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Home My WebLink About1992-01-07 Council MinutesAGENDA COUNCIL MEETING JANUARY 7th, 1992 1. Approval of Agenda 2. Approval of Council Minutes - December 17th, 1991 3 John C Jeffery Report - December 17th to January 7th, 1992 4 Executive Committee Report 5 Employee Committee Recommendations 6 1992 Capital Requests Need for Cash Receipting Terminal Right Away Review quote from L W Webb Construction re- Main and Truck Shop Renovations Review quote from Majak for end dump trailer 7 1992 Budget APPOINTMENTS. 1 30 P M - Leon Root, Alberta Transportation - See Item 13 - Or.is Rodger 4:30 P M - V Cunningham Public Hearing - See Item 17 5.00 P M - Development Appeal Board Meeting 7 00 P M - Meeting with Bert Adrian -Sch Division PRIORITY ITEMS• TABLED ITEMS• See Items 5, 6 & 7 above GENERAL ITEMS• 8. Report re Keivers Lake Pumping Project - agreement for grant funds 9 Review Properties acquired under 1990 Tax Sale - Lots 15 & 16 in Block 6 Swalwell Lots 9 to 12 Block 1 Wimborne Also review agreement made with Gerald Dube - re. Wimborne Lots - taxes not paid 9a Discussion with Three Hills School Division re- 1992 Budget and Costs, etc 9b. Review proposed agreement with Allan Becker re. road access TRANSPORTATION ITEMS 10 Report re- Megli Pit and Discussions with Fred Esau /R E Boake 11 Call for Fuel Bids for 1992? 12 Review Local Grid Road Standards - Notice of Motion ? 13 Meeting with Leon Root to discuss Secondary Road Program 13a Request for Hand Brushing Work SSW 14- 34 -23 -4 - D Gagyi and ESE 15- 34 -23 -4 - K Irving 13b Review need for yellow flashing light at Mennonite Church east of Linden 13c Discuss 1992 culvert requirements UTILITY OFFICER ITEMS nil A S B nil 1 AGENDA COUNCIL MEETING JANUARY 7th, 1992 PLANNING ITEMS 14 Review Red Deer River Valley Study 15. Request for Relaxation - Vern Cunningham - setback requirements for proposed subdivision 16 Set date for Public Hearing - Glenn Brown - Redesi.gnation N E 18- 32 -23 -4 to Local Rural Commercial 17 Public Hearing - Vern Cunningham - Redesignation N E 11- 33 -24 -4 DISCUSSION ITEMS* Committee Reports ADJOURNMENT ---------------------------------------------------------------- DEVELOPMENT APPEAL BOARD HEARINGS: nil DEVELOPMENT APPEAL BOARD MEETING. 18 Discuss request from Britestone Hutterian Brethren 2 COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 A regular meeting of Council of the M D of Kneehill #48 was held on Tuesday, January 7th, 1991, commencing at 9:00 A M The following were present for the meeting Reeve Richard A. Marz Councillors Division Four J Finlay Code Division One PRESENT Otto Hoff Division Two Robert E Boake Division Three Harold Mueller Division Five Richard M Vickery Division Six Lawrence Hogg Division Seven Mr John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Stan Price, Trustee for the Three Hills School Division was also present for the meeting Reeve Marz called the meeting to order There were requests to add items to the agenda as follows ADD TO AGENDA 13d Problem with Culvert in coulee on Old Highway 21 Add to 13a Brushing for R Peters Mr Hof f moved approval of the agenda for today's meeting APPROVAL with addition of the above noted items. CARRIED AGENDA Mr Boake moved approval of the December 17th council APROVAL meeting minutes CARRIED MINUTES Mr Jeffery reviewed his report and there was discussion regarding the cost which would be incurred to erect J C JEFFERY identification intersection signs throughout the REPORT M D It would likely cost around $200,000 00 to put up the IDENTIFICATION signs initially and there would be an on -going maintenance SIGNS cost as well Mr Mueller moved approval of Mr. Jeffery's report CARRIED There was discussion regarding various items on the EXEC Executive Committee report including whether the M D COMM should be looking at changing its penalty dates and the REPORT amount of its penalties or looking at allowing a discount for early payment of taxes PENALTY Mr Code moved a committee of himself and Mr Vickery DATE CHANGE review the .idea of changing the penalty dates and amount as COMMITTEE well as establishing a discount and bring a report back to t eFetred �0 the next meeting of council �p y.,,,.nI (j CARRIED ci�l Mr Vickery moved approval of the Executive Committee APPROVAL report. EXEC CARRIED COMM REPORT There was lengthy discussion about the recommendations from the Employee Committee regarding 1992 salaries and wages 1992 WAGES AND SLARIES 1 COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 Mr Vickery moved to table Items 5, 6 & 7 on the agenda until the 1991 year end has been completed and more .information is available, including how the 1992 general assessment will affect the 1992 tax situation and further moved a special meeting of Council be held on Wednesday, February 26th, 1992 commencing at 9 00 A M to discuss the 1992 budget, the 1992 wages and salaries and capital requests CARRIED Mr Vickery moved approval of the accounts presented for payment today, subject to further review by the finance committee of Richard A Marz, Otto Hoff, Lawrence Hogg and himself CARRIED Mr Code moved the office be authorized to purchase a cash receipting terminal at a price not to exceed $3000 00 CARRIED Mr Jeffery briefly reviewed the quote received from Majak Industries for construction of an end dump trailer and the quote from L W Webb Construction for the shop renovations. It was agreed they be advised Council has tabled all discussions regarding capital acquisitions until March and if they are interested they shuld resubmit their bids at that time Mr Jeffery reviewed the terms of an agreement received from the Province of Alberta regarding the pumping project being carried on at Keivers Lake The Province will reimburse the M D for approximately $77,000 00 of the costs incurred for this project if the agreement is signed and funding is available in their budgets Mr Hoff moved the Reeve and Municipal Administrator be authorized to sign the agreement on behalf of the M D CARRIED Mr Jeffery and Mrs Wilkinson reviewed the two properties which were offered for sale at the 1990 tax sale and not sold As the one year period from the date of the sale has expired the M D can either acquire title to the properties under the Tax Forfeiture Act or actually acquire clear title It was noted that Mr Dube, owner of Lots 9 to 12 in Block 1 Wimborne did not pay up the taxes owing on this property prior to the end of December as per the terms of the agreement he made with Council in November Mr Hoff moved the M D acquire clear title to Lots 15 and 16 in Block 6 Swalwell 5050 A K for the sum of $3520 00 CARRIED Mr Hogg moved the M D take title to Lots 9 to 12 in Block 1 Wimborne under the Tax Forfeiture Act on condition Alberta Municipal Affairs grant approval, and upon approval has been received, the former owner be advised the M D is proceeding to take title under the Tax Forfeiture Act and he should remove any personal articles he may have stored on the premises and the M D should then ensure the property is properly secured and boarded up CARRIED 2 A/2 4/1 TABLE 1992 WAGES CAPITAL AND BUDGET HOLD SPECIAL MEETING Not ni APPROVAL ACCOUNTS PURCHASE CASH REC TERMINAL END DUMP TRAILER SHOP RFNOVATIONS Y.P_}jfrc_ > G KEIVERS LAKE PUMPING PROJECT AGREEMENT WITH PROVINCE sPr,� ✓ TAX SALE PROPERITES SWALWELL & WIMBORNE SW Vq 0, A-0 COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 It was agreed the meeting to be held this evening with representatives from the Three Hills School Division be considered a committee meeting of council. Mr. Jeffery noted Allan Becker has advised the office the M D and the public trespass on a portion of his land to gain access to the Grainger townsite He did not have a problem with allowing this to continue, but would like an agreement to protect their ownership of the land Mr Jeffery reviewed the agreement drafted by the office Mr Vickery moved the draft agreement be sent to Mr and Mrs Becker for their consideration and if satisfactory to them, the Reeve and Municipal Administrator be authorized to sign same on behalf of the M D CARRIED Mr Boake moved to table Item 14 - Red Deer River Study - until Palliser Regional Planning have completed their work on the matter CARRIED Mr Jeffery noted Glenn Brown has requested redesignation of his land - Pt N E 18- 33 -23 -4 - to Local Rural Commercial District Mr Mueller moved the required public hearing be held on Tuesday, February 25th, 1992 at 4.30 P M CARRIED Mr Hogg moved Council meeting do now adjourn in order to hold a development appeal board meeting CARRIED Time 11.30 A M MEETING WITH SCH DIVISION AGREEMENT WITH ALLAN BACKER GRAINGER ACCESS Ior y_ar5 ✓ TABLE RED DEER RIVER STUDY fT01*411Irk1AI11P GLENN BROWN ADJOURN TO DEV APPEAL BOARD MEETING Mr Mueller moved Council meeting do now reconvene, the development appeal board meeting having been completed RECONVENE CARRIED Mr Hogg reviewed the hand brushing projects he would like to have done this winter Mr Vickery noted there is a HAND BRUSHING hand brushing project at NNW 36- 33 -26 -4 - north side of PROJECTS residential site - which also should be done Mr. Peters the landowner is willing to allow the brushing to be done. Mr Vickery noted the trees along SR 805 adjacent to Poplar Haven Farms must be cut back and it was also noted the PROBLEM WITH trees adjacent to SR 806 south of Linden at the turkey farm TRESS ON 805 must also be cut back or down It was suggested the AND 806 landowners involved be contacted as the trees are likely on private property but do create a potential hazard to the roads. Mr Mueller moved approval be granted for the three hand brushing projects discussed, with the work to be done as and when there is public works staff available to do the work CARRIED There was lengthy discussion about whether there is a need FLASHING for a flashing warning light at the Mennonite Church of God LIGHT 3 MENNONITE CHURL COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 on the Linden Access Road It was noted there is a reduced speed limit in effect at this location Mr Code moved the M D not erect a flashing light at this location CARRIED Mr Hoff moved the Mennonite Church be allowed to set up, at their own cost, portable warning signs during those times the church is in use CARRIED The need to order culverts for 1992 was again discussed Mr Jeffery noted he and Lonnie McCook had reviewed the requirements on a project by project basis and at least a partial culvert order is required right away It was agreed this matter be discussed again later today when Mr Rodger is present 1992 CULVERT ORDER C- Vi Council reviewed the inventory list Mr Jeffery and Mr Rodger prepared in connection with the work which will be SR 836 required on SR 836. This matter will be discussed this WORK afternoon with Mr Leon Root from Alberta Transportation REQUIRED Mr Hoff noted at WSW 30- 30 -24 -4 the road slopes at the can test coulee are quite steep and should be inspected to see if noted the the road should be widened out Mr. Jeffery noted PROBLEM ROAD extensions were added to the culvert last fall WSW 30 -30- Mr Rodger noted he had tested for gravel on the east 24-4 Mr Hoff moved Mr Kennedy and Mr Rodger inspect the site and bring a report back to Council as to possible corrective measures CARRIED The meeting adjourned for dinner between 12 00 Noon and DINNER 1.00 P M Mr Rodger entered the meeting at 1 00 P M Mr Boake reported on his discussions with Mr Fred Esau FRED regarding the Megli Pit Mr Esau feels there is more ESAU gravel on the east quarter and if the M D is not going to MEGLI PIT remove any more gravel he wishes to cancel the lease so he LEASE can test for gravel and sell same himself Mr Jeffery noted the east quarter pit has been closed and reclaimed The stock pile site on the west quarter will have to be S� retained until that gravel can be removed Mr Rodger noted he had tested for gravel on the east quarter but there was no indication of any more Mr Hogg moved the M D do some additional testing on the east quarter this spring and if there is indication of any more gravel a lease extension be negotiated with Mr. Esau, and if there appears to be no more gravel, a lease extension be negotiated for the west quarter only CARRIED Mr. Hoff advised he was discussing a possible gravel source on land east and north of Elnora with Earl Paget While digging a dugout they ran into a gravel seam about 6 feet deep The land is in the County of Red Deer 4 I it POSSIBLE GRAVEL SOURCE NORTH ELNORA COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 Mr Boake moved the M D contact the County of Red Deer for permission to test in their area and if permission is granted the M D enter into negotiations with Mr Paget for a gravel lease in order to test for gravel on this land CARRIED Mr Code moved the M D call for fuel tenders for 1992 CARRIED Mr Jeffery reviewed the letter from Torchinsky Consulting with regard to the existing M D grid road construction standards Mr Vickery moved Mr Jeffery and the Road Committee review the existing road construction standards with Torchinsky and bring a report back to Council at a later date CARRIED Mr Leon Root from Alberta Transportation entered the meeting at this time - 1.30 P M Mrs Wilkinson left the meeting at this time There was discussion with Mr Root regarding the Provincial secondary road construction program The M D put forth a proposal for consideration by Alberta Transportation The M D would undertake the construction work and base course work on SR 836 with its crews at a cost equal to the best price the Province could obtain from a contractor Mr Root indicated his department would consider this proposal and he then left the meeting Time 2 11 P M There was discussion with Mr Rodger regarding the 1992 culvert order Mr Mueller moved the shop obtain verbal tender prices for 500 and 600 mm culverts - to an approximate value of $40,000 00, with delivery of a portion of the order around April 1st and the balance to be delivered later in the season CARRIED Mrs Wilkinson returned to the meeting at this time Councillors reported on the activities of the various committees they sit on. Councillor Boake - Drumheller and District Solid Waste Management Councillor Hogg - Proposed oil treatment site at Big Valley and Town of Trochu tire re- cycling plant still being looked at Councillor Mueller - Looked at pros and cons of having a by -law enforcement officer for this area Discussed with County of Red Deer and going to County of Vulcan in the near future Big Country Tourist Association regarding the M.D.'s contribution to the display panel they are setting up to take to Trade Shows There was discussion about what should be on the panel and generallly agreed it should include the M D logo, and pictures of the area Suggestons put forth included Keivers Lake, Bleriot Ferry, Buffalo Jump Park, 5 �P FUEL TNEDERS ROAD CONSTRUCTION STANDARDS MEETING WITH LEON ROOT WILKINSON OUT 1992 CULVERT nRDFR WILKIONSON IN REPORTS RE COMMITTEE WORK COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 Horseshoe Canyon, oil wells (as an indication industry in this area) and a landscape view Mr Rodger left the meeting at this time - 3.20 P M Mr Hoff reported on the meeting held to discuss composting plant whch is planned in the County View just across from the M D west boundary He noted the road access to the plant will be on Kneehill road and the road and the bridge will up- graded To date development permits hav4 applied for th of an ha) not been Mr Vickery noted he and Glenn Wagstaff attended a meeting of the Alberta Road Builders Association recently The membership fee would be over $685 00 and it did not appear the M D would really obtain much benefit from belonging The Alberta Safety Net Program set up by the Province was discussed and it was noted there are alot of training courses available Mr Vickery moved the M D not join the Alberta Road Builders Association as the membership fee is too high for the benefits which could be obtained CARRIED Mr. Code noted the Carbon School is plan and the principal Mr Stewart a take students to the M D shop if evacuate the school in the event of advised to submit a letter to the permission setting up a disaster sked for permission to it was necessary to an emergency He was M D requesting this Mr. Code noted the Rosebud Seed Plant will show a slight loss for 1991 The Drumheller Hospital is still in the drafting stage and it will likely be two years before any more requisitions are forthcoming for the new hopsital A bio medical waste disposal company will be setting up a disposal plant in Beiseker in the near future Mr Marz reported on the Kneehill Ambulance activities The new ambulance has been received Final payment for same is due January 15th He asked if the M D would be willing to give the society an advance on their 1992 requisition to help pay for the ambulance. They are short about $20,000 00 Mr Mueller moved the M D provide the Kneehill Ambulance with a $10,000.00 advance on their 1992 requisition CARRIED Mr Code noted the Drumheller Ambulance board is looking at levying an annual mill rate for their service instead of only looking for money when it is required There was discussion about whether the M D should be paying their accounts payable every two weeks or holding them off for as long as possible in order to improve cash flow After discussion it was agreed to leave the system as is for now The Big Country Consortium had some very successul emergency training sessions for volunteers and these may be of assistance to other areas in future 6 M D NOT TO JOIN ALTA ROAD BUILDERS ASSOCIATION REQUEST FROM CARBON SCHOOL RE USE M D. SHOP yer ADVANCE ON REQUSITION FOR KNEEHILLL AMBULANCE COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 There was discusison about the requirement to have all JEFFERY trucks over 3 axles in size inspected The M D mechancis OUT will be certified to inspect the M D vehicles and there was discussion about whether the M D. would do this kind of MANDATORY work for private individuals No decision was made INSPECTION Mr Hoff moved Council meeting do now adjourn in order to OF TRUCKS Mr Marz asked about the annual meeting Subjects for the PUBLIC agenda were discussed Mr Marz suggested holding the HEARING meeting during Alberta Municipal Involvement Week - likely April 9th would be a suitable date but this can be finalized later, have an open house in the morning with ANNUAL staff and equipment available at both the shop and the MEETING office to show people exactly what is involved in the M D BY LAW operation Then have the annual meeting in the NO 2245 afternoon There was discussion about whether the M D. might host a Chili on a Bun lunch for ratepayers REDESIGNATION Staff should have specific information available such as cost to gravel, plow, snowplow, grade or build a mile of road Have an ambulance and fire truck available, picture of the organizational chart, etc , to show all aspects of the operation It was agreed all councillors would think about this and the matter be discussed again at the next meeting Alex Cunningham and Craig Davies entered the meeting at this time. Mr Jeffery left the meeting JEFFERY OUT Bob Cunningham and Ken Cunningham entered the meeting at this time CUNNINGHAMS IN Mr Hoff moved Council meeting do now adjourn in order to hold the public hearing scheduled for 4:30 P M PUBLIC CARRIED HEARING Mr Vickery moved council meeting do now reconvene, the public hearing having been completed CARRIED Messrs Cunningham left the meeting at this time BY LAW Mr Hogg moved first reading to by -law number 1245, NO 2245 this being a by -law to redesignate the N E 11- 33 -24 -4 from agricultural conservation to agriculture REDESIGNATION CARRIED Mr. Mueller moved second reading to this by -law CARRIED Mr Vickery moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law CARRIED Mr. Jeffery returned to the meeting at this time - 4 50 P M Mr V Cunningham has requested relaxation of M.D. set backs for the garage which is located on the north half of the N E 11- 33 -24 -4 as if the proposed subdivision is approved and completed the garage will not have sufficient 7 JEFFERY IN RELAXATION SETBACKS V CUNNINGHAM M COUNCIL MEETING TUESDAY, JANUARY 7TH, 1992 setbacks from the south boundary It will only have about a four foot setback There was discussion about this request Mr Code moved the M D authorize relaxation of the side AUTHORIZE yard setback for the garage on the N E 11- 33 -24 -4 to RELAXATION not less than four feet, on condition the subdivision N E 11-33 - is recommended for approval by the Municipal Planning 24-4 Commission and Palliser Regional Planning. CARRIED CUNNINGHAM Mr Vickery moved this meeting do now adjourn CARRIED a n_inI MM Time 4.55 P M -------- - - -- - - -- -- - - - - - -- REEVE MUNI MI ISTRATOR 5 JOHN C JEFFERY REPORT COVERING THE PERIOD DECEMBER 17th, 1991 to January 7th, 1992 BALANCE FORWARD* -0- 1. Councillors Time Analysis 2 G S T. Expense - January 1st to September 30th, 1991 - $102,169 59 Total paid out $240,713 00 (Considerable affect on �? M D cash flow) 3 Alberta Traffic Supply advises intersection to erect street signs small 9 .inch by 32 inch cost $40 90 Cost would be 2 signs at $40 90 = $81 80 1 post $36 00 Two brackets at $6.95 = $13.90 it would cost $166.70 per 6 inches by 32 inches is too Installation = $35.00 No Total $166 70 per intersection plus G S T (4ec %S"cr4 -L of Based on 28 intersections per township V OtI`� 38 townships x 28 = 1064 00 x $166 70 = $177,368 80 plus G S T Vj`c` Balance Forward CORRESPONDENCE $0 1. Interim Report on Electoral Boundaries from Alberta Electoral Boundaries Commission 2 AAMD & C has asked for job description for heavy equipment operators - filed - M D does not have one as yet 3. CTAP advises St. Anne Ranch has been awarded $48,269 17 from the M D CTAP funding 4 Letter from Solicitor General's Office re. Enhanced Levels of Police Service 5 Alberta Parks forwarded $20,000 00 for Keivers Lake Park Operaton Grant 6 AAMD & C News Highlights 7 Letter from Amerada Hess expressing thanks for service and co- operation from its suppliers and contractors 8 McGill University Booklet on Senior Managers Program 9 Copy of letter from Village of Acme to Minister of Health asking for funding for enhanced emergency 1990 To Nov 30th, 1991 days days Division 1 96 $ 18,694 05 63 5 $13,683 42 Division 2 78 5 $ 16,697 48 68 5 $14,177 71 Division 3 96 5 $ 18,785 49 69.5 $14,174 81 Division 4 83 $ 15,365 22 84 5 $14,772 12 Division 5 93 5 $ 16,946 82 66 5 $12,639 09 Division 6 109 5 $ 20,854 57 86 5 $16,882 82 Division 7 105 5 $ 20,198 23 98 $18,896 04 -- - - 662 - - -- 5 ----- $127,541.86 - - - - -- - - - -- 537 ----- - - - $105,226 - -- 01 Average per Month 55 2 $10,628 49 Under Average Nov 30th,1991 607 2 $116,913 28 70 2 days $11,687 27 2 G S T. Expense - January 1st to September 30th, 1991 - $102,169 59 Total paid out $240,713 00 (Considerable affect on �? M D cash flow) 3 Alberta Traffic Supply advises intersection to erect street signs small 9 .inch by 32 inch cost $40 90 Cost would be 2 signs at $40 90 = $81 80 1 post $36 00 Two brackets at $6.95 = $13.90 it would cost $166.70 per 6 inches by 32 inches is too Installation = $35.00 No Total $166 70 per intersection plus G S T (4ec %S"cr4 -L of Based on 28 intersections per township V OtI`� 38 townships x 28 = 1064 00 x $166 70 = $177,368 80 plus G S T Vj`c` Balance Forward CORRESPONDENCE $0 1. Interim Report on Electoral Boundaries from Alberta Electoral Boundaries Commission 2 AAMD & C has asked for job description for heavy equipment operators - filed - M D does not have one as yet 3. CTAP advises St. Anne Ranch has been awarded $48,269 17 from the M D CTAP funding 4 Letter from Solicitor General's Office re. Enhanced Levels of Police Service 5 Alberta Parks forwarded $20,000 00 for Keivers Lake Park Operaton Grant 6 AAMD & C News Highlights 7 Letter from Amerada Hess expressing thanks for service and co- operation from its suppliers and contractors 8 McGill University Booklet on Senior Managers Program 9 Copy of letter from Village of Acme to Minister of Health asking for funding for enhanced emergency JOHN C JEFFERY REPORT COVERING THE PERIOD DECEMBER 17th, 1991 to January 7th, 1992 1 James McLean Pt. S.W. 28- 31 -22 -4 Single Wide Mobile $56,000 2 services provided at Three Hills Hospital 10 Copy of proposed maps for constituencies of Drumheller/ Stettler, Innisfail, Airdrie and Bow Valley from Stan Schumacher Three Hills Carbon area would be in Drumheller / Stettler, Trochu, Linden, Torrington in Innisfail, Acme in Airdrie 11 Kneehill Economic Development Authority Minutes - Dec 16/91 meeting 12 Correspondence from Hudson Bay Route Association 13 Minutes - Three Hills School Division - December 11/91 BUILDING PERMITS 1 James McLean Pt. S.W. 28- 31 -22 -4 Single Wide Mobile $56,000 2