban centers and sufficient equipment, should the M.D put the grader up for sale by tender; should the M D sell the grader to the Town on time MEETING WITH SCH DIVISION AND MAYOR TROCHU RE TROCHU FIRE HALL IN Pero ^5 P 8 MOTOR GRADER Mr Boake moved the M D ask for bids for purchase of P -8, i3�as with the highest or any bid not necessarily accept, and the CALL Town of Trochu be advised they may submit a bid for the FOR le +4er grader if they so wish, and further moved tenders are to be BIDS 4111"P received no later than 9 00 A M April 27th, 1993 CARRIED 3 Vr r f P i t Dq a COUNCIL MEETING MARCH 23rd, 1993 Mr. Marz reviewed with council the reason for requesting an amendment to the new M D fence policy Any farmer with M D cattle approached with regard to the Brosseau road project FENCE did not feel being charged $900 00 for removal of their POLICY existing fence was fair There was lengthy discussion about the policy and the suggestion made by the executive committee to amend same Mr Wagstaff moved the recommendation from the Executive Committee not be approved and the M.D Policy 13 -10 regarding fences be amended to read as follows: 1 Effective January 1st, 1993, on any road construction project which requires removal of fences to properly construct the road, the M D will remove and replace the fence at no cost to the landowner unless specifically agreed otherwise 2 If different arrangements are made the rate of compensation will be as follows- a) If the landowner requires the M D to remove the fence, and he wishes to replace the fence himself or does not require the fence to be replaced the rate of compensation is $2000 00 per mile b) If the landowner removes the fence and requires the M D to replace the fence the rate of compensation for the landowner to remove the fence is $500 00 per mile c) If the landowner removes his fence without any assistance from the M D and agrees to replace his fence at no cost to the M D the rate of compensation will be $2500 00 per mile 3 A fence is defined as one that will keep livestock confined 4 If, in the opinion of the local councillor and grade foreman, the fence will not adequately confine animals the M D. will not replace the fence and no compensation will be payable to the landowner 5 Any salvage material from the existing fence will remain the property of the landowner 6 If the landowner disagrees with the decision of the local councillor and grade foreman regarding the useability of the fence, the Road Committee will review same with the landowner and make the final decision 7 If a temporary fence is required by the landowner to confine his livestock during construction, the M D will construct a temporary fence with salvage material and the temporary fence will remain the property of the land owner and will not be removed by the M D. Various other items in the Executive committee report were discussed 2 ,f CHANGED -.J w •k\ c`r�o-rye 3 Q41 �, �� . r { N • ■r�rrr■�....r COUNCIL MEETING MARCH 23rd, 1993 Mr Jeffery noted the July 13th council meeting will conflict with the Provincial A S.B. Tour which starts on that date Mr Vickery moved the first meeting of council in July be held on Monday, July 12th, 1993, commencing at 9.00 A M instead of Tuesday, July 13th, 1993, due to the conflict with the Provincial A.S B Tour CARRIED Council reviewed at length the amount which should be paid for 1993 recreation grants to the rural community associations and to the urban centers. Reeve Marz noted the Allingham Community Association may disband and join with the Sunnyslope Community Association If this happens will the Allingham grant be added to the Sunnyslope grant? Mr Jeffery reviewed some of the 1992 financial statements received from various rural community associations. Reeve Hoff moved first reading to by -law number 1276, this being a by -law to establish grants to be paid to the following rural community associations in 1993: Allingham $175.00, Arthurville 0, Crossroads Agricultural Society $500 00, Ghost Pine Athletic Association $150 00, Grainger Community Hall 0, Hesketh Communty Hall $350 00, Huxley Community Hall $2600.00, Mt Vernon Community Association $350 00, Orkney Athletic Association $350 00, Over The Hill Community Association $350 00, Sarcee Butte Social Center $125 00, Sunnyslope Community Association $500 00, Swalwell Community Association $2600 00, Three Hills Rural Community Association $175 00, Wimborne Community Center $2600 00, for a total of $10,825 00. CARRIED The meeting adjourned for dinner between 12.00 Noon and 1.00 P M Mr. Boake moved second reading to by -law 1276 CARRIED Mr Wagstaff moved third reading to this by -law CARRIED UNANIMOUSLY Mrs. Lowen moved third reading to the by -law CARRIED Mr Jeffery reviewed the draft by -law for grants to the urban centers for 1993 Mr Vickery moved first reading to by -law 1277, this being a by -law to establish recreation grants to be paid to urban centers for 1993 as follows- Town of Three Hills $25,580 00, Town of Trochu $14,221 00, Village of Linden $2000 00, Village of Torrington $10,436 00, Village of Carbon $9572.00, Village of Acme $9572 00, City of Drumheller $6394 00 for a total of $77,775.00 CARRIED 4 CHANGE JULY COUNCIL MEETING TO JULY 12TH V*\P 1993 RECREATION (,RANTS BY LAW 1276 DINNER BY LAW 1277 Kt Ka :q COUNCIL MEETING MARCH 23rd, 1993 Mr. Hanger moved second reading to this by -law CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to this by -law CARRIED There was discussion about the proposed mission statement for the M D Mrs Lowen moved the M D adopt the draft mission statement CARRIED There was lengthy discussion about the M D dust control program, particularly if the M.D. should undertake to apply a dust control product to high traffic roads It was noted there are times when one application per year would not be sufficient Various ideas about sharing costs with the landowners was discussed. It was also noted if a dust control program is established using LS2000 test samples of the product would have to be taken to ensure the quality of the product. Mr Boake moved Mr Jeffery contact Alberta Road Management to see if the company would be interested in participating in the dust control program for M D ratepayers as in previous years, and also how much cost savings there might be if the company provided a tank and the product and the M D applied the product for the ratepayers with its own equipment CARRIED M D MISSION STATEMENT �tsc,tX. 1993 DUST CONTROL PROGRAM Mr Jeffery read a letter received from Opinac Exploration with regard to cost sharing for a blade grade west of 12- 33 -23 -4 The company is not interested as the well they MEDING access off this road is declining in production and they do BLADE not plan any further development in this area GRADE Mr Wagstaff moved to accept the letter as information and he will at a later date bring a report back to council about the feasability of doing the blade grade project CARRIED At the request of Mr. Hanger, Mr Jeffery read a letter which the M D had sent to Mr. Edward Nakaska in November NAKASKA of 1989 regarding the road problem between Section 24 and GORMAN 25 in 31 -22 -4. The M D had decided at that time to BLADE remove the road which had been developed by Mr Nakaska on GRADE the M D road allowance as there were alternate access routes available Following that letter the decision was reversed and blade grade agreements arranged so a blade grade road could be properly constructed However to date the road had not been constructed There was lengthy IQ,tr+ discussion regarding this matter. Focr�n, Mr Hanger moved the Gorman / Nakaska blade grade road be��,,�; removed from the blade grade road program, the existing road v be levelled out by the M.D and the area be put back to its natural state 5 fiv/L M K�l i %W� COUNCIL MEETING MARCH 23rd, 1993 CARRIED Mr Wagstaff noted he had discussed with Mayor May of Trochu whether the town may be looking at annexation of the area south of town including St Ann Ranch and he would like a formal letter sent to the town asking for information about their plans for annexation of this area Some of the landowners in the area south of town are not interested in being annexed by the town One of the landowners suggested the M D might put up speed limit signs to help eliminate some of the problems generated by the heavy traffic on the road Mr Wagstaff moved a letter be sent to the Town of Trochu asking for written confirmation about any plans they may have for the area south of the town, and also if the Town would be interested in sharing costs for the engineering study which would have to be done before any road work could be done on the town street and the M D road and if the Town would share costs for improvement of the road CARRIED Mr Wagstaff noted the renter of the Lang and Lawrence property has already removed the fence in anticipation of the M.D. doing the ditch cleaning and backsloping He also noted the renter indicated he would be willing to dispose of any rocks if the M.D. would clean up the ditch area It was suggested there might be alot of rocks in that area Mr Wagstaff moved the M.D. provide a cat to assist the motor grader with the ditch cleaning on these two projects CARRRIED Council requested Mr Wagstaff to get new agreements for these projects in order to clarify who would be responsible for disposal of the rocks Mr Marz moved to table Item #17 on the agenda - request from the Town of Three Hills - pending receipt of more information CARRIED Alberta Transportation is hosting a retirement party for Sandy MacDonald, who is retiring after 35 years of service It will be held on Friday, April 16th in Drumheller Mr. Wagstaff moved Otto Hoff and Robert E. Boake attend the retirement party on behalf of the M D and present Mr MacDonald with an M D plaque. CARRIED There was discussion about the need for a yield or some other type of sign at the intersection NNW 7- 30 -24 -4 The new Mennonite church has been built on this quarter section and the traffic coming from Linden will increase. Mr Boake moved the M D erect an intersection ahead sign on the north south road west of the S W 18- 30 -24 -4. CARRIED Allen Becker of Acme advised he would be willing to purchase a yard light to light up the railway crossing west of SW 21- 29 -24 -4 This is the crossing where a truck hit a 6 i ANNEXATION TOWN TROCHU AND ROAD IMPROVEMENT BY ST ANN RANCH (e}}rr se Y1+ LANG AND LAWRENCE 19A K —SL 0PI AGREEMENT YY1 m 4 TABLE REQUEST TOWN THREE HILLS SANDY MACDONALD RETIREMENT Nlck IL,f' c. r v - %%e4 �.C.Y-tss R F R: •-� ct V s� WARNING SIGN NNW 7- V1. K f-r* ry-� i,1ed RA I LW{ CR —OS SI WSW 2' 29 -24- Do • COUNCIL MEETING MARCH 23rd, 1993 train recently He would do this if the M D would maintain the light and pay for the power. There was discussion about costs which might be incurred if other similar requests were received throughout the M D. Mr. Hanger moved the M D not maintain a light at the above �P�{ noted railway crossing location Pti�P ^�r CARRIED Mr Wagstaff noted Norman Koch had discused with him the need for a culvert in the M.D. road NINE 20- 33 -23 -4 KOCH CULVERT Mrs Lowen moved Mr McCook inspect this location and PROBLEM install a culvert if necessary CARRIED 1� Mrs Lowen noted Don Tcheir discussed with her a water problem in 6- 29 -21 -4. Since the road was rebuilt by the OTHER M.D. the water stays on the east side of the road and lays CULVERT in the field instead of running across the road to the west PROBLEMS and draining down into a dugout Mr Tcheir has on his land It appears there is a need for a culvert to be installed in AND the road to allow for this natural drainage NEED FOR DITCH Also Grant McIntosh called regarding the road WSW CLEANING 6- 30 -22 -4 The ditch on the west side of the road is full of dirt and water is laying on the road Should have the ditch cleaned out Agreed Mr McCook should look into these two problems There was discussion about whether the M D crew should be authorized to work some over time if water is running over the roads and causing damage Mrs. Lowen moved the M D crew be authorized to work over TOY\n, }Pr time, during daylight hours, if necessary to get frozen ad�„rd culverts opened up if water is causing damage to M D roads CARRIED There was discussion about By -Law #1275, which is a by -law to amend the M D land use by -law by adding golf courses as a discretionary use in an A C district. The by -law was given two readings at the last meeting Mr Vickery moved third reading to by -law 1275 CARRIED Mr Hoff noted the M D. had promised to meet with Swalwell residents again this year. The clean up which was started last year should be finished this spring if possible Mr Marz moved the request from the Swalwell residents a meeting with the Municipal Planning Commission referred to the commission for its consideration CARRIED for bi The recent Development Appeal Board seminar put on fo: council by Brownlee Fryett was discussed. Mr Boake moved the Development appeal Board review th information provided at the seminar and make changes, i necessary, to the procedure used at the appeal hearings CARRIED 7 BY LAW 1275 GOLF COURSE DISCRETIONARY USE MEETING WITH SWALWELL n CCTnC&1TC :I v [A COUNCIL MEETING MARCH 23rd, 1993 The minutes from the 1993 organizational review were then discussed ORGAN REVIEW Mrs Wilkinson left the meeting at this time - 3:00 P M Mr. Jeffery recorded the minutes for the remainder of the meeting. Whether the M D should mow gravel roads was discussed in detail. Agreed due to budget constraints this issue would not be addressed at this time Item 15 - modification of new gravel trailer - have been dealt with by council Item 16 - council does not have any option but to use what gravel is available Item 17 - Grader Operator problems - Mr Wagstaff would like to see Division 7 operator work two 12 hour shifts and two 13 hour shifts 4 days a week as necessary He could tow a truck and a fuel tank with the grader His pay would remain the same and he would work the same number of hours per week. It was noted after 40 hours a week he must be paid overtime. Suggested a maximum of 10 hours per week or whatever is legal for same pay and same hours and working a compressed work week - 4 days, or 5 days Perhaps consider locating a fuel tank in the rural area for the grader Agreed Mr Jeffery should check out regulations regarding a compressed work week Mr Marz noted he would like to see the M D contract comply to Labour Code. o Perhaps employees could work four 12 hour days for 48 hours a week. t 1� Perhaps consider relocating the grader for summer hours ✓ Mr Jeffery noted provincial regulations require overtime to be paid after 10 hours per day or 44 hours per week and employee cannot work more than 12 hours a day It was agreed this idea should be discussed with the employees at the next employee meeting APPROVAL TO Mr Vickery moved he and Mr Wagstaff review the grading CHANGE areas for Division 6 and 7 and make changes if necessary to BLADING AREAS improve the efficiency of the operation DIV 6 AND 7 CARRIED IF NEC Items 18 to 22 will be discussed with the employee committee Items 28 to 32 has been dealt with already by council The balance of the items on the review have been dealt with or are comments only The proposal to close all the streets and lanes in Twining ! was discussed It was noted no one was present for the CLOSE STREETS public hearing set up to hear objections to the proposed AND LANES closure. IN TWINING }. 0 A 11 r� COUNCIL MEETING MARCH 23rd, 1993 It was also noted at this time it may not be necessary to proceed with giving third reading to the street and lane closure by -law The applicants involved, Mr and Mrs Doug Parker are working with Palliser Planning with a view to cancellation of the entire Twining subdivision plan The only requirement from the M D is a letter agreeing to the cancellation of the entire plan and return of the land toc� the quarter section and the was previosly agreed to by ✓ motion of council No motion was forthcoming for 3rd reading to by -law 1273 at this time Mr. Hoff moved this meeting do now adjourn ADJOURN CARRIED Time 4 00 P M ------ - -- - -- -- - - - - -- _ -_, -- - - - - - -- Reeve Municipal Adistrator 9 D� L 1� JOHN C JEFFERY REPORT COVERING PERIOD MARCH 9th to MARCH 23rd, 1993 REPORT. Balance Forward $62 00 1 Gave Olds Fire Department 3 M D. Maps $32 10 2 Mechanics course CFC Certificate re air conditioning. Earl McRae would like to attend. Keith Smith advises SAIT will come out here to put on a course for 10 to 12 peple The legislation 14 requiring this certification is not yet passed Ketih Smith fie' contacted school division and other garages in our area to see if"g could come up with 10 to 12 peple including 4 from the M.D. - 3 ~ mechanics and one serviceman. Would take 1 1/2 days away from work ;,je for all 4 mechanics if they take the course in Calgary If come out A here possibly could hold course on Saturday or only have them away S,> for 1 day for the training 3 Alex Cunningham has 30 plus radios available for sale. What ,ef are your wishes - take them to Delroy ?�� 4 Gave County of Red Deer Public Works Superintendent an M.D. map $10 70 5 Glen Enzie very concerned about Consolid 444 program and Fisher lei* Davidson road If chipped will it be banned and if so very much Ile against it because the Seed Plant is located on this road .r Balance Forward CORRESPONDENCE. $104 80 1 Letter from Bridge Branch re. Navigably Waters Protection Act 2. Marigold Report 3. Farm Debt Review Board - Letter re- Termination of Stay of Proceedings - Garry Dale Tetz 4 Lacombe Recreation First Annual Mun Slowpitch Tournament 5 Notice of Public Hearing - Town of Three Hills re- classifying Lot 1 Block 6 on 8th Street to an R -3 District 6 Leadership Challenge Seminar - June, 1993 Okotoks 7 Received $10,147 00 from Alta Ag - Bal 1992 Grant 8 Brochure re IULA 93 Conference re. Strengthening Communities - 9. Brochure re ARMAA Annual Conference - Medicine Hat 10 AAMD & C News Highlights 11 Received fines - $177.00 12 Newsletter - Recycle West News 13. AAMD & C News Highlights 14 Drumheller & District Solid Waste Minutes - February 19th 15 Thank you card from Mrs Barbara Thompson 16 Brochure re- Canada Day - Youth Award 17. Account from CAAMD & C Membership Fee for 1993 - $100 00 18. Brochures from Federation of Canadian Municipalities 19 Received M.D equalized assessment figures - Total $325,692,110 20 Newsletter - Red Deer River IFN 21 Brochure from Town and Country Concrete 22 Employment Opportunity - County of Paintearth BUILDING PERMITS• 1 Tony Greke- S W 13- 31 -26 -4 - Chicken Barn - $3000. 2 Ernie Penner - S.W 24- 31 -26 -4 - Hog Barn Addition $35,000 3 Chinook Ridge Poultry Farm - NE 18- 31 -25 -4 - Shop & Mobile Home $80,000 4. Poplar Haven Farms - N W 2- 34 -26 -4 Office and Guest House $25,000. 1