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Home My WebLink About1992-09-17 Council MinutesEXECUTIVE COMMITTEE REPORT SEPTEMBER 17th, 1992 The Executive Committee of Richard A Marz and Otto Hof f met on Thursday, September 17th, 1992, at the M D of Kneehill administration office in Three Hills, commencing at 9.00 A M Mrs Jean Wilkinson was present and recorded the minutes The following items were reviewed 1. Invitation to Attend Council Meeting September 22/92 Potential Council Candidates Mr Marz suggested staff be instructed to invite any person who submits nomination papers on Monday for the position of councillor be invited to attend the September 22nd meeting of council as an observer Executive committee recommend this be done 2 Highway 21 News - M D Minutes Highway 21 News published two motions taken from M D minutes One motion was wrong and there was no backup .information provided The office was sending copies of the edited minutes to them Request direction as to whether to continue this practice or not. Executive committee recommend a copy of the minutes not be �'sc_ forwarded to the paper as same are published in the Three Hills Gam "`d Capital 3 Re- Organization of Alberta Municipal Affairs Structure Dick Fowler, Minister of Municpal Affairs, has re- structured his office and now has only four departments instead of 7 This has been done in an attempt to reduce administration costs and service from his department to municipalities should not be affected A letter concerning this re- organization has also been received from Jack Davis, Deputy Minister of Municipal Affairs. � \,e� Executive committee recommend to accept and file as information 4 AAMD & C - Letter re, Tax Treatment of Elected Officials Expenses The AAMD & C has been corresponding with the Federal Minister of Finance regarding tax treatment of expense allowances for elected officials A letter has been received from his department which indicates Revenue Canada will continue to recognize these expenses as legitimate expenses for tax purposes by considering elected officials as employees of the municipality for these purposes AAMD & C forwarded a copy of Mr Mazankowski's letter, copy of the association's original letter and a copy of the resolution Executive committee recommend to accept and file and a copy of the information be provided to any councillor who wishes one 5 Request from Edward Dunay for Tax Cancellations Norman Koch of Trochu had a mobile home on his land - N.E. 20- 33- 23- 4- previously It was removed in June of 1991 Edward 1 /-��n z J e YIYI��e r I EXECUTIVE COMMITTEE REPORT SEPTEMBER 17th, 1992 was not advised so the mobile was assessed and charged in his ";" =e' taxes Edward recommends a reduction of $143 66 in his 1992 C, taxes rQ Erna Ensminger lives on S E 30- 33 -25 -4 and also ownes 3 other quarters The other land was not taken into consideration when <<^ assessing her residence Edward recommends a reduction of $410 67 in her 1992 taxes for the S E 30 Executive Committee recommend approval for the two cancellations 6 Alberta Road Management Account Alberta Road Management has billed the M D for applying another application of LS2000 to the Fisher Davis road in 1992 They are not prepared to warranty their product as it rained Gdv,spl immediately after the first application of the product Cost P a for second application is $4935 37 including G S T Executive Committee recommend this account be paid 7. Report Office Rug and Chairs in Basement The rug in the basement is stained in several locations and in various other locations there are alot of black marks which are coming from the old brown chairs It has been suggested these old chairs be sold at an auction sale and the M D purchase sufficient new chairs to replace them, and further moved once the new chairs have been obtained the rug be steam cleaned Executive Committee recommend the old chairs be sold through the local auction mart, a limited number of chairs be purchased (whatever number if required to replace the old chairs which are actually being used) and the rug be steam cleaned when the new chairs have been purchased 8 CAAMD & C Directors Meeting - September 11th, 1992 The directors of the CAAMD & C meet in M D office on Friday, September 11th to prepare the fall zone meeting agenda. Items to be discussed at the zone meeting were reviewed Gordon Miller will discuss the proposed school board regions Executive committee recommend to accept and file as information 9 M D Temporary Policy Office discussed with Manu Life regarding holding out temporary employees, part time summer employees and employees with a pre determined end date from our benefit package. Were advised this can be done as long as the M D contract or policy contains a statement to this effect Present temporary employee policy states Temporary and or part time summer employees are not covered by the M D wage contract for permanent employees - -- Recommend this be changed to read- Temporary employees, part time summer employees and or a full time employee with a pre- determined end date for their employment are not covered by the M D wage contract for permanent employees This would allow the office in future to hold out from the benefit package an employee hired to cover a maternity leave or someone such as Assist Ag Fieldman as this position also has 2 i �J Ghc, n e�G Pvl�c� EXECUTIVE COMMITTEE REPORT SEPTEMBER 17th 1992 a pre- determined end date Executive committee recommend Policy 7 -1 be amended accordingly 10 Alberta Round Table on Environment and Econ A letter has been received from this committee thanking the M D for passing a resolution endorsing the 1991 report of the Alberta Round Table on Envionment and Economy. The committee will be presenting the various areas who passed this resolution with a scroll at the annual fall convention Executive Committee recommend to accept and file as information 11 Fact Sheet - Our Future Together The Federal Government has forwarded various fact sheets and a booklet regarding the proposed agreement for constitutional renewal. The fact sheets cover re- balancing the roles and responsibilities, the social and economic union, the amending formula, the Canada Clause, Aboriginal Self Government, and responsive instituions Q,0 ?\eS Executive committee recommend each councillor be given a copy of the fact sheets and the booklet and if any councillor wishes to discuss the matter further it be brought up at a council meeting 12 Big Country Tourist Association Big Country Tourist Association has forwarded Notice of General Meeting which will be held Thursday, September 17th, 1992 They have also requested confirmation from the M D regarding the M D advertisement for the 1993 Visitor s Guide Cost for a quarter page advertisement is $510.00. The 1992 advertisement was reviewed. ad v s�d Executive committee recommend the same advertisement be placed in the 1993 visitor's guide on condition the price for same does sPrd �d not exceed the 1992 cost � 3 f`11� I I 13 Nova Corporation of Alberta Nova has forwarded a brochure outlining Nova's impact on the Alberta Economy They advise in Kneehill they have 359 kilometers of pipelines, one compressor state and 20 meter stations They also advise they will be expanding two of their chemical facilities in Alberta. Executive committee recommend to accept and file as information. 14 Q91 - Request for Nomination and Election Results I Al Kellington of Q 91 has requested Mr Jeffery provide him with nomination and election results as soon as possible Mr Jeffery suggested he would provide him with nomination results 24 hours after close of nominations and election results as soon as same are available Executive Committee recommend Mr Jeffery do this 3 f`11� I I • • 0 • EXECUTIVE COMMITTEE REPORT SEPTEMBER 17th, 1992 15 Invitation - Lunch with Lawrence DeCore, Liberal Leader The local Liberal Association (Tim Arnold) extended an invitation to council to meet with Lawrence DeCore at a luncheon on September 28th, 1992 at 11:45 P M The luncheon invitation will also be extended to the Town of Three Hills Council A general public meeting will be held that evening Mr Arnold wishes to know how many councillors would be able to attend ,7-c.i GdsV1Sf1 Executive Committee recommend any member of council attend the 'rim luncheon if they so wish Ap.O� -b 16. SR 836 Project i Lonnie McCook closed 3 miles of this road from Highway 27 south due to the bad weather. The road did not have gravel on it and vehicles could not travel the road Executive committee recommend to accept and file as information 17 Subdivision N W 19- 30 -24 -4 Raymond Klassen purchased this quarter other than the area owned previously by Hill Top Pork He is doing a subdivision to add 20 acres to the existing hog operation now owned by Allan Toles One of the conditions of subdivision was provision of a real property report They have not provided such a report Executive Committee recommend due to the very intensive nature K06, Is", i of this operation the applicant should arrange to submit a real a4 V used property report to show the location of the buildings on the acreage. 18 Bridge File 2406 - West 18- 30 -26 -4 - Hope Bridge Robert Kennedy closed the road west of 18 and 19 in 30 -26 -4 due to the poor condition of the bridge It is a two mile stretch of undeveloped road He had Ash from Bridge Branch come out and inspect the bridge with him and Ash has recommended to leave the road closed The bridge is in very poor condition and must be replaced He is looking into obtaining a salvage precast bridge and if possible to locate one would recommend the bridge be replaced this fall M D crew would be asked to help remove the old deck and do the dirt excavation work Work to start as soon as possible He hopes to have final proposals ready by Monday Executive Committee recommend the road be left closed and the 6 report from Bridge Branch be discussed by Council when same is '- available and further recommend Bob Kennedy look into whether a culvert could be used instead of a bridge at this location 19 Drumheller Solid Waste The Association has obtained a price to pave the access to the new scale Cost is about $26,000 00 This cost would put the association over budget by $10,278 26 However this money could be paid from the surplus funds the association have on hand from previous Environment grants The association wish the consent of members of the association to use these surplus funds However they would like an immediate response 4 CJ� • 0 i EXECUTIVE COMMITTEE REPORT SEPTEMBER 17th, 1992 P" ppII I Executive Committee recommend the M D agree to use of the F'xc d surplus funds, and a response be sent to the association TO immediately Rssb� 20 Joint Planning Meeting Palliser Planning Commission have set up a date for a joint planning meeting It will be held on Wednesday, September 30th, at the Civic Center in Drumheller at 1 30 P M Executive Committee recommend Otto Hoff attend this meeting. 0 LL-c. cad V SPt� Executive Committee meeting then adjourned i Mrs Jean Wilkinson Assistant Administrator 5