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Home My WebLink About1992-11-10 Council MinutesE C. 11 AGENDA COUNCIL MEETING NOVEMBER 10th, 1992 1 Approval of Agenda 2. Approval of Council Minutes - October 26th and 27th, 1992 Need Correction to Minutes - Page 8 3 John C Jeffery Report Capital Committee Report, Fax Machines etc 4 Executive Committee Report 5 Approval of Accounts 6 Bank Reconciliation Statement for October, 1992 APPOINTMENTS 9.30 A M - Gladwin Toews - See Item #10 10 30 A M - Oris Rodger and Bud Haskell 10.30 A M - Doug Hazelton See Item No 28 2.30 P M - Jim Wells, Bill Ibbotson, Chauvco Resources See Item No 15 PRIORITY ITEMS TABLED ITEMS: 7. Lawrence Hogg - Request to remain on Alta Fire Chief Association Board of Directors until June of 1993 8 Trochu Fire Hall GENERAL ITEMS. 9 Budget Comparison Report - October 29th, 1992 10 Meeting with Gladwin Toews - re Levi Boese File 11 Review cost for assessment sheets - if changed need by -law and revoke all previous by -laws 12. Letter from Village of Carbon re. Re- Alignment of SR 836 13 R A Marz - Report re Hero Program - Multi -Media Injury Prevention Presentation 14 Letter from Alberta Round Table on Environment & Economy 15. Meeting with Representatives from Chauvco Resources re* tax penalty 16 Review 1992 M.D. donations - By -law required 17 Letter from G H Hopman & Associates Ltd - TeamBuilding and Strategic Planning for Councils 18. Letter from Ralph and Louisa Lowen re. Dunphy Cemetery TRANSPORTATION ITEMS 19 Request from Don Kober - Wants Compensation from M D for road he constructed 20 Review M D speed limit by -law and recommended changes 21 Review M.D. secondary road program priorities and discussions with Alberta Transportation at Fall Convention 22 Letter from Bridge Branch - File 2406 - WSW 18- 30 -26 -4 23 Review M D Bridge Priority List 24 Request from Atlantis Resources - M D Road West of 2 33 -24 -4 25. Discuss rental policy for heavy breaking disc 26 Review proposed safety policy suggested by R A Marz 27 Set date for Organizational Review with M D. employees 28 Meeting with Doug Hazelton - Linden Contractors re. gravel crushing 1 P/ I i G f E i ,o a U Li-] AGENDA COUNCIL MEETING NOVEMBER 10th, 1992 UTILITY OFFICER ITEMS NIL A S B 29a Advise Art Thomas re attendance at the Provincial A S B Conference - Lethbridge - late January, 1993 - Registrations must be made soon Give councillors information re. conference PLANNING ITEMS. 29 Discuss Joint Planning with Drumheller, Starland & Badlands 30 Letter from Michael Welsh re- Meston Property 31 Possible request from Richard Rowbottom - Subdivision Culvert & Approach 32 David Dyck Subdivision - NE 19- 32 -23 -4 - Decision of Council - Provision of Reserves PARKS. LATE ITEMS DISCUSSION ITEMS Committee Reports ADJOURNMENT ---------------------------------------------------------------- PUBLIC HEARING NIL K ^� el"-� 2 1 s L • O COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 A regular meeting of the Council of the M D of Kneehill was held in the M D Office in Three Hills on Tuesday, November 10th, 1992, commencing at 9 00 A M The following were present for the meeting.- Reeve. Richard A Marz Councillors• Marylea Lowen Otto Hoff Robert E. Boake James M Hanger Richard M Vickery Glen Wagstaff Division Four Division One Division Two Division Three Division Five Division Six Division Seven John C. Jeffery, Municipal Administrator Jennifer Deak, Assistant Accountant, was present and recorded the minutes Reeve Marz called the meeting to order There were requests to add the following items to the agenda 18a. Access agreements 18b Don Herman request 18c Barkman assessment 18d Gorr signs 28a SR 836 gravel 28b Review Oris' memos 28c Speed signs at Ruarkville 29a ASB Conference Mr Jeffery requested that agenda item 21, M D secondary road program be included with the Road Committee report and item 28a, SR 836 gravel, and that this now be a priority item Mr Boake moved approval of the agenda with addition of the above noted items CARRIED Mr. Jeffery read an invitation, received from the local R C M P detachment, to their Christmas ball to be held at the Three Hills Community Hall on Saturday, December 5th, 1992 commencing with cocktails at 6 30 P M The October 26th and 27th, 1992 minutes were reviewed and it was noted that a correction was required on page 8 of the October 27th, 1992 minutes The last paragraph reporting the rent the Kneehill Ambulance pays to Radio Com for their use on the radio tower is $650 00 per year, not $1,135 00 per year as recorded It was confirmed that the motion on page 7 of the October 26th, 1992 minutes concerning the per diem rate for ratepayer ASB, surface reclamation members and returning officers read as ' be set at $110 00 per day' It was also confirmed, on page 7 of the October 27th, 1992 minutes, the road access west of 11- 33 -23 -W4 is for Opinac Exploration and not Renaissance 1 PRFSFNT ADD TO Af;FNDA APPROVAL AGENDA R C M P CHRISTMAS BALL e. tio..r c deahrj w A- APPROVAL MINUTES FAIII� } F 9 4 i COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Mr Wagstaff moved approval of the October 26th and 27th minutes with the above noted correction CARRIED Mr. Jeffery reviewed his report and various items were discussed. Mr Marz noted that he was contacted and did not agree to the Tatro blade grade project, as per item #1 on the report The request to have a bulletin board erected by the mail boxes in Huxley for Glen Wagstaff was discussed Mr Hoff moved a bulletin board be erected in Huxley next to the mail boxes. CARRIED The request, by Glen Wagstaff, on behalf of his ratepayers, for the M D to join the Marigold library system was also discussed. Mr Wagstaff moved that a letter be written to all libraries within the municipality requesting current information on the number of rural non Marigold members, the office determine the annual cost which would be incurred for the M D to belong to the Marigold system and the matter be discussed by council at a later date CARRIED Item 5 on Mr Jeffery's report - the request to have a yield sign erected in Huxley for traffic on the north /south road, east of the railway tracks to yield to the east /west traffic was discussed Mr Wagstaff moved that a yield sign be erected in Huxley as per request in item #5 of Mr. Jeffery's report CARRIED Item #6, requesting a telephone for the Acme shop was also discussed including the option of having a cellular telephone It was agreed the balance of Mr Jeffery's report be discussed after the scheduled meeting with Mr Gladwin Toews is concluded Mr Gladwin Toews entered the meeting - time 9 35 A M Mr Marz welcomed Mr Toews to council and introduced all councillors. Mr Jeffery proceeded to read a letter, dated October 24th, 1991 and received October 28th, 1992 from Mr Toews stating that he feels that all the conditions regarding the Levi Boese /Peter Berniko house have been met Mr Toews is requesting his $10,000 00 deposit be returned For the benefit of providing background information to the new councillors Mr Marz requested Mr Jeffery read the July 13th, 1990 letter to Mr. Toews from Michael Welsh, the M D lawyer Mr Toews explained that until a year ago he was under the impression that he would be receiving his deposit back 2 APPROVAL MINUTES J C JEFFERY RFPnRT BULLETIN BOARD HUXLEY � K MARIGOLD LIBRARY etters CI � YIELD SIGN HIIXI FY K V, MP.r+a PHONE FOR ACME SHOP MEETING WITH GLADWIN TOEWS LEVI BOESE FILE i H COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Prior to making this deposit he had a telephone conversation with Mr, Welsh and understood that his deposit would be returned. The next day he received a letter from Mr Welsh (dated July 13/90) outlining the conditions of the deposit Mr Toews said that upon reading the letter he was still of the same opinion about his deposit He now understands the last paragraph of the letter which states if all obligations are not met by Mr. Boese the deposit monies of Mr Toews will be applied to any outstanding costs and claims incurred by the M D of Kneehill in this matter Mr Vickery asked if Mr Toews had discussed the matter with Mr. Alex Cunningham, the development officer, prior to making this deposit Mr Toews confirmed that he did indeed speak with Mr Cunningham and that he was advised of the consequences if all obligations were not met Mr Jeffery inquired as to the status of the house now Mr Toews reported that it had been moved to Swalwell and that all the interior construction deficiencies had been rectified to bring the house up to engineering standards Even though there was a time extension granted to December 31, 1991 the siding on the exterior of the house still remains to be done Mr Hanger asked how much in costs have been incurred to date Mr Toews replied that in the November 8, 1991 letter the costs are stated to amount to $20,411 49 Mr Wagstaff inquired if Mr. Toews had placed a caveat on the house in Swalwell Mr Toews replied that he did not deem it necessary to place one on the property as the M D of Kneehill had one in place. Mr Toews proposed that Council consider the following options concerning his $10,000 00 deposit The first option being that Council agree to pay the full $10,00 00 deposit to Mr Toews and that Mr Toews enter into an agreement with Council that, in the event this transaction is legally challenged in court by any ratepayer, Mr Toews will immediately repay the M.D. of Kneehill the $10,000 00 deposit The second option Mr Toews proposed was the $10,000 00 deposit be kept 'in trust' and the M.D. caveat not be removed from the Swalwell property On behalf of Council, Mr Marz thanked Mr Toews for the meeting and also expressed his empathy to Mr Toews situation and advised that his request would be reviewed and hopefully a favourable conclusion could be found to this matter Mr. Toews thanked Council for their time and consideration Mr Toews then left the meeting - time 9 55 P M A lengthy discussion followed in which the matter was reviewed in detail It was generally agreed by all that it was an unfortunate situation for Mr Toews as he had made the deposit in an effort to help a neighbour Mr Marz expressed concerns over the discrepancy in what the parties of Mr Toews and Mr Welsh claimed were said in the telephone conversation immediately prior to Mr Toews commitment of the deposit monies Mr Toews committed the deposit monies based on the telephone call between him and Mr Welsh The actual letter outlining the conditions of the deposit was not received until the next day Mr. Jeffery noted Mr. Cunningham had advised Mr. Toews of the conditions of the deposit monies prior to payment of same Mrs Lowen stated that she felt the house should be insured, if it was not so, in an effort to protect the M D 's caveat 1&-112. L E 1 • COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Mr Jeffery noted that at the previous council meeting Mr Hanger had made a motion that this deposit monies be used to offset the legal fees incurred in this matter The motion had been approved However, this was not done as Mr Toews had requested a meeting with council to discuss his proposed options Mr Vickery proposed that half the monies be returned to Mr Toews with the balance to be kept to offset costs Mr Wagstaff proposed that the entire matter be dealt with by the courts Mr Marz reviewed all the options discussed; use the deposit to offset legal costs; pay all the deposit back to Mr. Toews under the agreement that if any legal challenge is made to this decision Mr Toews repay back the deposit, pay back half the deposit only to Mr Toews, under the same agreement as previously stated and keep the other half of the deposit to defray legal costs, let Mr Toews, if he so wishes, take this matter to court in an attempt to get his deposit back Mr Jeffery requested that the minutes record his recommendation that council seek legal advice before making a decision to enter into any agreement with Mr Toews He also added that all the legal fees concerning this matter have been paid and any recovery of these fees would be income to the M D Mr. Jeffery noted that if no motion was forthcoming then the motion from the previous meeting that all the monies be used to offset legal costs would be effective Mr Vickery moved that Council be in favour of keeping the monies in trust' for two years, that the house be insured but legal advice be obtained on the possibility of entering into an agreement with Mr Gladwin Toews before r5 —ra. Y.« any final decisions are made CARRIED Council continued with the review of Mr Jeffery's report It was agreed not to install a telephone at this time Item 8 on the report - the need for another capital committee meeting was next discussed Mr Vickery had asked if there should be another meeting with the foremen to obtain more input and discuss future capital requirements A discussion followed on the role of the superintendent and that the foremen should be directing their capital requirements to him It was agreed that a list of capital requests should be recorded, as needed, and more preparation should be made in getting prices etc Mr Wagstaff proposed that the mechanics who service the equipment be asked for input when decisions are to be made on acquiring or disposing of machinery and equipment Since these men service the equipment their equipment service records should be considered It was agreed to postpone this discussion until the public works superintendent was present Council took a short recess - time 10.40 A.M. When council reconvened Mr Jim Hanger was not present Mr Oris Rodger and Mr Vernon Haskell entered the meeting - time 11:00 A M Mr Doug Hazelton from Linden Contractors also entered the meeting Mr Hoff moved that changed from Tuesday, November 23rd, 1992 4 the next council meeting date be November 24th, 1992 to Monday, CARRIED JC JEFERY REPORT CAPITAL MEETING ETC I ab�e� c �3 CHANGE COUNCIL MEETING DATE r i 9 a n U 171 COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Mr Marz welcomed Mr Hazelton and introduced him to the new councillors Mr Hazelton expressed his concerns about GRAVEL the quality of the gravel at the Jan Blackie Pit and also CRUSHING of difficulty in getting his equipment into the location JAN The wetness of the area in the winter makes accessibility BLACKIE to this location difficult Mr Jeffery reported that the PIT gravel agreement with Jan Blackie expires January 1, 1994 and that all crushing and reclamation must be complete by LINDEN this date. A lengthy discussion followed on various CONTRACTORS alternatives Mr. Hazelton proposed the M D approach the adjacent landowner, Mr Ted Andrews and obtain permission to test for gravel and on his land and if testing was positive negotiate an agreement with him Another alternative proposed was to haul the gravel from Jan Blackie Pit and stock pile it at Alex Lowen to be crushed at a later date It was generally agreed that this alternative was not economically feasible because of the additional hauling costs, stock pile loss and clean up costs Another alternative discussed was to haul gravel from the McNair Pit to the Horseshoe Canyon Stock Pile Mr. Rodger estimated the cost to haul from McNair to Horseshoe would be $10.84 /yd and from Jan Blackie to Horseshoe $2 75 /yd Mr Jim Hanger re- entered the meeting - time 11 30 A M Mr Hazelton noted that the gravel at McNair is easier to crush, requires no stripping, is of better quality and that no reclamation is required He also noted that the last gravel crushed at Jan Blackie was tested and did not meet engineering specifications, particularly the rock hardness /crush factor The gravel at McNair has never been tested Mr Jeffery reported that the gravel at Jan Blackie Pit will be quality tested on the second day of the scheduled crushing and that if it did not meet Alberta Transportation standards for SR836 further crushing at the location would be cancelled. Mr. Hazelton indicated that he was uncertain of the costs to crush for two days only. His usual contracts are costed based on crushing pre agreed yardages Mr Vickery moved that Mr Marz and Mr. Jeffery try to renegotiate the gravel agreement with Jan Blackie and also, if testing for gravel is positive, an agreement be negotiated with Mr Ted Andrews with royalty rates to be paid, as per policy CARRIED Mr Wagstaff moved that the October 27th, 1992 motion to RECIND MOTION crush 40,000 yards of one inch and 20,000 yards of 3/4 inch RE gravel at the Jan Blackie Pit be rescinded GRAVEL CARRIED CRUSHING Mr Hazelton then indicated his equipment would begin J BLACKIE crushing at the Garson Pit in December Mr Marz thanked PIT Mr Hazelton for meeting with council Mr Hazelton then left the meeting - time 11.55 A M Mr Jeffery's report, item 8 was then discussed with Mr Rodger and Mr. Haskell. Mr Vickery recommended that each CAPITAL foreman meet with the superintendent and discuss their NEEDS capital needs and requirements. The process of having the 5 s 4 F �I :7 C COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 mechanics determine machinery needs were reviewed Mr Rodger reported that, the M D has a very good preventative program for machinery maintenance and that Technical Analysis tests are done on a timely basis Mr Wagstaff recommended that the M D not incur these testing costs but TABLE rather have the shop mechanics perform this testing CAPITAL REPORT Mr Vickery moved to approve Mr. Jeffery's report and the capital committee meeting report of October 30th, 1992 be APPROVAL tabled and reviewed at a later date J C CARRIED JEFFERY REPORT Mr Rodger and Mr. Haskell then left the meeting and the meeting then recessed for lunch from 12 05 P M until 1.05 P M Mr Wagstaff was not present when the meeting DINNER reconvened Mr Hoff moved approval of the accounts presented for payment today, subject to further review by the finance APPROVAL committee of Mrs Lowen, Mr. Marz, Mr Hanger and Mr Hoff ACCOUNTS CARRIED The Executive Committee report was reviewed and discussed. Mr Marz recommended that in item 5 - AAMD & C survey on EXEC the proposed Municipal Government Act Sections 339 and 340 COMM to allow municipalities to place unpaid debts incurred from REPORT municipally owned utilities by a renter of a property onto the tax roll of the property owner be answered 'No' with the addition that a renter should be required to place a deposit when requesting utility services. Mr. Vickery recommended that item 23 - the Jan Blackie gravel lease recommendation not be approved as this item had been dealt with earlier today Mr. Marz moved approval of the Executive Committee report with the amendment to the recommendation in item 5 and the deletion of item 23. Mr Boake moved to table the bank reconciliation until the next council meeting TABLE CARRIED BANK STATEMENT The request from Lawrence Hogg to remain on the Alberta Fire Chief Association Board of Directors until June 1993 was discussed It was agreed that the costs of having Mr ALTA FIRE Hogg as a director on the Fire Chief Association until June CHIEF 1993 be shared equally with the town of Trochu ASSOCIATION Mr Wagstaff reentered the meeting - time 1 25 P M MEMBERS It was also agreed to appoint a member to the association effective January 1, 1993 l� �EPr Mr Vickery moved that Mr Hogg be allowed to retain his seat on the Alberta Fire Chief's Association until his term 9Q�17 w �� Cur expires in June 1993 and also that Mr Boake be appointed, effective January 1st, 1993 to represent the M D on the association CARRIED s�r� The 1993 Provincial ASB Conference to be held February 1,2 PROV and 3, 1993 in Lethbridge was reviewed Mr Thomas has A S B made bookings for the ASB board members Mr Marz CONFERENCE C J 11 COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 requested all councillors interested in attending the�cel conference indicate ,their interest with a show of hands All councillors indicated their interest in attending this e conference and Mr Jeffery distributed registration forms <�� and agendas to everyone A Mr Marz made a proposal to council regarding the need for a new fire hall in Trochu Trochu currently has two fire trucks and one water truck Mr Marz requested that council consider a proposal that he meet with the town council of Trochu and if they were agreeable jointly approach the School Division and request that they allow the Trochu Fire department to use their maintenance shop as a fire hall. Here, the fire department could use two of the service bays for their equipment The maintenance of the school buses could then be undertaken by the M D at their shop in Three Hills The advantages of this proposal would be that funding for a new fire hall would not be needed and also that one centrally located maintenance and service shop should be more efficient Mr Marz concluded his presentation by adding that he was confident this was a good proposal, a challenging proposal and, if successful, a proposal that would save ratepayers tax dollars Mr Vickery agreed with Mr Marz that this was a good proposal and a discussion followed Mr Boake moved that Mr Marz, on behalf of council, be authorized to meet with the town of Trochu to discuss the fire hall CARRIED It was also agreed that, if Trochu was receptive to this proposal, Mr. Marz, along with a representative from Trochu town council, meet with the School Trustees to discuss this matter further Mr Jeffery next reviewed the M D secondary road program priorities, SR 836 re- alignment and the November 7, 1992 Road Tour. He began by reading a letter, dated November 3, 1992, from the Village of Carbon in which they are again requesting SR836 be re- aligned from SR 575 through Carbon and Rockyford and south to highway #9 A discussion followed on the advantages of re- alignment, which included costs, traffic volume /use and the promotion of the towns along the re- aligned route It was reported that Alberta Transportation has completed the preliminary engineering on SR836 through Sharples The method and strategy of negotiating road projects with the province was also discussed. Mr. Jeffery reported that the M.D. has spent in excess of $1 908 million on road construction, an amount greater than that spent in our municipality by the provincial government for road construction Mr Marz added that the M D has far exceeded any other municipality in the province by spending more money on secondary paving, a provincial mandate It was agreed to support the villages of Carbon and Rockyford in their re- alignment request and that Mr Marz inform Alberta Transportation, at the upcoming AAMD & C convention next week, that the 1993 secondary road priorities are for the redesignation of SR836 from SR575 to #9 to the Carbon access and Carbon south road with Alberta Transportation to pay for all base course, surfacing and engineering costs utilizing M.D. forces. 7 TROCHU FIRE HALL PROPOSAL R,A, MARZ 1� M D SECONDARY ROAD PRIORITIES F__/� F COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 In the event of not receiving approval for this first option a second option was discussed It was agreed that the second option be to keep SR836 as our priority that Alberta Transportation pay all the construction, base course, paving, engineering, right -of -ways, utilities, borrow pits and fencing costs utilizing M D forces. Mr. Wagstaff moved that a request be made to Alberta REQUEST Transportation to redesignate SR836 from SR575 through TO CHANGE Carbon and south to highway #9 and that, if Alberta DESIGNATIC Transportation does not approve this re- alignment, a OF SR 836 second option for the province pay for all costs for SR836 THROUGH utilizing M D forces be requested CARBON CARRIED AND SOUTH SR836 from SR575 to #27 10 miles Hof@ It was unanimously agreed that these options not be made SR836 from SR585 public until after negotiations with Alberta Transportation h� are completed It was further unanimously agreed that, pending negotiations on SR836 realignment, the municipality's 1 secondary road priorities should be as follows- SR836 from SR575 to #27 10 miles SR836 from SR585 to SR583 8 miles SR836 from SR583 to #27 4 miles Mr Jeffery then left the meeting Mr Marz read a letter from the Alberta Round Table on ALBERTA Environment and Economy In recognition to our commitment ROUND endorsing their mandate of a sustainable future they will TABLE be presenting us with a scroll at the AAMD & C convention ON ENVIRONMEN next week. Mr Boake moved to accept and file this letter and that Mr Marz accept this scroll on behalf of the M D CARRIED A review of By -law #1239, this being the 1991 grant by -law, BY LAW was discussed It was agreed to keep the 1992 grants the same as those of the previous year DONATIONS Mr Vickery moved first reading of By -law #1268, this being the by -law authorizing a grant to the Salvation Army of NUMBER 1268 $1,000 00 and to the Shock Trauma Air Rescue Society (STARS) of $2,000.00. CARRIED �y SAW Mr Hoff moved second reading to By -law #1268 CARRIED a Mr Boake moved third reading be given at this time to Red "Pd By -law #1268 a" -TS CARRIED UNANIMOUSLY Payable Mrs Lowen moved third reading to By -law #1268 CARRIED Mr. Marz notified council of a course 'Team Building and Strategic Planning for Council or Board Members' that was SEMINAR being offered by G.H. Hopman & Associates Mr Vickery recommended, for the newly elected councillors, the course he had attended for newly elected officials which had been put on by the University of Alberta flllll� i s 0 0 COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Mr Vickery moved to accept and file this information CARRIED Mr Marz reviewed the letter from Chauvco Resources Ltd requesting council cancel the 5% penalty levied because their taxes were not paid by September 30, 1992 Chauvco dated their cheque and mailed it October 1, 1992 It was agreed to table this item until their scheduled meeting with council at 2 30 P M The condition of the gravel on SR836 was discussed The road is gravelled with materials from Garson Pit Miles Maerz, the gravel foreman, has requested the gravel from 21 & 27 stock pile be used on this road instead of the gravel from Garson Pit. This stock pile gravel has been hauled from Torrington Pit and is of a better quality Mr Maerz is recommending using 250 yards of gravel per mile for the seven miles south from the junction of SR583 Mr. Vickery moved that the gravel foreman be authorized to haul gravel from the 21 & 27 stock pile for application on SR836 on the sections of road from SR583 south for seven miles and also two miles south of SR585, concentrating mainly on the south end, to a maximum of 2,200 yards in total. CARRIED The letter has been received from Ralph and Louisa Lowen requesting the M.D. of Kneehill to accept responsibility for the Homeland Cemetery located in NW 14 29 21 W4 was read to council Mr and Mrs Lowen have applied for a sub division for this cemetery Mr Hoff moved the M.D. of Kneehill accept responsibility and title for the Homeland cemetery on the condition Mr and Mrs Lowen pay for all costs and licensing fees to transfer this property CARRIED Mr. Jeffery re- entered the meeting and read two letters he had prepared, to Alberta Transportation, outlining the secondary road priorities as stated previously It was unanimously agreed that Mr Marz present these options, as previously agreed Council took a short recess and reconvened at 3 00 P M It was noted no representative of Chauvco Resources had appeared for their scheduled appointment with council It was agreed the request by Chauvco to cancel their tax penalty could not be approved Council is committed to enforcing the penalty deadline and in all fairness could not treat one taxpayer differently from another By -law #1055, that being the by -law to regulate speeds on municipal and secondary roads within the M D of Kneehill boundaries was reviewed as well as a draft by -law to amend certain speed limits The speed signs for the PBI road from the M D boundary travelling north to the railway tracks is posted at 70 KM per hour The R.0 M P have recommended the speed be set at 50 KM per hour from the M D boundary to the Railway D CHAUVCO PENALTY GRAVEL FOR SR P36 v ksed DUNPHY CEMETERY L.eE�er Sent l.r'wens M D SEC ROAD PRIORITIES CHAUVCO PENALTY SPEED LIMIT BY LAW 1269 fi4*"" 13y -I_J d cr-f-'e a�� Sep � 1 Mr Wagstaff moved that the municipal forces agree to the 1ek�P� conditions set out in the letter and remove the bridge. CARRIED ? G V,sca Mr Jeffery read a letter from Atlantis Resources Ltd. requesting permission to build a lease access road into their well located in the south west corner of NW 2 33 24 W4 Their proposed road would go north to #27 10 �1ti e COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 tracks and north of the tracks be left at 70 KM per hour It was agreed to accept the recommendation from the R C M._P Mr Boake moved first reading be given to By -law #1269, this being the by -law to regulate speeds on municipal and secondary roads within the M D of Kneehill as follows: - all hamlets at 50 KM per hour - all school zone and playground zones at 30 KM per hour - all parks at 20 KM per hour f - SR837 from SR838 to SR575 80 KM per hour, - SR838 80 KM per hour - road passing the Ghost Pine Sports Grounds 50 KM per hour - road passing the Church of God in Christ, Mennonite 50 KM per hour - PBI road north from M D boundary to the CN railway tracks 50 KM per hour and from the CN tracks north to the Penner intersection 70 KM per hour - that portion of the Three Hills access road located south 6 32 23 W4 70 KM per hour - SR806 south and north for 1,000 feet from the junction of the Linden access road 50 KM per hour - Rock Hill (4,9,10 in 31 21 W4) 40 KM per hour - SR805 from the railway north 200 meters 50 KM per hour - all secondary roads, unless otherwise posted, 100 KM per hour Mr Wagstaff moved second reading to By -law #1269 CARRIED Mrs Lowen moved that third reading be given at this time to By -law 1269 CARRIED UNANIMOUSLY Mr Vickery moved third reading to By -law 1269 CARRIED Mr Jeffery reviewed the 1993 bridge priorities. Mr Boake moved that Alberta Transportation Bridge Branch be advised the M D 1993 bridge priorities are the same as set out in the M D September 19, 1991 letter, with the addition of Bridge Files 70122, 13476, 74773 and, if negotiations with Alberta Transportation are completed and it is necessary, bridges located on SR836 south of SR575 be added to our priority list. CARRIED Mr Jeffery read a letter from Mr John O'Brien (Alberta Transportation) concerning the condition of the Hope Bridge located WSW 18 30 26 W4, Bridge File 2406. Mr O'Brien is proposing our forces remove the bridge, construct the approaches, place the rip rap and do the necessary grading to improve the sight distance. 13y -I_J d cr-f-'e a�� Sep � 1 Mr Wagstaff moved that the municipal forces agree to the 1ek�P� conditions set out in the letter and remove the bridge. CARRIED ? G V,sca Mr Jeffery read a letter from Atlantis Resources Ltd. requesting permission to build a lease access road into their well located in the south west corner of NW 2 33 24 W4 Their proposed road would go north to #27 10 �1ti e 19 S ee �e G `M1NUT�,j COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Mrs, Lowen moved that permission be granted for Atlantis \etktx Resources to build this access road but that it must meet the minimum standards as set out in our policy CARRIED Mr Jeffery next reviewed a letter from Mr Skapin, of the Clearwater Recreation Association, requesting that a portion of the NE 34 29 21 W4 (13 7 hectares) be re zoned for use as a private campground Mr Jeffery proceeded to give a history of the situation It was agreed that a compromise, agreeable to all parties, should be sought in order to conclude this matter. Mr. Hanger moved that this matter be referred to Palliser Regional Planning Commission and the Municipal Planning Commission in an attempt to resolve the matter CARRIED Mrs Lowen reported that she had been approached by Mr Don Herman concerning bills, totalling $107 00, for renting the brillion grass seeder and the bale buster This equipment was used on the Drumheller Ski Hill and Mr Herman has requested these bills be waived as a donation to the ski hill project Mrs Lowen moved that these bills be cancelled CARRIED A lengthy discussion on the November 6, 1992 road tour report followed Mr. Hoff moved to table this matter until the next meeting at which time a report can be typed and presented for review CARRIED Mr. Wagstaff reported that Mr Don Kober has requested reimbursement for a road he constructed west of SW 28 33 22 W4 to gain access to his residence This request was prompted because the M D recently built a road for Mr. Tatro to give him access to his residence Mr. Kober's road was built ten years ago at a cost of $5,000 00 Given the time period and interest rates Mr Wagstaff calculated this money would have realized $11,789 00 principal and interest It was also noted that Mr Victor Thiessen paid the M D $5,000 00 for road construction in 1979. A discussion followed and Mr Marz noted that when Mr Kober and Mr Thiessen requested roads the policy of the day, even though it was an unwritten policy, was fulfilled. It was also noted that oil companies are required to build their access roads, at their cost, and to our standards Mr Wagstaff moved that the M D pay the sum of $8,500 00 to Mr Don Kober and the sum of $5,000 00 to Mr. Victor Thiessen as reimbursement for costs they incurred for road construction and a written policy be drafted to deal with future claims There was no vote taken on this motion at this time Mr Boake moved that Mr Wagstaff's motion be tabled along with the balance of the agenda until the next council meeting and that this meeting do adjourn CARRIED 11 CLEARWATER REC ASSOCIATION PRIVATE i CAMPGROUN6 i� �,,- t- M p CANCEL ACCOUNTS DRUM SKI HILL USE M D EOUIPMENT e tt� r Sri r ! ROAD TOUR REPORT C (6 DON KOBER VIC THIESSEN COSTS FOR ROAD CONSTRUCT ION C 1� MOTION NOT VOTED ON TABLE & ADJOURN �m� COUNCIL MEETING TUESDAY, NOVEMBER 10th, 1992 Time 5 05 P M -- - - - -- - ------ - - -- - - - - -- - -� }�- ---- - - - - -- Reeve Mun'cipal A ministrator 12 3 i n \�J FI 1� 3 s a 3j 1 3 i JOHN C JEFFERY REPORT COVERING PERIOD OCTOBER 27th to November 10th, 1992 REPORT Balance Forward ' $187.72` 1 Approved for the Tatro blade grade project - buggy for two days and cat for one day plus packer All councillors contacted and agreed Advised Oriis to ensure in future councillors are aware of the equipment which will be required for road projects 2 Torchinsky would like to take M D to supper during convention - Wednesday night - will meet at Torchinsky hospitality suite at 6.00 P M 3 Glen Wagstaff has been requested to have a Bulletin Board S erected in Huxley beside mail boxes - What are your wishes? 4 Glen Wagstaff has been requested to have Council consider joining the Marigold Library System - What are your wishes 5. Glen Wagstaff has been asked to have a yield sign erected in s« Huxley - north south road east of tracks to yield to east west traffic. 6. Joe Friederick - I advised Oris to talk to Joe and have him see a doctor and get a certificate prior to running his grader again. He advises me he is feeling good and has a doctor's certificate A request was received to put a phone in the Acme Shop Joe has heart problems and sometimes loses movement in his arms Felt it would be a good idea to have a phone in the shop in case of sv.t an emergency Cost would be $45 00 installation - monthly charges business line $36 38 per month plus $1 70 per month for cheapest phone Plus cost to run wire from closest pedistal at 80 cents per meter. 7. Town of Three Hills Request for M D high hoe - see Executive Committee report - may not be required if they can solve the problem with their backhoe 8 Capital Committee - should there be another meeting with the foremen - Richard Vickery asked the question? Balance Forward CORRESPONDENCE-_ $187 72 1. Jubilee Agencies will be attending the Fall convention to answer any insurance questions - Room 1 - Level P2 Gallery Room November 19th 2 Alberta Road Management will not be at the Fall convention no longer a supplier to the association and therefore not allowed to attend. Will distribute 5th Annual Dust Settlers Saloon beer mug in some other way at a later date 3 Big O Culvert Company has received Canadian Standards Association Certification. 4. Letter from Department of MultiCultur.ism re Canadian Citizenship 5 Association has forwarded financial statement for association and Jubilee for the year ending July of 1992 6. Association is not proceeding with Vehicle Group Tender 7. Information received from Rich Vivone & Associates Ltd re 1 i a it 7 ,1 i i • JOAN C JEFFERY REPORT COVERING PERIOD OCTOBER 27th to November 10th, 1992 Government newsletter 8 AAMD & C will have a flag display at the Convention - M D up a flag for the display 9 News Highlights 10 Big Country Tourist Assocation Minutes and Information 11. Thank you letter from Bob and Sonia Kennedy for flowers at of his father's death 12 Received $5320 00 from 1992 STEP Program 13 Received $321,189.49 from Alberta Transportation - SR 836 14. Minutes - Drumheller Sold Waste Association and Notice of Annual Meeting 15 News Highlights 16. Tourism Brochure BUILDING PERMITS 1. 3. 4 5 6 2 Garry Baier - NE 18- 32 -23 -4 - Chicken Barn $2500.00 Harry Tatro - SW 34- 33 -22 -4 - Garage $3000 00 Valleyview Colony - NW 9- 32 -26 -4 - Pump House $10,000 Betty Neuman - SE 10- 31 -26 -4 - Residence - $10,000 David Reimer - SE 35- 30 -25 -4 - Mobile Home - $36,000 Kevin Christensen - Pt. SE 1- 31 -25 -4 - Addition to Hog Barn - $65,000 sent time rlll�