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Home My WebLink About1991-10-24 Council MinutesORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIP OF KNEEHILL 148, THURSDAY, OCTOBER 24th, 19 The organizational meeting of the Council of th Kneehill Number 48 reconvened at 9.00 A.M ThursdE 24th, 1991 The following were present for the meeting. Reeve Richard A Marz, Division Councillors: J. Finlay Code Division Otto Hoff Division Robert E Boake Division Harold Mueller Division Richard M Vickery Division I Lawrence Hogg Division J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was p. recorded the minutes. i Reeve Marz called the meeting to order There was discussion regarding the need for the M D. to have a by -law enforcement officer on staff There are only two provincial traffic enforcement officers to serve the area from Red Deer to the border The other municipalities in this area which have by -law enforcement officers on staff was noted A by -law enforcement officer could also work on a safety program for the M D Mr Hogg moved a committee of Harold Mueller and Robert E Boake investigate and obtain facts about the position of a by -law enforcement officer, obtain information about costs involved and the money which might be saved, what the job description for such a person might entail and what other municipalities have learned by having a by -law enforcement officer on staff and report back to Council at a later date. CARRIED 0 The request from the Assessment Department and Administration to keep Lisa Paget on permanent staff was discussed R2t' cC04 -X-C t Otto Hoff put forth a notice of motion for discussion at the 3 November 19th meeting of Council to authorize an increase in the administration staff by one in order that Lisa Paget may be put on full time staff The M D operational policies were then reviewed Policy 3 -9 - per diem rate for councillors, meal rate and mileage rate was discussed in detail Mr Mueller moved there be no change to Policy 3 -9 and 7 -13 for , 1992 CARRIED Mr Code moved to table the minutes from the Policy Review rx Committee until the Policy Review Committee can complete its s�3 policy book review r/ a r� x ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL f48, THURSDAY, OCTOBER 24th, 1991 Mr Marz asked what Council felt about putting a news letter in the Three Hills Capital from time to time about various .items council has to deal with. He thought an article about the number of roads which have to be plowed and the number of days it takes to plow them out might be of interest to the ratepayers and let them know why their road cannot be plowed out immediately after a snowfall. Another item might be why the M D requires provision of a real property report for subdivisions He agreed he would draft up the first one or two letters and review them with Council before publication Oris Rodger entered the meeting at this time - 10 10 A M The M D. fencing policy was discussed at length Mr Rodger indicated the policy is not always fair to all ratepayers and suggested the M D policy should be the landowner is responsible to remove his fence and keep whatever salvage material is available and the M D erect a new fence The cost to the M D to build a mile of fence was discussed It was suggested every situation is somewhat different and it is difficult to make a policy fair for everyone The following suggestions were put forth Farmer remove his own fence and keep the material If the farmer is unable or unwilling to remove the fence the M.D will remove it and charge him for removal at a set rate per mile and this cost would be deducted from his backsloping borrow pit compensation M D would then put in a new replacement fence If the landowner did not want a new fence he would be compensated for his old fence or - The M D acquires possession of the fence at the start of the project, take it out at its own cost and erects a new fence using new or salvaged material in accordance with existing M D policy If the landowner does not require the fence to be replaced he would be compensated at a rate of up to $2500 00 per mile, dependent on condition of the existing fence If any temporary fencing is required the land owner would be responsible Or if temporary fencing is required the M D use salvage material for same and not remove it when the job is finished �- i� Mr Hogg moved Mr Jeffery draft up a new fencing policy and a copy of same be faxed to all councillors for their review and the proposal be reviewed at the next meeting of Council CARRIED There was discussion about setting a regular date for Municipal Planning Commission meetings and whether Council would allow the commission to deal with subdivisions. Mr. Boake moved the office review and draft up the necessary '31 \_01 91 by -law changes to set regular meeting dates for the Commission for the 2nd and 4th Mondays and to allow the Commission to deal with subdivisions CARRIED The meeting then adjourn for dinner between 12.00 Noon and 1.00 P M. Mr Jeffery noted Alberta Transportation has a concern that the M D allows too many approaches on secondary roads. There was k �.,z ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL 148, THURSDAY, OCTOBER 24th, 1991 lengthy discussion about this letter and the M D road approach policy Mr. Code moved the M D provide Mr. Protopappas of Alberta Transportation with a copy of the M D road approach policy and { advise him the M D does not encourage more approaches then SPn necessary and does try to limit the number on secondary roads CARRIED Mr. Mueller moved Mr Jeffery draft up a revised road approach policy to try to clarify Section 2 -d CARRIED The M.D. ble Mr Vickery allow the replacement 13 -10 ide grade policy was reviewed ?0� �( I moved the blade grade policy 13-16-3 be amended to 01 fie"` M D. to pay compensation for removal and or of fences on a blade grade project as per policy CARRIED Whether there is a need to have a small crew again was discussed The Challenger cat demo was also discussed and it was suggested this type of equipment would be good for small projects Mr Rodger suggested having an older buggy available which could be used by the motor grader operators under the supervision of the Superintendent for the smaller type projects might be a solution Mr Vickery moved the establishment of a small crew and the Gl3 Challenger cat be discussed again at such time as the 1992 capital budget is reviewed CARRIED Mr Jeffery asked if there is a need to establish a policy to provide for replacement of farmyard or shelter belts trees which may be disturbed during road construction projects It was agreed this would be a special consideration for individual agreements Mr Marz moved to accept and file the report CARRIED Mr. Boake moved the Organizational meeting of Council do now adjourn CARRIED Time 3 45 P M Reeve • - - -- ------ - - - - -- Munic.' l�istrator P l COUNCIL MEETING TIiURSDAY, OCTOBER 24th, 1991 Following completion of the 1991/92 organizational meeting of Council the regular meeting of the Council of the M D of Kneehill No. 48 reconvened at 3.45 P.M on Thursday, October 24th, 1991 The following were present for the meeting. Reeve Richard A Marz Division Four Councillors: J Finlay Code Otto Hoff Robert E. Boake Harold Mueller Richard M Vickery Lawrence Hogg Division One Division Two Division Three Division Five Division Six Division Seven Mr. John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Oris Rodger, Public Works Superintendent was also present. Reeve Marz called the meeting to order. Mr. Jeffery reviewed his report covering the period October 8th to October 22nd There was discussion about the dollars spent to date on the office renovations. Mr Vickery moved approval of Mr. Jeffery's report CARRIED rrcc� -Fc- Mr Vickery moved Item it from the Executive Committee report be referred back to the Municipal Planning °r Commission for review and advice to Council before same is signed CARRIED Item number 2 on the Executive committee report was noted C and agreed the motor grader operators come to Council meeting on November 5th at 3.00 P M Mr Code moved approval of the Executive Committee report CARRIED Mr Jeffery noted the Municipal Statute Review committee is going to attend a hearing with regard to Administration of _ Assessment in Alberta on October 31st in Edmonton Mr. Hogg moved to accept this report as information CARRIED Mr Jeffery noted he discussed with Mr. Toews the possibility of obtaining gravel leases and testing for gravel on S E 10 and N E 9 in 30 -25 -4 It was agreed Mr. Boake and Mr. Jeffery should see Mr Toews as soon as possible The low level crossing at NW 16- 30 -25 -4 was then discussed in detail. In view of the letter from Bridge Branch 1 4 COUNCIL MEETING THURSDAY, OCTOBER 24th, 1991 indicating a low level crossing at this location will not work, it was suggested the M D consider making a contribution towards the cost of installation of a private crossing on private land further up or down stream from the road allowance. There was lengthy discussion about this matter Mr Hogg moved the M D offer to contribute the sum of $5000 00 towards the cost which Mr Isaac would incur for installation of a low level crossing on,private property on condition he : a) enter into the necessary written easement which would allow him to install the crossing and cross Mr Boese's land in order to make use of the crossing, b) sign a save harmless agreement with the M D. and agree no low level crossing will be installed on M D road allowance at this location c) agree there will be no further responsibility for the M D to provide access On M D road allowance out to the north across the creek or out to the south and the M.D. will remove the existing low level crossing from the road allowance and deposit the rubble from' the crossing for use as fill at the location for the private low level crossing. Mr. Hoff moved a vote on the above noted motion be tabled pending receipt of additional information from the Road Committee and Alberta Bridge Branch CARRIED Mr Vickery moved John O'Brien from Alberta Bridge Branch be requested to meet with the M D road committee, Mr. Toews, Mr Isaac and Mr Rodger to discuss the entire low level crossing situation again CARRIED Mr. Rodger advised Council there may be more than 50,000 yards of gravel left at the Blackie Pit, perhaps up to 150,000 yards Mr Code advised Mrs. Blackie contacted him and indicated she would not extend the lease Mr. Hoff moved Mr Code and Mr Jeffery be authorized to meet with Mrs Blackie to try and get an extension of the gravel lease for this pit CARRIED Mr Vickery moved this meeting do now adjourn, until 9.00 A.M. Tuesday, October 29th, 1991. CARRIED Time 5.00 P.M. Reeve 2 Munic' Administrator