Loading...
HomeMy WebLinkAbout1992-12-03 Council Minutesn 0 AGENDA COUNCIL MEETING DECEMBER 3rd, 1992 TABLED ITEMS FROM NOVEMBER 23RD MEETING 1 Capital Committee Report - November 30th, 1992 2. Discuss Joint Planning - Letter from Palliser Planning 3 Request from P R C P. re. David Dyck Subdivision N E 18- 32 -23 -4 4 Request - Don Kober and Vic Thiessen - re road building 5 Road Tour Minutes - November 9th, 1992 6 Request for streetlight - Sunnyslope Kissick Lot 18 Block 8 7 1993 F C.S S Budget 8 Review disposition of excess Alberta Transportation Public Transportation Assistance Grant 1 • COUNCIL MEETING MONDAY DECEMBER 3rd, 1992 The November 23rd, 1992 M D. of Kneehill council meeting which wasd adjourned until 9.00 A M , December 3rd, 1992, reconvened at that time in the M D. Office in Three Hills The following were present for the meeting. - Reeve: Richard A Marz Division Four Councillors. Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James M Hanger Division Five Richard M Vickery Division Six Glen Wagstaff Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called the meeting to order Mr Vickery reviewed the report prepared by the Capital Committee and various items were discussed, as well as the recommendations made by the Capital Committee Mr Hanger advised Council he wishes to get information about contracting out the grader work for Division 5 He will bring a report back to council soon and would ask no decision be made on purchase of a new grader until that information is availablle The ventilation required for the shops was discussed as well as the need for renovations for the main shop. The price quoted in the Capital Committee report may change in the plans are changed The breaking disc purchased last year is not heavy enough for the fob it is doing It is in bad shape It will work in light land, but not in the heavy gumbo A heavy disc would cost about $40,000 00 The sand truck that rolled at the bottom of the Bleriot Ferry hill was discussed The box was damaged, and may have to be replaced, but the rest of the truck is not in bad shape Mr Rodger indicated they probably could fix the truck damage at the shop There was discussion about the sand truck fleet and the proposed changes which will result in a third truck being added to the sand truck fleet Mr Rodger noted the price of gravel trucks will increase 9% January 1st If the M D wish to avoid this price increase they should order the two trucks proposed for purchase in 1993 now Maclin Ford will likely add the two trucks to the order for the truck being purchased in 1992 There was discussion about whether it was necessary to trade all 6 belly dump trailers in one year 1 PRESENT CAPITAL COMMITTEE REPORT COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 Replacement of the present fax machines will be discussed later The committee looked at the grader shed and decided to leave it as for another year or so The radio tower is in the process of being erected so the $40,000 00 will have to remain in the 1993 budget It was agreed tender prices should be obtained for a loader, a fork lift and a packer, for up to 6 belly dump trailers, (possibly only purchase 3 in 1993)with prices to be back by January 26th, 1993. Mr Boake moved the M D purchase two additional gravel trucks from Maclin Ford, at a maximum price of $70,000 00 per truck, and trade or sell T -40 and T -21, with these two trucks to be paid for in the 1993 budget year CARRIED It was agreed the money in the 1993 budget for shop maintenance be decreased to $25,000 00 Mr Hoff moved the M.D order 10 additional mobile radio units at this time with 10 to be paid for in 1992 budget and 10 in the 1993 budget, on condition the total price for the 1993 radios not exceed $10,000 CARRIED The other requests from Mr Cunningham for a map plotter and computer program was discussed and agreed he should discuss his requests again with the entire council There was discussion about the small truck fleet and the number of miles on three trucks and whether any of these trucks should be traded in in 1993 It was agreed to add $14,900 00 to the 1993 budget, trade in T -44 and purchase a new truck for the Public Works Superintendent Mr Marz left the meeting at this time. Time 10 45 A M. Deputy Reeve Hoff took charge of the meeting PURCHASE TWO GRAVEL TRUCKS MOBILE RADIO UNITS PURCHASE tic, —rIC ad - —* MARZ OUT Mr Hoff moved the M D obtain a price for one standard PRICE half ton truck trading in T -44, and the sum of $14,900 00 FOR HALF be added to the 1993 capital budget CARRIED TON TRUCK Mr. Vickery moved the foremen get tender prices for a GET loader, a fork lift and a packer and 6 belly dump trailers, TENDER and the prices be discussed with Council on January 26th, PRICES 1993, and the 1993 capital budget for a total of FOR $765,000 00 be tentatively approved at this time EQUIPMENT CARRIED APPROVE TENTATIVE Mrs Lowen moved T -25 be moved from the gravel fleet to the BUDGET sand truck fleet CARRIED MOVE T -25 Mr. Rodger asked if council would consider purchase of a CLEAN UP clean up bucket for the high hoe It would cost about BUCKET 2 I �- 0 COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 $3500 00 not including the price for the hydraulic level and it was suggested this could be part of the $35,000 00 inventory replacement figure Mr. Haskell asked if Council would hire Dwight Falkner on as a permanent employee He felt there should be one permanent person responsible for the fence and paving crew Dwight has been on temporary staff for at least four years and has been working on and basically surpervising the fence and paving crew He has been a good employee, but will have to look for a permanent job if the M D can not offer him permanent work He has been driving gravel truck on the second shift during the winter time frame and in the summer time works on the fence crew, the paving crew and runs the chip spreader Mr Rodger noted he discussed this matter with the grade crew foreman and he was willing to decrease the number of permanent staff allocated to his crew and make use of more temporary staff At the present time he does not have 8 full time staff on his crew and does not feel he requires 8 full time employees This would allow allocation of a permanent employee to the paving crew Mr Vickery moved a notice of motion, to be discussed at the next meeting of Council in December, to amend the M D organizational policy by reducing the number of employee positions allocated to the grade crew by one and allocation of one permanent position to the paving/ fence crew, with that position be filled by someone capable for being a sub foreman in the summer time frame and driving gravel truck on the second shift during the winter time frame Mr Jeffery reviewed the letter from Palliser Regional Planning commission regarding the joint planning meeting held recently with the M.D , Starland, Badlands and the City of Drumheller The proposed joint planning area map was also reviewed and the concept discussed at length Mr Wagstaff moved the M D advise Palliser Regional Planning commission the M D is not in favour of a 3 to 5 mile area around the city of Drumheller for the joint planning area as it is too large, and would only be interested in a joint planning area within one mile of the Red Deer River, but not including any area more than one J mile inside any M D of Kneehill boundary, and further any area already covered by an area structure plan should not be involved CARRIED DWIGHT FALKNER NOTICE OF MOTION ORGANIZATI CHANGE C3 JOINT PLANNING �etEQr Se nt The meeting adjourned for dinner between 12.00 Noon and DINNER 1.00 P M Mr Marz returned to the meeting at this time and took ,! MARZ BACK charge of the meeting It was agreed the M D minutes should be reviewed by the Executive committee before same are sent to the Capital for printing The request from Palliser Regional Planning Commission for council input regarding taking reserves on the David Dyck proposed subdivision on N E. 1 "- 32 -23 -4 was discussed Y 3 REVIEW MINUTES BEFORE PIIRI TCATTON SUBDIVISION D DYCK NE 88 -32 -23 (P'-� E I� J s COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 Iebber' Mr Boake moved the M D not take cash in lieu of reserves Srn} for this proposed subdivision, but Palliser Regional CASH Planning Commission be asked to provide council with IN LIEU information regarding taking reserves on subdivisions, OF RESERVES taking cash in lieu or waiving this requirement C 3 rr CARRIED Fr- P °r t Mr Wagstaff asked for some direction and information about M D graders or equipment pulling a vehicle out of the M D POLICY ditch Is this permitted, does the M D charge for it, RE USE what is the policy M D Item Number 36 on the December 8th agenda - fuel truck EQUIPMENT incident - was then discussed. Mr Jeffery reviewed the FUEL TRUCK report for the information of council INCIDENT Mr Boake moved to accept and file as information CARRIED The request from Don Kober for the M D to pay him for costs he incurred constructing a road on M D road allowance to gain access to his new residence was then discussed The financial contribution made by Victor Thiessen towards the costs incurred by the M D to construct a road to provide access to his new residence was also discussed The motion made by Glen Wagstaff at the previous meeting and not voted on was reviewed Mr. Wagstaff moved an amendment to his original motion to change the figure of $8500 00 and $5000 00 to $5000 00 and $5000 00 A vote was taken on the amendment to the motion IT WAS DECLARED DEFEATED A vote was then taken on the original motion. IT WAS DECLARED DEFEATED It was agreed a letter should be sent to Mr Kober and Mr Thiessen indicating what had occured 10 years ago was the policy of that council and this council is not prepared to reverse previous decisions, but they are welcome to meet with council to discuss the matter further if they so wish The minutes from the November 9th road tour were reviewed and discussed Mr Vickery moved traffic counts be done on the Trochu West Road at the Issler corner and the Jim Christie corner CARRIED Item Number 33 on the December 8th agenda - Linden Access Road and SR 806 i.nteresection - was then discussed Mr Boake advised the stop signs have been changed as recommended by the police, but the stop sign on the west side is not big enough He discussed with the administrator, Ross Dean, whether the Village would be prepared to put up a flashing light to warn traffic to stop before going out on to SR 806, and he had agreed to discuss this suggestion with his council 4 REQUEST DON KOBER RE COST ROAD CONSTRUCTION NOV 9 ROAD s TOUR TRAFFIC CnIINTS LINDEN ACCESS ROAD ,�R Rnfi �yN a a r U � -1 G d� i COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 Mr Boake moved to accept this report as information CARRIED Mr Hoff moved yield signs be erected at the interesection ERECT south of the S E 29- 28 -23 -4 to require the east west ✓ YIELD SIGN traffic to yield to the north south traffic CARRIED Mrs Lowen moved the 1993 road program be as follows. 1993 Ward Project Type 3 Standard 28 2' width 1 0 miles ROAD Brosseau Type 3 Standard 28 2' width 2 0 miles PROGRAM Old #21 Type 3 Standard 28.2' width 4 0 males Klassen Type 3 Standard 28 2' width 1 0 miles Linden Home (Consolid) Type 3 Standard 28 2' width 2 0 miles SR 836 Type 1 Standard 39.4' width unknown Linden Church (Consolid) Type 3 Standard 28 2 width 2.0 miles �3 Fisher Davidson ngse course (Consolid in 93 if mm!=AcrewVworking on SR 836 r4(:,, -r- 6 miles plus. Paget Service Road Project 75 mile if funding is provided for the project by Alberta Transportation Base Course Projects- Linden West Type 2 Standard 32 1' width 2 0 miles Linden West Type 2 Standard 32 l' width 2 0 males (table to bridge project) Look Out Point (1/2 screenings and 1/2 3/4 gravel 0.5 mile SR 836 Type 1 Standard 39.4' width ?miles and further moved traffic counts be done on all approved projects, the M D agree to supply the ban crane and mover and some manpower if Harvey M. Toews agrees to supply a tractor and floors for has bins in order to access the gravel on his land, Consolid be put on the selected roads in conjunction with the construction in 1993, approval be given for renting extra packers in 1993 if necessary for application of the consolid product, the Grainger Road be reviewed again at a later date, and the Hecktor road (Carbon South) be considered for the next 3 year road program The request for gravel on the Trochu West road was noted Mr Vickery reported he had Mr. Rodger and Mr Haskell inspect the road, it was graded for the entire 8 miles and should be in reasonably good shape for awhile Mr Vickery moved if weather permits some gravel be put on the two bad spots on this road 5 rlll� CARRIED Mr Wagstaff moved the King Hill project be tabled until SR KING HILL 836 between Highway 27 and SR 583 is completed , TABLED CARRIED There was discussion about the washout in the ditch area on the Trochu West Road It is about half a mile west of the WASHOUT Town of Trochu It appears the water from the culvert is ON TROCHU washing out the area and it will take rip rap and dirt to WEST ROAD fill the area. Mr Wagstaff moved the washout be filled using whatever material is required, including if necessary, some of the dirt which is to be removed from the ditch area of the road leading to St Anne s Ranch. CARRIED The request for gravel on the Trochu West road was noted Mr Vickery reported he had Mr. Rodger and Mr Haskell inspect the road, it was graded for the entire 8 miles and should be in reasonably good shape for awhile Mr Vickery moved if weather permits some gravel be put on the two bad spots on this road 5 rlll� COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 CARRIED Mr and Mrs Kissick from Sunnyslope have requested a street light be put up on their street They own Lot 18 in Block 18 and there are no street lights in that area Mr Wagstaff moved the road committee inspect the area to determine if a street light is required and find out how many street lights are in the hamlet now CARRIED The 1993 Kneehlll Community Resource Board budget was reviewed Total estimated budget is $110,600 00 The Town of Three Hills has capped their total 1993 contribution to the program at $24,995 and their 31% of the net budget ($110,600 less $30,000 = $86,600 x 31% _ $29,986 ) will be under this cap Mr. Wagstaff moved the budget be approved by the M D CARRIED Mr Jeffery reviewed the Alberta Transportation public assistance tranportation grant KISSICK REQUEST STREET LIGHT SUNNYSLOPE Re tPc rcd (, a C n,rvv KNEEHILL I COMM RESOURCE BOARD 4R RIInrFT vV v Mr Hoff moved the excess funding of $8566 17 be allocated A T as follows 25% to the Valley Bus Society, 25% to the �-qI. PUBLIC Drumheller Regional Hospital, and 50% to the Eltrohills jl:�� ASSISTANCE Dats Society ✓ P�� TRANSPORTATION CARRIED GRANT The agenda for the December 8th meeting was then reviewed Mr Marz requested the following items be added to the agenda . 26 A FCSS26 B. M D road grid system 37 B Derrick Page - brushing project Mr Jeffery requested permission to add items to this agenda if time permits Mr Vickery moved approval of the agenda with addition of the above noted items CARRIED ADD TO DEC 8TH AGENDA APPROVAL ArFNnA Mrs Lowen discussed with council the need for some reflector posts on SR 575 west of Nacmine. REFLECTOR Mrs Lowen moved the M D. install reflector posts on SR 575 POSTS west of Nacmine on the curve near the river SR 575 WEST NACMINE CARRIED Mr Hoff moved approval of the November 23rd council meeting minutes APRPOVAL CARRIED MTNIITFq Mr Jeffery's report was discussed The date for the annual combined local government meeting was set last year JCJ for February 5th, at 1.30 P M REPORT Mr Vickery moved the Members of Parliament and the Members of the Legislative Assemby be contacted to see if January LOCAL GOV'T 29th would be a suitable date for this meeting y COMBINED CARRIED MEETING DATE Mrs Lowen moved approval of Mr Jeffery s report. Jevkev- Sfn' 0 pllll� C7 LJ 0 • COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 CARRIED Mr Jeffery advised Lawrence and Karen Hogg and Wally Rasmussen will not be attending the Christmas party The retirement committee agreed they, along with the Reeve, will take their retirement gifts to them at a later date It was reported the three new council members have registered for the seminar - The Art of the Possible It starts on February 10th. It was noted there is a council meeting on February 9th and it will be necessary for the three councillors to go to Edmonton the evening of February 9th No change was made in the council meeting dates for February The December and January council meeting dates were also discussed Mr Vickery moved the second council meeting of December be held on Thursday, December 10th, and three meetings be held in January as follows Tuesday January 5th, Tuesday, January 12th and Tuesday, January 26th, 1993 CARRIED UNANIMOUSLY It was agreed the safety committee hold a meeting on Wednesday, December 9th, 1992 and if possible the M P C. meeting be held on Friday, December 11th The budget comparison report was discussed at length Mr Hanger moved approval of same CARRIED The request from the office to levy and cancel penalties levied on Roll 4120010 and 4120000 were reviewed There is a need to record a net cancellation of $47 04 between the two tax rolls Mr Vickery moved approval to cancel penalty in the net amount of $47 04 on the two tax rolls 4120010 and 4120000 CARRIED Mr Jeffery noted the Town of Three Hills has applied to the Alberta Local Authorities Board for annexation of an area of land on the north side of SR 583 from their existing east boundary to Highway 21 No correspondence has been received from the town nor has there been any discussion about this request Mr Hanger moved a letter be sent to the Town of Three Hills asking for information about the proposed annexation and their reasons for applying for the annexation CARRIED The M D presently leases a small area of cultivated land - former Greenleaf stock pile site - to Mirrel Haller The lease exprires in December this year The M D also leases 2 99 acres of native hillside pasture land to Jim Baerg of Swalwell and this lease also expries this year. 7 1./ REPORT RETIREMENT rnmmITTFF FEB COUNCIL MEETING DATF� DEC & JAN COUNCIL MEETING DATES e 13 BUDGET COMPARISON REPORT CANCEL PENALTIES z e'n rig T� TOWN OF THREE HILLS ANNEXATION REQUEST IQ��N sin r� M D LEASES HALLER R RAFRG II-le Mr Marz moved to table Item 23 and 26A on the agenda to TABLE the next meeting of Council ITEMS i3 CARRIED Mr Jeffery read a letter received from the Drumheller and District Musical Festival Association DRUM MUSICAL Mr Boake moved the Association be advised the M D is not FESTIVAL able to make a contribution to this worthwhile cause CARRIED Mr. Jeffery read a letter from the Honourable Minister Elaine McCoy regarding the education bargini.ng process. EDUCATION i BARGINING Mrs Lowen moved to accept and file as information PROCESS CARRIED Mr. Bill Howard has submitted an account for a drainage B HOWARD ditch which he had completed on the N E 19- 34 -25 -4 DRAINAGE DITCH ACCOUNT r-M&A, COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 Mrs Lowen moved the lease with M Haller be renewed for a three year period at the rate of $51.58 per year, payable in advance, and the lease with J Baerg be renewed for the sum of $1 00 per year payable in advance CARRIED Mr Boake moved item #19, Report from AAMD & C Fall CONVENTION Convention, be tabled to the next meeting of council REPORT CARRIED TABLED (?-f3 The report from the Provincial Electorial Boundaries ELEC Commission was reviewed as well as the map for the Three BOUNDARIES Hills Constituency REPORT t Mr Boake moved to accept this report as information CARRIED Mr Jeffery reviewed a report prepared regarding the CTAP grant applications He also reviewed a letter from the CTAP CTAP department They have requested a survey be completed REPORT Mr Vickery moved to table this matter until the CTAP committee can review and recommend how the survey should be answered CARRIED Mr Hoff moved the CTAP grant report be accepted and filed as information CARRIED Mr Jeffery read a letter from the Minister of Tourism, RECREATION Parks and Recreation regarding the Community REPORT Recreation /Cultural Grant Program which is being discontinued on December 31st, 1992 Mr Hoff moved to accept and file as information CARRIED Mr Jeffery reviewed a report prepared regarding equalized EQUAL assessment and how it is used ASSESSMENT REPORT Mr. Wagstaff moved to accept and file as information CARRIED Mr Marz moved to table Item 23 and 26A on the agenda to TABLE the next meeting of Council ITEMS i3 CARRIED Mr Jeffery read a letter received from the Drumheller and District Musical Festival Association DRUM MUSICAL Mr Boake moved the Association be advised the M D is not FESTIVAL able to make a contribution to this worthwhile cause CARRIED Mr. Jeffery read a letter from the Honourable Minister Elaine McCoy regarding the education bargini.ng process. EDUCATION i BARGINING Mrs Lowen moved to accept and file as information PROCESS CARRIED Mr. Bill Howard has submitted an account for a drainage B HOWARD ditch which he had completed on the N E 19- 34 -25 -4 DRAINAGE DITCH ACCOUNT r-M&A, El 0 41 0 COUNCIL MEETING MONDAY, DECEMBER 3rd, 1992 Mr Boake moved Mr Vickery and the Grade Foreman, Mr. I� McCook, discuss the matter with Mr. Howard and bring a report back to Council CARRIED Environment Canada has set June 5th to 12th, 1993 as Canadian Environment Week. 4 Mr Vickery moved to accept and file as information CARRIED The load limits on certain bridges were discussed and a proposed by -law was reviewed Mr Vickery moved first reading to by -law 1271, this being a by -law to establish load limits on certain listed by -laws in the M D CARRIED Mr Wagstaff moved second reading to this by -law CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hoff moved third reading to by -law 1271 CARRIED Mr Marz noted Derrick Page requested the M D do some brushing work on the road east of the East half of 17- 31 -26 -4 Mr Vickery moved the Public Works Superintendent inspect this road allowance and bring a report back to council. CARRIED Mr Wagstaff moved to table the balance of the agenda and this meeting do now adjourn CARRIED Time 4 55 P M Reeve 0 -- ;---- - - - - -- Mun i Pal Addx(inistrator ENVIR WEEK �'v 11 d LOAD LIMIT BY LAW 1271 DERRICK PAGE BRUSHING nnn 1r TABLE AND ADJOURN