HomeMy WebLinkAbout1992-12-03 Council Minutesn
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AGENDA COUNCIL MEETING DECEMBER 3rd, 1992
TABLED ITEMS FROM NOVEMBER 23RD MEETING
1 Capital Committee Report - November 30th, 1992
2. Discuss Joint Planning - Letter from Palliser Planning
3 Request from P R C P. re. David Dyck Subdivision N E
18- 32 -23 -4
4 Request - Don Kober and Vic Thiessen - re road building
5 Road Tour Minutes - November 9th, 1992
6 Request for streetlight - Sunnyslope Kissick Lot 18 Block 8
7 1993 F C.S S Budget
8 Review disposition of excess Alberta Transportation Public
Transportation Assistance Grant
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COUNCIL MEETING MONDAY DECEMBER 3rd, 1992
The November 23rd, 1992 M D. of Kneehill council meeting
which wasd adjourned until 9.00 A M , December 3rd, 1992,
reconvened at that time in the M D. Office in Three Hills
The following were present for the meeting. -
Reeve: Richard A Marz Division Four
Councillors.
Marylea Lowen
Division
One
Otto Hoff
Division
Two
Robert E Boake
Division
Three
James M Hanger
Division
Five
Richard M Vickery
Division
Six
Glen Wagstaff
Division
Seven
John C Jeffery, Municipal Administrator
Mrs Jean Wilkinson, Assistant Administrator was present
and recorded the minutes
Reeve Marz called the meeting to order
Mr Vickery reviewed the report prepared by the Capital
Committee and various items were discussed, as well as the
recommendations made by the Capital Committee
Mr Hanger advised Council he wishes to get information
about contracting out the grader work for Division 5 He
will bring a report back to council soon and would ask no
decision be made on purchase of a new grader until that
information is availablle
The ventilation required for the shops was discussed as
well as the need for renovations for the main shop. The
price quoted in the Capital Committee report may change in
the plans are changed
The breaking disc purchased last year is not heavy enough
for the fob it is doing It is in bad shape It will work
in light land, but not in the heavy gumbo A heavy disc
would cost about $40,000 00
The sand truck that rolled at the bottom of the Bleriot
Ferry hill was discussed The box was damaged, and may
have to be replaced, but the rest of the truck is not in
bad shape Mr Rodger indicated they probably could fix
the truck damage at the shop There was discussion about
the sand truck fleet and the proposed changes which will
result in a third truck being added to the sand truck
fleet
Mr Rodger noted the price of gravel trucks will increase
9% January 1st If the M D wish to avoid this price
increase they should order the two trucks proposed for
purchase in 1993 now Maclin Ford will likely add the two
trucks to the order for the truck being purchased in 1992
There was discussion about whether it was necessary to
trade all 6 belly dump trailers in one year
1
PRESENT
CAPITAL
COMMITTEE
REPORT
COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
Replacement of the present fax machines will be discussed
later
The committee looked at the grader shed and decided to
leave it as for another year or so
The radio tower is in the process of being erected so the
$40,000 00 will have to remain in the 1993 budget
It was agreed tender prices should be obtained for a
loader, a fork lift and a packer, for up to 6 belly dump
trailers, (possibly only purchase 3 in 1993)with prices to
be back by January 26th, 1993.
Mr Boake moved the M D purchase two additional gravel
trucks from Maclin Ford, at a maximum price of $70,000 00
per truck, and trade or sell T -40 and T -21, with these two
trucks to be paid for in the 1993 budget year
CARRIED
It was agreed the money in the 1993 budget for shop
maintenance be decreased to $25,000 00
Mr Hoff moved the M.D order 10 additional mobile radio
units at this time with 10 to be paid for in 1992 budget
and 10 in the 1993 budget, on condition the total price for
the 1993 radios not exceed $10,000
CARRIED
The other requests from Mr Cunningham for a map plotter
and computer program was discussed and agreed he should
discuss his requests again with the entire council
There was discussion about the small truck fleet and the
number of miles on three trucks and whether any of these
trucks should be traded in in 1993
It was agreed to add $14,900 00 to the 1993 budget, trade
in T -44 and purchase a new truck for the Public Works
Superintendent
Mr Marz left the meeting at this time.
Time 10 45 A M.
Deputy Reeve Hoff took charge of the meeting
PURCHASE
TWO
GRAVEL
TRUCKS
MOBILE
RADIO
UNITS
PURCHASE
tic, —rIC
ad - —*
MARZ
OUT
Mr Hoff moved the M D obtain a price for one standard PRICE
half ton truck trading in T -44, and the sum of $14,900 00 FOR HALF
be added to the 1993 capital budget CARRIED TON TRUCK
Mr. Vickery moved the foremen get tender prices for a
GET
loader, a fork lift and a packer and 6 belly dump trailers,
TENDER
and the prices be discussed with Council on January 26th,
PRICES
1993, and the 1993 capital budget for a total of
FOR
$765,000 00 be tentatively approved at this time
EQUIPMENT
CARRIED
APPROVE
TENTATIVE
Mrs Lowen moved T -25 be moved from the gravel fleet to the
BUDGET
sand truck fleet
CARRIED
MOVE T -25
Mr. Rodger asked if council would consider purchase of a
CLEAN UP
clean up bucket for the high hoe It would cost about
BUCKET
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COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
$3500 00 not including the price for the hydraulic level
and it was suggested this could be part of the $35,000 00
inventory replacement figure
Mr. Haskell asked if Council would hire Dwight Falkner on
as a permanent employee He felt there should be one
permanent person responsible for the fence and paving
crew Dwight has been on temporary staff for at least four
years and has been working on and basically surpervising
the fence and paving crew He has been a good employee, but
will have to look for a permanent job if the M D can not
offer him permanent work He has been driving gravel
truck on the second shift during the winter time frame and
in the summer time works on the fence crew, the paving crew
and runs the chip spreader Mr Rodger noted he discussed
this matter with the grade crew foreman and he was willing
to decrease the number of permanent staff allocated to his
crew and make use of more temporary staff At the present
time he does not have 8 full time staff on his crew and
does not feel he requires 8 full time employees This
would allow allocation of a permanent employee to the
paving crew
Mr Vickery moved a notice of motion, to be discussed at
the next meeting of Council in December, to amend the M D
organizational policy by reducing the number of employee
positions allocated to the grade crew by one and allocation
of one permanent position to the paving/ fence crew,
with that position be filled by someone capable for being a
sub foreman in the summer time frame and driving gravel
truck on the second shift during the winter time frame
Mr Jeffery reviewed the letter from Palliser Regional
Planning commission regarding the joint planning meeting
held recently with the M.D , Starland, Badlands and the
City of Drumheller The proposed joint planning area map
was also reviewed and the concept discussed at length
Mr Wagstaff moved the M D advise Palliser Regional
Planning commission the M D is not in favour of a 3 to 5
mile area around the city of Drumheller for the joint
planning area as it is too large, and would only be
interested in a joint planning area within one mile of the
Red Deer River, but not including any area more than one J
mile inside any M D of Kneehill boundary, and further any
area already covered by an area structure plan should not
be involved
CARRIED
DWIGHT
FALKNER
NOTICE
OF MOTION
ORGANIZATI
CHANGE
C3
JOINT
PLANNING
�etEQr
Se nt
The meeting adjourned for dinner between 12.00 Noon and DINNER
1.00 P M
Mr Marz returned to the meeting at this time and took ,! MARZ BACK
charge of the meeting
It was agreed the M D minutes should be reviewed by the
Executive committee before same are sent to the Capital for
printing
The request from Palliser Regional Planning Commission for
council input regarding taking reserves on the David Dyck
proposed subdivision on N E. 1 "- 32 -23 -4 was discussed
Y
3
REVIEW
MINUTES
BEFORE
PIIRI TCATTON
SUBDIVISION
D DYCK
NE 88 -32 -23
(P'-�
E
I� J
s
COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
Iebber'
Mr Boake moved the M D not take cash in lieu of reserves Srn}
for this proposed subdivision, but Palliser Regional CASH
Planning Commission be asked to provide council with IN LIEU
information regarding taking reserves on subdivisions, OF RESERVES
taking cash in lieu or waiving this requirement C 3 rr
CARRIED Fr- P °r t
Mr Wagstaff asked for some direction and information about
M D graders or equipment pulling a vehicle out of the M D POLICY
ditch Is this permitted, does the M D charge for it, RE USE
what is the policy M D
Item Number 36 on the December 8th agenda - fuel truck EQUIPMENT
incident - was then discussed. Mr Jeffery reviewed the FUEL TRUCK
report for the information of council INCIDENT
Mr Boake moved to accept and file as information
CARRIED
The request from Don Kober for the M D to pay him for
costs he incurred constructing a road on M D road
allowance to gain access to his new residence was then
discussed
The financial contribution made by Victor Thiessen
towards the costs incurred by the M D to construct a road
to provide access to his new residence was also discussed
The motion made by Glen Wagstaff at the previous meeting
and not voted on was reviewed
Mr. Wagstaff moved an amendment to his original motion
to change the figure of $8500 00 and $5000 00 to $5000 00
and $5000 00
A vote was taken on the amendment to the motion
IT WAS DECLARED DEFEATED
A vote was then taken on the original motion.
IT WAS DECLARED DEFEATED
It was agreed a letter should be sent to Mr Kober and Mr
Thiessen indicating what had occured 10 years ago was the
policy of that council and this council is not prepared to
reverse previous decisions, but they are welcome to meet
with council to discuss the matter further if they so wish
The minutes from the November 9th road tour were reviewed
and discussed
Mr Vickery moved traffic counts be done on the Trochu West
Road at the Issler corner and the Jim Christie corner
CARRIED
Item Number 33 on the December 8th agenda - Linden Access
Road and SR 806 i.nteresection - was then discussed
Mr Boake advised the stop signs have been changed as
recommended by the police, but the stop sign on the west
side is not big enough He discussed with the
administrator, Ross Dean, whether the Village would be
prepared to put up a flashing light to warn traffic to stop
before going out on to SR 806, and he had agreed to discuss
this suggestion with his council
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REQUEST
DON KOBER
RE COST
ROAD
CONSTRUCTION
NOV 9
ROAD s
TOUR
TRAFFIC
CnIINTS
LINDEN
ACCESS
ROAD
,�R Rnfi
�yN
a
a
r
U
� -1
G d�
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COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
Mr Boake moved to accept this report as information
CARRIED
Mr Hoff moved yield signs be erected at the interesection ERECT
south of the S E 29- 28 -23 -4 to require the east west ✓ YIELD SIGN
traffic to yield to the north south traffic
CARRIED
Mrs Lowen moved the 1993 road program be as follows. 1993
Ward Project Type 3 Standard 28 2' width 1 0 miles ROAD
Brosseau Type 3 Standard 28 2' width 2 0 miles PROGRAM
Old #21 Type 3 Standard 28.2' width 4 0 males
Klassen Type 3 Standard 28 2' width 1 0 miles
Linden Home
(Consolid) Type 3 Standard 28 2' width 2 0 miles
SR 836 Type 1 Standard 39.4' width unknown
Linden Church
(Consolid) Type 3 Standard 28 2 width 2.0 miles
�3 Fisher Davidson ngse course
(Consolid in 93 if mm!=AcrewVworking on SR 836
r4(:,, -r- 6 miles
plus.
Paget Service Road Project 75 mile
if funding is provided for the project by Alberta
Transportation
Base Course Projects-
Linden West Type 2 Standard 32 1' width 2 0 miles
Linden West Type 2 Standard 32 l' width 2 0 males
(table to bridge project)
Look Out Point (1/2 screenings and 1/2 3/4 gravel 0.5 mile
SR 836 Type 1 Standard 39.4' width ?miles
and further moved traffic counts be done on all approved
projects, the M D agree to supply the ban crane and mover
and some manpower if Harvey M. Toews agrees to supply a
tractor and floors for has bins in order to access the
gravel on his land, Consolid be put on the selected roads
in conjunction with the construction in 1993, approval be
given for renting extra packers in 1993 if necessary for
application of the consolid product, the Grainger Road be
reviewed again at a later date, and the Hecktor road
(Carbon South) be considered for the next 3 year road
program
The request for gravel on the Trochu West road was noted
Mr Vickery reported he had Mr. Rodger and Mr Haskell
inspect the road, it was graded for the entire 8 miles and
should be in reasonably good shape for awhile
Mr Vickery moved if weather permits some gravel be put on
the two bad spots on this road
5
rlll�
CARRIED
Mr Wagstaff moved the King Hill
project be tabled until
SR
KING HILL
836 between Highway 27 and SR 583
is completed
,
TABLED
CARRIED
There was discussion about the washout in the ditch area
on
the Trochu West Road It is about half a mile west of
the
WASHOUT
Town of Trochu It appears the
water from the culvert
is
ON TROCHU
washing out the area and it will
take rip rap and dirt
to
WEST ROAD
fill the area.
Mr Wagstaff moved the washout
be filled using whatever
material is required, including
if necessary, some of
the
dirt which is to be removed from
the ditch area of the road
leading to St Anne s Ranch.
CARRIED
The request for gravel on the Trochu West road was noted
Mr Vickery reported he had Mr. Rodger and Mr Haskell
inspect the road, it was graded for the entire 8 miles and
should be in reasonably good shape for awhile
Mr Vickery moved if weather permits some gravel be put on
the two bad spots on this road
5
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COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
CARRIED
Mr and Mrs Kissick from Sunnyslope have requested a
street light be put up on their street They own Lot 18 in
Block 18 and there are no street lights in that area
Mr Wagstaff moved the road committee inspect the area to
determine if a street light is required and find out how
many street lights are in the hamlet now CARRIED
The 1993 Kneehlll Community Resource Board budget was
reviewed Total estimated budget is $110,600 00 The Town
of Three Hills has capped their total 1993 contribution to
the program at $24,995 and their 31% of the net budget
($110,600 less $30,000 = $86,600 x 31% _ $29,986 ) will
be under this cap
Mr. Wagstaff moved the budget be approved by the M D
CARRIED
Mr Jeffery reviewed the Alberta Transportation public
assistance tranportation grant
KISSICK
REQUEST
STREET
LIGHT
SUNNYSLOPE
Re tPc rcd
(, a C n,rvv
KNEEHILL I
COMM RESOURCE
BOARD
4R RIInrFT
vV
v
Mr Hoff moved the excess funding of $8566 17 be allocated A T
as follows 25% to the Valley Bus Society, 25% to the �-qI. PUBLIC
Drumheller Regional Hospital, and 50% to the Eltrohills jl:�� ASSISTANCE
Dats Society ✓ P�� TRANSPORTATION
CARRIED GRANT
The agenda for the December 8th meeting was then reviewed
Mr Marz requested the following items be added to the
agenda .
26 A FCSS26 B. M D road grid system
37 B Derrick Page - brushing project
Mr Jeffery requested permission to add items to this agenda
if time permits
Mr Vickery moved approval of the agenda with addition of
the above noted items
CARRIED
ADD TO
DEC 8TH
AGENDA
APPROVAL
ArFNnA
Mrs Lowen discussed with council the need for some
reflector posts on SR 575 west of Nacmine. REFLECTOR
Mrs Lowen moved the M D. install reflector posts on SR 575 POSTS
west of Nacmine on the curve near the river SR 575
WEST NACMINE
CARRIED
Mr Hoff moved approval of the November 23rd council
meeting minutes APRPOVAL
CARRIED MTNIITFq
Mr Jeffery's report was discussed The date for the
annual combined local government meeting was set last year JCJ
for February 5th, at 1.30 P M REPORT
Mr Vickery moved the Members of Parliament and the Members
of the Legislative Assemby be contacted to see if January LOCAL GOV'T
29th would be a suitable date for this meeting y COMBINED
CARRIED MEETING DATE
Mrs Lowen moved approval of Mr Jeffery s report. Jevkev- Sfn'
0
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C7
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•
COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
CARRIED
Mr Jeffery advised Lawrence and Karen Hogg and Wally
Rasmussen will not be attending the Christmas party
The retirement committee agreed they, along with the Reeve,
will take their retirement gifts to them at a later date
It was reported the three new council members have
registered for the seminar - The Art of the Possible
It starts on February 10th. It was noted there is a
council meeting on February 9th and it will be necessary
for the three councillors to go to Edmonton the evening of
February 9th No change was made in the council meeting
dates for February
The December and January council meeting dates were also
discussed
Mr Vickery moved the second council meeting of December be
held on Thursday, December 10th, and three meetings be held
in January as follows Tuesday January 5th, Tuesday,
January 12th and Tuesday, January 26th, 1993
CARRIED UNANIMOUSLY
It was agreed the safety committee hold a meeting on
Wednesday, December 9th, 1992 and if possible the M P C.
meeting be held on Friday, December 11th
The budget comparison report was discussed at length
Mr Hanger moved approval of same
CARRIED
The request from the office to levy and cancel penalties
levied on Roll 4120010 and 4120000 were reviewed There is
a need to record a net cancellation of $47 04 between the
two tax rolls
Mr Vickery moved approval to cancel penalty in the net
amount of $47 04 on the two tax rolls 4120010 and 4120000
CARRIED
Mr Jeffery noted the Town of Three Hills has applied to
the Alberta Local Authorities Board for annexation of an
area of land on the north side of SR 583 from their
existing east boundary to Highway 21 No correspondence
has been received from the town nor has there been any
discussion about this request
Mr Hanger moved a letter be sent to the Town of Three
Hills asking for information about the proposed annexation
and their reasons for applying for the annexation
CARRIED
The M D presently leases a small area of cultivated land -
former Greenleaf stock pile site - to Mirrel Haller The
lease exprires in December this year
The M D also leases 2 99 acres of native hillside pasture
land to Jim Baerg of Swalwell and this lease also expries
this year.
7
1./
REPORT
RETIREMENT
rnmmITTFF
FEB
COUNCIL
MEETING
DATF�
DEC & JAN
COUNCIL
MEETING
DATES
e 13
BUDGET
COMPARISON
REPORT
CANCEL
PENALTIES
z e'n rig
T�
TOWN OF
THREE
HILLS
ANNEXATION
REQUEST
IQ��N
sin r�
M D
LEASES
HALLER
R RAFRG
II-le
Mr Marz moved to table Item 23 and 26A on the agenda to TABLE
the next meeting of Council ITEMS i3
CARRIED
Mr Jeffery read a letter received from the Drumheller and
District Musical Festival Association DRUM
MUSICAL
Mr Boake moved the Association be advised the M D is not FESTIVAL
able to make a contribution to this worthwhile cause
CARRIED
Mr. Jeffery read a letter from the Honourable Minister
Elaine McCoy regarding the education bargini.ng process. EDUCATION
i BARGINING
Mrs Lowen moved to accept and file as information PROCESS
CARRIED
Mr. Bill Howard has submitted an account for a drainage B HOWARD
ditch which he had completed on the N E 19- 34 -25 -4 DRAINAGE
DITCH
ACCOUNT
r-M&A,
COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
Mrs Lowen moved the lease with M Haller be renewed for a
three year period at the rate of $51.58 per year, payable
in advance, and the lease with J Baerg be renewed for the
sum of $1 00 per year payable in advance
CARRIED
Mr Boake moved item #19, Report from AAMD & C Fall CONVENTION
Convention, be tabled to the next meeting of council REPORT
CARRIED TABLED (?-f3
The report from the Provincial Electorial Boundaries ELEC
Commission was reviewed as well as the map for the Three BOUNDARIES
Hills Constituency REPORT
t
Mr Boake moved to accept this report as information
CARRIED
Mr Jeffery reviewed a report prepared regarding the CTAP
grant applications He also reviewed a letter from the CTAP
CTAP department They have requested a survey be completed REPORT
Mr Vickery moved to table this matter until the CTAP
committee can review and recommend how the survey should be
answered
CARRIED
Mr Hoff moved the CTAP grant report be accepted and filed
as information
CARRIED
Mr Jeffery read a letter from the Minister of Tourism, RECREATION
Parks and Recreation regarding the Community REPORT
Recreation /Cultural Grant Program which is being
discontinued on December 31st, 1992
Mr Hoff moved to accept and file as information
CARRIED
Mr Jeffery reviewed a report prepared regarding equalized EQUAL
assessment and how it is used ASSESSMENT
REPORT
Mr. Wagstaff moved to accept and file as information
CARRIED
Mr Marz moved to table Item 23 and 26A on the agenda to TABLE
the next meeting of Council ITEMS i3
CARRIED
Mr Jeffery read a letter received from the Drumheller and
District Musical Festival Association DRUM
MUSICAL
Mr Boake moved the Association be advised the M D is not FESTIVAL
able to make a contribution to this worthwhile cause
CARRIED
Mr. Jeffery read a letter from the Honourable Minister
Elaine McCoy regarding the education bargini.ng process. EDUCATION
i BARGINING
Mrs Lowen moved to accept and file as information PROCESS
CARRIED
Mr. Bill Howard has submitted an account for a drainage B HOWARD
ditch which he had completed on the N E 19- 34 -25 -4 DRAINAGE
DITCH
ACCOUNT
r-M&A,
El
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COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992
Mr Boake moved Mr Vickery and the Grade Foreman, Mr. I�
McCook, discuss the matter with Mr. Howard and bring a
report back to Council
CARRIED
Environment Canada has set June 5th to 12th, 1993 as
Canadian Environment Week.
4
Mr Vickery moved to accept and file as information
CARRIED
The load limits on certain bridges were discussed and a
proposed by -law was reviewed
Mr Vickery moved first reading to by -law 1271, this being
a by -law to establish load limits on certain listed by -laws
in the M D
CARRIED
Mr Wagstaff moved second reading to this by -law
CARRIED
Mr Boake moved third reading be given to this by -law at
this time
CARRIED UNANIMOUSLY
Mr Hoff moved third reading to by -law 1271
CARRIED
Mr Marz noted Derrick Page requested the M D do some
brushing work on the road east of the East half of
17- 31 -26 -4
Mr Vickery moved the Public Works Superintendent inspect
this road allowance and bring a report back to council.
CARRIED
Mr Wagstaff moved to table the balance of the agenda and
this meeting do now adjourn
CARRIED
Time 4 55 P M
Reeve
0
-- ;---- - - - - --
Mun i Pal Addx(inistrator
ENVIR WEEK
�'v 11 d
LOAD LIMIT
BY LAW
1271
DERRICK PAGE
BRUSHING
nnn 1r
TABLE AND
ADJOURN