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HomeMy WebLinkAbout1992-07-28 Council MinutesEfl 0 • AGENDA COUNCIL MEETING JULY 28th, 199 1 Approval of Agenda 2. Approval of Council Minutes - July 7th, 1992 3 John C Jeffery Report 4 Executive Committee Report 5. Approval of Accounts 6 Bank Reconciliation Statement Month of June APPOINTMENTS• 10 30 A M - Oris Rodger 10.30 A.M. - Harold King re SR 836 See Item 15 1.00 P M - Mert McGhee and Others See Item 24 PRIORITY ITEMS- TABLED ITEMS 7 Continue with Policy Review GENERAL ITEMS. 8. Does Council wish to meet with Ray Martin, Leader Opposition during his Fall Main Street Tour 9 Letter from Minister Nancy Betkowski re major restructuring of Alberta health system 10 Review negotiations with Ron Smith for new radio 11 Review Three Hills Transfer Site hours - report f. TRANSPORTATION ITEMS 12 Further request from Philip Ward for approaches o; 13 Council should review need to order graders for 1'. delivery as per policy 14 Letter from Village of Carbon - Walking Trail Wes - 15 Letter from Village of Carbon - Re Re- alignment through Carbon Discussions with Harold King re. Re- Aligment of S] 16 Letter from Alberta Transportation re: Paget Serv. 17 Tindall Drainage Project 18 Hogg Drainage Project 19 Report re- P B I North Road UTILITY OFFICER ITEMS nil r nil PLANNING ITEMS 20 Review giving third reading to By -law 1263 - Kneehill Creek Area Structure Plan Adoption 21 Review proposed agreement re- road widening for subdivisions LATE ITEMS• 22 Report re stolen M D signs 23 Invitation to Henry Dick Retirement Party from Kneehill Ambulance board 24 Meeting with Mert McGhee - Transfer Site - Orkney Area 1 � w s AGENDA COUNCIL MEETING JULY 28th, 1992 DISCUSSION ITEMS- Committee Reports ADJOURNMENT I! Ij---------------------------------------------------------------- I, DEVELOPMENT APPEAL BOARD HEARINGS 2 DEVELOPMENT APPEAL BOARD MEETING• COUNCIL MEETING TUESDAY, JULY 28th, 199: A regular meeting of the Council of the M D was held in the M D Office in Three Hills on Ti 28th, 1992, commencing at 9.00 A M The following were present for the meeting. Reeve Richard A Marz Councillors: J Finlay Code Otto Hoff Robert E. Boake Harold Mueller Richard M Vickery Lawrence Hogg Administrator- John C Jeffery Division l Division ( Division 7 Division 7 Division I Division cl Division Mrs Jennifer Deak, Assistant Accountant, was recorded the minutes Reeve Marz called the meeting to order Requests were made to add the following items to 19a T C Issac gravel needs 19b. James' texas gate Mr Boake moved approval of the agenda with addition of the above noted items APPROVAL AGENDA CARRIED Mr Jeffery requested dates be set for the following committee meetings Statute Committee of Robert Boake and Finlay Code set for August 4, 1992 after the morning M P C meeting. Recreation Committee of Rick Vickery and Finlay Code set for 9.00 A M on August 5, 1992 No date was set for the next Road Committee meeting with Lawrence Hogg and Otto Hoff Mr Jeffery noted that he would arrange a meeting with himself, Finlay Code and Jan Black.ie to discuss her concerns about the creek crossing at her gravel pit. Mr Marz extended an invitation to Council, on behalf of the Kneehill Ambulance Society, to attend the retirement party for Mr Henry Dick, the retiring ambulance co- ordinator, at the Linden Cultural Centre on Wednesday, August 5th at 7.30 P M Mrs Laurie Brosseau, secretary to the ambulance board, is making all the arrangements. A plaque will be presented to Henry and flowers presented to Mrs Dick COMMITTEE DATES H DICK RETIREMENT TNVTTATTnm Mr. Hogg noted a correction is required to the July 7th, 1992 council meeting minutes His name is omitted, on page CORRECTION one, from the list of Councillors present for the meeting MINUTES 1 f ===j , COUNCIL MEETING TUESDAY, JULY 28th, 1992 i Mr. Vickery moved approval of the July 7th, 1992 council 1 meeting minutes, subject to making the above noted correction CARRIED Mr Jeffery's report was reviewed Mr Hoff moved approval of Mr Jeffery's report and also the approval to purchase some additional M D pans, the type without the resin finish CARRIED The Executive Committee report was reviewed and various items discussed Mr. Code remarked that he was in favour of the executive committee's recommendation for holding another 'gravel days in August Mr Boake noted that at the last gravel days a gravel checker, at the Megla Pit, would have speeded the loading. Mr Jeffery reported that he will be gathering information on gravel royalty rates in the surrounding municipalities and reporting back to council at a later date Mr. Mueller moved approval of the executive committee report and also approval for a gravel checker, if necessary, at the Megli Pat for the August gravel days CARRIED Mr Code moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff, Lawrence Hogg, Harold Mueller and Richard Marz CARRIED The June bank reconciliation and cash flow summary were next reviewed I Mr Vickery moved approval of the bank reconciliation statement for the month of June CARRIED Mr Jeffery reported that Mr Ray Martin, Leader of the Opposition, will be in Three Hills September 21 and 22, 1992 for the Fall Main Street Tour He asked if Council wished to meet with Mr. Martin ,Mr Mueller moved that Mr Martin be invited to meet with council, at his leisure, on September 22, 1992 CARRIED 'Mr Jeffery read a letter from the A A M D &C which expressed concerns over the proposed restructuring of the province s health system. Mr Code elaborated on this proposed restructuring Health authorities will form regional networks each with a steering committee which will make recommendations to the Health Minister on proposed future roles, structural changes and resource allocations The network areas will be large in size, covering areas with populations of at least 40,000 The steering committee members would comprise of representatives from the health professions, public at large and health boards Mr Finlay confirmed that the total operating budgets of all rural hospitals in Alberta total to three percent of the provinces total hospital operating budget 2 APPROVAL MINUTES 4 J C JEFFERY REPORT U r- I� \I EXEC COMM REPORT APPROVAL ACCOUNTS JUNE BANK STMT RAY MARTIN MEETING PROPOSED HEALTH SYSTEM CHANGES f t F • u F_ L_I is COUNCIL MEETING TUESDAY, JULY 28th, 1992 Mr Marz remarked that, in his opinion, all board members and steering committee members should be elected officials and that there was no mention of representation from local governments on the proposed steering committees This situation would produce less accountability to the public It was agreed Mr Code convey, at the upcoming health meetings, that council would like to see more local authority on the health care committees ,Mr Hogg moved to accept and file this information CARRIED Mr Alex Cunningham entered the meeting at this time - 9 50 A M Mr Cunningham reported that he had discussed with Mr Ron Smith of Poplar Haven Farms the possibility of erecting a radio tower, on the Smith Hill, located in the N W 11- 34 -26 -4 Canadian Western Natural Gas currently has a radio tower at this location The M.D 's proposed tower site would be located below the other radio tower. Mr Smith is agreeable to sell or lease the land needed for this proposed tower to the M.D under the same conditions and price as the current tower was purchased. The purchase price for the land would be $4,000 00 with an additional $500 00 for adverse effects and a further $500 00 for inconvenience �'� led SMITH HILL RADIO TOWER Mr. Hogg moved that the M D proceed to negotiate the purchase of the land and access necessary for the radio ex tower at a price of $4,000 00 for the land and $500.00 each for access and .inconvenience for a total of $5,000 00 c, j v Isej CARRIED Mr. Cunningham next reviewed the Kneehill Creek Area Structure Plan He reported that a public hearing would still be required to amend the land use bylaw and that the proposed Kneehill Creek Area Structure Plan bylaw would only affect the specific area defined in the bylaw. Mr. Code moved third reading be given to By -law 1263, this being the By -law to adopt the Kneehill Creek Area Structure Plan CARRIED The Empey sub division application in the north east corner of the N W. 8- 30 -24 -W4 was discussed Clarification had previously been requested on the status of the road widening land remaining on the tax roll Mr Jeffery stated that if no option was taken to purchase the road widening then no agreement for sale would be needed therefore, the land would remain on the tax roll. If the municipality purchased the land it would do so as per policy The procedure of registering a caveat for road widening purposes was also reviewed, whether to place a caveat only on the sub division portion of the land or on the entire quarter section Mr Hogg moved that, when placing a caveat, for road widening purposes, the caveat be place on the entire applicable quarter section of land and that when purchasing land for road widening purposes compensation be paid as per policy This motion would also include the Empey sub division 3 CARRIED KNEEHILL CREEK STRUCTURE PLAN THIRD READING BYLAW 1263 EMPEY SUBDIVISION :T_W vj' � ' io n C COUNCIL MEETING TUESDAY, JULY 28th, 1992 Mr Jeffery reported that James Oliver Bayes was convicte of possession of stolen M.D signs and sentenced to $500 00 fine, fifty hours of community work and payment c restitution These signs have been returned to the M f Mr Rodger has advised that no position is available on th M D crews for Mr Bayes to fulfil his community service Restitution has not been defined Mr Hogg noted th implications of removing roads signs could have ver serious consequences. There was a near fatal accident nea Pine Lake recently because of someone removing road signs Mr Vickery moved to accept and file as information. CARRIED Mr Cunningham left the meeting at this time - 10 15 A M Mr Oris Rodger entered the meeting along with Mr Harol, King and Mr Walter Stankievech - time 10 25 A M Mr Mueller advised council that Mr King had approaches him proposing a realignment on SR836 between SR583 ana highway #27. Mr King is proposing relocating this section of SR836 one mile east It would be located west of 33,28,21 and 16- 31 -22 -W4 Mr King noted this proposed relocation would keep the secondary road straight, would not require any bridge construction and would serve more farmers He also noted that the section of SR836 between SR583 and highway 27 is currently in good shape If the road upgrading were to be done on this section it would mean upgrading or replacing the bridge over the creek to meet current road standards Mr King also added that he had spoken to Mr Leon Root of Alberta Transportation about this proposal Mr Jeffery advised Mr King that the M D. had purchased land for the road upgrading several years ago Relocating the road would entail the purchasing of additional land The current SR836 in this particular section had been built in 1973/1974 to full compaction and would probably last another forty to fifty years Mr Marz added that all the engineering costs had been completed at the current location and any realignment would incur additional engineering costs, probably in the proximity of $60 - 80,000 00 plus land purchasing of about $15,000 00 These costs were not included in the budget Mr King added that SR836 is currently a good road so why not upgrade a poorer road? Mr. Marz asked council if they had any further questions for Mr King concerning this proposal. Mr Hoff asked if the houses on the proposed re- alignment were set far enough back Mr King replied that they were Mr. King added that, in his opinion, it would be a definite benefit to re -align SR836 Mr Marz thanked Mr King and Mr Stankievech for their proposal Mr King thanked council for their time and consideration in this matter Mr King and Mr Stankievech left the meeting - time 11 00 A M A further discussion followed regarding this proposal It was generally agreed that there were merits to this proposal. The advantages of re- alignment would mean that the bridge on the current SR836 would not have to be rebuilt to meet the current secondary road standard Re- alignment would also produce another road, of good quality, in this area Mr Vickery requested that council 4 SR836 RE ALIGN- MENT RPOPOSAL COUNCIL MEETING TUESDAY, JULY 28th, 1992 F 1 LJ 5 RECESS ORKNEY RESIDEI REQUEST FOR TRANSFER BOX !i recess to go out to examine this proposed SR836 road alignment i Mr Hogg moved that council do now recess and proceed to the proposed SR836 road re- alignment. j' CARRIED Time - 11.05 A M Council reconvened at 1 00 P.M At this time Mr Oris Rodger was present Mr. Mert McGhee, Mr Ken Ferguson and Mr. Marcus Moar also entered the meeting Mr Marz welcomed these gentlemen to council Mr McGhee requested clarification why the request from the Orkney residents for a transfer site to be erected in the area had been refused Mr McGhee was informed that the estimated costs of erecting a transfer site were $88,000 00 plus there would be additional operating costs as an attendant would be needed to monitor the dumping Mr McGhee noted that currently he and about twenty to twenty -five other families in the area have to travel twenty three miles to either Drumheller or Three Hills to dispose of their garbage The area residents feel their area is isolated and therefore • services are not readily available The residents feel left out Mr. McGhee also added this was applicable for fire and ambulance service as quite often emergency vehicles get lost responding to an emergency Mr Marz acknowledged that the area is quite unique but because of additional protection costs it is not viable to set up another fire protection area Council had also previously looked into the costs of erecting township and range signs at each .intersection but these costs were also prohibitive Mr. Mueller suggested that community maps should be prepared and distributed to the emergency response services Mr Vickery noted council is committed to give consistent services to all parts of the municipality and that there are other residences in the municipality in excess of twenty miles from a transfer site and emergency services Mr Code explained to Mr McGhee the garbage pick up procedure followed in Hesketh There is a transfer box, located at the community hall, and all the families bag their household garbage and deposit it in this centrally located box The M D contracts a garbage company to pick . up this garbage on a regular basis The cost for implementing this system would be much less than those costs necessary to build and operate a transfer site The only disadvantage would be that all garbage would have to be bagged and only household garbage could be deposited in the box. Mr McGhee agreed that this could be an acceptable option He also noted that any garbage containers should be raised off ground level to deter animal access Mr Ferguson advised council that Mr Bob Davidson of Drumheller is the Laidlaw garbage pick up agent and could be contacted regarding service costs Mr Marz thanked Messrs McGhee, Moar and Ferguson for coming to council to discuss their area concerns Mr. McGhee requested the services of a grader to help in cleaning up an old garbage dump on his property Messrs McGhee, Moar and Ferguson then left the meeting - time 1.50 P M F 1 LJ 5 RECESS ORKNEY RESIDEI REQUEST FOR TRANSFER BOX E Pk • COUNCIL MEETING TUESDAY, JULY 28th, 1992 Mr. Mueller moved that the municipality explore alternatives for providing garbage pick up in the Orkney area and report back to council at the next meeting CARRIED Mr Jeffery reported that Mr Paul Ehmann had inspected the existing road approaches at the Philip Ward /Pearl Barr location - S E 17- 31 -24 -W4 Mr. Ward is requesting two approaches from Mrs Barr's property abutting SR582 Mr Boake moved that this request be referred to the road committee CARRIED The next date for the road committee, consisting of councillors Otto Hoff and Lawrence Hogg was then set for Friday, August 7th, 1992 at 9.00 A M Mr Vickery requested that the minutes and business arising out of the June 25, 1992 annual meeting be placed on the agenda for the next council meeting. Mr Jeffery next reviewed the need to order graders for 1993 delivery A discussion followed on grading procedures and windrow elimination from roads. The merits of the different grader makes were discussed in some detail along with the merits of the rented John Deere grader, which will have a purchase option available in October Mr Vickery moved to table this item until October when grader needs can be addressed after the rented grader's performance has been reviewed CARRIED Mr Boake noted that there is a need to purchase some new trailers to haul gravel Four trailers should be replaced This will cost approximately $80,000 00 Mr Jeffery noted that the trailer replacements are included in the 1992 capital requirements and form part of the unallocated budgeted monies The trailers would be custom made to our specifications and conditions Previous trailers had been build by Anaheim in Saskatchewan Mr Mueller moved that the M D purchase three trailers from Anaheim and one locally, subject to price and quality, at a total price not to exceed $80,000 00 MOTION WAS LOST A discussion followed on supporting local business and industry and it was generally agreed, if possible, to have a local contract for this equipment and, if unavailable, preference should then be given to an in province contractor rather than an out of province one Mr Hogg moved to request tenders from Docker/Anaheim, Saskatchewan; Southland, Lethbridge and Majak, Three Hills for the construction of four trailer units, subject to our specifications, at a total price not to exceed $80,000 00 including net G S T with a delivery date no later than November 1, 1992 The tender award would be a council's discretion and may be allocated between any or all the companies. C CARRIED ce WARD /BARR APPROACH ROAD COMM DATE ANNUAL MEETING MIN ON AGENDA c i3 i GRADER REQUIREMENTS c 3 TRAILER REQUIREMENTS APPROVAL TO PURCHASE FOUR TRAILERS C �� 0 0 COUNCIL MEETING TUESDAY, JULY 28th, 199: Mr Jeffery read a letter received from the Carbon requesting the M D s permission to walking trail, on the undeveloped road allowan the village Some discussion followed on legal, L L „a „-1Q1 and maintenance responsibility. Mr. Code moved that a letter of understanding be obtained from the Village of Carbon giving them permission to proceed, at their own cost, in developing the walking trail as long as they accept and undertake all legal, financial and maintenance responsibilities and liabilities CARRIED The Village of Carbon is requesting the possible re- alignment of SR836 from SR575 south to highway #9 and highway #1 Mr Code explained the bridge on the current road on the south side of the village is the only bridge capable of handling heavy equipment and vehicles. Mr. Code moved that a letter be sent to the Village of Carbon, with copies to Stan Schumaker, County of Wheatland and Alberta Transportation, indicating that the M D wishes to maintain the road standard and therefore wants the alignment to remain as is CARRIED Mr Jeffery reported that he had spoken on the telephone with Mr. Leon Root of Alberta Transportation with regard to the re- alignment of SR836 to one mile east of the current location between SR583 and highway #27 Mr Root seemed agreeable to the idea Alberta Transportation would probably cover the costs of the survey needed and also the actual construction costs, providing they do not exceed the original cost The M D would be responsible for the land purchasing costs It was generally agreed upon that the re- alignment would be beneficial, especially if costs did not exceed the original project amount Mr Hogg moved that Transportation for SR836 highway 127, subject to for the road widening abut this re- designation a request be made to Alberta be re- designated between SR583 and obtaining land purchase agreements :rom the landowners whose property CARRIED The Earl Paget approach onto highway #21 at N E 36- 29 -24 -W4 reviewed Mr Paget has requested a service road, paralleling the highway, be constructed due to the poor sight distance of his current approach onto the highway Alberta Transportation has inspected the site and proposed two alternative road approaches The costs for these alternatives are $56,413 32 and $107,375 30 respectively Application may be made to the province to cost share, if any funds are available. Mr Vickery moved that an appointment be scheduled with Mr Earl Paget, Mr. Ivan Perrich and Alberta Transportation to meet with council to discuss this matter CARRIED REQUEST FROM VILLAGE OF CARBON RE WALKING TRAIL VILLAGE OF CARBON SR836 RE-ALIGNMENT REQUEST V. b� Kp U SR836 RE ALIGNMENT EARL PAGFT APPROACH Mr Rodger reported that the Tindal drainage project will be undertaken after harvest. TINDAL DRAINAGE • Mr is 7 Vickery moved to accept and f: PROJECT • i COUNCIL MEETING TUESDAY, JULY 28th CARR Mr Hogg moved that he be excused from the as it concerned his family Time - 2:55 P M next agenda item L HOGG EXCUSED CARRIED The Hogg drainage ditch located N W 3- 35 -24 -W4 was discussed The slough runs over the M D road preventing access to the land Mr. Rodger recommended an equalization culvert be installed across the road and a ditch dug to allow the slough to drain Mr Hoff moved that the drainage problem be rectified, as per Mr Rodger's recommendations CARRIED Mr Rodger reported that the P B I North Road is being ripped up and the base rebuilt to thirty feet This will require approximately 4,000 yards of 1 1/2" gravel from the Schmautz Pit Mr Boake moved to accept as information Mr Rodger's report CARRIED Mr T C Isaac has requested a load of gravel for his approach onto SR582 at S W 18- 31- 26 -W4. Mr Rodger reported that upon inspection of the approach it would probably take about four loads of gravel Mr. Hogg reported that the following ratepayers were also requesting gravel for their approaches- Harry Tatro S W 34- 22 -33 -W4 Wayne Magnuson N E 3- 22 -34 -W4 Gerry Walker E of 6- 33 -24 -W4 Mr Vickery moved that the road committee inspect the above approaches and bring a recommendation back to the next council meeting CARRIED The problem with the texas gate located on the James land in 8- 29 -21 -W4 was discussed The gate needs to be cleaned out. Mr James has requested council to clarify the party responsible for the cleaning of the gate The gate was built privately by Mr James on the M D road allowance Mr. Clarence Colberg, a neighbour, uses the gate to gain access to part of his land Mr James has cattle in the ad3acent pasture Mr Jeffery noted that the road committee had previously looked at this gate Mr Boake moved that a letter be sent to both Mr Clarence Colberg and Mr James advising them that the M D is not accepting responsibility for the cleaning of the texas gate CARRIED Mr Lonnie McCook entered the meeting P M Mr Jeffery reported that the Town advised Mr Cunningham that they wish the Three Hills transfer site as is Tuesday, Thursday and Friday 8.00 at this time - 3 50 of Three Hills has to leave the hours of That is, Monday, A M - 12.00 noon, . FROM COUNCIL HOGG DRAINAGE DITCH PROJECT P B I NORTH ROAD ��\e8 T C ISAAC APPROACH JAMES' TFXA4�--aATF THRFF HTI I r� TRANSFER SITE OPERATING :q 0 U COUNCIL MEETING TUESDAY, JULY 28th, 1992 Wednesday 2.00 P.M. - 6.00 P M and Saturday 9.00 A M - 5 00 P M It was generally agreed that these hours are inconsistent with the operating hours at the other M D transfer sites and also confusing, especially the Wednesday afternoon hours It was also agreed that it was unfair to have the attendant work six days a week. The two other M D cost shared transfer sites are open from 10.00 A M - 6.00 P M These hours tend to meet the needs of both the rural and urban residents Farmers can load in the morning and dump in the afternoon and other residents can use the sites on Saturday or after work No complaints have been received from ratepayers that these hours are insufficient to meet the needs of the users It was felt that the attendant should have two consecutive days off per week, as other M D employees. Mr Vickery moved that a letter be sent to the Town of Three Hills proposing a compromise be reached regarding the Three Hills transfer site hours and that council is proposing the hours be consistent with other transfer site hours in the municipality and be set as follows Tuesday through Friday 1.00 P M - 6.00 P M. and Saturday 10.00 A M. - 6.00 P M for a total of twenty - eight hours per week CARRIED UNANIMOUSLY Mr Jeffery informed Mr. McCook of SR836 from SR583 to highway #27 He felt the proposal was advantageous re- alignment were reviewed with Mr that, subject to land purchasing for road should be re- aligned :he request to re -align commented that council The advantages of the McCook It was agreed the road widening, the The review of the policy book continued, covering the following sections• F ROAD APPROACHES It was agreed that the last phrase be changed from 'must be referred to council unless approved by the Utility Officer' to 'must be referred to council for approval ' Approach Standards A lengthy discussion followed on sight distance requirements and whether, because of the different speed limits on gravel and paved surfaces, a separate sight standard for gravel roads and a separate standard for paved roads should be set It was agreed the stopping site distance and passing site distance should be compatible and adhere to engineering standards Also, it was agreed, in favour of safety considerations, to overstate rather than overstate sight distances. It was agreed to change 'minimum of 600 feet when engineered during road construction to 'minimum during road construction as the engineering standards for the road would apply Installation of Approaches and Culverts- It was agreed that all approaches would require council approval The last paragraph changed from 'The M D on road construction projects will accept responsibility for replacement of an equivalent number of approaches and culverts (unless some viable alternative can be worked out by the Grade Foreman and Land Owner)' to 'The M D on road construction 0 THREE HILLS TRANSFER SITE OPERATING HRS ?'W w%\� e0 SR836 RE ALIGNMENT POLICY BOOK REVIEW Road Approaches C r__7 L J COUNCIL MEETING TUESDAY, JULY 28th, 1992 projects will accept responsibility for replacer equivalent number of approaches and culverts a� viQUiy possible (to a view of having as few approaches as possible) ' G CONSTRUCTION OF ROADS BY PRIVATE PARTIES This should tie into approved standards BLADE GRADE POLICY• It was agreed that this policy should not be cancelled and that a new blade grade policy, defining a blade grade, should be drafted A S B •It was agreed to delete the policy for the sale of gopher poison The was agreed the convention rates remain as is It was agreed that the addition of 'in lieu of be added to the overnight expenses Mr Marz commended the policy review committee for their excellent work. Mr Mueller moved that the policy review committee recommendations be approved, to date, with the above noted amendments. CARRIED Mr Vickery moved that the balance of the policy review committee recommendations be tabled until the next council meeting and that this meeting do now adjourn. CARRIED Time 5.00 P.M. - - - - - -- -- ---�- - - - -- Reeve 10 Mun ci al Acfiinistrator P POLICY REVIEW Blade Grade Policy POLICY REVIEW ADJOURNMENT