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Home My WebLink About1991-12-17 Council MinutesAGENDA COUNCIL MEETING DECEMBER 17th, 1991 1 Approval of Agenda 2 Approval of Council Minutes - December 10th, 1991 3 Approval of Accounts 4 Approval of J C Jeffery Report - December 17th, 1991 5 Approval of Executive Committee Report - December 12th, 1991 APPOINTMENTS Nil M P C 3:00 P M - 3.15 P M PRIORITY ITEMS 6 1992 Budget 7 Employee Committee recommendations 8. 1992 Capital requests GENERAL ITEMS 9. Rod Wiebe redesignation Bylaw #1244 10 Offer to purchase Grainger lots 11 Truck haul rates 12. Dennis Bramley - request for transfer (does not have #1 licence) 13 Local road grid standards 14 Notice of Motion - local grid road TRANSPORTATION ITEMS 15 Earl Paget Bypass UTILITY OFFICER ITEMS Nil A S B PLANNING ITEMS Nil DISCUSSION ITEMS Committee Reports ADJOURNMENT ---------------------------------------------------------------- DEVELOPMENT APPEAL BOARD HEARINGS nil DEVELOPMENT APPEAL BOARD MEETING. nil 1 COUNCIL MEETING TUESDAY, DECEMBER 17th, 1991 A regular meeting of Council of the M D of Kneehill #48 was held on Tuesday, December 17th, 1991, commencing at 9.00 A M The following were present for the meeting Reeve Richard A Marz Councillors: J Finlay Code Otto Hoff Robert E Boake Harold Mueller Richard M Vickery Lawrence Hogg Division Four Division One Division Two Division Three Division Five Division Six Division Seven Mr. John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Stan Price, Trustee for the Three Hills School Division was present for the meeting, until 11.30 A M Reeve Marz called the meeting to order There were requests to add items to the agenda as follows 16 Gravel Haul Rates 17 Megli Pit Mr. Vickery moved approval of the agenda for today's meeting with addition of the above noted items. CARRIED Mr. Boake moved approval of the December 10th council meeting minutes CARRIED Mr. Mueller moved approval of the accounts presented for payment today, subject to further review by the finance committee of Richard A Marz, Otto Hoff, Lawrence Hogg and Harold Mueller CARRIED Various .items on Mr Jeffery s report were discussed There was discussion about the number of days a councillor spends on other committees such as Golden Hills Lodge, Drumheller Health Unit, Hospital Boards, Palliser Regional Planning, etc , and the fact that these days do not show up in the M D comparison report on councillors pay and time expended. Mr Hogg moved approval of Mr Jeffery's report CARRIED Dates for committee meetings were set as follows. Executive Committee - January 2nd, 1992 at 9.00 A.M. Reeve and Deputy Reeve if available Municipal Statute Review - January 8th, 1992 at 9:00 A.M Robert E Boake, and J Finlay Code CTAP - January 9th, 1992 - J Finlay Code and Harold Mueller The Executive committee report was reviewed and various items were discussed Mr Code moved approval of the Executive Committee report. 1 )11 ! L% PRESENT ADD TO ArFNnA APPROVAL AGENDA APPROVAL MTNIITFq APPROVAL ACCOUNTS J C JEFFERY RFPnRT DATES COM MEE EXE REP COUNCIL MEETING TUESDAY, DECEMBER 17th, 1991 CARRIED Mr Boake moved 3rd reading to by -law 1244, this being a BY by -law to redesignate the N E 21- 30 -25 -4 to agriculture LAW hill Alberta Transportation reviewed the site with APPROACH CARRIED - 1244 Mr Mueller moved the M D accept the offer from Allen SALE Becker to purchase Lots 4 to 6 and Lots 39 to 40 in LOTS Grainger for the sum of $250 00 IN It would be necessary to cut down the hill on CARRIED GRAINGER There was discussion about the rate the M D pays to private truckers for hauling gravel A motion was passed three or four years ago indicating the M D would pay 10% GRAVEL less than government rates when hiring trucks HAUL RATES Mr Hogg moved the M D reconfirm its previous motion that it will pay 10% less than government haul rates when hiring private truckers, that any trucker hired be advised of this Ip�tor rate prior to commencing the haul and further moved a sent letter of explanation be sent to the truckers hired this year CARRIED There was brief discussion about the request from Dennis Bramley for a transfer to one of the crews. DENNIS BRAMLEY Mr Code moved this matter be tabled until the second Tobt� REQUEST meeting of January, 1992 c\3 TRANSFER CARRIED Mr Vickery moved Items 13 & 14 from the agenda be tabled until the first meeting of January, 1992. TABLE CARRIED ITEMS Mr. Jeffery noted Earl Paget has expressed concern about the safety of his yard approach which comes out onto EARL Highway 21 It is quite steep and right at the top of a PAGET hill Alberta Transportation reviewed the site with APPROACH Councillor Hoff and Mr Paget Mr Paget indicated he HIGHWAY would donate the land if Transportation would survey and 21 construct a service road from the east -west road north of his yard site up to his buildings This would allow removal of the approach coming onto Highway 21 It would be necessary to cut down the hill on the east -west road to provide better sight distance coming on to Highway 21 but it would be a much safer access Alberta Transportation has forwarded a letter in which they agree to do the preliminary survey and a design but they would not fund the actual construction of the service road. Also the service road would be the responsibility of the M D to maintain and gravel There was discussion about whether the M.D. should be involved in this matter as the proposed service road would serve only Mr Paget and would in fact be a private driveway, even though it would resolve a potential safety problem on Highway 21. - ��b Mr. Hogg moved the matter be tabled until the survey and j3 design information is received from Alberta Transportation CARRIED 2 COUNCIL MEETING TUESDAY, DECEMBER 17th, 199 Mr Jeffery noted Myles Maerz has worked out order to make use of six of the divisional motor operators on the gravel crew in the winter proposal was discussed at length a s) grader time. The Mr. Boake moved Council support and approve the proposal put forth by the Gravel Foreman CARRIED Mr. Jeffery read a letter received from Fred Esau regarding the Megli gravel pit Mr Esau has given notice he will not be renewing the gravel lease at the end of 1992 As most of the gravel has been removed and the east side reclaimed already this would necessitate removal of the remaining gravel and reclamation of the balance of the pit in 1992 Mr Marz moved Councillor Boake meet with Mr Esau to discuss this matter and bring a report back to Council at the next meeting. CARRIED The 1992 capital requests were discussed in detail The capital committee has recommended setting the 1992 capital budget at about $517,000 00 The items proposed to be approved in the 1992 budget were reviewed Mr Hogg moved the 1992 preliminary capital budget be set at $550,000 00 CARRIED Mr Code and Mr. Boake reported on a recent meeting they attended in connection with the proposed provincial water management program Mr Hogg and Mr Marz reported on a KEDA committee meeting held yesterday Some of the members of the committee have not yet made a committment to participate in a cost sharing arrangement and hiring of an economic development officer for the area However the committee feel the committee should continue for at least another 3 months until firm decisions can be made by all the municipalities and those municipalities who have agreed to participate agree to cost share the expenses for the committee and the economic development officer for that period of time Mr. Vickery moved the M D share, on the same percentage basis as previously agreed to, the costs of funding this committee and the economic development officer salary, etc , for the first three months of 1992, in order to allow time for all municipalities involve to make a decision about their participation in the committee. CARRIED The employee committee recommendations were then briefly discussed. Mr. Code moved Council to into camera and the Administrator remain in the meeting CARRIED Mr. Stan Price left the meeting at this time 3 P.4,10 DIV OPERATORS ON GRAVEL CREW WINTER TIME FRED ESAU MELGI PIT LEASE CANCEL ToLte,J C i3 CAPITAL REOUESTS APPROVAL PREL CAPITAL BUDGET 1992 WATER MEETING KEDA MEETING EMPLOYEE COMM RECOMM IN CAMERA COUNCIL MEETING TUESDAY, DECEMBER 17th, 199: 11 30 A M Mrs Jean Wilkinson also left the meeting The meeting adjourned for dinner between 12 00 N 1.00 P M and Council then continued with their ii discussions. Mr Mueller moved Council meeting do now cont.i; in- camera session having been completed CARRIED Mr Vickery moved Council invite the Three Hills School Division to a meeting on Tuesday, January 7th, 1991 commencing at 7 00 P M to discuss the 1992 budget situation CARRIED It was agreed if January 7th was not suitable another date would be selected Mr. Hogg moved the balance of the agenda be tabled to the next meeting of council CARRIED Mr. Boake moved this meeting do now adjoui CAF Time 3.03 P M Reeve 4 Munic'p 1 Ac MEET WITH SCHOOL DIV JAN 7/92 rt TABLE AGENDA JOHN C JEFFERY REPORT COVERING THE PERIOD DECEMBER 10th, to DECEMBER 17TH, 1991 BALANCE FORWARD* $505 94 1. Report re. costs for Administration Building Renovations up to October 21, 1991 Paid D C Stewart, Architect $92,953 70 Survey, Soil Testing, Legal, Advertising and Building Permit $ 4,859 24 Original Contract with Linalta $679,822 00 Engineering $ 6,000 00 Inspection $ 1,368.00 Testing $ 3,000 00 $690,190 00 Additions to Contract Elevator $5000 00 Asphalt $4525 00 Fire Alarm Conduit $ 471 70 Computer & Phone Wiring $12766 00 Phone Line Hookup Floor Overlay HoldBack interest $27073 39 $717,263 39 Landscaping $ 22,806 33 Stand By Plant $ 4000 00 Hook up Plant $ 6800 00 --- - - - - -- $ 10,800.00 Office Furniture, Phone System, Blinds, Name Plates, Dumpster Approved $68,080 00 Spent $ 63,546 82 Total $912,229 48 2 Councillors Time Analysis- 1990 Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 Average per Month Nov 30th,1991 1 55 2 $10,628 49 Under Average 607 2 $116,913 28 70.2 days $11,687 27 f,, To Nov 30th, 1991 days days 96 $ 18,694 05 63 5 $13,683.42 78 5 $ 16,697 48 68 5 $14,177 71 96 5 $ 18,785 49 69 5 $14,174 81 83 $ 15,365 22 84 5 $14,772 12 93.5 $ 16,946 82 66 5 $12,639 09 109 5 $ 20,854 57 86 5 $16,882 82 105 5 $ 20,198 23 98 - - -- $18,896 ----- - - - 04 - -- -- - 662 - - - -- 5 ----- - - - $127,541 - -- 86 - 537 $105,226 01 55 2 $10,628 49 Under Average 607 2 $116,913 28 70.2 days $11,687 27 f,, JOHN C JEFFERY REPORT COVERING THE PERIOD DECEMBER 10th, to DECEMBER 17TH, 1991 3 C T A P approved $25,000 00 to Hovercraft Tours 4 On December 5, 1991 the M D of Starland's Development Appeal Board turned down the Brethren Hutterite Colony's application for the establishment of a new colony 5 Require dates for an Executive Meeting in January and a Statute Review Committee meeting CORRESPONDENCE. 1 Letter and plaque from M D of Clearwater in recognition of our renovated office opening 2 Invitation from Alberta Power to their official Three Hills office opening December 10th 3 Labour Force Statistics from Alta Career & Development 4 Letter from A A M D &C re Municipal Tax Act 93(13) revision 5 Pamphlet from Reynolds, Mirth, Richards & Farmer Re Examinations for Discovery 6 Letter from CTAP advising Badland Hovercrafts have received $25,000 00 from Alta Lottery Fund. 7. Receipt in the amount of $100 80 from the Assoc of Utility Officers for room refund at the Annual Convention 8 Receipt in the amount of $50.00 from Alta Treasury for fine distribution 9 F.C.S.S. Assoc of Alberta Oct 5/91 10 Nov /91 F C S S. Community Network newsletter 11 Letter from F C S S Assoc re. new video "In Our Defense" 12 Letter from Alta Recreation & Parks re- Recreation Grant Program. 13 Registration information re. March 15 -18/92 Alta Conference on Tourism 14. 1990 Alta Non - Resident Travel Exit Survey report price list 15 Circular from Let's Talk Tourism with TIAALTA Dec 91 edition 16 Receipt from Three Hills School Division for final requisition payment in the amount of $645,507.06. 17 Proposed agenda for the Carbon & District Recreation Board's Dec 9/91 meeting 18 Letter from the Premier's office acknowledging our letter to Alta Recreation re* Recreation Grants 19. Nov 30/91 summary of traffic violations from Alta Attorney General 20 Letter from A A M D &C re- Nov 21/91 Court of Appeal decision with respect to the Alta Electoral Boundaries Commissions Act 21 Oct 7/91 Three Hills Recreation Board minutes 22 Letter and price list from Canadian Imperial Emblems 23 Letter, magazine and membership directory from Consulting Engineers of Alberta 24. Letter and Traffic Volumes Report from Alta Transportation. 25 Letter from County of Vulcan re. Leadership Challenge 92 26 Letter and brochure from West Harvest Inn re. 1991/1992 Corporate Hotel Package 27 Letter and magazine from Pitch -In Alberta 28. Receipt in the amount of $20,000 00 from Alta Treasury for Keivers Park grant. 29 Invitation to attend F A C T S municipal software demonstration 30 Pamphlets from Image & Communication Skills for Women. 31 Pamphlet from Dun & Bradstreet re The Speaking & Presentation Skills Workshop 32 Pamphlet from L &M Radiator Inc 33 The Alberta Gazette November 1990 edition 2 JOHN C JEFFERY REPORT COVERING THE PERIOD DECEMBER 10th, to DECEMBER 17TH, 1991 34 Dec /91 Parkland Profile newspaper 35 The Capital newspaper Dec 4 & 11/91 editions 36 Information brochure re. Strathmore Trade Show May 1 -3 1992 37 Brochure "Healing Our Spirit Worldwide" from the National Native Assoc 38. UMA Project News magazine Autumn 1991 edition 39 U of A Workshops and Seminars calendar 40 Dec 2 & 9/91 Journal of Commerce newspaper 41 Nov /91 Municipal World magazine 42. Letter re: address change for Wild Country Enterprises 43 Fall 1991 edition of AutoCAD Focus magazine. 44 Dec /91 INMAC catalogue of computer supplies 45 Red Deer College Community Education Courses for Winter 1991 46 Dec 11/91 Drumheller Mail newspaper 47. Numerous Christmas cards BUILDING PERMITS. 1 Glenn Johnson N W 21 30 22 W4 Cattle Shed $4,500 00 3