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HomeMy WebLinkAbout1993-03-03 Council MinutesN N DE EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 The Executive Committee of Richard A. Marz and Otto Hoff met on Wednesday, March 3rd, 1993 at the M D of Kneehill administration office in Three Hills, commencing at 9.00 A.M. John C Jeffery was present and Mrs Jean Wilkinson was present and recorded the minutes. The following items were reviewed. 1 Budget Committee - Need to set date for a budget meeting R E Boake, James Hanger, Richard M Vickery 2 Safety Committee - Need to set date for a safety committee meeting -*R M Vickery and Marylea Lowen 3. Reminder to Councillors - meeting with Brownlee Frytee Wednesday, March 10th, 1993 - 1:00 P M Suggest if agenda from March 9th meeting is not complete the meeting adjourn until morning of March 10th. 4 Employee Day Employee day has been set for Thursday, March 25th, 1993. Meeting will be at Three Hills Community Center. Employees have been directed to attend A.M. will be discussions with council Those councillors who will be attending secondary road study meeting will be leaving by 11:30 Lunch at 12 00 noon Remainder of day will be taken up by presentation from Jubilee Insurance - Dean Marchond 5 AAMD & C - Fire Service Charges AAMD & C have requested a response to a survey regarding charges for fire calls As the M.D does not charge for calls this is the only response necessary. Executive Committee recommend the survey be completed v accordingly and returned to the Association 6 Aerial Photographs Mr Dunay has indicated the M D. do not actually require new aerial photographs at this time Cost may be more reasonable at this time if Starland, Mt View and Palliser Planning share the costs However there is no real need for new ones S e e Executive committee recommend to accept and file and Starland be advised the M.D will not share costs 7 Canada Employment and Immigration Union - Concern re. Closure of Immigration Offices The Canada Employment and Immigration Union have written indicating if Bill C -86 is passed by the House of Commons, the Immigration Centre in Red Deer will likely be closed All offices slated for closure are front line and deal with the public. A paper processing center will be built at Vegreville and any application will have to be mailed to that office 1 �q C7 EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 The Union are requesting the people of the area to contact their Members of Parliament to protest this move. Executive Committee recommend the M D contact local Members of Parliament to indicate opposition to the proposed closure as they feel the people will see the move to Vegreville as a politically motivated move rather than an attempt to deal with an economic situation, and further to advise as Red Deer is located on a major highway between the two major cities it is a more logical place to retain an immigration office than to move �r it to Vegreville which is so far removed from mainstream immigration activity. 8 Community Tourism Action Program CTAP hve advised as a result of the success of the program it has been extended for one more year All applications must be received by March 31st, 1994 and all projects completed by December 31st, 1994. Executive Committee recommend to accept and file as information. v 9 Council Minutes - February 22nd and 23rd, 1993 Executive Committee reviewed the council meeting minutes and F - I'-CL. agreed on those items which should be deleted prior to publication d 10 Petition Against Three Hills Main Street Program Mr Jeffery noted the cost for drafting the petition to oppose the main street improvement program is $175 00. Does the M.D. wish to help pay this cost? He also noted there may be a problem with the drafting of the petition and its legality. -:T s' Executive Committee recommend the M.D. contribute an equal share C along with others who signed the petition opposing the program, -- P %S<vSS if the petition is in fact accepted by the Town of Three Hills pcc-r as a legal petition C'i re+ c, o FY 11 Gulf Canada Resources - Pipeline Tie In 12 -34 to 4- 34 -33 -26 Canadian Landmasters Resource Services ltd have requested the M D. consent to construction of a pipeline within 1 5 KM of the hamlet of Wimborne Gulf Canada will indemnify and save the M.D. harmless from any damages and expenses which the M.D. might suffer as a result of the operations of Gulf Canada other than through willful damage or gross negligence by the M D Executive Committee recommend the M D sign the letter of consent s% 5V x4 d "+U V r�1 12 Alberta Planning Board 2 1 L E* �q C*1 EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 Alberta Planning Board's annual planning conference was originally scheduled for April It has been rescheduled for October of 1993 in Red Deer and will be held in conjunction with the Community Planning Association of Alberta. Executive Committee recommend to accept and file as information. 13 1993 Census Affidavit - Alberta Municipal Affairs Alberta Municipal Affairs have requested completion of the 1993 population affidavit. Council has decided to conduct a census in June of 1994 Therefore the 1993 affidavit will be filed based on the 1991 federal census Executive Committee recommend the affidavit be completed and C., returned to Alberta Municipal Affairs. 4 14 Big Country Tourist Assoc"ation - Annual Meeting The Big Country Tourist Assocation will be holding their 23rd annual meeting and dinner on Saturday, April 3rd, 1993 at Carbon - Good and Plenty Restaurant. Registration 4:30 P M , annual meeting 5.00 P.M., dinner at 6:30 P M and entertainment to follow. Dinner Tickets $15.00 each Executive Committee recommend Otto and Norma Hoff, and Marylea }�\ �_ � and Frank Lowen attend as M D representatives, if they so wish 15. 100% Assessment Alberta Municipal Affairs - Assessment Inspectors would like to meet with the M D Council to discuss reasons for going to a 100% assessment base Executive Committee recomend they met with Council at 11.00 A M S on a council meeting day and Mr Jeffery set up an appropriate date 16 Three Hills Recycling Society Minutes Minutes from February 17th recycling society meeting were received Executive committee recommend to accept and file as information�,� and if they wish any councillor may request a copy of same 17 Rental Vib Packer - Blackwood Hodge Blackwood Hodge wish to know if the M D want to rent a large vibratory packer for the summer Packer will be required for likely one month to complete the Linden West If 836 is not done likely will not need it for the whole season However may need one later in the fall for the two Linden jobs J Executive Committee recommend the M D committ to rent the packer for at least one month and advise Blackwood Hodge unable to committ for a longer period at this time. C py4�_ 7 N N r EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 18 Village of Linden - Mayor Joyce McDonald Mayor McDonald has sent a letter to Reeve Marz suggesting the mayors and reeve in this area should get together a few times a year to discuss situations and problems which arise. Linden is willing to host the first meeting possibly late in March or April Executive Committee recommend Mayor McDonald be advised the M D. �strr� would be interested and to let Reeve Marz know when a date for the meeting has been set. 19 Alberta Round Table on Environment and Economy The committee has forwarded a picture of Deputy Reeve Otto Hoff accepting the plaque presented to the M.D. at the Fall Convention f� Executive Committee recommend to accept and file as information 20 Ron Dueck - Request for key to Three Hills Dump Site Mr Ron Dueck operates a landscaping business He would like a key to the Three Hills dump so he can dump his grass clippings, etc on off days and off hours Executive Committee recommend Mr. Dueck not be given a key as le Lam`_ Srrc+ the site is open five days a week 21 R C M P Complaint re Dumping Sewage R C M P. called recently - they received a complaint that a business was dumping septic tank effluent in a small field close to a road, the railway tracks and very close to a residence. Police were advised to contact Drumheller Health Unit as the M D land use by -law does not cover or control disposal of human waste �t1 eCA Executive Committee recommend to accept and file as information 22 Battle Creek Development Request for Road Improvement Battle Creek would like to request the M.D. share costs for gravelling a road to reach their well at 6- 7- 30 -23 -4 The road is presently a dirt road. They suggested the M.D supply the gravel and they provide the trucks to haul and spread it Miles Maerz advises the road is in good enough shape to warrant having gravel applied Executive Committee recommend the M.D supply the gravel for the half mile of M D road allowance if the company will hire the trucks to haul same and spread it and the gravel be applied as ONE TIME GRAVEL only 23 Train Truck Accident - Grainger Railway Crossing 4 Dq a i W� EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 In response to a letter from the M D C N Rail provided some information about the truck train accident at this crossing. They felt C N had complied with all operating rules at the time of the accident. The cause was because the driver failed to stop for the stationary train at the crossing The truck hit the tank car with such force it passed under the tank car to the other side of the crossing. From information previously received it appears the tank car had reflector tape on it Executive Committee recommend the office obtain a copy of the police report and a report be brought back to council at a later date. 24. Request for Ditch Work - Einar Baldwyn Pt N.E. 9- 31 -26 -4 Mr Baldwyn had previously requested the M D do some ditch work at the above noted location to correct a water drainage problem The owner of the acreage contacted the office and indicated nothing was done and the water is still draining into her residence. Mr. McCook indicated it would take about half an hour with a buggy or half a day with a grader to try and deepen the ditch Executive committee recommend the ditch work be done by a motor grader as time permits 25 Request for Compensation for M D Camp Site A request has been made to change the M.D. policy to allow compensation to be paid for a camp site in the same manner as for a borrow pit The current rate for a borrow pit is $175.00 per acre. If approved it would require an amendment to the M D backsloping borrow pit agreement and to the M D policy number 13 -10 Executive Committee recommend the agreement be changed and the policy be amended to pay compensation at $175 00 per acre for a camp site 26. Request re. Main Crew not doing private work The request that the main crew not be allowed to undertake private work while doing road projects was discussed Executive Committee recommend the main crew not be permitted to undertake private work for landowners while doing road projects 27 Bridge File 6813 - Ralston Bridge - WNW 29- 29 -24 -4 Bridge Branch wish to know if the M D want to eliminate this bridge, strengthen and widen it or replace it Costs for the various options were reviewed Life expectancy of the bridge is 25 years. Cost for strengthening and widening would be about $225,000. Cost for replacement would be $500,000 more or less Executive committee recommend the bridge be left as is, maintained as required, and the situation be reviewed again when {G1<<Y c- In Ar�� rJnc, -�c IPbLe 1�q N L N EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 the bridge deteriorates further and is closer to reaching the end of its life expectancy 28 Three Hills Golf Course Road - Bridge File 2475 There was discussion with Bridge Branch about when the bridge will be replaced. It was suggested the Three Hills Golf Course road project be left until the last project in 1993 in the hopes the bridge will be replaced at that time Executive Committee recommend the rotation of the main crew be changed and the crew start at the Brosseau Bridge Project and the Three hills Golf Course be the last project to be done in the fall. 29. Federated Co -Op Regulations re Fuel Tanks Federated Co -Op has forwarded copies of regulations applicable to underground and overhead fuel tanks All tanks must be registered before a fuel supplier can deliver fuel Legislation has been passed that all fuel tanks must be registered by August of 1993 and various other regulations will also be put in place. Fee for registration of each tank is $60 00 and registration is good for 3 years. The M D has 12 Class A tanks which will have to be reviewed and registered. Installation of new tanks will require certification by a professional engineer and cathodic protection will be required Executive Committee recommend the tanks be registered, the Capital Committee review the existing overhead and underground tanks , recommend a schedule for replacement purposes, and C°P�4, determine costs for doing this, and also draft a policy arni�i regarding management of the tanks, such as a schedule for dipping, if required, and a schedule for inspections, etc , and bring a report to council for further consideration Executive Committee further recommend all councillors be given a copy of the information obtained regaring this issue, and a letter be sent to the Province expressing concern about the imposition of such restrictive regulations which will increase costs and likely increase the provincial bureaucracy in such poor economic times. 30. M D Mission Statement Reeve Marz had drafted a "Mission Statement" for the M D and same was reviewed. The draft statement is as follows. To provide those basic services to the community that are not feasible to be provided individually and to carry out that purpose at the least possible cost with the most positive effect on the environment and the people who are involved and the community we serve. This is not a vision statement, but rather a mission statement What is our function or our purpose for existing? The Executive Committee also reviewed the policy statement contained in the existing M D organizational policy book which is as follows- 6 a v EXECUTIVE COMMITTEE REPORT MARCH 3rd, 1993 The M.D. of Kneehill is a municipal government created by the Province to provide service to the ratepayers in the most efficient and economical way possible As a creature of the Province a municipality is controlled by provincial legislation and must ensure everything it does is authorized and complies with the Statutes of Alberta, particularly the Municipal Government Act and the Municipal Taxation Act Executive Committee recommend these two statements be reviewed by council at the March 9th meeting of council The Executive committee meeting then adjourned Time 12 00 Noon rs. J an Wi son ssistant Administrator 7 /I -� I �''