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Home My WebLink About1992-12-10 Council MinutesI r u • i AGENDA COUNCIL MEETING DECEMBER 10th, 1992 1 Approval of Agenda 2. Approval of Minutes - December 3rd, 1992 3 John C Jeffery Report 4 Approval of Accounts 5 Approval of bank reconciliation statement APPOINTMENTS- 10.30 A M Oris Rodger and Bud Haskell PRIORITY ITEMS• nil TABLED ITEMS: 6. Review bids received for engineering work 7 Review Bridge File 6813 - WSW 29- 29 -24 -4 Ralston Bridge 8 Review Bridge File 1276 - INW 14- 30 -23 -4 Maruz Bridge 9 Review Bridge File 2236 - WSW 20- 30 -25 -4 Linden South on SR 806 10 Report re. Hutterian Brethren of Valleyview - land & gravel 11 Report re. Viktor Nielsen Tree Claim 12 Private Road Access Agreements 13 Report from R A. Marz - Trochu Fire Hall 14 Report from R A Marz - Kneehill Community Resource Board 15 Report re. AAMD & C Fall convention 16 M D Road Grid System Report from R A Marz GENERAL ITEMS- 17 Report re tax arrears and breakdown of same as of November 30th, 1991 18 Letter from AAMD & C re- Jury trials TRANSPORTATION ITEMS• 19 Notice of Motion Organizational Policy Change - Number of employees on Grade Crew and Paving Crew 20 Gravel Inventory December 31st, 1992 21. Review Bridge file 75001 - WNW 2- 29 -25 -4 22 Review M D policy re- sanding gravel roads 23 Review M D. Policy re dust control - use of waste oil Complaint received re. oil on M D road UTILITY OFFICER ITEMS A S.B PLANNING ITEMS 1 v 0 • 0 U AGENDA COUNCIL MEETING DECEMBER 10th, 1992 PARKS. LATE ITEMS. 24 Various items which can be dealt with by Council if time permits - otherwise will be dealt with by Executive Committee prior to next meeting 25 Recommendation from Safety Committee 26 Report re. Rural Recreation Grants Not Paid 27 Report re- Town of Three Hills Proposed Annexation DISCUSSION ITEMS. Committee Reports ADJOURNMENT --------------------------------------------------------- PUBLIC HEARING. NIL 0 n COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 A regular meeting of the Council of the M D of Kneehill #48 was held on Thursday, December 10th, 1992, commencing at 9.00 A M The following were present for the meeting - Reeve: Richard A. Marz Councillors: Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called the meeting to order Requests were made to add to the agenda for today's meeting as follows' 5A Three Hills Seed Plant 18A John Gavin Land 23A Gravel Pit Reclamation 16A Don Reynolds Capital Subscription Mr Vickery moved approval of the agenda with the addition of the above noted items CARRIED Mr Boake moved approval of the December 3rd council meeting minutes CARRIED Mr Jeffery's report was reviewed and various items discussed The request from the Village of Torrington for the M D to sand their streets when required was discussed and it was agreed to discuss this matter later today when the Public Works Superintendent is present. The offer from R Echel to sell his land to the M.D was then reviewed There is a considerable quantity of gravel on his land Mr Wagstaff moved the Administrator contact Mr Echel to see if he would be interested in selling gravel to the M D and if so, the Administrator contact the County of Mountain View for approval to negotiate a gravel lease with Mr Echel, and a committee then be set up to negotiate a lease agreement with Mr Echel CARRIED The Executive committee of James Hanger and Robert E Boake will meet on Tuesday, December 22nd, 1992 at 10 30 A M. 1 PRESENT ADD TO AGENDA APPROVAL MINUTES JC JEFFERY REPORT SAND STREETS FOR TOWNS AND VILLAGES ECHEL POSSIBLE GRAVEL CINIPrF EXEC COMM MEETING kq/ylll'� • • COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 Mr Boake moved approval of Mr Jeffery s report with the APPROVAL exception of Item #2 JCJ REPORT CARRIED i Mr Vickery moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of R A Marz, Otto Hoff, Glen Wagstaff and Marylea Lowen CARRIED BANK Mr Hoff moved approval of the bank reconciliation STATEMENT statement for the month of November. CARRIED Mr Jeffery reviewed with council the balance of taxes left outstanding as of November 30th, 1992 REPORT RE, The following items were discussed - allowing people to 0 S work off their unpaid tax arrears, whether the M D should TAXES hold divisional meetings as opposed to a annual meeting, and the idea of holding a town hall type of meeting Communication with the ratepayers should be improved Policy 3 -6B which indicates divisional meetings will be POLICY 3 -6B held in the 1st and 2nd years of a term and a general annual meeting in the 3rd meeting will be reviewed in January Mr Vickery moved to accept the report from Mr Jeffery CARRIED Mr Marz noted the Three Hills Seed Plant wish to purchase REQUEST a gravity machine which will separate grain by weight. FOR FUNDS Cost $80,000.00 Request the M D to contribute $16,000 00 THREE towards the cost. Cost sharing would be plant $40,000 00 HILLS (raised by obtaining a $28,000 00 loan and $12,000 00 cash) SEED PLANT Provincial Government $24,000 00, M D. $16,000 00. Mr. Boake moved to table this request until the next meeting of council CARRIED Council recessed for 10 minutes Mr. Haskell and Mr Rodger entered the meeting at this time - 10.35 A M Mr. Hoff did not return to the meeting Mr Jeffery noted in 1983 the Council had advised all seed SEED PLANT cleaning plants it would not be involved in any up- grading REQUEST costs for any of the plants Mr Hoff returned to the meeting at this time Sent Mr Hanger moved the M D s position on this matter not change, and no up- grading grants be made by the M D to any of the 3 seed cleaning plants in this area CARRIED The tendered prices for engineering work were reviewed Bids were received from Tor ^i .,avi. C'nnantl i nc7. U M A Stewart Weir F, ENGINEERING and Unnv L J r I v • COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 There was lengthy discussion regarding how much engineering should be done for M D road projects It was noted the bids may not reflect a proper comparison of the work to be done and it was agreed each bidder should meet with council to discuss exactly what their bid covers and how it compares to the engineering work that has been done over the past two or three years Mr Boake moved to table this matter and each of the bidders be requested to meet with Council to review exactly what their bid price covers CARRIED Mr Jeffery read a letter from Alberta Bridge Branch They advise they are looking at the possbility of providing fewer bridges in future Their department has looked at various bridges which are in close proximity to each other Mr Wagstaff moved to table Items 7, 8 and 9 on the agenda and Mr John O'Brien be invited to meet with Council in the near future CARRIED There was discussion regarding the claim made by Viktor Nielson Mrs Marylea Lowen moved a letter be sent to Mr Nielsen's solicitor advising the M D will replace the caragana which were wrongly removed from his property in kind, but will not move his fence back to his property line MOTION WAS LOST The meeting adjourned for dinner between 12.00 Noon and 1.00 P M Mr Cunningham, Mr. Rodger and Mr Haskell entered the meeting at this time I e��rS sP r r BRIDGE BRANCH LETTER c 13. VIKTOR NIELSON CLAIM DINNER Mr Cunningham discussed with council the gravel situation GRAVEL on the Hutterian Brethren of Valleyview land There was SOUCRCE lengthy discussion about removal of the gravel, possible purchase of the land and what would be fair market value VABLEYVIEW for this land and the Schmautz Pit land LAND It was agreed Mr Marz, Mr Hoff and Mr Cunningham meet with the Hutterian Brethren on January 6th, 1993 Mr Wagstaff moved to table this matter until January 5th, 1993 CARRIED Mr Cunningham left the meeting at this time The Viktor Nielson claim was again discussed Mr Marz moved an offer be made to Mr. Nielson through his solicitor and without prejudice as follows The M D will plant a maximum of 60 spruce trees, in two i rows with each trees approximately 11 1/2 feet apart and the trees will be approximately 5 feet in height, No fence will be removed or replaced as it was not damaged in any way by the M D ; 3 C 3 VIKTOR NIELSON CLAIM l etk�r' s ant e S COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 No further damages, legal costs or responsibility will be accepted by the M D , No ditch cleaning will be done as the ditch area is M D property and it was not involved in the incident, IDand if this offer is not satisfactory to Mr Nielson the entire matter will be referred to our legal counsel CARRIED • n The road committee had reviewed the two private access routes for which the M D pays an annual rental fee Mr Hanger moved the M D continue to pay the annual rental for the Barnes /Charlebois access route, the Jaffray /Klamski payment be cancelled and the Toews /Kostrosky agreement be reviewed as agreed in 1998 CARRIED The notice of motion put forth by Councillor Vickery to change the organizational structure of the grade crew and the paving crew was discussed PRIVATE ACCESS ROUTES i The request to put Dwight Falkner on full time and the need NOTICE to discuss with Manu Life and the Alberta Local Authority MOTION Pension Board the requirement to put all employeees on the AND benefit package after completion of 9 months of employment DWIGHT were discussed at length FALKNER Mr. Marz moved the Alberta Local Auth changed to allow without the need benefit program Administrator discuss with Manu Life and Drities Board how the contracts could be hiring full time temporary employees to have these employees on the M D CARRIED Mr Vickery moved consideration of his Notice of Motion be tabled until the second meeting of council in July of 1993 CARRIED Mr Jeffery reviewed in detail the estimated gravel inventory as of December 31st, 1992 Mrs Lowen moved acceptance of the report as information CARRIED Mr Jeffery read a letter from Alberta Bridge Branch regarding Bridge File 75001 - WNW 2- 29 -25 -4 Mr Hoff moved Bridge Branch be advised the council is in agreement with the proposal for bridge improvement to be done in 1995. CARRIED The M D policy regarding sanding M D roads was discussed Mr Rodger noted he had ordered six sets of blades, which will cut through ice, for the divisional graders Mrs Lowen moved Policy 13 -22 be amended to read as follows- The sand and salt mixture is not to be sold to private individuals A small quantity of the sand and salt mixtur 4 C b ESTIMATED GRAVEL INVENTORY BRIDGE BRANCH FILE 75001 I e- AA? r sent SANDING M D ROADS POLICY AMENDMENTS -,--I_I 1 1 J N j 0 COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 may be sold to the local towns and villages at a price 50% above cost and if requested the M D will deliver and spread the sand and salt for the towns and villages at government rates and as time permits and further moved Policy 13 -24 be amended to read- The M D is to limit its sanding operation to surfaced roads except for the Rock Hill CARRIED M D. policy 13 -2 regarding dust control was discussed The use of waste oil is not permitted as a method of controlling dust, but a number of ratepayers still put waste oil on the road in front of their residence A complaint had been received about this practice. Mr Boake moved to accept and file as information CARRIED Mr Jeffery discussed with council the need to obtain final reclamation certificates from Alberta Environment for several gravel pits which have been reclaimed. Discussions have been on going with Environment, but no certificates have yet been issued Mr Vickery moved to accept the report as information CARRIED Mr Haskell noted it will be necessary to crush chips for the 1993 road maintenance program Will need at least 15,000 yards Mr Hoff moved the M D crush a maximum of $100,000 00 worth of chips for the 1993 road maintenance program at which ever pit the Public Works Superintendent deems appropriate CARRIED Mr Rodger and Mr Haskell left the meeting at this time 3.00 P M Mr Vickery moved the M D purchase hams and or turkeys for the M D employees as a Christmas bonus CARRIED Mr Marz reported on his recent meeting with the Town of Trochu regarding his proposal about the Trochu Fire Hall The Town Council agreed to discuss the matter further and will get back to him in due course. If the town council is in agreement he and Mayor May will then meet with the Three Hills School Division He also noted the Town of Trochu had requested the following. 1 The M D consider doing some on a contract basis 2 Swap the cost of the grading use of their rubble pit by M 3 Would the M D. sell them an 4 Would the M D undertake any repair work required if they A grading work for them work in exchange for D ratepayers alder grader major overhaul did purchase a grader d POLICY 13 -2 DUST CONTROL RECLAMATION CERTIFICATE. CRUSH CHIPS I etMr- stn k XMAS BONUS :7-C-r o ray �ecl TROCHU FIRE HALL fe'n� n.5 REQUEST TOWN TROCHU • • COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 It was noted the M D. has an agreement with the Town to share costs for the garbage transfer box only Also the M D presently does grade the Trochu furtherest north and east roads at no cost Mr Marz moved to accept this report as information only at this time CARRIED Mr Marz noted he and Mrs Wilkinson had met with Kathleen Soltys, Chairperson of the Kneehill Community Resource Board and reviewed how funding for the Hero Program might be obtained and also reviewed the 1992 budget with her Mr Marz moved to accept this report as information CARRIED Mr Jeffery reviewed the report he had prepared about the AAMD & C Fall Convention The suggestion to have Dean Marcheon from Jubilee Insurance down for employee day was discussed Mr Boake moved an employee day be held some time early in March and Dean Marcheon from Jubilee Insurance be requested to make a presentation to the employees that day CARRIED There was discussion about the idea of eliminating the front licence plate on motor vehicles and whether this was of any concern to the M D Mr Boake moved the M D write to the Solicitor General indicating support for the elimination of the front licence plate for motor vehicles and also to extend congratulations to the Solicitor General on his plans for changes to the penal system CARRIED Mr. Wagstaff noted he had read the Agricultural Strategies report which was presented at the Fall convention and he felt all councillors should read it and if anyone has concerns or comments the matter should be discussed by council at a later date Mr Hoff moved to table this matter to the last meeting of January CARRIED The Agricultural Fieldman should also be requested to read the report There was discussion about the Keyano course and whether the M D might consider sponsoring a course for employees and other interested persons from the area Mr Marz moved to table this matter pending receipt of further information about the course CARRIED Mr Boake moved to accept the report about the Fall convention as information. CARRIED 1.1 KCR BOARD HERO PROGRAM AAMD & C FALL n'f1mvFHTTn m EMPLOYEE DAY FRONT LICENCE PLATES VEHICLES ebE« stn-L- AG STRATEGIES KEYANO COURSE -7CJ P11,11 /I/ C�J 1 1] COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 There was lengthy discussion about Policy 13 -16 which Hoff discussed established an M D local grid road system Mr Marz discussed the policy which was passed in 1990, and a 2 acre parcel of land which the M D owns. The suggested if the policy remains in effect it will double POLICY the number of miles of roads which will require sanding in 13 -16 the winter time, light coat surfacing or possibly hot mix LOCAL GRID It was suggested the M D could not afford this type of a ROAD program at this time It was also suggested if a road is SYSTEM to be improved it should pass a number of tests, including the volume of traffic using the road, the traffic patterns land (former in that area and whether there is truly a need to improve � 1 the road Wagstaff moved The idea of cutting down the M D road program and the c6m'-4 possibility the eliminating of the local grid road system this request will have to be discussed with the ratepayers Mr Marz moved to accept his report CARRIED There was discussion about the M D policy regarding POLICY provision of the Three Hills Capital to M D ratepayers THREE The request from Don Reynolds for a paper for his daughter HILLS CAPITAL Kathleen was also discussed SUBSCRIPTIONS Mr Vickery moved Kathleen Reynolds be put on the Capital subscription list Mr Marz moved an amendment to this motion to add. PCO,e-y and the M D will provide one paper per ratepayer familyc,G and one paper per corporation, and in the case of a person holding an undivided interest they may receive a subscription upon request A vote was taken on the amendment and it was declared CARRIED A vote was then taken on the motion as amended and it was declared CARRIED Mr Jeffery read a letter from the AAMD & C regarding jury JURY trials TRIALS Mrs Lowen moved the M D. send a letter to the �Q,'i Gil requesting municipalities be granted the same exemption as the Province so any action taken against a (et�'C- muni.cipality would be heard in front of a judge only and s��4 not a jury, and a copy of the letter be sent to the AAMD & C CARRIED Mr Hoff discussed the request from John Gavin to purchase or lease a 2 acre parcel of land which the M D owns. The REQUEST land is within the Village of Carbon There is water on JOHN JOHN this land, and Mr Gavin would be interested in purchasing GAVIN same or leasing same from the M D as he cannot get water on his land (former Albert Bramley property). � 1 Mr. Wagstaff moved to table and the road committee look c6m'-4 into this request CARRIED 7 I' Y i3 ICJ IE COUNCIL MEETING THURSDAY, DECEMBER 10th,1992 Mr Vickery moved Item 24 on the agenda be dealt with by REFER the Executive committee TO EXEC CARRIED COMMITTEE i The recommendations from the Safety Committee were reviewed They propose to create a safety manual and to SAFETY get employees involved in creating same COMMITTEE REPORT Mr Boake moved to approved the report from the safety committee CARRIED Mr Jeffery noted some rural community association have not sent in their required financial statements so have not cp'nt received their 1992 grant These include RURAL Allingham, Crossroads, Over The Hills, Sunnyslope, and REC Swa lwe l l . GRANTS NOT PAID Mrs Lowen moved to accept and file as information. CARRIED The Town of Three Hills annexation proposal was discussed It appears this proposal was reviewed bu the M D. council THREE HILLS in November of 1990, and the town is just now proceeding ANNEXATION with the annexation application PROPOSAL Mr Wagstaff moved to accept and file as information CARRIED Mr Vickery moved this meeting do now adjourn. ADJOURN CARRIED Time 4.50 P M Reeve 8 Muni$ipal Ad istrator E� 0 0 0 JOHN C JEFFERY REPORT COVERING PERIOD DECEMBER 3rd to DECEMBER 10th, 1992 REPORT- Balance Forward $187 72 1 Donated 5 maps to the Acme School - They are studying local government $ 50 00 2 Have been requested to sand Torrington village C �J streets on a charge basis Okay by R A M , R M.V., O H, and J M H Is a policy required or not? 3 Robert Echel from Didsbursy - 335 -4531 called He has land 1 mile west and north of the Bittner Pit T S East half of 22 Would like to sell us gravel or the land Now dealing with County of Mountain View 4 Would like to have an Executive Committee Meeting December 21st, 22nd or 23rd. What are your wishes? sec Balance Forward $237 72 CORRESPONDENCE - 1 Received $575.00 in fines from Province 2 Booklet - Programs for Seniors received 3 Letter from Bow View Lodge in Banff - room rates 4 Big Country Region Recreation Update Dec /92 5 Copy of resolutions passed at Fall Convention received from AAMD & C Same have been forwarded to Province for consideration 6 Letter of thanks from AAMD & C for sending up M D flag for convention 7 News Highlights 8 Letter from Jubilee re- School Bus Driver Lap Seat Belt System 9. Brochure re Municipal Government The Art of the Possible Seminar. 3 new councillors are registered to attend 10 News Letter - Lets Talk Tourism 11 Carbon Recreation Board Minutes November 9th meeting Agenda for December 7th meeting 12 Received $28,927 37 G S T rebate 13 Information Booklet regarding Kneehill Community Resource Board activities, funding, etc 14 IMA Project news 15 Between Friends - Newsletter for Friends of Science Alta Foundation BUILDING PERMITS nil 1 0 O V q n ■ IN L d C `Q 1rC Q �^Vj i z O Q ° O ° -� O O Y Z m U) H°o 0 0 0 0 a! o ° 0 0 o ° w o 0 Ln N o O N N CC U'% Ol w U-\ Ln y U) l— r m � ac co w o U", 0 s J Lrl JJ Q n M W Co (n W Q j A i II Z O � ' I� d I G' r O Ill O �P I'N ` Ln Lfl ° O , Nl�i �:, M M I M M J U i-' J Q I ' 4AIN p Ma�. I' CL Z U! o ao O ,4 T co V D 1 It IYIi,' II p CY) C14 �I N O M n '- a m o c r\ N y J 1 "q �` t\ O N Lr� N Lrl � �I+�tflir y � Z i �. �. Q Lf� lug -IH 1, i III11' ° N M N Lll 00 L!1 N it M � U I U) c z m m o O m r� � 00 Lfl m O .o N .O N 00 ^ LL v? .O Ol Z .O w z U Q �-- ^ 1_- Q O m O U O\o Q C z ZU—, w Orr w ►- nom � oo O p = o .o cn .n .O Ln W w w w F- w f: `O cn 0 a w .o 0 w W m m , n d Q r; - _^ w Q� oNO CSC w ~ o°o `0 a Q w ^ —4 w o w h- O Z� .O u a Ill O z Z r; --1 o ►- J w U U Q (n C U) Q w Q a I Q m U J �^Vj 0 0 C 0 OUTSTANDING CHEQUE PAYROLL CIIEQUES GENERAL � Cil # AMOUNT CK # AMOUNT C.K # AMOUNT S_NIL #16602 $ 547 75 116796 $ 116 37 16646 663 75 16800 246 75 X6708 14 00 16802 2,490 25 16712 510 00 16805 11 40 16734 50 00 16813 2,000 00 16745 85 00 16814 236 25 16746 60 00 16819 107 00 16751 415 00 16824 193 14 16752 65 00 16825 29,901 15 16754 11 07 16832 72 00 16757 1,608 21 16835 150 00 16758 399 75 16836 100 00 16759 100 00 16839 634 32 16761 118 61 $ 102,921 83 16762 105 00 ------- - - - - -- 16770 5 00 16773 222 75 16774 56 39 16775 64 19 16777 56,014 52 16780 73 21 16781 2,770 75 16782 457 43 16785 330 85 16788 1,150 00 16789 60 90 16792 155 00 16793 128 00 16 79 4 52 79 16795 368 28 TOTAL OU'T'STANDING PAYROLL CHEQUES S 0 00 TOTAL OUTSTANDING GENERAL CI- ILQUES $ 102,921 -9-3 TOTAL $ 102 921--873 OUTSTANDING LOANS $ N I L CASH ON HAND DEPOSITED $ 318,237, 04 SUBMITTED TO COUNCIL THIS 10th DAY OP DECEMBER 19 92 IZLEVE MUN ADMIN _/ `i