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HomeMy WebLinkAbout1992-10-26 Council MinutesJ r E] ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL X48, MONDAY, OCTOBER 26th, 1992 1 Call to order by Administrator 2 All councillors complete the necessary oath of office 3 Administrator call for nominations for Reeve for ensuing year Election of Reeve (if necessary) Completion of Oath of Office 4 Reeve call for Nominations for Deputy Reeve for ensuing year Election of Deputy Reeve (if necessary) Completion of Oath of Office 5 Set date for regular meetings of Council Pass resolution re- M D banking for 92/93 year Pass 1993 borrowing by -law Review Letter from Municipal Affairs re- 1992 Corporate Review 6 Set up committees for 1992/93 year 7 Motions required to appoint board memebers for the Drumheller and Trochu Hospital Boards 8. Pass 1993 Court of Revision By -Law 9 Adopt 1992 budget as interim budget for 1993 until 1993 budget can be completed 10 Review M D of Kneehill organizational policies 11 Review remuneration of councillors per diem, meals, mileage and other M D policies applicable to councillors 12. Adjournment J M 1 J t J Lk J I Ew 07 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John Jeffery on Monday, October 26th, 1992 at 9 00 A M The following were present for the meeting. Councillors• Marylea Lowen Division 1 Otto Hoff Division 2 Robert E Boake Division 3 Richard A Marz Division 4 James M Hanger Division 5 Richard M Vickery Division 6 Glen Wagstaff Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Stan Price, Trustee for the Three Hills School Division was present as an observer Mr Jeffery called the meeting to order and welcomed everyone to the meeting, particularly the three new councillors, Marylea Lowen, Glen Wagstaff and James M Hanger. He requested all councillors to complete their official oath of office Mr Jeffery then called for nominations for Reeve for the ensuing year Mr Vickery nominated Richard A Marz Mr Jeffery called for nominations for Reeve a second and a third time No further nominations for Reeve were received Mr Jeffery declared Richard A Marz elected by acclamation as Reeve for the ensuing year Mr Marz took the chair, thanked Mr Vickery for nominating him, welecomed back the returning councillors and extended congratulations and a welcome to the new councillors He also thanked council for the confidence shown in returning him as Reeve Mr Marz was sworn in as Reeve and completed his oath of office He then called for nominations for Deputy Reeve for the ensuing year Mr Boake nominated Otto Hoff Mr Marz called for nominations for Deputy Reeve a second and a third time As no further nominations were forthcoming Mr Marz declared Otto Hoff elected by acclamation as Deputy Reeve for the ensuing year. P-1'M ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT y OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 4 Mr Hoff was sworn in as Deputy Reeve and completed his oath of office I There was discussion regarding the dates for holding regular meetings of council and whether the meetings could be changed to a different day. Mr Vickery moved the regular meetings of council be held on the second and fourth Tuesdays of each month CARRIED IN, Chant i Mr Hoff moved the M.D of Kneehi.11 continue banking with the i Alberta Treasury Branch, Three Hills, Alberta, and signing d authority for the general account be one of the Reeve or Deputy Reeve with one of the Municipal Administrator or Assistant 1 Administrator, and further moved the Municipal Administrator or e Assistant Administrator be given authority to sign the M D n payroll cheques 1 CARRIED The need to pass a borrowing by -law for 1993 was then discussed Mr Boake moved first reading to by -law number 1265, this being a by -law to authorize the M D to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000 00) to meet its current expenditures and obligations for the calendar year 1993 CARRIED A- -T 3 Mr. Hoff moved second reading to by -law 1265 CARRIED Mr Vickery moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mrs Lowen moved third reading to by -law 1265 CARRIED Mr. Jeffery reviewed the process used by Alberta Municipal Affairs to monitor how a municipality's operation is conducted. He read the 1992 corporate review report prepared by Manny II Langman, Municipal Advisor, following his meeting with council and staff in May of 1992 Mr Marz noted there is a procedurial by -law which provides for rules on conduct of council meetings, as well as information on how public hearings and development appeal board hearings should be conducted It was noted all councillors had been given a copy of the procedurial by -law. The make up of the 1992 -93 committees was then discussed in detail as well as how various other municipalities decide on committee appointments There was discussion about the make up of the road committee chan5CA Mr Marz moved the Road Committee be comprised of the public or,A -- works superintendent, (the Road Foreman if Public Works poi Superintendent is not available) and two councillors. hobo,. CARRIED The meeting adjourned for dinner between 12.00 Noon and 1 00 P M 0 L 0 n U ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 Mr. Boake moved the following be the M D committee appointments for the 1992/93 year. of i�y�ook 1 Kneehill Ambulance Committee R.A. Marz 2 Palliser Regional Planning Commission Otto Hoff James M. Hanger - alternate 3 Parks and Cemeteries: Marylea Lowen Glen Wagstaff 4 Drumheller Health Unit and Drumheller Health Unit DTS Society. R E Boake 5 Employee and Safety Committee: Richard M Vickery Marylea Lowen 7 Employees appointed by the employees to sit on the Employee /Employer Committee 6 Recreation Board Acme - Linden - R E Boake - R. A Marz - alternate Torrington - Richard M. Vickery - R A Marz - alternate Three Hills - James M Hanger - Otto Hoff - alternate Trochu - Glen Wagstaff - Richard M Vickery - alternate Carbon - Marylea Lowen - Otto Hoff - alternate Drumheller - Representative from Over the Hill Community will sit on the Drumheller Recreation Board on behalf of the M.D. for a one year term November 1st, 1992 to October 30th, 1993 Marylea Lowen and James M Hanger may attend any meeting in an unofficial capacity 7 Road Committee Richard M Vickery Otto Hoff Marylea Lowen and James M Hanger - alternates Public Works Superintendent (Road Foreman - alternate for Superintendent if he is unable to attend) 8 Finance Committee Robert E. Boake James M. Hanger Richard M Vickery Glen Wagstaff - alternate 9. Fire Committee and Fire Capital Purchase Committee Robert E Boake Marylea Lowen James M Hanger - alternate fil/l/1- X 0 El [W] ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 In connection with purchase of fire capital items up to two councillors from the urban center involved will be requested to be part of this committee. A decision on representation on the Alberta Fire Chief's Association will be made at the next meeting of council 10 Golden Hills Lodge R A Marz 11 Alberta Disaster Services Committee Reeve or Deputy Reeve and Municipal Administrator R. A Marz or Otto Hoff and J C. Jeffery 12 Fence, Backsloping and Borrow Pit Agreement Local Councillor Foreman of the Crew 13 Seed Cleaning Plants - Rosebud - Marylea Lowen - KIBA - Robert E Boake - Otto Hoff - alternate - Three Hills - Richard A. Marz - James M Hanger 14 Three Hills School Division Glen Wagstaff James M Hanger - alternate 15 Executive - Central Association of Municipal Districts and Counties Reeve and Deputy Reeve R A. Marz, Otto Hoff 16. Alberta Development Corporation Otto Hoff 17 Drumheller and District Solid Waste Association Robert E Boake Marylea Lowen - alternate 18 Further Education Co- Ordination Council James M Hanger Marylea Lowen - alternate 19 Agricultural Service Board Richard M Vickery, Chairman Glen Wagstaff, Council Member Elton M Wilkinson, Ratepayer Member Kevin Hoppins, Ratepayer Member One Representative from the District Agriculturist Office Ag Fieldman Art Thomas Mrs Jean Wilkinson, Secretary to the Board 20 Three Hills Airport Commission. James M Hanger R A Marz J C. Jeffery (or his designate) f/4/,j i ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 21. Big Country Tourist Association & M D Tourism Action Plan 1' Marylea Lowen i� n Otto Hoff 22. Capital Review Committee. Glen Wagstaff iJames M. Hanger Richard M Vickery Public Works Superintendent 23 Executive Committee. Reeve and Deputy Reeve R A Marz and Otto Hoff Alternate- Any other member of council j Must always be two members on committee 24. Alberta Environment - Surface Reclamation Board Emil Heinrich, Gordon Park, Art Thomas, Ag Fieldman 25. Municipal Statutes Review Committee and M D Policy Review Committee Robert E Boake Glen Wagstaff Richard M Vickery - alternate • 26 M D Representatives on F C S S Boards Kneehill Community Resource Board. Richard A Marz James M Hanger Otto Hoff - alternate Northern Zone Committee. Glen Wagstaff R M Vickery Central Zone Committee R. A Marz James Hanger Southern Zone Committee Otto Hoff Marylea Lowen 27 Municipal Planning Commission i To be reviewed each i -ar at organizational meeting Maximum Term is two years Robert E Boake James M Hanger Richard M Vickery Lisa Paget, Secretary 28. Development Appeal Board To be reviewed each year at Organizational Meeting Maximum term - two years Otto Hoff Richard M Marz Glen Wagstaff Marylea Lowen M. Jean Wilkinson - Secretary 29 M D Building Committee- 1 .I 7 E 0 Is a ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 Robert E Boake Glen Wagstaff 30 Kneehill Economic Development Authority R A. Marz and further moved any councillor unable to attend a meeting may appoint an alternate member to act in his place on all committees with the exception of the following. Drumheller Health Unit, Court of Revision, The Agricultural Service Board, and the Alberta Agricultural Development Committee and the committee list be published in the Three Hills Capital. CARRIED There was discussion about the appointments to the Trochu General Hospital board and to the Drumheller General Hospital Board. Mr Vickery moved Edwin Heer, George Lemay and Norman Hoppins be appointed to sit on the Trochu General and Auxiliary Hospital and Nursing Home Board for a three year term commencing October 26th, 1992, and Otto Hoff be appointed to sit on the Drumheller General and Auxiliary Hospital and Nursing Home Board for a three year term commencing October 26th, 1992 CARRIED Mr. Boake moved first reading to by -law 1266, this being a by -law to establish the 1993 Court of Revision with members as follows Otto Hoff, Richard M Vickery, Robert E. Boake, Marylea Lowen and James M Hanger J C Jeffery, to act as Clerk of the Court and Mrs. Jean Wilkinson as alternate if he is absent for any reason. CARRIED Mr Vickery moved second reading to this by -law CARRIED Mr Hoff moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr. Hanger moved third reading to this by -law CARRIED Mr Wagstaff moved the 1992 budget be accepted as an interim budget for 1993 until the actual 1993 budget can be completed CARRIED The M.D. organizational policies were then reviewed in detail There was discussion about the councillor operational policies including 3 -6 b - holding annual and or divisional meetings, and policy 3 -9 meal and mileage rate Mr Vickery moved council go into camera at this time CARRIED Mrs. Wilkinson, Mr Jeffery and Mr. Price left the meeting and returned when the in camera session was completed P�E'r5 SPn -t r3 y �U w bona � o T-' °J i L] 0 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRIC`.P OF KNEEHILL #48, MONDAY, OCTOBER 26th, 1992 Mr Hoff moved council meeting do now reconvene, the in camera session having been completed CARRIED Mrs Lowen moved the employees remain the Supper $9 00, payable mileage reimbursement mile, payable when on a basis flat rate of a full day or $$0 -0 -0 November 1st, 1992 meal and mileage rates for councillors and same - Breakfast $5 00, Dinner $7 00, when outside the MAD r ©on #MrD. business, Pot Ic - 30 cents per nr�� or 48 cents per M D business, and councillors per diem be $41O:OO per month plus $J-&D0 per day for for a half day, and this rate be effective CARRIED UNANIMOUSLY There was discussion about the rate payable to those persons who are appointed by council for certain positions, such as ratepayer members to the Agricultural Service Board, Surface Reclamation Board, and Returning officers. In previous years these rates were the same as a councillor s per diem rate. Mr Marz suggested these positions should not be compared to a councillor's per diem as there is considerable difference between the responsibilities P,I%< Mr. Vickery moved the per diem for the two A S B ratepayer ��Q members, the two surface reclamation committee members and any other similiar appointments, such as Returning Officer, etc., be set at the rate of $110 00 per day CARRIED Mr Vickery moved this meeting do now adjourn CARRIED Time 4.30 P M >l Reeve Municipal inistrator