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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
The Executive Committee of Otto Hoff and Marylea Lowen met on
Thursday, January 21st, 1993 at the M D of Kneehill
administration office in Three Hills, commencing at 9.30 A M
John C Jeffery was present and Mrs. Jean Wilkinson was present
and recorded the minutes
The following items were reviewed.
1 Request for Stop Sign - SW corner of SW 5- 30 -22 -4
Mrs Lowen noted Ray Cannings has expressed concern about the
traffic on SR 836 near the new gravel stock pile site the M D
is using on SW 5- 30 -22 -4 There is a yield sign but because of
the height of the stock pile it is difficult to see the north
south traffic when driving on the east west road. The stock
pile is located in the south west corner of the quarter section
Executive Committee recommend stop signs be erected in such a
manner to require the east west traffic to stop before entering
on to SR 836 at the intersection of SR 836 and the road south of
the SW 5- 30 -22 -4.
2 Fuel Tender for 1993
The fuel tender will expire at the end of February
Executive Committee recommend tenders for supply of fuel be
requested.
3 Re- Appointment of the A S B Members
Executive Committee recommend Richard M Vickery, Glen Wagstaff,
Elton Wilkinson and Kevin Hopp.i.ns, Art Thomas and Ken King be
re- appointed as the A.S B members, and Mrs Jean Wilkinson or
her designate be appointed as Secretary to the Board for the
year 1993, and further recommend that Art Thomas be appointed as
Soil Conversation Officer, Pest Control Officer, Chemical
Control Officer and Weed Control Officer for the M D of
Kneehill for the year 1993
4 Village of Rockyford SR Road Status
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The Village of Rockyford has requested the support of the M D
is their bid to have the road from Number 9 south through
Rockyford down to Number 1 designated as a continuation of SR
836 Itc,r
Sent
Executive Committee recommend the M D agree to support their
request
5 Elimination of Front Licence Plates for Motor Vehicles
A letter of thanks has been received from the Secretary for the
Attorney General for the support expressed by the M.D for the
elimination of front licence plates for motor vehicles.
A copy of the press release regarding this issue was enclosed.i�e�
Executive Committee recommend to accept and file as information.
6. Public Hearing - Adopiton of New Palliser Regional Plan
Palliser Regional Planning has requested a change in the date
for holding the required public hearing in Three Hills for the
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
adoption of the new regional plan They had booked the council
room for February 11th, but now wish to hold the hearing on
Wednesday, February 17th, 1993 between 7.00 & 9.00 P M
Executive Committee recommend to accept this report as
information and councillors should note the date change
7 Letter from Alberta Public Works Suppy and Services
Alberta Government is takeing a leadership role by making
purchase of environmentally responsible products a priority They
hope other public entities have or will follow this lead They
forwarded a copy of their procurement policy as information to
assist in pursuing this suggestion It was noted the M D did
purchase re- cycled envelopes if the price and quality was
comparable
Executive Committee recommend to accept and file as information.
8 Request from Real Estate Firm
A local real estate firm has requested a copy of the M.D. farm
land assessment roll By -law requires a payment of $5 00 per
parcel for provision of this information
Executive Committee reviewed the costs involved in producing
such a report and whether providing this type of a report for
anyone who requests it should be approved
The firm requires the legal description and farm land assessment
dollars only (not including the 3 acre market value) and were
advised the .information would be obsolete at the beginning of
each year as assessments can change on a yearly basis
Executive Committee recommend the M.D. provide such an
assessment report for anyone who requests same at a minimum cost
of at least $500 00
?Will this require a change to the M D by -law and policy?
9 Letter from AAMD & C - Economic and Fiscal Statement
AAMD & C summarized the highlights of the mini budget put out by
the Federal Government Spending reductions or freezing of
rates include grants in lieu of taxes, selective native
programs, science and technology programs Funding for some
programs - i e. Crow Benefit - is being reduced by 10% each year
for two years Salaries are frozen for two years Unemployment
Insurance benefit rate will be reduced for new recipients and
persons who quit their jobs without just cause
Various new federal expenditures were also reviewed This
includes $2 billion for transportation and communi.caiton
infrastructures over 5 years, job training initiatives,
assistance for small oil and gas companies over 2 years
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Programs such as old age security, equalization, selective
federal - provincial cost sharing programs are exempt, personal
income tax reductions will proceed, GST reforms will betted
undertaken to make it fairer and easier to comply with and a cap
will be put on next year's unemployment insurance premium rates
Executive committee recommend to accept and file as information
10. AAMD & C - Results of Survey on Engineering and Survey Staff
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
The survey completed by the association showed that 50 of the 53
members responded and results showed the number of municipal
districts and counties who have C E T , engineers or surveyors
on staff
Executive committee recommend to accept and file and any
councillor who wishes may request a copy of the survey
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11 AAMD & C Results of Survey on Mapping Services
AAMD & C conducted a survey of the members to see which mapping
services were used by the municipalities and whether they were
satisfied with the results
Stewart Weir do the M.D. map and the survey showed 8 members who
use this firm were satisfied and 1 was not satisfied
Executive Committee recommend to accept and file as information
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12 AAMD & C Involvement in Task Force Looking into Sour gas
Regulations
Energy Resource Conservation Board has established a task group
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to examine the regulations governing sour gas Specifically
this initiative is designed to review the risk and safety issues
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surrounding the development of sour gas facilities in Alberta
AAMD & C is involved in this review and Director Linda Walton
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represents the association on the task group Mrs Walton would
like any input from any municipality soon as the task group will
be meeting early in the new year
Executive Committee recommend if any councillor has any comments
or concerns the office be advised so the information can be
forwarded on to the Association for Mrs Walton
13 Town of Three Hills- Request for Financial Assistance
The Town of Three Hills wish to rent booth space at the
Tourism Industry Association of Alberta trade show to be held
March 22nd, 1993 They propose to promote the entire M D by
displaying the original artwork done by Ben Crane of all the
tourism facilities and attractions in the M D along with other
items
They feel the additional exposure would be good for the entire
tourism industry in this area The cost for the both is $360 00
They are asking for financial assistance or people to help with
the actual booth. �G�r1e
ad��sc�1
Executive Committee recommend the M D contribute the sum of
$180 00 towards the cost of the booth rental keVLer- s�er,4
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14 AAMD & C Spring Convention
The 1993 Spring Convention will be held in the Marlborough Inn
in Calgary - March 29th to 31st, 1993. Marlborough Inn is at
1316 - 33 Street North East
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
Overflow rooms will be at the Prince Royal Inn which is located I
at 618 - 5th Avenue S W The hotel is an all suite hotel and is
currently under some renovations Parking and continental
breakfast are free C -Train can be used to get to Marlborough w\`'
Inn or delegates can drive There are also some rooms books at
the Chateau Airport for those that plan to fly in to Calgary.
The M D of Kneehill is last on the list so likely would be at
the Prince Royal
Executive Committee recommend all councillors and Mr. Jeffery
attend the convention, all councillors be registered as
delegates, and Mr. Jeffery be registered as an alternate if any
of the councillors are not present
Please ensure you notify the office as soon as possible firstly
if you will be attending and secondly if you wish to have rooms
at the Prince Royal Inn
15 AAMD & C Unemployment Insurance Premium Reduction Program
AAMD & C are conducting a survey of the members regarding UIC
premium reductions and how this saving is handled Is the
saving passed on to the employees?
Survey has been completed to indicate the M D does take part
in the program and the savings are passed on to the employees
through employee training and employee socials
Executive Committee recommend the survey as completed be
returned to the association
16 AAMD & C - Survey re. Retreats
AAMD & C wish to know if municipalities have retreats and if so
was an outside facilitator used, where the retreat was held and
what items were discussed (copy of the agenda)
The survey was completed to indicate the M D. has not had a
retreat and the rest of the survey was not applicable to our
area
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Executive Committee recommend the survey be returned and the
association be asked to send us a copy of the results of the
survey and copies of any agendas provided
17 Alberta Labour - Support Services Division - Letter
The fire statistics unit formerly run by the Fire Commissioner's
Office is now part of the Alberta Labour information service
They are reviewing the current fire statistics system They
have forwarded a survey and ask it be completed and returned to
their office Mr Cunningham completed the survey and the
Executive committee reviewed his responses FC^
Executive Committee recommend the survey as completed be
returned to the Alberta Labour Support Service Division
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
18 AAMD & C - Government of Alberta Emergency Response Plan
for Sour Gas Release
AAMD & C has been approached by Alberta Public Safety Services
to participate in a review of the emergency response plan for a
sour gas release Association forwarded a copy of the current
plan and requested some input from the municipalities
Mr. Cunningham reviewed the plan and indicated the plan as it
now stands is okay.
Executive committee recommend the association be advised the }kr
plan is satisfactory as is, and also recommended a copy of the SP��
plan be given to any councillor who requests one.
19 AAMD & C - Review Need for Guideline Manual for Safe
Operating Procedure for Operation, Maintenance and Repair of
Municipal Facilities and Infrastructure
Alberta Water and Wastewater Operators Association are
considering preparing a guideline manual for the safe operating
procedures for the above noted items
Would the M D support development of such a manual?
Executive Committee recommend the M D would support development �{ }
of such a manual dependent upon the costs which would be
involved
20 Alberta Association of Public Works Supervisors Workshop
The Public Works Supervisors Association is putting on a
workshop in Edmonton from March 1st to the 5th Cost is $150 00
per person or $50 00 per person for one day
Executive Committee recommend Mr. Haskell attend the workshop
this year
21 Set Date for 1993 Court of Revision
Mr Dunay has requested council set a date for the 1993 court of
revision It must be held sometime prior to April 15th '1(
Executive Committee recommend Court of Revision be held on
Tuesday, April 13th, 1993, commencing at 9 15 A M
22 Judy Schlichenmayer - 1992 Tax Penalties
Mrs Schlichenmayer has written indicating they should not have
to pay the penalty on their 1992 taxes as they were waiting for
the M D assessor to reinspect their property before they paid
their 1992 taxes The penalty charged amounted to $84 45
Mr Dunay advises they did not appeal their 1992 assessment, but
he did inspect their property October 22nd, 1992 for 1993
assessment purposes. He had gone out prior to then but they
were not home There will be a minor reduction of $950.00 in
the 1993 assessment which would mean a saving in taxes of about
$25 00 more or less
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
Executive Committee recommend the penalty not be cancelled and
Mrs Schlichenmayer be advised the amount of their taxes cannot
be appealed, they can only appeal their assessment prior to the
assessment appeal deadline.
23 Town of Three Hills 1992 Fire Calls
The Town of Three Hills has submitted an account for $1500 00
for fire calls over and above the 11 calls paid for in the basic
$11,000 00 paid to the town for fire protection There were a
total of 19 calls A review of the calls indicates only 10
would be the responsibility of the M D The other calls were 4
motor vehicle accidents, 2 fires at the town rubble pit, 2
false alarms, and 1 mutual aid call There was discussion
about whether the M D should be responsible for calls to the
town rubble pit and it was suggested the M D pay for one and
the town pay for one.
Executive Committee recommend the town be advised the M D is
not prepared to pay for any more fire calls for 1992 and they be
advised of the reasons for this decision
24 Council Minutes - January 12th, 1993
The Executive Committee reviewed the minutes and agreed what
should be deleted and what should be published in the paper
25. Scrap Metal Removal
Mel Charlton advised the office he still picks up scrap metal
from the M D rubble pits and noted the amount is done
considerably as so many others pick it up first
He paid the M D $19 00 for the last material he removed
Executive Committee recommend Mr Denis Price be advised we
already have an agreement with another party to remove metal
from the pits and a copy of this letter be sent to Mr Charlton
26 Request for No Exit Sign - Bob Elliott
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Bob Elliott lives on the S E 14- 29 -24 -4 The road which goes 91
past his residence is not developed beyond the end of his I4 {nneay
quarter and it is not possible to drive through He would like �'avIscd
a no exit sign put up.
Executive Committee recommend a No Exit Sign be put up at the sen'-
north west corner of the N E 11- 29 -24 -4
27 Marigold Library - Request to review M D Participation
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EXECUTIVE COMMITTEE REPORT JANUARY 21st, 1993
Mr. Jeffery noted replies had been received from 3 libraries to
date regarding the number of rural members
Executive Committee recommend the other 4 libraries be sent
another letter requesting their response to our inquiry str}
28 CTAP Program
Mr Jeffery noted the CTAP program will end March 31st, 1993
He has advised their office that any remaining M D funds be
alloted firstly to the 2nd application from St. Anne's Ranch up
to the amount of her application ($58,000 ) and if more funds
become available because other applications are not proceeded
with, the application from the Drumheller Ski Hill be considered
29 1993 Tax Notification
Mr. Jeffery reviewed with the Executive Committee the names of w
the ratepayers who have 3 or more years in arrears on their
taxes The office will be filing the 1993 tax notification in
March against these properties �O
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Executive Committee recommend to accept this report as
information
The Executive Committee meeting then adjourned
ON
Mrs Jean Wilkinson
Assistant Administrator
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SECOND CLOSING
OUTSTANDING CHEQUES As AT DECEMBER 31 „92
GENERAL CI-IL:QULS
GCNL:ItAL CI-IFQUL.'S
GENERAL CIIUQ1111:S
Cll 0
AMOUNT
CK M
AMOUNT
CK X
AMOUNI
#17061 $
206 99
#17091
$ 415.66
#17121
1 61
17062
748 91
17092
1 6 o.0o
17122
752 21
17063
2,141 54
17093
468.on
17123
49 21
17064
193 41
17094
5114 04
17124
727 46
17065
43 63
17095
160 28
17125
5,912 50
17066
4o8 o6
17096
1,907 35
17126
68 64
17067
6 111
17097
382 tt
171 �7
825 06
17068
52,393 45
17098
38 52
17128
111 71
17069
2,187 00
17099
142 58
17129
298 00
17070
1,495 00
17100
681 �5
17130
336 99
` 17071
22,221,86
17101
112 35
17131
5 20
17072
13,420 42
17102
72 42
17132
68 38
17073
241 17
17103
1,276 4o
17133
1,154 96
17074
5,500 00
17104
81 00
17134
31.01
17075
59 40
17105
155 52
17135
269 17
17076
335.36
17106
1,512 20
17136
828 87
17077
160 74
17107
20 460 70
17137
921 48
17078
779 99
17108
562 05
17138
14 00
17079
963 00
17109
606 59
17139
1,920 15
17080
i
2,947 10
17110
39 o6
17140
374 50
17081
321.00
17111
169 20
17141
251 45
i
17082
350 00
17112
9 35
17142
165 69
17083
16,482 28
7113
3,088 87
17143
350 00
17084
627.50
7114
894 35
17144
126 64
17085
7 00
17115
746.36
17145
4 20
17086
64 20
17116
1,182 03
17146
63 78
i
17087
198 11
17117
723 99
17147
47,368 90
17088
1,122 53
17118
62 92
"148
270,94
17089
63 00
17119
890.80
17149
337 05
17090
300 26
17120
76 60 17150
14 00
TOTAL OUTSTANDING I'AY1tOLL CI-IGQUL'S S
'I'O'IALOUTS'I'ANDING GL•NI ItALCI•IL "•QULS S
TOTALS
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S
SUBMI171:1) TO COUNCIL THIS DAY OF
Iti:1 VC MUN. ADMIN
19
SECOND
OUTSTANDING CHEQUES DECEMQE
LOSING
31 ,,,92
3
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GENERAL CIIL.QUL•S
GL- NL-RAL CHUQUL'3
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G --NURAL CIIL:QlJ1�S
Cli #
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cK I
AMUUN'C
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AM()1)N'l
629.93
//17151
$ 1,261 00
17167
1,725.06
17152
22 47
17168
47 00
17153
7 00
30 00
17154
2,600 00
17171
354 4;6
17155
5,613 39
17172
1,079 26
17156
614 91
17173
765 42
17157
1,437 44
17175
17158
155 15
17176
21,250-75
17159
39 23
17160
240 75
S 363,964.87
17161
1,485 00
17162
19 26
17163
140 54
17164
336 99
17165
563 54
17166
629.93
17167
1,725.06
17168
47 00
17169
30 00
171.70
234 19
17171
354 4;6
17172
1,079 26
17173
765 42
17174
67 48
17175
16 90
17176
21,250-75
S 363,964.87
TOTAL OUTS SANDING PAYROLL CI-IF S S
'1'01AL OU'rS'IANDING GL-NLItAL CI-1000a $ 163.964_•IL
TOTALS 4 17, 304_• -g�8 --
OUTSTANDING LOANS S n i 1
CASH ON HAND DEPOSITED 5 232,116 25__
5U13M(TTED TO COUNCIL rI•IIS 2601 DAY017 January 1993
ItL "'LVE y'' MUN. ADMIN.
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SEC ND CLOSING,
OUTSTANDING CHEQUES Asnr DECE E3ER 31 ,,, 92
PAYROLL CIIEQULS GENERAL CI�IL'•QUL'S GENERAL CI-IEQI
0
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;ti ti
(:11 A
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AMUUN'C
517
LK N
AM()t)N *l
6272
1116602
$ 547 75
1117
30
$ 4,28
.08
6309
7AN
16853
375 00
17
31
16,45.44
E
6310
16854
750 00
17C
32
192.31
6311
1,974 41 16855
550 00
17
33
22
63
6312
2,223.04 16905
517 85
1 7C
34
96i
30
6313
2,281 93 16929
491 75
17
35
4,70
87
6314
938 93 16930
1,150 00
1 7C
37
608.99
6315
1,991 72 16950
1,256 22
17038
1 056
220!
15
6316
1,982 4o 1698o
2,67 00
17039
6335
79
97
6317
2,230 75 17001
50 00
1704o
$ 53,340 11 17028
4.82
1 059
6318
795 60 17002
50.00
17
41
37 13
6319
1,861 37 17003
50 00
17
42
6
83
6320
2,417 57 17004
106 98
17
43
2
65
6321
1,966 52 17013
46.19
17
44
85 GO
6322
1,938 25 17014
14.50
1 17045
4�
61
6323
2,565 96 17015
140 00
17
46
517
62
6324
2,239 88 17016
2,386 10
17 47
512 OS
6325
2,508 05 17017
235 4o
17048
126 68
6326
1,925.37 17018
37 05
1 49
E
1 25
6327
2,180 05 17019
27,448.71
17050
2,W0
79
6328
2,231 47 17020
30 00
1
051
p 52
6329
1,782 96 17021
169 74
1052
1 2 02
6330
2,013 63 17022
559.86
1',053
80 25
6331
1,045 23 17023
720 97
1",054
10 25
6332
1,926 22 17024
322.26
1 055
1,415 61
6333
2,342 06 17025
112 35
1 056
8 94
6334
2,076 52 17026
48 15
1 057
3,594 43
6335
2,221 62 17027
101 12
1 058
i6 85
$ 53,340 11 17028
135 66
1 059
836 76
------ - - - - --
17029
2,141.55
17060
12,3117 80
TOTAL OUTSTANDING 11Al ROLL CHEQUES
CO'CAL OU'1'S'1'ANOING GLN!✓ItAL Cl 11 X111
OUTSTANDING LOANS $
CASH ON HAND DEPOSITED $
SUBMITl'LD TO COUNCIL'I HIS DAY OI,
REEVE MUN. ADMIN
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JOHN C JEFFERY REPORT
COVERING PERIOD JANUARY 5th to JANUARY 12th, 1993
REPORT.
Balance Forward $ -0-
1 Rented Town of Trochu our grader and operator January
7th, 1993 Contractor quit on them Bill will be sent
2 Reported last meeting general assessment was approximately
$300,000 and Province paid $75,000 Our actual cost over
regular staff wages was as follows
Wages - extra staff $40,450
Supplies $17,105
Computer $40,000
Total of $97,555 or $32,500 per year for 3 years
3 Office Procedure - Agreed any ratepayer who wishes to take
advantage of tax incentive program will receive incentive even
if property did not existing last year. Example subdivision
dust completed for 1993 taxation year and no actual levy existed
for previous year
Balance Forward
CORRESPONDENCE.
1. Letter from Jack Thomas, P Eng. offering his services
as a professional in the planning and development business
2 Minutes - Drumheller Solid Waste - December 17th, 1992
3 Letter from Amerada Hess Canada re Xmas gifts
4. Receipts - Alta Transporation SR 582, SR 583 & SR 585
$216,670.50 and $18,360 00
5 Financial Statement - Crossroads Ag Society - 1992
6 1991 Allingham Community Association - Financial Statement
7 Request for Contribution - National Citizens Coalition
8. Swalwell Community Associatin - 1991 financial statement
9 1991/92 Dividend AAMD & C $8319 31
10 Receipt - Alta Transportation - Engineering Costs
$13,567
11 Invitation from Town of Lacombe to attend annual slowpitch
tournament
12 Letter from Canada Post re. Flight for Freedom Awards
13 Letter and Receipt from Stars
14 Carbon Recreation Board Agenda for Jan 4 meeting and minutes
from December 7th meeting
15 Newsletter from Big Country Tourist Association
16 Minutes - Big Country Tourist Association November 26/92
BUILDING PERMITS•
1 Michael Peckham - N E 3- 30 -25 -4 Residence $28,000.
1
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