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HomeMy WebLinkAbout1992-02-25 Council MinutesAGENDA COUNCIL MEETING FEBRUARY 25th, 1992 1 Approval of Agenda 2 Approval of Council Minutes - February 7th and 11th, 1992 3 Bank Reconciliation for the month of January Net Cash Position Comparison 4 John C Jeffery Report - February 7th to February 25th 5 Executive Committee Report 6 Approval of Accounts APPOINTMENTS 1.30 P M - Oris Rodger 4 30 P M - Glenn Brown - Application for Redesignation See Item No 28 PRIORITY ITEMS- 7 Review design for 1992 tax notice - Need decision re- changes to penalty by -law, etc TABLED ITEMS nil GENERAL ITEMS 8 Set date for 1992 Court of Revision - Suggest April 14th, 1992 9 Budget Committee report 10 AAMD & C Survey determining how appointments to council committees are handled 11 Copy of Letter from Ct Mountain View re. Proposed Electoral boundaries 12 Review date and agenda for annual meeting 13 Continue with Policy Book Review 14 Meeting with Edward Dunay re- general assessment process 15 Copy of Letter to Minister of Health from Drumheller Hospital 16 Review 1992 M.D. recreation grants 17 Report re- Wimborne Cemetery expansion plans 18 Review need for sound system for Council Room and cost for same 19 Report re: Alberta Water Management - report from J F Code and R E Boake TRANSPORTATION ITEMS 20 Letter from ARM re- spot treatament program 21 Report re W Keiver Gravel Pit - Costs, etc and quote from Richardson Brothers 22 Letter from Alberta Transportation r. proposed spring bans 23 Request from Gary Adam for another road approach Review Gorman Road approach 24 Review Boles Project agreements - Problem with agreement with one landowner 25 Minutes from February 10th Council meeting with employees UTILITY OFFICER ITEMS. 26 Review Utility Department proposed projects for 1992 A S B 1 6"" AGENDA COUNCIL MEETING FEBRUARY 25th, 1992 nil PLANNING ITEMS• 27 Set date for P Agriculture - Denver Eitzen 28 Red Deer River 29 Public Hearing 18- 32 -23 -4 LATE ITEMS. ubl.ic Hearings - Bob Penner - Redesignation to two quarters of land - redesignation - one quarter Valley Study - 4.30 P M - Glenn Brown - Pt N E 30 Quote from Majak Industries re. end dump trailer 31 Report from Building Committee re: tile problems 32. Bridge Branch File 74771 WSW 23- 28 -22 -4 33 Leter from Susan Dau re 1991 taxes DISCUSSION ITEMS• Committee Reports ADJOURNMENT ---------------------------------------------------------------- DEVELOPMENT APPEAL BOARD HEARINGS nil DEVELOPMENT APPEAL BOARD MEETING nil 2 COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 A regular meeting of the Council of the M D of Kneehill was held in the M D Office in Three Hills on Tuesday, February 25th, 1992, commencing at 9 00 A M The following were present for the meeting Reeve Richard A Marz Division Four Councillors. J Finlay Code Division Otto Hoff Division Robert E. Boake Division Harold Mueller Division Richard M Vickery Division Lawrence Hogg Division Stan Price, Trustee Three Hills School D present for the meeting One Two Three Five Six Seven ivision, was Mr. John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Marz called the meeting to order There were requests to add the following items to the agenda 25a Correction Line Road in County Red Deer 25b Ed Miller Feedlot Road Mr Vickery moved approval of the agenda subject to addition of the above noted items CARRIED Mr Boake moved approval of the February 7th and 11th council meeting minutes CARRIED Mr Jeffery reviewed the bank reconciliation statement for the month of January as well as the net cash comparison statement Mr Hoff moved approval of the bank reconciliation statement for the month of January, 1992 CARRIED Mr Jeffery reviewed his report and various items were discussed in detail The Swalwell hamlet residents have requested a meeting with the Municipal Planning Commission and Development Officer to discuss the untidy condition of various portions of the hamlet. Mr. Hoff noted he had discussed the matter with one of the residents The M D nuisance by -law was suggested as a possible means to encourage people to clean up their properties '` "'\'_ Mr Hoff moved to table this request to the next meeting of c council so Administration can review the existing nuisance 1 COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 by -law and bring a report to council about possible remedies CARRIED The request to have someone from the M D attend the Provincial Farmers Bonspiel was discussed Mr Marz moved Mr Mueller attend this event on behalf of the M.D and the donation of M D pins be approved CARRIED There was lengthy discussion about whether the M D office �Q�EPr should be made available to outside groups for meetings spry At the present time several meetings such as Kneehill Community Resource Board, Kneehill Ambulance and Further 1-osk Education hold meetings in the office Mr Mueller notedc the Big Country Tourist Association, of which the M D is a member, may wish to hold a meeting here sometime There was discussion about building security and who would be responsible to ensure the building was locked up after ' meetings Mr. Hogg moved the M D office may be used for committee hot Ic Y meetings only if municipal business is involved and there 3�: will be a member of council or office staff attending the said meeting CARRIED Mr. Vickery moved approval of Mr Jeffery's report. CARRIED The Executive Committee report was reviewed and various items discussed The concept of the Alberta Municipal Assessment Corporation Act was discussed at length People are making more and more use of the assessor and it is very important to have this service available in the local area, particularly with the new general assessment now on the role Also the province should not be creating another level of provincial bureaucy in the assessment area while trying to pass more and more responsibility down to the local level for things such as bridge inspections and building inspections It was also agreed the idea of having a regional assessment office located in the M D office was premature as the M D is opposed to the concept of the assessment services being taken over by the Province However if the Province do proceed with the idea despite all the objections this idea can be discussed with the Province at that time. Mr. Hogg moved approval of the Executive committee report CARRIED Mr Mueller moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff, J Finaly Code, R A Marz and Lawrence Hogg CARRIED The proposal to implement a discount for prepayment of taxes and changing the penalty dates and penalty amounts was discussed at great length Mr Code had put forth a notice of motion to accept the recommendation of the committee 2 r COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 to implement a 4% discount for prepayment of current taxes,and change the October lst penalty date to August lst Mr Vickery noted he felt the entire discount and penalty amount and dates should be discussed at the annual meeting or this year before any decision is made Mr Jeffery read a letter from Mrs Heidi Trentham of Three Hills in which she voiced her oppostion to the proposal to advance the due date for taxes ____q Mr Code then moved to accept the recommendation of the committee with the deadline for receiving the 4% discount for prepayment of current taxes be January 31st each year, and the necessary by -law be drafted by the office for consideration later today Mr Boake moved an amendment to this motion to allow a 4% discount on prepayment of current taxes up to March 31st in any year, the penalty dates not be changed from October 1st and December lst, but the amount of the penalties be changed from 3% to 5% and from 12% to 10% and these changes be effective for the taxation year 1992 Mr. Code requested a recorded vote to be taken on this amendment and the original motion Mr Mueller moved an amendment to the amendment as follows. the 4% discount to be effective commencing for the 1993 taxation year, and a 3% penalty be levied on September lst and a 10% penalty be levied November lst with these changes to be effective for 1992 MOTION WAS LOST A vote was then taken on the amendment to the original motion In Favour R M Vickery, J Finlay Code, Robert E Boake, Lawrence Hogg Opposed: Otto Hoff, Harold Mueller R.A. Marz AMENDMENT TO THE MOTION WAS DECLARED CARRIED mmmmi A vote was then taken on the original motion as amended In Favour, R M Vickery, J Finlay Code, Robert E Boake, Lawrence Hogg Opposed: Otto Hoff, Harold Mueller, R.A. Marz MOTION AS AMENDED WAS DECLARED TO BE CARRIED The meeting recessed for 15 minutes and reconvened at 10.15 A M Mr Jeffery reviewed a proposed by -law to provide a 4% discount on prepayment of current taxes (not including frontage or arrears of taxes) to anyone prepaying taxes during the period January lst to March 31st in any year, and to impose a 5% penalty on any unpaid taxes on October lst in any year and a further 10% penalty on any unpaid taxes on December lst in any year COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 Mr Code moved first reading to this by -law, CARRIED Mr Vickery moved second reading to this by -law.. CARRIED Mr. Boake moved third reading be given to this b,. this time MOTION WAS NOT CARRIED UNANIMOUSLY The proposed by -law will be discussed again at the n meeting of council Mr Dunay has suggested holding the 1992 Court of commencing Tuesday, April 14th Mr Vickery moved the 1992 Court of Revision be Tuesday, April 14th, 1992, commencing at 9.15 A M CARRIED Mr Jeffery reviewed the budget committee report was discussed at length Mr Mueller moved council go in camera at this time CARRIED Mr Price, Mr Jeffery and Mrs Wilkinson left the mt�UU-L,►y The meeting adjourned for dinner at 12 00 Noon and reconvened at 1.00 P M Mr. Jeffery, Mrs Wilkinson and Mr Price returned to the meeting at this time. Mr Boake moved Council meeting resume the in- camera session having been completed CARRIED Council discussed the budget report again briefly and it was generally agreed Council would try to hold the municipal mill rate at 16 380 mills for 1992 Mr Hogg moved to accept the budget report. CARRIED Mr Jeffery reviewed the AAMD & C survey results about how various municipalities go about setting up their annual committees and appointment to these committees Mr Hogg moved each councillor be given a copy of the survey for their consideration and the matter be discussed at the next meeting of council CARRIED A copy of a letter from the county of Mountain View to the Premier of Alberta regarding the proposed provincial electorial boundary changes was discussed at length Whether the M D should make a submission in connection with this proposal was also discussed The loss of six rural ridings is of concern and as well the change in the boundaries between Mrs Osterman's riding and Mr Severton's riding 4 )V�� _b� COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 Mr Rodger entered the meeting at this time - 1 25 P M It appears the new boundaries do not take into consideration existing natural boundaries or the loss of the six rural ridings and there was not sufficient time allowed to review and make submissions on the proposal, Mr Vickery moved the M D submit a written presentation to the Provincial Elector.i.al Boundaries Review Committee outlining these points CARRIED The proposal to change the date for the 1992 annual meeting was reviewed Mr Mueller moved the 1992 annual meeting be held on Monday, April 6th, 1992 CARRIED Mr Jeffery reviewed the proposed agenda for the annual meeting It was agreed the Hospital Boards not be invited this year as it would make the meeting too long Mr Hoff moved the draft agenda be approved for the annual meeting CARRIED Mr Jeffery read a letter from Alberta Road Management regarding the spot dust control treatment done in 1991 and there was discussion about whether the M D. would continue the program for 1992 There was also discussion about the problem with the Fisher Davis Road last year and the fact several of the landowners who had the product applied to the road in front of their residences have not paid Alberta Road Management Mr Code moved the M D not undertake a general dust control program on M.D. roads in 1992, and further moved if the landowners involved pay up their outstanding accounts with Alberta Road Management for the 1991 dust control treatment, the M D will have LS2000 re- applied to the Fisher Davis Road in front of the various residences in 1992 at M D cost, as it appears the product was destroyed early in the season by traffic, weather and /or grading the road CARRIED There was discussion about whether Alberta Road Management would be willing to undertake spot dust control treatments for individuals in 1992 Mr. Hogg moved if Alberta Road Management is willing to apply LS2000 to roads in front of residences for individual ratepayers on the same basis as previous years, the M D 's policy 13 -2 remain in effect for 1992 CARRIED Mr Jeffery reviewed the quote received from Richardson Brothers for crushing and hauling gravel from the Wayne Keiver Pit near Sundre The price is considerably higher than what the M D is paying now Mr Hogg moved to accept and file as information CARRIED 5 ,� �� COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 Mr. Jeffery reviewed the recommendation from Alberta Transportation with regard to spring bans for secondary roads Mr Mueller moved the Road Committee and Oris Rodger be �j(2"'11P given authority to put road bans on the various M D � secondary roads as and when required taking into consideration the recommendations made by Alberta Transportation CARRIED The request to install a joint approach into the N E and S.E. of 13 in 31 -22 -4 was discussed at length Mr Mueller moved the M D install a joint approach to V these quarters, subject to the Utility Officer approving the the location CARRIED The request from Gary Adam for installation of a culvert in one of his approaches on N E 13- 33 -24 -4 was discussed Mr. Hogg moved he be excused from discussions and voting on this matter due to a family involvement CARRIED Mr Hoff moved the M D. agree to provide and install the necessary culvert CARRIED Mr Marz reported he has obtained the necessary backsloping borrow pit agreements for the road project North of 23 & 24 in 32 -24 -4 plus the west intersection However Bruce Boles, one of the landowners involved, has imposed conditions on his agreement as follows- The M D is to up -grade the dirt road south of the intersection a sufficient distance south of his residence to prevent his yard from flooding every year and have their engineers evaluate the culvert sizes and locations to eliminate the flooding problem in that area These conditions are over policy and would require expansion of the one mile project It was noted the two miles to the west of this project should have ditch cleaning done as well Mr Vickery moved this project be inspected on the April 13th road tour CARRIED The minutes of the February 10th council meeting were noted Mr Vickery moved to table consideration of these minutes until the Wednesday, February 26th meeting of Council CARRIED Mr Hogg noted the two miles of road North of 31 in 34 -23 -4 and North of 36- 34 -24 -4, which is in the County of Red Deer is badly in need of gravel The M D currently grade and snow plow the road for the County and the County does a section of M D road in exchange He suggested the M D make arrangements with the County for the M D to gravel this stretch of their road while gravelling the M D road COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 to the west This would help solve the problem until the County is prepared to up -grade the road Mr Hogg moved the M D send a letter to the County Ietter, indicating the M.D. will continue to grade and snow plow �rY-,. this section of road, as previously agreed, and if the County would pay for the cost of any gravel and hauling of same, the M D would assume responsibility for gravelling their portion of the road. CARRIED Mr Hoff reported on the condition of the road leading to the Ed Miller feedlot and the gas plant It is in very bad shape due to the heavy traffic using the road Mr Hoff moved this road be inspected by Council on the April 13th road tour CARRIED Mr Rodger advised council he has arranged the sale of the 42 inch sheepsfoot packer to Twin Tractor for $3000 00 Mr Rodger then left the meeting Mr Jeffery noted three applications to redesignate land have been received Mr Hogg moved the required public hearings be held on March 24th, 1992, as follows. 1 Bob Penner - N W 30- 29 -24 -4 - 4 00 P M 2. Bob Penner - N E 25- 29 -24 -4 - 4 15 P M 3 Denver Eitzen - S E 32- 29 -25 -4 - 4.30 P.M and the necessary notices of public hearings be advertised in two issues of the Capital CARRIED There was discussion about the M D policy book review Mr Hoff moved to table this matter to February 26th, 1992. CARRIED Mr. Dunay has requested a meeting with Council to discuss the general assessment process Mr Vickery moved to table Item 14 and also Item Number 17 regarding the Wimborne Cemetery expansion plans to the next meeting of Council CARRIED Mr Jeffery read a copy of a letter sent by the Drumheller Hospital to the Minister of Health They have received a proposal from a local community management group who plan to raise money and would like to add a 350 seat theatre to the new Drumheller Hospital complex Mr Code reported on the matter and indicated if the theatre is constructed there would be no cost to the Hospital Board or the local governments. The letter sent to the Minister was for her information only and outlined the support of the Hospital Board for this idea as the theater could also be used by the hospital staff for training purposes 7 c� F( � COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 Mr Code moved to accept and file as information CARRIED Council reviewed the recreation grant structure proposed last year Mr Jeffery read the letter sent by Council to all towns and villages and rural communities in July of 1991 explaining this proposal, and read the letter received in response to this letter The letters came from the Village of Linden, Crossroads Agricultural Society and the Town of Three Hills Mr Mueller moved the M D continue with their proposal to change the recreation grants to the urban and rural communities as agreed upon last year and the 1992 annual recreation grant by -laws be drafted accordingly and brought to the next meeting of Council for consideration CARRIED The need for a sound system for the council room was discussed briefly Mr Mueller moved to table this matter to the 1993 budget tav� discussions CARRIED Mr Code reported he and Mr Boake attended the Alberta Water Management meeting held recently More public meetings will be held again later to discuss the proposed Water Act Mr Code moved to accept and file this report as information CARRIED The quote received from Majak Industries for construction of an end dump trailer was reviewed. Mr Boake moved to table this issue to up- coming budget discussions. CARRIED Mr Jeffery noted Bridge Branch have advised the culvert at WSW 23- 28 -22 -4 needs to be replaced and the road will have to be up- graded when the culvert is replaced Mr Code moved the M D advise Bridge Branch the M D will �ettrr undertake the required work when it is necessary to replace c�rZ the culvert CARRIED Mrs. Susan Dau has requested Council consider cancellation of a portion of the 1991 taxes levied on her residence on Pt S W 3- 32 -23 -4 Mr Dunay advised this residence was a rental unit as Mrs Dau lives in Calgary and the new general assessment rules only came into effect in 1992 He also noted Mrs Dau no longer owns the acreage Mr Hogg moved Mrs Dau be advised it is not possible to k'`' cancel any portion of her 1991 taxes"x CARRIED Mr Alex Cunningham entered the meeting at this time 8 COUNCIL MEETING FRIDAY, FEBRUARY 25th, 1992 Time 3.40 P.M. The proposals put forth by Mr Cunningham for planting trees in some of the hamlets and around the waste disposal site at Torrington were reviewed Mr Cunningham noted there may be a cost for the trees and there would be time involved for planting the trees but no large outlay of cash would be required Also the trees would not be available until 1993 Mr Cunningham would also like to prepare a design for future reclamation of the Torrington Gravel Pit None of these items were not included in the 1992 budget proposal 4 t3 -4 Mr Boake moved these projects be approved CARRIED Mr Cunningham noted the M.P C is still working on a draft �a area structure plan for the Red Deer River Valley area Mr Vickery moved to table this matter to the March 10th C meeting of Council CARRIED Mr Jeffery reviewed some minor problems which are showing up in the building- tile on the floor, small roof leak, furnace or compressor vibrations Mr Cunningham and Mr 4� Ehmann were directed to inspect the entire office with the general contractor to ensure these and any other problems are corrected and he report back to Council at a later date Mr Boake moved Council Meeting do now recess in order to hold the public hearing scheduled for today at 4.30 P M CARRIED Mr Vickery moved Council Meeting do now reconvene, the public hearing having been completed CARRIED Time 5 00 P M Mr Boake moved this meeting continue past 5 00 P M MOTION WAS LOST Mr. Hoff moved this meeting do now adjourn until 9:00 A M Wednesday, February 26th, 1992, at 9 00 A M CARRIED Reeve Time 5.05 P M 0 JOHN C JEFFERY REPORT COVERING THE PERIOD FEBRUARY 7TH, 1992 to FEBRUARY 25th, 1992 BALANCE FORWARD am 1. G.S.T. Expenses for 1991 - Gross Cost $353,300. Net Cost $117,400 2 Kay Elliott from Swalwell (546 -2181) would like M P C and Alex and Palliser Planning to meet in Swalwell with residents regarding zoning Would like the meeting advertised for two weeks in paper - The residents are concerned with untidy condition of Swalwell 3 Starland wage increase $500 00 plus 2 5% on grid 4 Larry Van Herewege has asked if the M D would continue to allow our man and M D fork lift to assist with loading their re- cycled paper on to the transport truck They did purchase a fork lift but those who can operate it are volunteers and not around when the truck comes for the paper 5 Provincial Farmers Curling Bonspiel is being held March ta4 '4lr 3rd in the evening in Three Hills They would like an M D fo representative to bring greetings - would prefer Harold Mueller if possible Would M.D. be interested in supplying 'p° some money for sponsorship - prizes are looked after by Alberta Wheat Pool and BSF Chemicals Donated 75 M D pins Request from Mike Frolek 6 Road Committee meeting - February 28th, 1992 - 10 30 A M Lawrence Hogg and Otto Hoff 7 Local Fish and Game Association would like to hold their meetings on a regular basis in the M D Office - downstairs meeting room. They meet the first Wednesday evening of each month There is no existing policy - what are your wishes? Meetings presently held in M D Office - Kneehill Community Resource Board - once a month M D Councillors and staff involved in the meeting - Further Education Council may become a regular occurance - day meeting - Kneehill Ambulance meets here every third month and considering a possible joint meeting with Three Hills Service every second month - Councillors and Staff members involved held normally the 3rd Wednesday or 2nd Wednesday of the month Balance Forward CORRESPONDENCE. am 1 Minutes Three Hills Recreation Board January 6th,1992 2 Enviro Action 92 Conference on Environmental Issues 3. Letter from University of Alberta re. courses offered for municipal administrators 4 Minutes - Three Hills School Division - February 7th and 12th 5 Copy of letter from Carbon School re Comm Resource Worker program - excellent worker, good results - request for more time to be spent at their school 6 Big Country Visitor s Guide 7 ARMAA Newsletter 8 M D of Peace financial statement for 1991 9 Letter from National Citizens Coalition asking for funding support 10 AAMD & C News highlights 11. Prov. Planning Board - 1992 Annual Planning Conference 12 1991 Financial Statement - Hesketh Community Hall 13 Town of Three Hills sent 1992 assessment notice for renovated office $269,560 �i JOHN C JEFFERY REPORT COVERING THE PERIOD FEBRUARY 7TH, 1992 to FEBRUARY 25th, 1992 14. Alta. Supply and Services re- interim payment available on 1992 grants in lieu of taxes 15 Safety Bulletin 16 Labour Force Statistics for January 17. Big Country Recreation Up -Date 18 AAMD & C News Highlights 19 Report from Ross Dean Village of Linden - Electoral Boundary Changes 20. Received $6929.00 for culvert installation File 81693 21 Letter of Thanks from Stars BUILDING PERMITS. 1. Jordon Hunter - Pt S W 6- 29 -21 -4 - single Family Residence $100,000 2 Bob Boese - Pt S W 21- 30 -25 -4 - Broiler Barn $55,000 3 Allan Toews - S E 15- 31 -26 -4 - Hog Barn $85,000 4 Grace Heater - Pt N E 29- 30 -25 -4 - Hay Shed $4200 5 Leo Isaac - W /SW 18- 31 -25 -4 - move house, construct garage, moved barn, construct corrals and shop 1 y J W1 2 r