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HomeMy WebLinkAbout1993-02-04 Council MinutesN Dq 1�q EXECUTIVE COMMITTEE REPORT FEBRUARY 4th, 1993 The Executive Committee of Richard A. Marz and Robert met on Thursday, February 4th, 1993 at the M.D. of administration office in Three Hills, commencing at 1.15 John C Jeffery was present and Mrs Jean Wilkinson was and recorded the minutes The following items were reviewed: 1 Pipeline Crossing Agreement Kneehill P M present The pipeline crossing agreement drafted in response to a request from an oil company for permission to cross the M D sewer line easement with Leonard Litz was reviewed. The oil company wish to put their pipeline across our easement under the M.D. sewer line. 0=-(GG 1vc n Executive Committee recommend the draft agreement be approved n and the Reeve and Administrator be authorized to sign the !^'Iex agreement with the oil company in question, and further moved the agreement be authorized for use in other similar situations 2 Gravel Testing Torchinsky Engineering recommend the M D have testing done on the gravel which Linden Contractors will be crushing this summer The testing is necessary in order to ensure the gravel will be suitable for its intended purpose Cost would be $145 00 per test plus time Executive Committee recommend Torchinsky Engineering be hired to �5 do a maximum of 6 randum tests (?n thg_ gravel to be crushed by c6P� Linden Contractors this summer -'4 - ) with one to be dud done at the commencement of the crush and one just prior to rrt`es completion of the crush in each pit '-c 3 1992 Financial Statement - Surplus 4 Mr. Jeffery reviewed with the Executive committee some choices regarding the 1992 surplus to be shown on the 1992 financial statement Executive Committee recommend the M D contingency reserve be SST brought up to $2,600,000 00 and the difference be declared as a surplus for 1992 - approximately $1,6 million. 4 Local Governing Officials Meeting Minutes The minutes from this meeting were briefly reviewed. Executive Committee recommend to accept and file as information 5 Alberta Parliament Digest - Week ending January 31/93 Mr. Jeffery briefly review the digest and noted in answer to a question from M L A MacDonald the Premier denies promise to Trochu regarding the tire plant The Education Minister indicated corporate pooling will be considered during this year's budget. Apparently the issue of doing away with the machinery and equipment tax was discussed in the legislature February 3rd and 1 A7 ( 8 0 EXECUTIVE COMMITTEE REPORT FEBRUARY 4th, 1993 if further information about this is noted in the Digest Council will be advised. 6 Request from Town of Three Hills The Town of Three Hills has requested the M D send a representative to a meeting set for Wednesday, February 10th, 1993 to discuss a possible new arena for Three Hills. The meeting is an information meeting only, there is no committment, and no committment is being requested, but would be appreciated. Representatives from the Town, P B I , Ag Society, Chamber of Commerce, Minor Hockey, the Elks, Kinsmen and Street Freaks will be attending the meeting as well Executive committee recommend R A Marz and James Hanger attend this meeting 7 Palliser Regional Planning Commission - Funspiel 92/93 Palliser Regional Planning commission have invited any councillor, or staff member to attend their 1992/93 fun spiel It is scheduled for Saturday, March 13th, 1993 at the Hanna Curling Club. Fee is $5 00 per person ($20.00 per rink) and will be collected by the skips prior to the first game. Executive Committee recommend any councillor or staff attend if they so wish and advise the office accordingly 8 Alberta Municipal Affairs - Census Information Alberta Municipal Affairs has forwarded a breakdown of population in the M.D. between males (2453) and females (2259) There are 1468 dwellings in the M D with a population per dwelling of 3 21 The official population of the M D is downto 4712 from 4996 Executive Committee recommend the M D undertake a census in 1994 and request Palliser Regional Planning to provide some assistance 9 Council Minutes The Executive Committee reviewed the January 25th, 26th and 29th minutes and agreed what should be deleted prior to publication It was agreed not to publish the January 25th meeting covering the employee organizational review 10 Town of Three Hills The Town of Three Hills is planning to proceed with the main street mall project which will be funded in part by a local improvement tax The M D property will be assessed for 112 5 feet and the annual payment would be $364 12 for fifteen years with no interest. The remainder of the project will be funded by $295,000 00 paid by the Municipal Assistance Grant, $35,000 00 to be paid by the Safe Street Grant, $30,000.00 by the Community Tourism Action Grant, and $120,000 00 from the local improvement tax The total cost is estimated at $480,000 00 2 C1 RPP or't- �r- (eL-V,** Soar i R PC: C \r— '("e w,\\ cO Iq 10 KJ EXECUTIVE COMMITTEE REPORT FEBRUARY 4th, 1993 The project will proceed unless a petition is received within 21 days from at least one half in value of the land excluding improvements thereof Executive Committee recommend the Administrator be authorized to cT sign a petition against the proposal on behalf of the M D if one is circiulated 11 Pitch In Alberta Pitch In Alberta has forwarded a Certificate of Support in recognition of the donation from the M D for its program Executive Committee recommend the certificate be published in -TA4 the paper during the Pitch In Campaign Week WA � send 12 Alberta Public Safety Services Alberta Public Safety Services have changed the reimbursement paid by the Province for persons attending emergency training courses Mileage reimbursement has been changed depending on the distance from the course location, $45 00 for other expenses for each overnight required, and a meal fee of $7 40 Their department will also try to bring the instruction to the communities which will alleviate travel and reduce costs. Change is effective April 1st, 1993 Executive Committee recommend to accept and file 13 Alberta Transportation - Workshop Alberta Transportaiton is hosting a ser.ices of Workshops regarding transportation for persons with disabilities and seniors in rural Alberta One workshop will be held in Lacombe on March 24th Executive Committee recommend R A Marz attend if he wishes 14 Kneehill Ambulance Kneehill Ambulance board is discussing whether a new rescue unit is required to serve the south portion of the M D The volunteers feel the existing rescue unit which is owned by the Ambulance Board should be replaced The Town of Three Hills have a rescue unit which is operated by their fire department There is a possibility of obtaining a grant through Alberta Disaster Services for replacement of the rescue unit. This grant is normally available only through a fire department Executive Committee recommend Alex Cunningham obtain some information about the availability of funds for a rescue unit and bring a report to council 15 One Eight Hundred Telphone Number The cost for having a 1 -800 telephone number for the M D to receive concerns, complaints and requests from M.D. ratepayers would be $25 00 per month rent plus calls and a $20 00 installation fee Executive committee recommend not to proceed with this proposal. 16 Trochu Fire Department Agreement 3 Ko---lWj a �101 L EXECUTIVE COMMITTEE REPORT FEBRUARY 4th, 1993 The Town of Trochu has billed the M.D. for its share of costs for operation of the fire department However there is concern about the costs charged and the fact that the town has never signed the renewal agreement with the M D Executive committee recommend R A Marz discuss this issue with the Mayor of Trochu at the meeting they have scheduled for February 10th 17 Trochu Garbage Transfer Site The Town of Trochu has billed the M D for half their costs for operation of the Trochu Transfer Site and their rubble pit M D ratepayers cannot use the rubble pit site Agreement only addresses use of the transfer site for household garbage The town has charged the M D for half of the wages for the attendant and the attendant looks after both sites X14 CSC u44 Executive Committee recommend R A Marz discuss this issue with the Mayor of Trochu at the meeting they have scheduled for February 10th 18 George Boles - Derelict Building Tax F k„s�r Executive Committee reviewed a draft letter in response to Mr Boles suggestion There was no official motion from council regarding this matter Executive Committee recommend the letter be sent to Mr Boles ��4e -r indicating the M D could not be proceeding with his suggestion, c•r+ but should he wish to have this item on the agenda for any divisional meetings this year and to speak to the idea he should advise the office 19 Village of Carbon - CTAP Program The Village of Carbon has written advising Morley Buyer did in fact make an application to the Village on September 23rd, 1991 for CTAP funding and their CTAP committee reviewed the application at its October 3rd meeting The village CTAP committee turned down his application as all funds were committeed to another application which was already approved by the provincial board A copy of the letter sent to Mr Buyer was attached Executive Committee recommend to accept and file and a copy of the letters be given to Otto Hoff if he requires one 20 Three Hills Library The Three Hills Library have invited all M D councillors to attend the library tour which is scheduled for February 9th, 1993 at 7.30 P M All councillors received a formal invitation They wish to know who will be attending Executive Committee recommend Glen Wagstaff and Jim Hanger attend the library tour 21 Strathcona County re. Machinery and Equipment TAx The County has forwarded considerable information about the issue of doing away with the machinery and equipment assessment and the effect it will have on many local governments 4 �,1Ed � 1-d D� I 1 a a ti 1 EXECUTIVE COMMITTEE REPORT FEBRUARY 4th, 1993 Executive Committee recommend to accept and file as information and R.A. Marz and J. C. Jeffery continue to monitor the study and discussions on this issue 22. Drumheller Music Festival CJ r, The Drumheller Mail is printing the District Music Festival Program and wish to know if the M D would like to put in an advertisement Cost would be $220 00 for a page, down to $55.00 for quarter page Executive committee recommend to accept and file The Executive Committee meeting then adjourned s Jean Wilkinson Assistant Administrator 5 0 I