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Home My WebLink About1992-04-15 Council Minutes1 9 N 0 • COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 The April 14th, 1992 Council Meeting which adjourned until Wednesday, April 15th, 1992, reconvened at that time in the M.D Office in Three Hills The following were present for the meeting Reeve Richard A Marz Councillors- J Finlay Code Otto Hoff Robert E Boake Harold Mueller Richard M Vickery Lawrence Hogg Division Four Division One Division Two Division Three Division Five Division Six Division Seven Mr John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Oris Rodger, Public Works Superintendent was also present Reeve Marz called the meeting to order. The requests from the 1992 annual meeting were discussed as well as the possible costs which would be incurred to have the M D. costing figures audited It was suggested the M D should have a minimum audit done on the costing figures and obtain comparison figures for municipality and contracting cost from Wheatland, Starland, Red Deer, Mountain View and Starland There was further discussion on this matter. Mr. Marz moved setting a date for continuation of the 1992 annual meeting be tabled until an audit can be done on the M D costing figures for graders and grader comparison figures be obtained from the M D Starland, County of Wheatland, M D Rockyview, County of Mountain View, County of Red Deer and County of Stettler, M D Clearwater and County of Ponoka CARRIED UNANIMOUSLY It was suggested Mr Jeffery have the M D costing figures for the gravel crew and grading crew operation available for presentation at any continuation of the meeting The annual road tour held on April 13th, 1992 was reviewed as well as the proposed changes to the 1992 road program The suggestion from the annual meeting was to reduce costs Council had viewed the various roads on the road program and agreed several should be removed from the 1992 road program so only 9 miles of road will be done Whether those project removed from the 1992 road program would be added to the 1993 road program was also discussed and it was agreed this issue would be discussed at some later date. The need to do reclamation work in various gravel pits in 1992 was also mentioned. 1 PRESENT REVIEW COMMENTS FROM ANNUAL MEETING NEED TO AUDIT COSTING FIGURES ANNUAL ROAD TnIIR H Cq E E COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 The bids received for emulsion for 1992 were reviewed Bids were received from Ace Asphalt, Koch Materials and Pounder Emulsion EMULSION Mr Hogg moved if Koch Materials' price of $0 7136 per BIDS gallon for HF 150S and $0 8900 per gallon for SEP 1 is in i ett r 1—V the lowest bid, the M D purchase its 1992 emullion requirements from Koch Materials KOCH CARRIED MATERIALS The meeting held with Mr Victor Moran was discussed Mr Moran was, among other things, concerned about the amount of sod left on the road after blading and cutting the edge MEETING of the roads to get rid of the grass There was discussion V MORAN about whether the graders should be doing this at all The problem does vary, depending on when the roads were built, but the grader operators were instructed to keep the grass cut back othewise the roads become too narrow There was lengthy discussion about the divisional boundaries and whether it would be more efficient for the graders to work areas without considering divisional boundaries, and also whether the grader operators should be MOTOR directly under the control of the Public Works GRADERS Superintendent It was suggested the councillors would have to be involved in winter time because of the number of requests received for snowplowing The use of the chemical Round Up to eliminate the grass on the shoulder of the roads was also discussed Mr Vickery GRASS presented an article which described using a sprayer and ON chemical to control a strip of land around a field and SHOULDERS there was discussion about whether use of Round Up and this type of spraying equipment could be use to eliminate or control grass on the roadsides Mr. Vickery suggested this could be tried on several roads in his division on an experimental basis. It was also noted if the M.D. graders are to deliver equal and effective service to all the ratepayers divisional boundaries will have to be eliminated Mr Hogg moved control over the grader operators and the MOTOR GR OPERATORS operation of the graders be completely removed from the UNDER control of individual councillors and total control be given over to the Public Works Superintendent or his P W S designate and further moved the Public Works Superintendent establish a new working area for each grader operator on a �o1s�.Y trial basis for the 1992 summer season and the change in the system be discussed again by Council at the August 25th meeting of Council, and further if it appears a change may be required to the M D wage agreement this also be discussed at the August 25th meeting of Council CARRIED Mr. Jeffery noted Mrs Osterman provided information ANNUAL regarding the M D 's provincial grants for 1992 The PROV Municipal Assistance grant will be $633,175.00, the regular GRANTS road grant will be $433,341 00 and other smaller grants will be $44,878 00 - dust control, $13,567 00 engineering and Public Assistance Transportation Grant $15,937 00 Mr. Vickery moved to accept this report as information 2 �o�RF A.► �k" i 1 COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 CARRIED Mr Jeffery again reviewed the changes to the 1992 road program proposed by council during the recent road tour and there was discussion about what will happen if the Province does not allow the M D to undertake the work on SR 836 Mr Code moved the 1992/93 follows- 1992 Grade Program- road program be revised as 1 SR 836 will be first priority depending on decision by Alberta Transportation The remaining priorities will be 2 Completion of the Kerns Project West of 9 & 4 in 34 -25 -4 and West of 33 & 28 in 33 -25 -4 - 3 miles 3 Ward Project - South of 27 in 31 -24 -4 - 1 mile 4 Brosseau Project - West of 24 & 13 in 31 -24 -4 - 2 miles 5 Old 21 Project - West of 11 & 2 in 31 -24 -4 and West of 34 in 30 -24 -4 3 miles 1992 Base Course Program 1 SR 587 - 5 miles and SR 582 8 miles 2. Local Road east of SR 583 lZmil and SR 836 oa g`,�2_1993 Grade Construction Program. 1 Linden Home Road - West of 28 & 33 in 30 -25 -4 -2 miles 2. Linden Church Road - West of 27 & 34 in 30 -25 -4 -2 miles 3 Klassen Road - 1 mile - West 19- 30 -24 -4 -1 mile Total Five Miles 1992 Dust Control Program Fisher Davidson Road - 6 miles Spot dust control in vicinity of Ed Milller Feed Lot - 2 miles and miscellaneous projects as follows 1 S W 3- 32 -24 -4 - road approach - George Friesen 2 South of 27 & 28 in 30 -26 -4 - road construction after installation of new bridge 3 Clean up of hamlets of Swalwell, Wimborne and Huxley 4 S E 8- 31 -25 -4 - road approach - Allen Toews 5 ESE 27- 29 -22 -4 - up -grade and pave road as it enters SR 575 also be approved CARRIED REVISED 1992 AND 1993 ROAD PROGRAMS There was discussion about the road north of P B I. and the fact this road was removed from the road program Mr P 8 I Jeffery noted the road is in terrible shape and there was NORTH discussion about ripping it up and re- surfacing it with a ROAD chip seal Mr Hoff moved the P B I north road 1 1/2 miles be ripped up, up to 500 yards per mile of gravel be applied, packed in and the road re- surfaced in 1992 CARRIED 3 i a 1k U U E COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 The tenders received for graders were then opened R Angus. 14 G Cat $230,350 00 140 G Cat $175,240 00 Twin Tractor John Deere Model 772 BH $155,810 00 Rivtow Equipment, 850 Dresser $140,950 00 870 Dresser $155,709 00 Twin Tractor* John Deere Model 772 BH $157,145 00 John Deere Model 770 BH $137,800 00 Blackwood Hodge- Champion D730 $135,700 00 Champion D740 $152,300 00 All bids were presented with various options and G S T would be extra GRADER TENDERS Mr Boake moved Mr Rodger review the bids submitted, 1fElf-11 prepare a comparison report on same and bring same back to council later today. CARRIED The meeting then adjourned for dinner between 12.00 Noon DINNER and 1-00 P M --7— The minutes from the employee operational review were discussed Items under review from 1991 were reviewed again and answered as follows 1 Oil Sampling - Discuss with Ori.s Rodger to see if any need to change present practices 2 Safety is slack - taken as comment - Safety Committee is continuing with review of policies, etc 3 Shift overweight control - Refer to By -Law Enforcement Officer Committee for discussion 4 Lack of enforcement of by -laws and policies - refer to by -law enforcement officer committee for discussion 5. Concern expressed by grader operators about neglecting their own areas when called to do other work - This issue has been addressed 6 Salary for motor graders - Tabled to August for more information 7 LS2000 Program re saving gravel - Item was not addressed 8 Document maintenance program - refer to Shop Foreman for his .input and request him to provide Capital Committee with information prior to mid October each year as to amount of work he feels is necessary for maintenance of machinery over winter months Capital Committee to advise the shop foreman which machines they are looking at for trade ins 9 Eliminate some roads to conserve gravel - Trying to maintain service for M D. ratepayers 10 Blade grades no good without compaction - agree, but in some situations not able to provide compaction 11 Job Descriptions required - Council feel this is not in EMPLOYEE OPERATIONAL RFVTFW 1992 Af �Pr rel T4? i H N H COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 necessary at this time 12 More team work required - goals and objections required No action taken by council at this time 13 Joint meetings of foremen and Council No action taken at this time 14 Where are we going and how do we get there - No action taken by council at this time 15. Safety awards - Under review by committee - not addressed at this time 16 As above 17 By -law enforcement and more inspection of building permits - Not addressed at this time 1991 concerns on which no action had been taken were reviewed as follows. 1. Reward System - Council not able to address this due to the nature of the business 2 More operator responsibility for equipment - Has been addressed by council 3. Lack of incentive - no action at this time 4 Some individuals do not get turn at dirty fobs - No action - Foremen's responsibility 5 Gravel Boxes should be cleaned - foremen's responsibility 6 Service Time for Gravel Fleet - Issue addressed 7 Saving gravel by mowing grass on roads - Council agree but too costly 8 Haul clay to gumbo roads to conserve gravel - agree but too costly 9 Should have employee evaluations - not able to do at this time 10 Paving cannot be done when cold - should be 80 degrees agree 11 Over reacting to complaints - agree - will try to monitor 12 Overhaul cheaper than replacement parts - this is a judgement call by the Shop Foreman 13 Rumor mill needs to be squashed - agree but not possible to do 14 Employee newsletter - no action at this time 15 Check each department for cost effectiveness Council is looking at this on an on going basis 1992 Concerns and Comments* 1 Administration staff should not be present during review - would like to continue with existing practice but employee may request staff not be present when setting up appointment. 2 Trucks ordered with AM /FM radios and electric windows Request referred to capital committee 3 Use Goodyear tires - not Bridgestones - This comment referred to Capital Committee 4 Prefer 10 speed transmission and 4 wheel differential lockup - Referred to Capital committee 5 Trucks should be greased by shop when close to town See existing M D policy 6 Slack time in Shop - issue addressed 7 Pension Information - issue addressed 8. Mechanic not required on grade crew - issue addressed 9 Service man and labour for start up sufficient - agree 10 Onus on Operators to look after machines - Agree 9 n I� a i �i 0 COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 11 Preventative maintenance - how far do we go - Addressed previously see 1/91 12 Department head meetings /Foremen's meetings - No action at this time 13 More meetings with Council - no action at this time 14 Request for joint A S B meeting with Council - no action at this time Council do rotate members on committee May request joint meeting if Chairman deems it necessary 15 A S B information page with tax notice - No too expensive 16 Graders not doing good job in division - Looking into situation 17 Fee for Pipeline Road crossing approval - Not at this time 18 Building permits - Tabled until more information available from Province 19 Safety Code requires quality management plan and safety officer - Office will provide as much information as is possible 20 Site distance - road approaches - Fee for same? Referred to road approach policy committee for discussion 21 Review disaster plan and up -grade radio system Agree - this is in progress 22 Management Meetings should be held - no action at this time Mr Hogg moved the employees be advised of Council's decisions on this issues CARRIED There was discusion about getting time for Council to review the M D policy book M D POLICY Mr. Mueller moved the Policy Review Committee review the BOOK entire policy book, re -draft any policies which require REVIEW changes and bring any proposed re- drafted policies back to council for their consideration CARRIED Mr Hoff moved the office draft a policy for rental of the Tandum offset disc based on the following suggestions. Rent $150 00 per day. Minimum Charge $150 00 Disc can be rented on a weekend or when Public Works Crew is not using same, must be PULLED with a tractor NOT A TRUCK or transported on a trailer, can only be rented to an M D ratepayer, renter must pick up machine and return it to the TANDUM appropriate M D location, renter must pay a $150.00 DISC deposit prior to picking up the disc, M.D. crew foreman has RENTAL the right to refuse removal of the equipment from his crew POLICY if the renter does not have safe and adequate transportation to move the disc and the draft policy be reviewed again by Council P °fit CARRIED There was discussion about the need for the M D. to purchase a new grader for the base course preparation crew this year or look at rental of a machine and the problems the ratepayers appear to have with the road grading system Mr Jeffery noted Ken Adams charges $It0 00 per hour for his grader 2 NEED FOR GRADER FOR BASE PREP rRFW i 1 N E EV* COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 Mrs Wilkinson left the meeting at this time Mr Marz moved the Road Committee review the need for yield signs on the Thomas Davis Road CARRIED Mr. Marz moved the three private wells north of the Torrington Pit be monitored at least three months prior to starting any pumping at the Torrington Pit CARRIED Mr Hoff moved the M D rent a John Deere grader from Twin Tractor Ltd , for $6000 00 per month - based on 190 hours per month - for a period of six months, and the rental be applied against purchase price of $162,380 00 if Council decide to purchase same at a later date, and further moved Council pay Twin Tractor Ltd the sum of $125 00 per month for insurance coverage on the machine CARRIED Mr Mueller moved this meeting do now adjourn. CARRIED Time 4.16 P.M - -- ---- -- ----- - - - - -- -- -- -- - - - - - -- ve icipal Administrator Reeve ��,� OA ROAD TOUR REVIEW ROAD RE SIGNS Ra CCaoM MONITOR PRIVATE WELLS �Iex RENT J D GRADER FOR SIX MONTHS ADJOURN [A H C COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 The tenders received for graders were then opened R Angus 14 G Cat $230,350 00 140 G Cat $175,240 00 Twin Tractor.pP John Deere Model 772 BH $155,810 00 Rivtow Equipment. 850 Dresser $140,950.00 870 Dresser $155,709 00 Twin Tractor* John Deere Model 772 BH $157,145 00 John Deere Model 770 BH $137,800 00 Blackwood Hodge: Champion D730 $135,700 00 Champion D740 $152,300 00 �; �Jese, C -- ef Zo" All bids were presented with various options and G S.T would be extra Mr. Boake moved Mr. Rodger review the bids submitted, prepare a comparison report on same and bring same back to ^� council later today. CARRIED The meeting then adjourned for dinner between 12.00 Noon DINNER and 1 00 P M Z_ The minutes from the employee operational review were discussed. Items under review from 1991 were reviewed again and answered as follows. 1 Oil Sampling - Discuss with Oris Rodger to see if any need to change present practices 2. Safety is slack - taken as comment - Safety Committee is continuing with review of policies, etc. 3 Shift overweight control - Refer to By -Law Enforcement Officer Committee for discussion 4 Lack of enforcement of by -laws and policies - refer to by -law enforcement officer committee for discussion 5 Concern expressed by grader operators about neglecting their own areas when called to do other work - This issue has been addressed 6 Salary for motor graders - Tabled to August for more information 7 LS2000 Program re. saving gravel - Item was not addressed 8 Document maintenance program - refer to Shop Foreman for his input and request him to provide Capital Committee with information prior to mid October each year as to amount of work he feels is necessary for maintenance of machinery over winter months Capital Committee to advise the shop foreman which machines they are looking at for trade ins 9 Eliminate some roads to conserve gravel - Trying to maintain service for M D ratepayers 10 Blade grades no good without compaction - agree, but in some situations not able to provide compaction 11. Job Descriptions required - Council feel this is not 4 EMPLOYEE P RA I NAI REVIEW 11'~t' 1992 0°ty Fa fz. r- V" C)v%iIy 0 u U I If n COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 necessary at this time 12 More team work required - goals and objections required No action taken by council at this time 13 Joint meetings of foremen and Council No action taken at this time 14. Where are we going and how do we get there - No action taken by council at this time 15 Safety awards - Under review by committee - not addressed at this time 16 As above 17. By -law enforcement and more inspection of building permits - Not addressed at this time 1991 concerns on which no action had been taken were reviewed as follows. 1. Reward System - Council not able to address this due to the nature of the business 2 More operator responsibility for equipment - Has been addressed by council 3 Lack of incentive - no action at this time 4 Some individuals do not get turn at dirty jobs - No action - Foremen's responsibility 5. Gravel Boxes should be cleaned - foremen's responsibility 6 Service Time for Gravel Fleet - Issue addressed 7. Saving gravel by mowing grass on roads - Council agree but too costly 8 Haul clay to gumbo roads to conserve gravel - agree but too costly 9 Should have employee evaluations - not able to do at this time 10 Paving cannot be done when cold - should be 80 degrees agree 11 Over reacting to complaints - agree - will try to monitor 12 Overhaul cheaper than replacement parts - this is a judgement call by the Shop Foreman 13 Rumor mill needs to be squashed - agree but not possible to do 14 Employee newsletter - no action at this time 15 Check each department for cost effectiveness Council is looking at this on an on going basis 1992 Concerns and Comments 1 Administration staff should not be present during review - would like to continue with existing practice but employee may request staff not be present when setting up appointment 2 Trucks ordered with AM /FM radios and electric windows Request referred to capital committee 3 Use Goodyear tires - not Bridgestones - This comment referred to Capital Committee 4 Prefer 10 speed transmission and 4 wheel differential lockup - Referred to Capital committee 5 Trucks should be greased by shop when close to town See existing M D policy 6 Slack time in Shop - issue addressed 7 Pension Information - issue addressed 8. Mechanic not required on grade crew - issue addressed 9 Service man and labour for start up sufficient - agree 10 Onus on Operators to look after machines - Agree 5 Aet_� 1�9 n COUNCIL MEETING WEDNESDAY, APRIL 15th, 1992 11 Preventative maintenance - how far do we go - Addressed previously see 1/91 12 Department head meetings /Foremen's meetings - No action at this time 13 More meetings with Council - no action at this time 14 Request for joint A.S B meeting with Council - no action at this time Council do rotate members on committee May request joint meeting if Chairman deems it necessary 15 A.S.B information page with tax notice - No too expensive 16 Graders not doing good job in division - Looking into situation 17 Fee for Pipeline Road crossing approval - Not at this time 18. Building permits - Tabled until more information available from Province 19 Safety Code requires quality management plan and safety officer - Office will provide as much information as is possible 20 Site distance - road approaches - Fee for same? Referred to road approach policy committee for discussion 21 Review disaster plan and up -grade radio system Agree - this is in progress 22 Management Meetings should be held - no action at this time Mr Hogg moved the employees be advised of Council's decisions on this issues CARRIED There was di.scusion about getting time for Council to Tandum offset disc based on the following suggestions review the M D policy book. M D same, must be PULLED with a tractor NOT A TRUCK or POLICY Mr Mueller moved the Policy Review Committee review the BOOK entire policy book, re -draft any policies which require REVIEW changes and bring any proposed re- drafted policies back to council for their consideration and the draft policy be reviewed again by Council CARRIED CARRIED Mr Hoff moved the office draft a policy for rental of the Tandum offset disc based on the following suggestions Rent $150.00 per day Minimum Charge $150 00. Disc can be rented on a weekend or when Public Works Crew is not using same, must be PULLED with a tractor NOT A TRUCK or transported on a trailer, can only be rented to an M D. ratepayer, renter must pick up machine and return it to the TANDUM appropriate M D location, renter must pay a $150 00 DISC deposit prior to picking up the disc, M D. crew foreman has RENTAL the right to refuse removal of the equipment from his crew POLICY if the renter does not have safe and adequate transportation to move the disc and the draft policy be reviewed again by Council CARRIED There was discussion about the need for the M.D to purchase a new grader for the base course preparation crew this year or look at rental of a machine and the problems the ratepayers appear to have with the road grading system. Mr Jeffery noted Ken Adams charges $90 00 per hour for his grader 6 NEED 11 FOR GRADER BASE PREP CREW 0 C� C E EMPLOYEE CONCERNS FROM 1992 EMPLOYEE /COUNCILLOR OPERATIONAL REVIEW 1 Administration staff should not be present during discussions with employees - They do not feel comfortable asking them to leave 2 Trucks should be ordered with AM /FM radios and electric windows 3 Use Goodyear tires instead of Bridgestones 4 Prefer 10 speed transmissions as well as 4 wheel differential lockup 5. Trucks should be greased by shop when close to town 6 Slack time in shop was noted - no scrutiny by public 7 Would like more pension information 8 Should not have a mechanic on grade crew. 9 Service man and labour for start up is sufficient 10 More onus on operators to look after their machines 11 Preventative maintenance - how far should it go 12 Department head meetings preferred as well as foremen's meetings 13. Would like more meetings with council 14 Would like joint A S B meeting with council 15 Suggestion to have A S B information page with tax notice 16 Graders are not doing good enough job in divisions 17 Suggestion to charge a fee for pipeline road crossing approval 18 Building permits - do not issue or charge alot of money if we do because of implications about inspections 19 Safety Code requires quality management plans Safety Officer 20 Site distance to road approaches - should be lessened and perhaps charge a fee for inspections of same ?$25 00 21 Need to review disaster plan and radio systems needs to be up- graded. 22 Should have management meetings 1 #1 *4/(_- 19-1 H EMPLOYEE CONCERNS FROM 1992 EMPLOYEE /COUNCILLOR OPERATIONAL REVIEW 1991 - 80 concerns were reviewed and decisions made by Council 1991 - 17 concerns reviewed by Council and decisions in progress but no decision as yet 1. Oil Sampling 2 Safety is slack 3 Shift overweight control 4 Lack of enforcement of by -laws and policies 5 Some grader operators feel neglecting own areas by having to do other work 6 Salary for all motor grader operators 7 LS2000 program unsure re. gravel saving 8. Document maintenance program 9 Conserve gravel - eliminate some roads 10 Blade grades no good without compaction 11 Job descriptions required for all employees 12 More team work - goals and objectives required 13 Joint meetings of foremen and council 14 Where are we going and how do we get there 15 Safety awards 16. Safety awards 17 By -law enforcement and more inspection of building permits 1991 - 15 CONCERNS ON WHICH NO ACTION TAKEN AS YET 1 Reward System 2. More operator responsibility for equipment 3 Lack of incentive for all workers 4 Some individuals do not seem to get turns on dirty fobs 5 Gravel boxes should be cleaned 6 Service time for gravel fleet 7 Saving gravel re mowing roads 8 Haul clay to gumbo roads to conserve gravel 9 Should have employee evaluations 10 Paving cannot be done when cold - should be 80 degrees 11. Over reacting to complaints 12 Overhaul cheaper than replacement parts 13 Rumor mill - needs to be squashed 14. Employee newsletter 15 Check each department for cost effectiveness 0 /Pllvc, COUNCIL OPERATIONAL REVIEW FOR THE YEAR 1990 The following concerns were discussed with Council during the 1990 operational review ✓t. Coffee machine to be moved from Council Room ✓� Suggestion Box ,,3 More recognition for employees (service time etc.) 4. Reward System ,5 Cold Weather policy - 20 degrees F &,K Servicing main crew - more efficient way is now working :; 2nd man need not be mechanic but must be mechanical 0,8' Keep on senior operators re productivity and machine maintenance 9 Oil sampling 10 More operator reponsibility for equipment ,f1 Foreman problems - main crew ,X2 Foreman problem - gravel crew ,/Y3. Foreman problem - Superintendent re compressor and air wrench, etc L,14 Night shift problems - possible single shift LX5 Power pole needs to be moved at Marshmann stock pile 16. Review hauling arrangements and review stock pile locations 17 Lack of incentive for all workers 18 Some individuals do not seem to get turns on dirty jobs 19 Gravel boxes should be cleaned 20. Safety is slack -21 Mirrors on trucks 22 Trees at intersections 23 Informatin sessions - foremen and office 24 More training - all departments 25 Shift overweight control 26 Lack of enforcement of by -laws and policies 27 Better informatioan flow re costing ,,� Short staffed - several departments 29 Service time for gravel fleet 3T. Need two shifts of gravel crew 31 Maximum service now reached 32 Sand and Salt stock pile 33 Some grader operators feel neglecting own areas by doing other work 34 Inequality in grader operator wages 35 Longer road programs re gravelling (5 years minimum) 36 More graders on base course crew 37. Salary for all motor grader operators 38 Saving gravel re mowing roads 39 LS2000 program unsure re gravel saving 40 Haul clay to gumbo roads to conserve gravel 41 New grader shed 1,4-. Temporaries would like permanent status (legality) _4T Equipment abuse on main crew 44 A S B department should stay close to office re ratepayer contact 45. Productive equipment instead of more men . Pleased with meeting and team concept 47. Better for 627 than 621 J*S- Road committee more public relations with crews re comfort and encourage trust MOre immediate imput from road committee Terms of reference 49 Council hands off and more public relations with men 50 Superintendent more authority for decisions (too long to get a decision) 51. Document maintenance program ,B"2' Starting equipment good and cost effective More trucks and one shift better for gravel crew and longer hours ,S1 T -21 5000 hours less than other trucks re 25% moving equipment 55 Night shift problems - excuses from employees 56. Conserve gravel - eliminate some roads ,,5-7' Check driving records of all employees 58 Push pulls on 627's 59. Bigger tires on buggies 1 COUNCIL OPERATIONAL REVIEW FOR THE YEAR 1990 60 Need two graders on main crew 61 Follow chain of command 62 Shop stewart type of person on crew 63 Radios in all equipment 64 Blade grades no good without compaction 65 Should have employee evaluations 66 More communication all over 67 2 1/2 1 policy should be reevaluated 68 Paving cannot be done when cold should be 80 degrees 69. Paving tractor too small Someone required over all pavement operations 71 Need more and bigger sand trucks which should be out sooner 72 Over reacting to complaints ,]- Lack of manpower JA' Lack of organization L,7-5 Over reacting 76 Over haul cheaper than replacement parts Ji7' Mechanics sometimes sub - foreman but no pay for this 78. In house training with best operators Employee day - WHMIS video ►, Safety Committee needs employee input (designated safety officer) 81. Purchasing agent re all buying - tendering, etc 82 Should test gravel to ensure right type 83 Gravel loader too big 84 Save chips 112" instead of 5/8" ,-8" Split gravel trucks when required t486. Spot gravelling good ;7 More office staff required 88 No quick change policies / use waiver system 89 All employees to be aware of policies 90 Job descriptions required for all employees 91. Rumor mill - need to squash 92 More delegation and proper flow requirements required by foremen 93 More communication - council to employees 94 More decisions need to be made by senior staff ,4S" More office space 96. More team work - goals and objectives required 97 Joint meetings of foremen and council 98 Where are we going and how do we get there 99 Employee newsletter -1'0'0 Safety awards 101 Safety awards vn 2 Policy directive to reduce council time 103 Upgrade control alarms on all water and sewer systems 104. Convert vehicles to propane tX05 M.P C required - conference calls and fax ._K6 Road access policy needs adjustments re 600 to 800 107 Bylaw enforement and more inspections of building permits 100 foot road allowance on all sub divisions 109 Centralize communication system 110. Foremen meetings required Long range planning for equipment and short range for equipment sharing 111 Check each department for cost effectiveness 2 C° a