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HomeMy WebLinkAbout1992-02-11 Council MinutesAGENDA COUNCIL MEETING FEBRUARY, 1 Approval of Agenda 2 Approval of Council Minutes - January 21st, 3 John C Jeffery Report - January 21st to Fe: 1992 Note re* School Division meeting 4 Executive Committee Report 5 Approval of Accounts 6. Bank Reconciliation for December - second c. APPOINTMENTS 1.30 P.M. - Oris Rodger PRIORITY ITEMS• 7 Report from Budget committee 8 Keda Committee Report TABLED ITEMS 9 Review 10 CAAMD & 11 Report 12 Mobile 13 Review 14 Review Item on outstanding accounts on black list C Meeting - January 10th, 1992 from R A Marz - re- Federation Can Municipalities Home Licence Fee - request for refund by -law 1215 - 1216 re charges for assessment sheets Proposed Provincial Electorial Boundaries agenda for Combined Meeting also GENERAL ITEMS- 15. Copy of Letter from Town of Three Hills to School Division 16 Review cost for service contract for building elevator $520 00 per year two service calls per year 17 Town of Three Hills concern re: FCSS over expenditure 18 Review business tax by -law 19 Review Role of Utility Department Report from M P C re Utility Officer projects for 1992 20 Review Role of Waste Management Department Review need to improve garbage pick up at Orkney View Point 21 Review Mun. Statute Review - Alberta Municipal Assessment Corporation 22 M D Policy Review 23 Review By -law Number 1241 - Sale of Grantville Lot 24 Discuss concept for 1992 annual meeting 25. Notice of Motion re. change to M D penalty by -law 26 Edward Dunay - Discussion re. general assessment 27 Letter from Iris Evans, Reeve County Strathcona 28 Leadership Challenge 92 Conference 29 Letter re. 1992 Municipal Assistance Grant TRANSPORTATION ITEMS 30 Fuel Bids 31 Review 1991 Road Projects not completed and Road Projects approved for 1992 Review Grading and Base Course Priority for SR 836 32. Review proposed job description for serviceman 33 Report re: Bramley /Berdahl situation 34 Letters from Environment re: various gravel pits 35 Railway crossing SR 582 near Twinning 36 Review draft gravel haul contract 1Ikh AGENDA COUNCIL MEETING FEBRUARY_-7&h, 1992 37. Memo from Bridge WSW 34- 30 -24 -4 38 Review Hamlet Cl, 39 Report from R A 40. Report from Oris 41 Review agreement to SR 806 UTILITY OFFICER ITEMS nil A S B Inspection aan Up Day Marz re. T Rodger re- with Allen Department re: File 70122 - Motion from September 24/91 burn Gravel Pit Ben Schmidt Sewage Lagoon Toews re road approach on 42. A S B Minutes - and 1992 Memorandum of Agreement PLANNING ITEMS• 43 Set dates for two public hearings - amendments to Land Use By -Law LATE ITEMS 44 Ray Dau - Road widening - S W 3- 32 -23 -4 DISCUSSION ITEMS Committee Reports ADJOURNMENT ---------------------------------------------------------------- DEVELOPMENT APPEAL BOARD HEARINGS. nil DEVELOPMENT APPEAL BOARD MEETING nil COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 A regular meeting of the Council of the M D of was held in the M D Office in Three Hills on February 11th, 1992, commencing at 9.00 A M The following were present for the meeting Reeve Richard A Marz Councillors• J Finlay Code Robert E Boake Harold Mueller Richard M Vickery Division Four Division One Division Thre Division Five Division Six Mr John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was and recorded the minutes. Councillor Hoff is away on holidays at the present t Reeve Marz called the meeting to order Mr Code moved approval of the January 21st Council minutes CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to approval by the finance committee of R.A. Marz and Harold Mueller CARRIED Mr Jeffery reviewed the recommendation made by the CTAP committee regarding M.D. CTAP funding allocations Mr Vickery moved approval of the committee's recommendations CARRIED Mr Marz reported on the recent CAAMD & C directors meeting held on January 10th, 1992. A general meeting of the association will be held in the M D of Badlands on February 21st, 1992 Mr Mueller moved acceptance of this report. CARRIED Mr Marz noted he had reviewed the correspondence received from Canadian Federation of Municipalities to see if the M D should loin He suggested membership in this association should be discussed at a general meeting of CAAMD & C to see if any of the other rural municipalities feel there would be any benefit in belonging to this association It was agreed this matter be discussed at the up- coming general meeting Mr Boake moved approval of the report from Reeve Marz CARRIED Mr Jeffery noted Ralph Empey was charged too much for his 1991 mobile home licence due to an error in the assessment calculation 01 9 APPROVAL ACCOUNTS CTAP REPORT CAAMD & C DIRECTORS MEETING �,le d CAN FED MUNICIPALITE RALPH EMPEY MOBILE HOME LICENCE FEE COUNCIL MEETING FRIDAY. FEBRUARY 11th. 1992 Mr Mueller moved a cheque for $220 90 be issued to Mr Empey to correct this error CARRIED There was discussion about the new general assessment sheets and the cost being charged for same There is more information provided on the new sheets including the name and address of the land owner The present price for a field sheet is $2 50 Mr Mueller moved first reading to by -law number number 1248, this being a by -law to amend by -law number 1215 by increasing the fee to be charged for provision of a assessment field sheet or sheets from $2 50 to $5 00 CARRIED Mr Vickery moved second reading to this by -law CARRIED Mr Boake moved third reading be given to this by -law. CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED The proposed changes to the Provincial Electorial Boundaries was discussed at length Mr Jeffery read a letter from AAMD & C which urged all municipalities to participate in the public hearings being held The M D of Sturgeon have also written expressing their concerns It was suggested the M D of Kneehill should be in a constituency which is on the west side of the Red Deer River and if necessary split approximately in half in two ridings Whether there was sufficient time for the M D to properly prepare a submission was also discussed Suggestion was made to have the Trochu area in the proposed Drumheller Stettler riding with the Three Hills area and the Linden area left in the Airdrie riding Mr Boake moved to table this matter, and the entire Provincial Electorial Boundary issue be reviewed with the towns and villages in the area CARRIED It was agreed the office should get copies of the old boundary map, and contact the towns and villages by phone for their opinions The copy of the letter from the Town of Three Hills to the Three Hills School Division concerning payment of additional benefits for the trustees and purchase of a highway coach was discussed Mr. Code moved to accept and file as information CARRIED The need for a service contract for the elevator in the office was reviewed Cost for two service calls per year is $520 00 Mr Boake moved the M D if possible arrange a service contract for only one service call per year at a cost not to exceed $260.00. CARRIED K RALPH crag "c EMPEY MOBILE HOME I TrFNrF COST FOR ASSESSMENT ';HFFTS BY LAW 1248 13y -�G �. ,An "e I PROV ELEC BOUNDARY CHANGES S� THRFF HTI I r. CONCERN ABOUT SCH DIV DECISIONS ELEVATOR SERVICE CONTRACT COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 The concern expressed by the Town of Three Hills in FCSS connection with the charge for administration of the PROGRAM Community Resource Worker program for the years 1989 and 1990 was discussed as well as the recommendation from staff ,� Mr Vickery moved to accept the recommendation CARRIED Mr Vickery moved the 1992 annual meeting be held on ANNUAL Friday, April 3rd, 1992, .instead of April 10th MEETING CARRIED DATE The proposed concept for the annual meeting was discussed. Suggestion to hold an open house to display the M D machinery and equipment and allow ratepayers the opportunity to tour the shop and the office was discussed at length Putting on a light lunch for those attending was also discussed Mr Code moved the M D councillors contribute towards the :-c T cost of providing a light lunch for those attending the 4r-0 Open House and Annual Meeting CARRIED a It was agreed Mr Mueller, Mr Vickery and Art Thomas work out the details for the lunch, rent the Community Center for lunch and arrange to have machinery available at the shop for the open house Mr Code left the meeting at this time - 11 00 A.M Notice of the open house will be advertised through newsletters, posters and advertisement in the Capital Perhaps arrange for a slide presentation by the A S.B. department and have assessment information available The Reeve will present a report, the FCSS Family Resource Workers should be available and give a brief report, and councillors should give brief reports on the committees they sit on Perhaps have an evaulation sheet available to see what the ratepayers think of the concept for this meeting Agreed the office should draft up a proposed :-c T agenda and the matter be reviewed again at the next 4r-0 meeting a Mr. Mueller moved to table the finalization of the plans for the annual meeting to the next meeting of Council CARRIED Mr. Jeffery reviewed at length with Council the amount of BUSINESS business tax which was levied in 1991, the amount which is TAX still outstanding and the amount which has been cancelled BYLAW over the past two years Mr Boake moved to table this matter to the next meeting of Council MOTION WAS LOST Mr Mueller moved first reading to by -law 1249, this being BY LAW a by -law to rescind the business tax by -laws number 1114, -1-24—T- 1123, 1151 and 1158 in their entirity CANCEL CARRIED BUSINESS TAX BY LAWS Mr. Vickery moved second reading to this by -law 11 3 COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr. Mueller moved third reading to this by -law CARRIED Mr Jeffery reviewed a draft outline of the role of the Utility Department There was lengthy discussion regarding same. �j LO •,� UTILITY nCDADTMGNIT Mr Mueller moved the proposed utility department description be re- organized by Administration as required, and the revised departmental role be made part of the M D organizational policy book CARRIED Mr Vickery moved discussion about the Utility Department projects for 1992 be tabled to the next meeting of Council CARRIED The draft role for the M.D waste management department was reviewed WASTE MANAGEMENT Mr Vickery moved the proposed waste management department DEPARTMENT description be re- organized by Administration as required, and the revised departmental role be made part of the M D organizational policy book CARRIED Mr Mueller noted the garbage pickup at the Orkney view GARBAGE point has not been done on a regular basis and he has PICKUP received complaints from the area residents about same. ORKNEY Mr. Marz moved Mr Mueller be given authority to try to VIEW POINT hire someone to pick up the garbage from the Orkney View Point on a weekly basis during the six month summer time C j period ; "o gold The Municipal Statute Review Committee has sent out . information regarding the proposed Alberta Municipal ASSESSMENT Assessment Corporation Act REVIEW Mr. Boake moved to table this matter until the Statute 'c��-,A Review Committee have had an opportunity to review same; CARRIED The meeting adjourned for dinner between 12 00 Noon and DINNER 1.00 P M Mr Rodger entered the meeting at this time The 1992 fuel bids were opened at this time Bids were FUEL received from Federated Co -Op, Shell Canada, Petro Canada, BIDS Esso U F A and Turbo Resources It was agreed the bids be analysized and a report be brought back to council later today Mr Jeffery reviewed the 1991 road projects which were not ROAD completed and the projects proposed for 1992 He also PROGRAMS reviewed what he felt should be the priority listing for 4 ^'l 6Z� COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 completion of the various sections of SR 836 based on what work had been done previously on the various portions of the road There was lengthy discusiion about this matter Mr Vickery moved the M D s priority for up- grading SR 836 SR 836 be as follows. 27 PRIORITY 1 From SR 575' to Highway FOR 2 From SR 583 north to SR 585 UP GRADING 3 From SR 583 south to Highway 27 CARRIED CARRIED Mr Code returned to the meeting at this time 2 00 P M Mr Boake moved the seven uncompleted grading projects from 1991 - 13 5 miles - plus the base course projects for SR 587 - from Highway 21 West - 5 miles and SR 582 from Highway 21 west - 8 miles for a total of 13 miles be accepted as the 1992 road program and Council go on a road tour on Monday, April 13th, 1992 to review other suggested road projects CARRIED The analysis of the 1992 fuel bids was reviewed Mr Boake moved the bid from Linden Co -Op (Federated Co -Op) be accepted CARRIED The job description for the new position of serviceman for Z` C.J 1992 ROAD PROGRAM FUEL BIDS LINDEN CO OP the M D. was reviewed JOB DESCRIPTION Mr Vickery moved to accept the job description for SERVICEMAN position of servicemen CARRIED Mr Jeffery reviewed the results of the assault charges filed by Dennis Bramley against Dennis Berdahl There was ASSAULT also discussion about the need for a policy regarding CHARGES putting up snow fences or ridging snow on private property Mr Marz moved all M D employees be advised in writing DENNIS they are not to tresspass or go on to any property owned by BERDAHL the Berdahls for any reason and further moved a letter be sent to Mr Dennis Berdahl advising him if he has any problems or concerns with the M D or its employees, he should contact the M D. office in writing and his concerns will be dealt with by Council ' CARRIED Mr Jeffery noted Alberta Environment, Land Reclamation GRAVEL Branch, has a concern about the conditions of several PITS gravel pits in our area RECLAMATION Mr Vickery moved the road committee inspect the pits with :a-- c Mr Rodger and Mr Cunningham as soon as possible. CARRIED Mr Jeffery read a letter from C N Rail regarding the crossing on SR 582 near Twinning RAILWAY CROSSING qQ 5 COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 Mr Mueller moved the M D advise CN Rail the road at this CN RAILWAY location has just recently being upgraded and will be base CROSSING coursed in 1992, and the M D is not willing to accept any NEAR TWINNING costs for up- grading the crossing, but would have no LAGOON problem with the railway upgrading the crossing - "- road approach on to SR 806 for Mr CARRIED Sir, Mr Jeffery reviewed a draft agreement for use private truckers Mr Vickery moved the agreement be shortened c as possible and the shortened version be used private truckers to work for the M D CARRIED when hiring AGREEMENT RE HIRED sown as much TRUCKERS when hiring al � dd,n� Mr. Jeffery noted Mr Kennedy inspected the culvert at WSW CULVERT 34- 30 -24 -4 and his recommendation as well as that of Bridge WSW 34- 30 -24 -4 Branch is the culvert should be replaced shortly or & strutted to extend the life for a maximum of 5 years GOAD PROGRAM It was noted the road in that area is on the road program and perhaps the project could be expanded so the culvert could be removed and replaced during the road construction This would expand the project from 2 miles to 3 miles cc yy�' rn Mr. Mueller moved the road committee inspect the site and bring a recommendation back to Council. CARRIED There was discussion about the proposal to hold hamlet clean up days this spring Mr Vickery moved to table this matter and during the up- coming road tour Council inspect the various hamlets to see what the M.D. could do or what would be required CARRIED Mr Marz reported to council that Alfred Thurn would be willing to sell his gravel pit which is located south of Beiseker for the sum of $400,000.00. HAMLET CLEAN UP DAY A THURN ' GRAVEL PIT Mr Code moved the M D reconfirm its previous decision that it is not interested in purchasing this pit and an letter lCEtar of acknowledgement be sent to Mr Thurn s CARRIED Mr Marz moved to table Item no 40 (Ben Schmidt lagoon problem) until further information is available BENS CARRIED SCHMI DT LAGOON Mr Jeffery noted in 1988 the M D had agreed to up -grade a road approach on to SR 806 for Mr Allen Toews It appears this has not yet been done ROAD APPROACH Mr. Marz moved this project be inspected during the SR 806 up- coming 1992 road tour ? „,I -rot., CARRIED Mr. Marz noted Jim Barkman expressed concern abut the borrow pit on his land and the measurements for same As well there was a fuel spill and the ditch area needs to be JIM BARKMAN re- seeded However Mr Barkman would be willing to forego SR 583 the borrow pit compensation if the M D would erect a fence C w COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 along the south side of his property adjacent to SR 583 - about one - quarter of a mile Mr Mueller moved the M.D erect the necessary fence for Mr Barkman in lieu of paying the borrow pit compenation due to him CARRIED Mr Rodger noted it would cost $299 00 per day to hire a TRIM truck with a bucket which is necessary in order to get high TREES enough to cut the branches off the trees at the south end of the Mobil Plant paved road and on SR 806 south of Linden Mr Vickery moved Mr Rodger be given necessary equipment for a maximum of cut down or trim the tees at the above There was discussion about the reques and approach from Gary Adam authority to hire the two days in order to noted locations, CARRIED t for another culvert Mr Boake moved to table this matter to the next meeting of council CARRIED Mr Rodger left the meeting at this time - 3.20 P M Mr Thomas entered the meeting at this time There was discussion about the minutes from the recent A S B minutes and the 1992 memorandum of agreement It was noted the $7000 00 set up for purchase of equipment in the budget would be used to purchase a post pounder and a hydraulic post auger Mr Thomas also reported there is about $10,000 00 left in the P F R A Casci program for purchase of additional conservation equipment Mr Vickery moved approval of the A S B meeting minutes, the rental rate policy and the 1992 memorandum of agreement CARRIED Mr Thomas left the meeting +-c' L #'* The need to set a public hearing date to consider amendments to the M.D. land use by -law was discussed Mr Boake moved the required public hearing be held at 3-00 P M on March 10th, 1992 CARRIED Mr Mueller reported on his recent discussion with Mr Ray Dau The M D had taken road widening in front of his building site on S W 3- 32 -23 -4 in error and he would like the land returned to him He would then agree to ensure the trees on his land do not create a hazard to the travelling public using SR 583 Mr Code moved the M D obtain an estimate of the costs to have the area re- surveyed and the land returned to Mr Dau and determine what effect this might have on the road and the matter be discussed again at a later date CARRIED 7 vh�' __71 ___ o V GARY ADAM APPR(IAfH A S B MEM AGREEMENT ETC 4ZT s� V a °N PUBLIC HEARING LAND USE BY LAW AMFMnMFMTq dam'' RA DAU SR 583 ROAD WIDENING 1eL., env COUNCIL MEETING FRIDAY, FEBRUARY 11th, 1992 Mr Jeffery noted no petition was received with regard to letters received regarding a roast being the proposal to sell the M D lot in Grantville held to honour Mr. By -law number 1241 could now be given second and third Adair, Minister of Transportation reading There was discussion about what would be done Tickets cost $100 with the park equipment each and profits will be donated to a Mr Vickery moved second reading to By -Law number 1241 BYLAW 1241 GRANTVILLE CARRIED LOT Mr Boake moved third reading to by -law number 1241 �3y 1Gw CARRIED accept and file It was agreed the lot be advertised for sale in the Three Hills Capital and Mr Dunay determine a market value for nver�s�d the property for Council's information Mr Code moved number 25 - notice of motion about M D NOTICE MOTION .item penalty dates and amounts - be tabled to the next meeting PENALTY of Council DATES C ,� CARRIED TABLED Mr Vickery moved to table .item number 26 - discussion about the general assessment process - to the next meeting ASSESSMENT I of Council CARRIED DISCUSSION Mr. Jeffery read letters received regarding a roast being DINNER FOR held to honour Mr. Al Adair, Minister of Transportation AL ADAIR Tickets cost $100 00 each and profits will be donated to a charity of Mr Adair's choice ✓ Mr Mueller moved to accept and file c CARRIED � Mr. Jeffery reviewed a brochure received about Leadership LEADERSHIP Challenge 92 conference being held in Vulcan in April CONFERENCE Mr Vickery moved to accept and file as information,1e� CARRIED Alberta Municipal Affairs have advised the M D will M A GRANT receive $633,175 00 under the Municipal Assistance Grant Program this year Mr Boake moved to accept and file as information CARRIED Council started work on its policy review POLICY REVIEW Mrs Wilkinson left the meeting at this time Mr Mueller moved Policy 11 -7B be amended to indicate any AMEND POLICY item which cost less than $300 00 will be considered as an 11 -713 expense item and not inventoried. �C111 Y�,e VIVO CARRIED i ,,,r Mr Boake moved this meeting do now adjourn ADJOURN CARRIED Time 5.00 P M sal 8 The committee of J. Finlay Code and Harold Mueller met at 8.30 A M. Tuesday, February 11th, 1992 John C Jeffery was also present for the meeting The committee reviewed two applications submitted 1 Guzoo - Lynn Gustafason, Three Hill - requesting $60,000 00 to fund construction of additional enclosures to house animals and addition of recreational facilities Committee recommended approval for the application for $60,000 00 2 Little Village Ceramics and Gift Shop - Helen McMurtry Torrington - requesting $1590.00 Committee recommended approval for the application for $1590 00 - - - - - -- - - -- John C e fery, C G M Municipal Administrator y