Loading...
HomeMy WebLinkAbout1993-02-23 Council MinutesDq N L01 COUNCIL MEETING FEBRUARY 23rd, 1993 The February 22nd, 1993 council meeting which was adjourned until 9.00 A.M February 23rd, 1993 reconvened at that time in the Council Chambers, M D Office, Three Hills The following were present for the meeting Reeve Richard A Marz Councillors• Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery (after 10:00 A M ) Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven Stan Price, Trustee for the Three Hills School Division John C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order Mr Wagstaff noted members of the Trochu Recreation Board has asked for some input from other people about the activities of other boards It appears the Trochu Recreation Board only look after the swimming pool and they are having meetings but there is nothing to discuss What can they do to revitalize their board What responsibilities do other boards have It was suggested Mr Wagstaff be given copies of the Carbon and Three Hills 1992 meeting minutes It was also suggested the board might look at attending the Energize Conference to get some ideas and also the Energy Bus which is sponsered by the Province might review Trochu's facilities to see if any money could be saved and give them some ideas about how to revitalize their board Perhaps the board should be meeting with the local community groups to discuss the town's overall recreation activities and facilities Mr Hoff moved acceptance of this report. CARRIED Mr Wagstaff noted one of his ratepayers has expressed concern about open sewage lagoons in the area Some are not fenced or marked in any way Is there any liability on the part of the land owner and or the M D if a person on a skidoo fell into the lagoon Is there a need for the M P C to impose regulations requiring it to be fenced off There was discussion about this issue Mr. Wagstaff moved this matter be discussed with Brownlee Fryett, Solicitors, at the up coming Development Appeal Board seminar CARRIED Mr Marz reported on discussions held recently by the Ambulance Board with regard to purchase of extracation 1 PRESENT TROCHU REC BOARD Gt< -r1. te-- OPEN SEWAGE LAGOONS G RESCUE UNIT EQUIP KNEEHILL AMB. E COUNCIL MEETING FEBRUARY 23rd, 1993 equipment for the ambulance rescue unit It appears no provincial money would be available as the Town of Three Hills obtained provincial funding when their rescue unit was equipped and the province will not fund another unit in the same area The Linden volunteers wish to upgrade their rescue unit Cost of new equipment would be about $18,000 Used equipment would cost about $5000 Some of the other jurisdications expressed concern about this extra cost What is the M D opinion There are about 6 or 7 calls a year when a rescue unit would be taken out Three Hills has a fully equipment unit and the existing Linden unit is fairly well equipped There are also rescue units in Olds, Didsbury and Drumheller Does the area require another fully equipped unit Mr Marz noted the 1993 requisition will likely be about the same as last year unless this additional equipment is purchased If it is approved it would increase the M D requisition by about 2 to 3 thousand dollars as the M D pays about 70 to 75% of the total requisition There was discussion about the Trochu Department The department raised some money and wanted to know if they should spend it on extracation equipment for their department Mr Boake moved the M D. of Ambulance Service spending purchase used extracation Ambulance rescue unit Kneehill support the Kneehill up to $5000 00 in 1993 to equipment for the Kneehill CARRIED Mr Boake noted the two transfer boxes at the Three Hills site need to be replaced The Drumheller Solid Waste Association wish to replace both boxes this year Cost would be about $84,000.00 Would the M D assist with removal of the boxes, the dirt work required to raise the road and hauling in the gravel Gravel would cost about $2750 00, dirt work would involve moving about 240 cubic meters of dirt and likely the hi hoe could be used to remove the existing boxes Work would likely be done in April. Mr Hoff moved the M D agree to arrange for removal of the two old transfer boxes at the Three Hills Transfer site, provide and haul in any dirt required for site preparation for the new boxes, and haul any gravel required, on condition the association will pay for the gravel and reimburse the M D for the cost of wages for any M.D employees assisting with the project CARRIED Mr Haskell entered the meeting at this time - 10 00 A M ! - q UXr %e cz,,i v tis-,,4 THREE HILLS TRANSFER BOXES Mr. Jeffery noted Mr Dunay has recommended the M D. go to 100% assessment for 1994 taxation year Mr Jeffery 100% reviewed Mr. Dunay's reasons for his recommendation ASSESSMENT There was discussion about this and the costs which would be .incurred to go to 100% assessment Mr Wagstaff moved the M.D not go to the 100% assessment C at this time, and the issue be discussed again at the 2nd council meeting in November, 1993 CARRIED 2 A�-� �01 n U E COUNCIL MEETING FEBRUARY 23rd, 1993 Mr Vickery entered the meeting at this time - 10.30 A M The fuel bids were opened Bids were received from Federated Co -Op, Petro Canada, Esso, U F.A. and Turbo It was agreed the bids should be reviewed by Mrs Deak and a report be brought back to council later today There was discussion about whether the M.D should be spraying the M D roadsides to keep the grass down or should it be mowed Mr Vickery noted last year a sprayer was fixed up by the A.S B and some roadsides sprayed in his division It seemed to work quite well. Used roundup. Grass will grow back, but if it is sprayed early the grader operator can then keep it cut down There was discussion about the new detect a nozzle which sprays only green growth. Cost for spraying the roads was discussed There is about 1200 miles of road, would take about 240 hours to spray all the gravel roads and two units could likely do the spraying in two months Spraying must be done early in the spring before the grass starts to grow It was suggested having a mower on the graders does not seem feasable, better to use a tractor if council decide to mow the roadsides. Suggested spraying would be cheaper A S B would have to be involved as it would require the operator to be supervised by someone having a pesticide applicator's licence Agreed should get a price for a second sprayer unit and the matter be discussed again after dinner The M.D wage and salary employment agreements were then reviewed on a clause by clause basis The following items were also discussed. Divisional graders having to high blade to get to far corners of their divisions 1 overtime hour paid every day Regular hours of work - agreement should be amended to include a statement regular hours of work will be - -- --- unless otherwise changed by motion of council Quitting time for motor grader operators Could they work longer hours and a shorter work week to eliminate having to high blade out to finish an area of their division? Would have to review labour regulations to determine if this could be done Could they work longer hours without having to refuel? It was noted some roads requiring blading more often depending on soil conditions - i e sandy soils It was suggested might consider having an entirely separate agreement for the divisional operators authorizing a minimum number of hours and a maximum number of hours of work and any overtime would have to be approved by the P.W.S Mr Haskell noted Finning have a sale for the Fiat Allis loader Will council allow them to take it before delivery of the new loader to the M D? The new loader is now in Calgary and should be delivered late next week Mrs Lowen moved Finning be allowed to take the Fiat Allis loader prior to delivery of the new loader CARRIED 3 FUEL BIDS MOWING OR SPRAYING ROADSIDES V/ WAGE AND SALARY AGRFFMENTS FIAT ALLIS LOADER evC R 41 SA I;q e ,i COUNCIL MEETING FEBRUARY 23rd, 1993 The meeting then adjourned for dinner between 12 00 Noon and 1-00 P M DINNER Mr Jeffery reviewed provincial regulations with regard to hours of work for the construction industry employees, WAGE AND which would include divisional grader operators, the gravel SALARY and main crew employees but not shop employees Any hours AGREEMENTS over 10 hours per day or 44 hours per week would be DISCUSSIONS considered overtime rnNTTMI[Fn Mr. Haskell noted if the graders were allowed to work on a Saturday and the grader broke down it would require paying overtime for shop and perhaps other employees to get the machine back to the shop for repair. Would there be safety problems if the operators worked longer days If they were allowed more flexibility in their work hours they might be able to grade the roads in a more timely fashion such as immediately after a rain Mr Jeffery noted if they were deemed to be a divisional manager it might not be necessary to pay them overtime at all. This would have to be checked into. The review of the contract continued Clasue 3 (b) (2) will be discussed again later. The need to have an air endorsement on the employees' driver licence was discussed An incentive to get the air endorsement was included in the contract a year or so ago and provides an employee can receive an extra 5 cents an hour if they take the course on their own time and at their own expense The sub foreman rates and lead hand rates were discussed at length The suggestion from the organizational review that there are too many foremen was also discussed It was agreed Keith Smith should be advised his wages will have to be looked at on a lower scale as he does not have a mechanic ticket and perhaps he might look at obtaining his mechanic ticket Mr Knapp will no longer be paid as a lead hand as he is working on his own in the truck shop The salaried employee agreement was reviewed and changes made to same It was suggested the revised hourly and salaried employee agreements be discussed with the employees appointed to the employee employer committee and they be advised any of the proposed changes to the contracts, which will affect wages and or hours of work will only take effect after a reasonable length of time Mr Boake moved the proposed changes be reviewed by the Employee /Employer committee at a meeting on March 5th, 1993 at 9.00 A M CARRIED 4 LJ §U� COUNCIL MEETING FEBRUARY 23rd, 1993 The analysis of the fuel bids received was revie It appears the Federated Co -Op is the low bid Mrs Lowen moved the M D purchase its fuel requirements for the period March 1st, 1993 to February 28th, 1994 from Federated Co -Op in Linden (Ed Heck - Dealer) CARRIED Mr. Vickery advised Council spraying roadsides with one nozzle using round -up would cost abour $2 50 per acre for one side of the road, two nozzles $5 00 per acre, 3 nozzles $7 50 per acre Cost for a sprayer with a 40 foot boom and a Honda motor was about $7000 00 Cost without a boom - $5000. It was suggested the M D should be able to buy the parts and fix up a sprayer at a much cheaper price Mr Hanger moved the M D capital committee look into the cost of fixing up another sprayer for spraying round up on the roadsides and bring a report back to council. CARRIED There was discussion with Mr Haskell about whether the M.D. should have an employee delivering fuel to the various M D crews - such as the paving crew, fence crew, hi hoe, the prep crew and filling up the machines working on the main crew It takes the serviceman about 3 to 4 hours a day to deliver the fuel to the various crews who do not have fuel tanks The serviceman s job responsibilities were reviewed It was also noted Mr Ross, the present serviceman, did not take the WHMIS course concerning transportation of dangerous goods. Mr Wagstaff noted the M.D fuel truck will likely have to have major modifications by 1995 in order to comply with provincial safety regulations Mr Haskell asked if Mr Ross should take a course on transportation of dangerous goods at Olds It was noted the office is checking into the regulations to see if all the M D employees have to take the course again or not and the matter will be discussed again later Mr Vickery moved to table the balance of the agenda, and this meeting do now adjourn CARRIED Time 4.15 P M. -------- --- ------ -- -- Reeve 5 Muni i al /A inistrator FUEL BIDS SPRAYING ROADSIDES M D FUEL TRUCK ADJOURN co 4 JOHN C JEFFERY REPORT COVERING PERIOD FEBRUARY 9th to FEBRUARY 23rd, 1993 REPORT* Balance Forward 1 Gave City of Drumheller a map for their spraying program (mailed) $12 00 2 Gave R C M P. 5 maps (picked up) $50.00 3 I advised the mechanics and gravel crew about the wage adjustment made and indicated it was a misunderstanding between Council and myself in contract categories. I believe it was accepted by both sides and also advised both sides to carry on working together amici.ably I believe the disgruntlement was more fear as a result of lack of negotiations than actually being upset with wage increases. This should be discussed when reviewing the employee contract 4 Requested Bud Haskell to bring in a proposed base course and paving program Balance Forward CORRESPONDENCE- $62 00 1 Received $67,066 01 G S T Refund 2. AAMD & C News Highlights 3 M P C Minutes - February 8th, 1993 4 Three Hills School Division Minutes - February 10th, 1993 5 Brochure re- Farmlife and Power - Farm Diversification Conference - March 23rd and 24th Westerner Park, Red Deer 6. Brochure re statistical information available from Stats Canada 7 Three Hills Recreation Board Minutes - January 4th, 1993 8 Alta Mun Affairs Annual Report 1990/91 9 Received $924 96 - Village of Acme re. Linden Rubble Pit shared costs 10. Received $36,575 77 from Town of Three Hills re FCSS payment, Disposal Site expenses, and Fire Expenses 11 Received $4660 from Alta Transportation re. SR 582 12 AAMD & C advice re- 1993 Spring Convention and ticket from Air B C 13 A G T buried cable plans for Trochu exchange 14 Received $325 00 from Govt' Alta - fines 15 AAMD & C News Highlights 16 Marigold Report 17 Bridge File 13238 - Survey costs $1840 40 18 Municipal Counsellor - 19 Government Finance Officers Association Conference Vancouver May 2nd to 5th, 1993 20 Letter of Thanks from Valley Bus Society for 1992 grant and requesting consideration for 1993 grant 21 Information from Alta Environment re. Alta Heritage Land Reclamation Program BUILDING PERMITS: 1 offer 2�� N i 73 i ,I 2 JOHN C JEFFERY REPORT COVERING PERIOD FEBRUARY 9th to FEBRUARY 23rd, 1993 1. Orville Klassen - S W 26- 30 -26 -4 Double Car Garage $10,000 2. Ron Reimer - Pt S E. 24- 30 -26 -4 Shop $60,000 za--- -z_- f f i ti