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HomeMy WebLinkAbout1992-11-23 Council Minutes9 s 1 i 1 7 i. AGENDA COUNCIL MEETING NOVEMBER 23rd, 1'. 1 Approval of Agenda 2 Approval of Council Minutes - November 10th, 19! 3 John C Jeffery Report 4. Executive Committee Report 5 Approval of Accounts 6 Bank Reconciliation Statement for November, 199: APPOINTMENTS 9.00 A.M. Photographer - Council Picture 10.30 A M Ori.s Rodger and Bud Haskell PRIORITY ITEMS. 7. Review applications received for Preparation Crev Course Crew Foreman 8 Letters from Schumacher, Gough & Pedersen - Viktc Tree Removal 9 Report re gravel - Hutterian Brethren of Valley% purchase of land for proposed recreation area 10 Review Divisional Grader Operation TABLED ITEMS 11. 12 13 14 15 16 17 18 Budget Comparison Report - October 29th, 1992 Review by -law - fee payable for assessment sheet Report from R A Marz - re Hero Program - Multi Injury Prevention Presentation Discuss Rental Policy for Heavy breaking disc Review proposed safety poicy - R A Marz Set date for organizational review with employee., Access Agreements Review request from James & Deborah Barkman re. 1992 taxes 19 Gorr Signs 20 Review and priorize Oris Rodger memos 21. Discuss joint planning with Starland, Badlands and Drumheller 22 Request from Richard Rowbottom re. installation of approach 23 Request from Palliser re. reserves for David Dyck subdivision - N E 18- 32 -23 -4 GENERAL ITEMS. TRANSPORTATION ITEMS- 24 Request from Don Kober - Wants Compensation from M D for road he constructed - See motion from previous meeting - not voted on 25 Road Tour Minutes - November 9th, 1992 See also notes re. Fisher Davis Road and Consolid 444 26 Letter from R C M P re: Highway 806 and Linden Access Road Intersection 1 �3� • i 2 AGENDA COUNCIL MEETING NOVEMBER 23rd, 1992 UTILITY OFFICER ITEMS 27 Report from Alex Cunningham and Parks Committee re. Water Level - Keivers Lake 28 Discuss Wimborne Cemetery Addition - Encroachment of Ball Diamond into the area being purchased for cemetery A S B PLANNING ITEMS. PARKS LATE ITEMS 29 Request from Mr and Mrs W Kissick of Sunnyslope for Streetlight - Lot 18 in Block 8 30 FCSS 1993 Proposed Budget - need approval for same 31. Review disposition of excess Alta Public Assistance Operating Grant funds DISCUSSION ITEMS: Committee Reports ADJOURNMENT ------------------------------------------------- PUBLIC HEARING* NIL flollr C • COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 A regular meeting of the Council of the M D of Kneehill was held in the M D Office in Three Hills on Monday, November 23rd, 1992, commencing at 11 40 A M following a private meeting of the council members The following were present for the meeting - jj Reeve • Richard A Marz Councillors. Marylea Lowen Otto Hoff Robert E. Boake James M Hanger Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes There were requests to add the following items to the agenda- 6a) Councillor Pay 26a) SR 836 - Letter from Village of Rockyford Mr Vickery moved approval of the agenda with addition of the above noted items CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of R.A. Marz, Otto Hoff, Richard M Vickery and James Hanger CARRIED Mr Marz moved the motion passed by Council on October 26th with regard to councillors' pay be rescinded and the rate of pay for councillors for the 1992/93 year remain at $300 00 flat rate per month and $110 00 per day, in order to give the new councillors time to gain some council experience before making this type of a decisions DEFEATED. Mr Vickery moved the motion passed by council on October 26th with regard to councillors' pay be rescinded and the rate of pay for councillors for the 1992/93 year be $300 00 flat rate per month and $140 00 per day. Mr Marz requested a recorded vote In favour, R E Boake, James Hanger, Marylea Lowen, Richard M Vickery and Otto Hoff Opposed Glen Wagstaff, R. A Marz MOTION WAS CARRIED The meeting then adjourned for lunch between 12.00 Noon and 1.00 P.M Mr Jeffery's report was then discussed 1 PRESENT ., ADD TO AGENDA APPROVAL AGENDA APPROVAL ACCOUNTS COUNCILLORS PAY DEFEATED MOTION COUNCILLORS PAY MOTION nnccrn Gdv�s�d DINNER J C JEFFERY REPORT 0 0 11 A ii COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 Mr Boake moved Laurie Brosseau be authorized to take the L BROSSEAU second course of the Local Government Certificate Program LOCAL GOVT CARRIED COURSE �G U i 1P' GG'�JK Mrs Lowen moved approval of Mr. Jeffery s report CARRIED APPROVAL X.] RFPnPT The Executive Committee report was reviewed and various items discussed EXEC COMMITTEE Mr Hoff moved approval of the Executive Committee report. REPORT I' CARRIED Mr Jeffery reviewed the October bank reconciliation statement and the cash flow position BANK Mr. Vickery moved approval of the October bank STATEMENT reconciliation statement CARRIED Mr Jeffery reviewed the letters received from the law firm of Schumacher, Gough & Pedersen on behalf of Viktor Nielsen, regarding removal of caragana from Mr Nielsen's VIKTOR property by the M D without notice or consent The entire NIELSEN situation was reviewed by council. TREE REMOVAL Mr. Boake moved to table this matter until prices for C various types of replacement trees can be obtained, and a determination is made as to Mr Nielsen s actual property" line. CARRIED Mr. Jeffery reviewed the October 29th, 1992 budget BUDGET comparison report COMPARISON Mr Boake moved approval of the budget comparison report REPORT CARRIED Alex Cunningham entered the meeting at this time - 1.50 P M Mrs Wilkinson noted there is an increasing number of COST FOR people and government departments requiring assessment ASSESSMENT sheets and there is an on -going problem regarding cost for SHEET same The landowner can obtain a copy of his assessment information for photo copy price only Other people, who may or may not be acting on behalf of the land owner, must pay $5 00 per parcel and this is causing problems She therefore recommended to council the price be set at $1 00 per parcel for everyone There was discussion about this recommendation Mr Boake moved first reading to by -law 1270, this being a BY LAW by-law to establish fees 1270 y- payable for assessment and tax information as follows Tax Certificate $10 00 per parcel Assessment Information $1.00 per parcel Legal land information and name and address of the landowner $10 00 per landowner, and further moved that on third reading of this by -law by -laws number 1215, 1216, and 1248 be repealed in their entirity CARRIED F4 • 0 COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 Mr Wagstaff moved second reading to this by -law CARRIED Mr. Hoff moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Vickery moved third reading to this by -law CARRIED Mr Cunningham and Mr Marz reviewed with council the j estimated amount of gravel which may be available on part I of the S E 16- 32 -26 -4 owned by the Hutterian Brethren of Valleyview. It is estimated there is about 23,703 yards of gravel above water and the same amount below water To recover all the gravel it would require pumping the water down The cost for pumping, including equipment and power, is estimated to be about 8 cents per yard He noted alot of the gravel is in pockets under the water and if the M D used a high hoe and a rock truck to remove the gravel rather than a loader more of the gravel could be recovered. There was discussion about what the M.D. would be prepared to pay for this land It will be necessary to purchase the land owned by Linden Contractors and a portion of the Hutterian Brethren land in order to properly develop the proposed recreation area after all the gravel had been removed from the Torrington Pit Mr Marz noted the M D presently has a long term lease with Linden Contractors to remove the gravel from his land and he likely would be interested in selling the land He also noted there is another source of gravel on other land owned by the Hutterian Brethren and they may be interested in entering into a long term lease with the M D for this gravel if suitable terms and conditions are arrived at for the land the M D wishes to acquire They indicated they might be interested in acquiring the Schmautz Pit land once the gravel there has all been removed It was agreed Mr Dunay should be asked what he felt fair market value for these land would be Mr Cunningham reported to council regarding the Keivers Lake water pumping project. He reviewed the amount of gallons pumped into the lake and noted the gallons pumped per minute has decreased in the last three years The well cannot recover fast enough to pump at the higher rate. He also noted the Province will be paying the M D about $47,000 00 hopefully by the end of March of 1993 This represents the balance of the grant for the project He wishes to know if the Council wish to continue with this project The cost for the power is about $2400 00 per year The capital cost was shared by the Province on a 25% 75% basis and the total capital costs incurred was about $108,000 00. The Province's grant was $77,000.00 Mr Edward Dunay entered the meeting at this time 2.30 P M. 3 HUTTERIAN BRETHREN VALLEYVIEW GRAVEL C �3 KEIVERS LAKE PUMPING PROJECT CU 0 • I is • U COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 There was further discussion with Mr Cunningham regarding the Keivers Lake pumping project Mr Cunningham reviewed some information he had about the level of the water in the lake previously and the level now It appears the pumping is only keeping up with the evaporation It was noted if the lake is allowed to go dry there would be a problem with alkali dust blowing off the lake bed which would create a problem for people using the park Mr. Cunningham was asked to determine the water level of the lake in the spring. Mr Wagstaff moved to table this issue until the first meeting of council in May of 1993. CARRIED There was discussion with Mr Dunay about the fair market value for the Hutterian Brethren land and the Schmautz pit land Mr. Dunay was thanked for the information and he left the meeting - 3 00 P M Mr Hoff moved to accept the gravel report and information provided by Mr Cunningham and Mr. Marz. CARRIED Mr Cunningham noted Robin Arthurs had done a preliminary survey for the Wimborne Cemetery expansion It appears a portion of the fence around the ball diamond on the Wimborne Community Center land encroaches on to the land being purchased from Gordon Whatley for the cemetery expansion The fence encroaches out about 60 feet beyond the community center property line However the land being acquired for expansion of the cemetery will be more than adequate for many years and the fence encroachment will not create any problems for the cemetery KEIVERS LAKE PROJECT TART FD G3 WIMBORNE CEMETERY EXPANSION Mr Vickery moved the M D complete the purchase of land from Gordon Whatley for the Wimborne Cemetery IPA }rr expansion up to the Wimborne Community Center property line MIA I'll Mr Jeffery noted Richard Rowbottom has requested the M D allow him to install the necessary road approach for his proposed subdivision - N E 19- 29 -21 -4 - next spring The weather will not allow him to complete same this fall Mr Vickery moved the M D agree Mr Rowbottom be allowed to complete his subdivision this fall, on condition he install the road approach no later than May 1st, 1993 CARRIED Mr Rodger and Mr Haskell entered the meeting at this time and Mr. Cunningham left the meeting Otto Hoff left the meeting at this time Mr. Jeffery reviewed the two applications received for the base course, preparation crew foreman Robert Cranston and David Silberstein, both temporary employees, applied for the position 4 R ROWBOTTOM SUBDIVISION NE 19- 29 -21 -4 BASE COURSE PREP CREW FOREMAN f1041 COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 The applications were discussed with Mr Rodger and Mr Haskell Mr Boake moved Robert Cranston be offered the position on I�ttPr (' a trial basis until June 30th, 1993 and he be put on full s�n� time staff effective January 1st, 1993 CARRIED Mr Hoff returned to the meeting at this time There was discussion about the divisional grader operation and the lines of authority for the operators Should the DIV MOTOR councillors as well as the public works supervisor have GRADER some control over the operators, particularly during the OPERATIONS winter time In April of 1992 full authority over the grader operators was given over to the public works superintendent and any concerns or direction for the i operators was to be directed to them through the public works superintendent It was suggested the councillors should be able to advise the grader operators that certain roads in their division require snowplowing or do not require snowplowing This probably would be more efficient and save the operators time • Mr. Rodger noted it is alot of work for the public works superintendent to receive all the calls and direct the information out to the appropriate grader operator and it might help if the councillors could contact the operators directly There was some concern expressed about over reaction on the part of the operators if contacted by a councillor and other problems which arose in the past when the councillors did have a direct line of authority to the motor grader operators Mr Hoff moved the councillors be authorized to work together with the public works superintendent to provide information to the motor grader operators in connection with snow plowing operations during the winter time frame CARRIED • The suggestion to put the grader operators on a monthly salary or some type of retainer wage scale was mentioned and it was agreed this would be discussed during 1993 wage negotiations Mr. Wagstaff moved approval of the November 10th council APPROVAL meeting minutes INUTES MINUTES Whether the M D should rent out the M D heavy breaking disc or not was discussed At the present time policy does not allow it to be rented out, although it was discussed at the time the disc was purchased A policy was implemented HEAVY at that time, but due to problems and concerns the policy BREAKING was cancelled when the policy book review was undertaken DISC this fall. RENTAL Mr. Hoff moved to accept the report as information NOT APPROVED CARRIED 5 is i .. i 0 COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 The request from Councillor Myrna Bauman of the Town of Three Hills for funding for the Hero Program was discussed The program is a multi media injury prevention presentation designed as a public education initiative to show young people the postive choices that can be made to reduce the risk of being severely inured Councillor Bauman felt the M.D should be able to access FCSS funding to put on this program and the cost for the local areas would be only 20 cent dollars. Mr Marz noted he and Mrs Wilkinson had discussed with Mrs Bauman the very narrow mandate under which the Kneehill Community Resource Program operates and advised her the M D of Kneehill will not become involved in a full blown FCSS program However if the Kneehill Community Resource Board feel this program is appropriate and falls within their mandate they could provide funding for program in their 1993 budget He also noted the Executive Committee had made the same recommendation in their report of October 7th Mr. Marz moved to accept this report as information CARRIED Mr Marz asked if the councillors had reviewed the proposed safety policy he drafted There was lengthy discussion about the proposal, how it could be enforced, the possibility of someone losing their job, the increased insurance cost the M D is incurring as a result of accidents involving M D vehicles, and the public perception of how the M D deals with employees who are involved in accidents or drive in an unsafe manner It was suggested the Safety Committee look at the proposed policy Perhaps the policy should be drafted to deal with and impose some form of penalty on employees who have an accident while driving an M D vehicles, rather than dealing with an employee who is convicted of a traffic violation Mrs Lowen moved to table this matter and the Safety Committee review the proposed policy in light of the above discussions CARRIED Mr Wagstaff moved the employee organizational review be held on Monday, January 25th, 1993, commencing at 9.00 A.M. CARRIED Mr Hoff moved Item 17 on the agenda - access agreements - be tabled to the next meeting of council pending receipt of further information CARRIED The request from James and Debbie Barkman for cancellation of a portion of their 1992 taxes was discussed. Mr and Mrs Barkman acquired more property in 1992 and will have a larger residential exemption for 1993 They feel they should receive the larger exemption for 1992 as well because they acquired the land early in 1992 Mr. Dunay recommended the tax cancellation not be granted. Mr Boake moved the request for cancellation of a portion of 1992 taxes from Mr and Mrs Barkman be denied CARRIED D HERO PROGRAM � sec 1 2� rre� SAFETY POLICY EMPLOYEE ORGAN REVIEW DATE ACCESS AGREEMENTS BARKMAN REQUEST CANCEL TAXES COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 Mr Jerry Gorr has requested the M D put up some type of traffic warning signs on either side of their residences which are located on Section 36- 32 -25 -4 There are 4 residences in very close proximity to the road and there is more and more traffic on the road Various suggestions were discussed Mr. Wagstaff moved side of the 4 36- 32 -25 -4 the M D erect "caution" signs on either Gorr residences located on Section CARRIED GORR REQUEST FOR SIGNS R k, "dv 1srd m r ri -C, k E. The letter received from the R C M P about the Linden/ SR 806 intersection was discussed. People do not slow down and there has been three accidents recently LINDEN The R.C.M.P. made some suggestions as to how the signing of INTERESECTION the intersection could be improved WITH SR 806 SIGN Mr. Boake moved the M D erect larger stop signs on the IMPROVEMENT east -west road, the stop sign on Central Avenue in Linden be moved closer to the driving portion of the road so it is more visable, stop ahead signs also be erected, and further he be authorized to discuss with the Village of �11 K Linden the possibility of the village putting up a flashing o")e.Ye, o light to warn traffic about the intersection. CARRIED Mr Jeffery read a letter from the Village of Rockyford. They wish to support the Village of Carbon in their request to have SR 836 re- routed along SR 575 and through the SR 836 Village of Carbon and south through Rockyford to #1 RE- ALIGNMENT This proposal had been discussed by Council previously Mr Hoff moved a letter be sent to Alberta Transportation, supporting this request, and copies of the letter be sent to the Villages of Carbon, Rockyford, the County of Wheatland and Stan Schumacher, M L A CARRIED Mrs. Lowen asked if council would authorize removal of caragana trees from the ditch west of the N W 22- 29 -21 -4 on the west side of the road. She did not know if the REMOVE landowner, Richard Dietrich, would be willing to allow CARAGANA trees to be removed from private property However the FROM DITCH caragana in the ditch create a vision problem for traffic WNW 22- 29 -21 -4 using the road \3 14 Mrs. Lowen moved the caragana trees be removed from the M D road allowance West of NW 22- 29 -21 -4, on the west side �`� of the road, as time permits CARRIED Mr Hoff moved council meeting continue until 5-15 P M CARRIED UNANIMOUSLY Mr Rodger asked about double shifting the gravel crew and number of hours for each shift In order to get the gravel DOUBLE stockpiled, the crews may have to work longer hours SHIFT GRAVEL Mr Wagstaff moved the gravel crew run a double shift and CREW work a 9 hour shift effective December 1st, 1992, as long 9 HOUR DAYS as the Public Works Superintendent deems it necessary in �- �\�cc- order to get the gravel stockpiling done 1.5c-d 7 l v • 0 COUNCIL MEETING MONDAY, NOVEMBER 23rd, 1992 CARRIED It was agreed the fencing crew and grader operators wi continue to work an 8 hour day Mr Haskell noted he wi keep the fencing crew on for another week or 10 days Mr. Rodger also noted Council must make some decisio regarding capital requirements soon It was agreed the capital committee meet on Monday, November 30th, 1992 to discuss 1993 capital requirements with the foremen REQUIREMENTS CAPITAL COMM MEETING Mr Vickery moved to table the balance of the agenda to the TABLE AND next meeting of council and this meeting do now adjourn ADJOURN until 9.00 A.M., Thursday, December 3rd, 1992 TO DEC 3/92 CARRIED Reeve E Mun�diPai'Administrator 16�� L • • JOHN C JEFFERY REPORT COVERING PERIOD NOVEMBER 10th to NOVEMBER 23rd 1992 REPORT. Balance Forward $187 72 1 Laurie Brosseau would like to take the second course of the Local Government Certificate Program She has successfully Gd��sed completed the Introduction to Local Government course. Balance Forward $187 72 CORRESPONDENCE: 1 Letter from Scott National re problems encountered with integration of the Paper and Food operations 2 Letter from Workers Compensation Board informing of delay in assessment rate notices 3 Alberta Environment has completed processing of payment for Keiver's Lake water supply project Cheque should be here shortly. 4 Bruce Sommerville has successfuly completed the Soil & Water Conservation short course 5 Alberta Treasury has sent us $1,389 47 as part of the Alberta School Tax Credit Program 6 We have received a receipt and thanks from the City of Lloydminster for our additional payment for EEMA 7. Minutes of the Organizational and Special Meeting of the Three Hills School Division held October 28, 1992 have been received 8. Received posters and promotional material for Canadian Western Agribition in Regina Nov 28 to Dec 4 9 Minutes of the Alberta Rural Municipal Administrators Association Annual Conference have been received, along with a list of officers for the 1992 -93 year and the October newsletter 10 Brownlee Fryett seminar scheduled for November 17th at Convention was cancelled They hope to present it during the spring convention 11. Municipal News Highlights dated November 4th received 12 Minutes of the Regular meeting of the Carbon Recreation Board, held October 19, 1992 were received. 13. Alberta Tourism hosting "Energize '93" to be held Feb 19 -21, 1993 at the Capri Centre in Red Deer 14 Advised by the Minister of Economic Development and Trade that Alberta Business Awards of Distinction were pre- sented on Friday, November 13th 15 Received $141 00 from Alberta Treasury for fines 16 Newsletter from Amkus, Inc. 17. The Big Country Region Recreation Update for November 1992 18 Received Recreation News, Alberta Tourism 19 Alberta Public Health Assn Convention will be held May 11 -14, 1993 in Calgary It's their 50th anniversary. 20. Newsletter from Alberta Transportation and Utilities "Breaking Down the Barriers 21 October issue of Municipal World 22. Fall, 1992 issue of Municipal Counsellor. 23 Agenda for Nov 9th 1992 meeting of Carbon & District Recreation Board BUILDING PERMITS 1 Steven Varga - pumphouse, barn, pole shed - replacement from fire - $23,000 00 2 Earl Reimer - broiler barn - $50,000 00 1 P�1�