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HomeMy WebLinkAbout1992-10-22 Council Minutes0 .7 0 • L EXECUTIVE COMMITTEE REPORT OCTOBER 22nd, 1992 The Executive Committee of Richard A Marz and Richard M Vickery met on Thursday, October 22nd, 1992 at the M D of Kneehill administration office in Three Hills, commencing at 9:00 A.M. John C Jeffery was present and Mrs. Jean Wilkinson was present and recorded the minutes The following items were reviewed 1. Brochure re: International Union of Local Authorities 31st World Congress A brochure has been received regarding this congress which will be held in Toronto June 12th to 17th, 1993 Executive Committee recommend to accept and file. 2 Edward Wilkinson Subdivision - S W 34- 32 -25 -4 The approaches for this subdivision were reviewed by Mr Ehmann. The two approaches into the proposed subdivision are satisfactory. There is no other approach into the balance of the quarter, but the owner is able to drive through the ditch The ditch is not well defined and there is not sufficient depth for a culvert M p Executive Committee recommend the subdivision be allowed to be completed without provision of a culvert and approach into the balance of the quarter 3 AAMD & C Letter to Minister of Education The AAMD & C have forwarded a copy of the letter sent by Gordon Miller, President, to the Minister of Education regarding proposed Bill 41 The association has concern about formation of regional school divisions and specifically what impact it may have on the future of the county system. Executive Committee recommend to accept and file and a copy of the letter be made available to any councillor who requests one 4 AAMD & C Group Life Insurance Proposal AAMD & C has obtained a proposal to provide municipal councillors with term life insurance in the sum of $100,000 each. No medical examination would be required, coverage would continue to age 70 or until resignation or defeat, coverage could be converted to an individual policy, participation by all councillors from a municipality would be mandatory and the proposed premium (at this time) would be $65 00 per month per insured life based on total enrollment of 370 councillors Premium may be adjusted downward if the average age of councillors has decreased following municipal elections The current average age is 56 Municipalities interested should complete and return the statement of commitment prior to November 13th Executive Committee recommend the M D not participate in this proposal 5 John Deere Grader Purchase Price 1 �v C,1e d �1\e� C7 0 • EXECUTIVE COMMITTEE REPORT OCTOBER 22nd, 1992 The previous motion passed by council to purchase the John Deere rental grader for $101,000 00 +- must be changed The price quoted was incorrect and should be $128,196 70 Several councillors were contacted and informed about the change in the price and agreed to same Executive Committee recommend the motion passed at the October 13th meeting be amended to show the correct price of $128,196 70 including G S T. 6 Letter from Chauvco Resources Ltd Chauvco Resources have written requesting council cancel the 5% penalty levied because their taxes were not paid by September 30th The person responsible for paying the taxes felt if the cheque was dated and mailed October 1st there would be no penalty He cited the practice of the M D of Starland of accepting payment without penalty if the envelope was postmarked October 1st Starland's tax notice is very clear and indicates penalty will be levied on October 1st and also indicates the increased amount which would be required on or after October 1st However Starland do not adhere to their penalty deadline and will accept payments for a day or two after October 1st This is the reason Chauvco' taxes in Starland were not penalized. We have always been very firm on our penalty deadline and unless the cheque is received in our office by 4 30 P M on September 30th or a cheque is dated September 30th and the envelope postmarked by the post office in September, the penalty will be levied Executive Committee recommend there be no change made to the existing M D policy on penalties, this penalty not be cancelled, and a letter of explanation be sent to Chauvco 7 Holsworth Stock Pile Site Agreement Mr Code has arranged an agreement Holsworth for a stock pile site 5- 30 -22 -4 The agreement is for one $175 00 per acre for approximately measurements will be provided later the SR 836 project with Mr and Mrs Brian agreement on the S W irear and the rental will be 3 acres More accurate The site is required for Executive Committee recommend the agreement be signed by the Reeve and Municipal Administrator on behalf of the M D 8 A S B Region 2 Conference - After Dinner Speaker The A.S.B. has invited Stan Sparling to be the after dinner speaker at the Region 2 conference to be held November 5th Mr Sparling inquired about an honorarium Executive Committee recommend Mr Sparling be paid $100 00 as an honorarium 9 Renaissance Energy Ltd - Road Access to Well Site Allied Land Services on behalf of Renaissance has requested permission to construct a service road immediately adjacent to an M D gravel road. The M D road allowance is 66 feet at this location The company is putting in a well on 14 of 32- 33 -22 -4 and due to topography of the area it is necessary to come out of the well site in a south westerly direction and then south adjacent to the M D road in order to access the gravel 2 P411, '( U\-��Px G� �J Y a Pik �N, }h dons PW5 pd�V pf co i 0 0 EXECUTIVE COMMITTEE REPORT OCTOBER 22nd, 1992 road where sight distance is adequate There is an existing approach at this location which they propose to use Executive Committee recommend Renaissance be allowed to construct a service road on private property adjacent to the �,tbvr M D road West of Section 32 in 33 -22 -4 as indicated on their survey plans, on condition the existing approach they propose to P\eli use complies with current M D approach policy 10 Recreation Volunteer Award The Three Hills Recreation Board wish to submit the name of Harold Mueller for a volunteer award The awards are presented at the Energize 93 Conference The Board have asked the M.D to endorse this recommendation } o�Y1fL Executive Committee recommend the M D endorse the nomination 5 11 Letter from Countv of Red Deer The County of Red Deer has agreed to reimburse the M D for a portion of the costs incurred by the M D for gravelling two miles of county road The M D costs were higher than what the County would have .incurred if they had gravelled the road so they agreed to pay based on their costs They have forwarded a cheque for $3473 00 which is $1903 00 less than the M D costs The gravel foreman has been advised of the outcome of this matter Executive Committee recommend to accept this payment with thanks Sent 12 Abandoned Right of Way - C P Langdon Subdivision A letter has been received from the Minister of Forestry, Lands and Wildlife acknowledging the interest of the M D in purchasing the abandoned right of way within this subdivision. The Minister advised when the Province receives title to the right of way land his department will review land use requirements for transportation /utility corridors or other public purposes If the land is available for sale, priority will be given to the urban municipality for lands within their boundaries and to hamlets and adjacent landowners for the remainder of the right of way. The land would be sold at market value for unimproved grazing land within the vicinity and price will be based on comparative sales The M D s letter will be kept on file and the M D will be informed when title has been issued to the Province. d Executive committee recommend to accept and file as information 13 Village of Linden - Peace Park The Village of Linden has joined Peace Parks Across Canada and have dedicated a portion of land to create a peace park They forwarded a copy of the brochure which describes the aims and ambitions of this concept The Village would like the aid and support of the M D in helping them to bring this park to a {,kd reality Executive Committee recommend to accept and file as information 3 i i .j v 0 • EXECUTIVE COMMITTEE REPORT OCTOBER 22nd, 1992 14 Farm Debt Review Board - Notice of Meet.i. The Farm Debt Review Board have forwarded notice of meeting by the review panel to discuss the debt situation of a local farmer. The M.D has already filed a tax notification against this person s land and that process will be followed in order to recover the unpaid taxes Executive Committee recommend to accept and file as information. 15 Request from George Penner - Tax Cancellation Mr George Penner had a trailer on the N E 20- 31 -23 -4 and was assessed a 3 acre site value as a result The owner of the trailer was Ralph Empey and Mr Empey paid a licence fee for his trailer The trailer was removed from Mr Penner s land in June of 1992 and Mr Penner has requested consideration of cancellation of a portion fo his 1992 taxes as there is no longer a residence on his land Mr Dunay feels Mr Penner should not be given any rebate as his assessment was correct when same was set at the beginning of 1992 and if he is given a rebate the M D would have to rebate anyone else who made a change to their land or residences in the middle of the taxation year Mr Penner's assessment will be reduced for the 1993 taxation year as long as he does not put another mobile on his land �e kkeT- Executive Committee recommend Mr Penner not be given any tax Sens rebate in connection with his 1992 taxes 16 Wavne Keiver - Gravel Pit - Sundre Mr Keiver has again contacted the M D He would be interested in entering into a 99 year lease with the M D for his gravel pit Mr Keiver had been advised previously the M D was not interested in obtaining gravel from his pit as it was too far away and the gravel would be too expensive. Executive Committee recommend Mr Keiver be again advised the letrer M D is not interested in obtaining gravel from his pit or SemIc entering into a lease as the gravel would be too expensive. 17 Retirement - Wallace Rasmussen Mr Jeffery noted Mr Rasmussen will be retiring at the end of April of 1993 He has been with the M D for 17 years Executive committee recommend Mr Rasmussen be honoured at ✓ the 1992 Christmas party Note. Committee Appointed to Look after retirement gifts 18 Town of Three Hills - Guzoo Signs The Town of Three Hills have asked permission to erect a Guzoo directional sign for eastbound traffic along SR 583 just before the Guzoo turnoff They will put up one for westbound traffic on SR 583 within their jurisdication. They would also like the M D to put up the signs Executive Committee recommend the Town be given permission to IP��eY put up a directional sign on SR 583 for eastbound traffic SY "e 4 Fr` C. 1® i EXECUTIVE COMMITTEE REPORT OCTOBER 22nd, 1992 information as long as the sign is less than 10 square feet in size but the M D will not be involved in putting up signs as it is advertising a commercial activity. 19 Letter from R. Chrunik Mr R Chrunik of Edmonton wants to know if the M D would be interested in erecting a billboard or statue honouring Wilf Carter as Mr Carter ended his career in Trochu Executive Committee recommend Mr Chrunik be advised the M D would not be interested in his proposal, but perhaps he might st ^� refer the matter again to the Town of Trochu 20 Hope Bridge - File 2406 - West 18- 30 -26 -4 Mr Kennedy advises Bridge Branch will be replacing this bridge with a salvage bridge and will not put in a culvert Executive Committee recommend to accept and file as information�\�d 21 Annual Meeting with M D Starland There was discussion about whether there is any need or value obtained from the annual meeting traditionally held with the M.D. of Starland Executive Committee recommend no annual meeting be held with Starland this year due to economic restraints, and the Public Works Superintendent discuss with Wheatland and Starland �e}�er i arrangements for snowplowing the hills on alternate months S�'^ 22 Big Country Tourist Association Big Country Tourist Association want to know if the M D wish to again advertise in the One Day Self Discovery Circle Tour Brochure cost $375 00 plus G S T , and to pay for the panel for consumer trade show and mall show promotions - cost $650 00 plus G T S and production costs. let�ee Executive Committee recommend due to economic restraints the se ^Ir M D will not participate in these proposals 24. Executive Committee recommend a photographer be hired to take a picture of the new council and staff, a picture of council, and individual pictures of councillors Executive Committee meeting then adjourned 4-OZY-11. J rr �s Jean Wilkinson sistantl Adminis or 5 fl-11�