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Home My WebLink About1991-10-22 Council MinutesORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 22nd, 1991 1 Call to order by Administrator 2. Administrator call for nominations for Reeve for ensuing year Election of Reeve (if necessary) Completion of Oath of Office 3. Reeve call for Nominations for Deputy Reeve for ensuing year Election of Deputy Reeve (if necessary) Completion of Oath of Office 4 Approval of Agenda for Organizational Meeting 5. Set date for regular meetings of Council Pass resolution re* M D banking for 91/92 year Pass 1992 borrowing by -law - 6 Set up committees for 1991/92 year 7 Pass 1992 Court of Revision By -Law 8. Adopt 1991 budget as interim budget for 1992 until 1992 budget can be completed. 9. Review M D of Kneehill organizational policies - Need for by -law enforcement officer - Need for Extra Office staff - Administration and Assessment Department 10 Review M D operational policies including a) remuneration of councillors per diem, meals, mileage etc b) Minutes from Policy Review Committee Meeting c) Transportation Policies including- fencing policy M D road approach policy - see letter from Alta Transportation Blade Grade Policy (Need for Small Crew Again) Tree Damage Policy - Backsloping Borrow Pit A/G 9 19 11. Set regular dates for Municipal Planning Commission meetings - to allow Palliser Planning to Attend Will M P C review and comment on M D subdivision applications - if so changes to M.D. by -laws required 12 'Adjournment ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL 148, TUESDAY, OCTOBER 22nd, 1991 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John Jeffery on Tuesday, October 22nd, 1991 at 9:00 A M The following were present for the meeting: Councillors: J. Finlay Code Otto Hoff Robert E Boake Richard A. Marz Harold Mueller Richard M Vickery Lawrence Hogg Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Mr Jeffry then called for nominations for Reeve for the ensuing year Mr. Hoff nominated Richard A. Marz Mr Code nominated Otto Hoff Mr Jeffery called for nominations for Reeve a second and a third time No further nominations for Reeve were received Mr Jeffery handed out ballots for the required vote Mr Jeffery counted the votes and declared Richard A Marz elected as Reeve for the ensuing year Mr Boake moved the ballots used for the election of the Reeve be destroyed CARRIED Mr Hoff extended congratulations to Mr. Marz on his election as Reeve Mr Marz took the chair and moved a vote of thanks to Otto Hoff for his 8 years of service as Reeve to the Council and Ratepayers of the M D Mr Marz was sworn in as Reeve and completed his oath of office He then called for nominations for Deputy Reeve for the ensuing year. Mr Vickery nominated Otto Hoff Mr Marz called for nominations for Deputy Reeve a second and a third time As no further nominations were forthcoming Mr Marz declared Otto Hoff elected by acclamation as Deputy Reeve for the ensuing year. Mr Hoff was sworn in as Deputy Reeve and completed his oath of office Z Pq ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL 148, TUESDAY, OCTOBER 22nd, 1991 Mr Code moved approval of the agenda for the organizational meeting of council. CARRIED There was discussion regarding the dates for holding regular meetings of council and whether the meetings could be changed to a different day. Mr Boake moved the regular meetings of council be held on the second and fourth Tuesdays of each month CARRIED Mr Hogg moved the M D of Kneehill continue banking with the Alberta Treasury Branch, Three Hills, Alberta, and signing authority for the general account be one of the Reeve or Deputy Reeve with one of the Municipal Administrator or Assistant Administrator, and further moved the Municipal Administrator or Assistant Administrator be given authority to sign the M D payroll cheques CARRIED The need to pass a borrowing by -law for 1992 was then discussed at length Mr Boake moved first reading to by -law number 1234, this being a by -law to authorize the M D to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000 00) to meet its current expenditures and obligations for the calendar year 1992 Mr Code moved an amendment to this by -law to set the borrowing limit at Two Million Dollars ($2,000,000 00) There was discussion regarding the M D borrowing requirements and whether there is a need to increase the amount of the penalty or change the penalty dates. A vote on the amendment was taken and the motion was LOST A vote on the by -law for $2,500,000 00 was then taken and first reading to the by -law was CARRIED Mr Hoff moved second reading to by -law 1234 CARRIED Mr Vickery moved third reading be given to this by -law at this time w. l� �hec k, w%Nh A T r3 ct'-1 4 No MOTION WAS NOT CARRIED UNANIMOUSLY The borrowing by -law will be discussed at the next meeting of C\3 Council The make up of the 1991 -92 committees was then discussed in detail Mr Mueller moved the following be the committees for the 1991/92 year. 1 Kneehill Ambulance Committee R A Marz 2 Palliser Regional Planning Commission- `yVO' Otto Hoff Harold Mueller - alternate 4 0 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL 148, TUESDAY, OCTOBER 22nd, 1991 3 Parks & Cemeteries- Otto Hoff Lawrence Hogg Art Thomas 4 Drumheller Health Unit and Drumheller Health Unit DTS Society. J Finlay Code 5 Employee and Safety Committee R. M Vickery Lawrence Hogg 7 Employees who are appointed by the employees to sit on the Employee /Employer Committee 6 Recreation Board. Acme - Linden - Robert E Boake - R.A. Marz - alternate Torrington - Richard M Vickery - R A Marz - alternate Three Hills - Harold Mueller - Otto Hoff - alternate Trochu - Lawrence Hogg - Richard M Vickery - alternate Carbon - Otto Hoff - J Finlay Code - alternate Drumheller - Representative from the Orkney Area will be named at the next meeting of Council for term Oct 1/91 to Sept 30/92 Harold Mueller or J Finlay Code may attend any meeting in an unofficial capacity. 7 Road Committee. Lawrence Hogg Otto Hoff J C. Jeffery Robert E Boake and Richard M Vickery - alternates 8 Finance Committee Robert E Boake J Finlay Code Richard M. Vickery Otto Hoff - alternate 9 Fire Committee and Fire Capital Purchase Committee. Robert E Boake Finlay Code Richard M. Vickery - alternate In connection with purchase of fire capital items up to two councillors from the urban center involved will be requested to be part of the committee Lawrence Hogg will continue to represent the M D on the Alberta Fire Chiefs Association 10 Golden Hills Lodge- )6114411 �X� ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL #48, TUESDAY, OCTOBER 22nd. 1991 Harold Mueller 11 Alberta Disaster Services Committee. Reeve, Deputy Reeve and Municipal Administrator Richard A Marz, Otto Hoff and J C Jeffery 12 Fence, Backsloping & Borrow Pit Agreements. Local Councillor Foreman of the Crew 13. Seed Cleaning Plants. Rosebud - J. Finlay Code KIBA Robert E Boake Three Hills Harold Mueller & R A. Marz 14. Three Hills School Division. Harold Mueller Richard M Vickery, Lawrence Hogg or Robert E Boake Alternates 15 Executive Central Association of Muncipal Districts and Counties Reeve or Deputy Reeve - Richard A Marz or Otto Hoff 16 Alberta Development Corporation { Otto Hoff 17 Drumheller & District Solid Waste Association Robert E Boake J Finlay Code - alternate 18 Further Education Co- Ordination Council Richard M. Vickery R. A. Marz - alternate 19 Agricultural Service Board. Otto Hoff, Council Member and Chairman R A Marz Tim Kubenic, Ratepayer member One more ratepayer member will be named shortly. One representative from District Agriculturist s Office Art Thomas, Ag Fieldman Mrs Jean Wilkinson, Secretary 20 Three Hills Airport Commission Harold Mueller R A Marz J C Jeffery (or his designate) 21 Big Country Tourist Association & M D Tourism Action Plan Harold Mueller J. Finlay Code 22 Capital Review Committee. Lawrence Hogg Harold Mueller Richard M Vickery Oris Rodger, Public Works Superintendent 23 Executive Committee* Reeve and Deputy Reeve R. A Marz and Otto Hoff . Alternate Any other member of council Must always be two members on committee n ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRI OF KNEEHILL #48, TUESDAY, OCTOBER 22nd, 1991 24 Alberta Environment - Surface Reclamation Board: Emil Heinrich, Gordon Park, Art Thomas, Ag. Fieldman 25 Municipal Statutes Review Committee and M D Policy Review Committee: Robert E Boake J Finlay Code Richard M. Vickery - alternate 26 M.D. Representatives on F.C.S.S. Boards Kneehill Community Resource Board Otto Hoff Harold Mueller R A Marz - alternate Northern Zone Committee. Lawrence Hogg R M Vickery Central Zone Committee. R A Marz Harold Mueller Southern Zone Committee Robert E Boake J Finlay Code 27 Municipal Planning Commission Robert E Boake J Finlay Code Richard M Vickery Lisa Paget, Secretary 28 Development Appeal Board To be reviewed each year at Organizational Meeting Maximum term - two years Otto Hoff R A Marz Lawrence Hogg Harold Mueller M Jean Wilkinson - Secretary co 29 M D Building Committee. J. Finlay Code Robert E Boake 30 Kneehill Economic Development Authority R. A Marz Lawrence Hogg and further moved any councillor unable to attend a meeting may appoint an alternate member to act in his place on all committees with the exception of the following. Drumheller Health Unit, Court of Revision, The Agricultural Service Board, and the Alberta Agricultural Development Committee and the committee list be published in the Three Hills Capital CARRIED Mr Code moved first reading to by -law 1235, this being a by -law to establish the 1992 Court of Revision with members as follows- Otto Hoff, Richard M. Vickery, Robert E Boake, Lawrence Hogg and J Finlay Code wr 0 ORGANIZATIONAL MEETING OF THE COUNCIL OF THE MUNICIPAL DISTRICT OF KNEEHILL 148, TUESDAY, OCTOBER 22nd, 1991 J C Jeffery, Clerk of the Court and Mrs Jean Wilkinson as alternate if he is absent for any reason CARRIED Mr Hogg moved second reading to this by -law. CARRIED Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law CARRIED Mr Mueller moved the 1991 budget be accepted as an interim / budget for 1992 until the actual 1992 budget can be completed CARRIED The M D organizational policies were then reviewed in detail It was suggested a hour or two on employee day should be set aside to allow all employees to question councillors and administration about any area of the M D operation The meeting then adjourned for dinner between 12.00 Noon and 1.00 P M The review of the M D organizational policies was completed Mr Jeffery asked if Council was comfortable with proceeding with preparation of job descriptions for various positions within the M D Mr Vickery moved the M.D organizational policy book be re- confirmed as it presently exists CARRIED Mr. Vickery moved to table the balance of the organizational meeting agenda to 9.00 A M Thursday, October 24th, 1991 and the organizational meeting of Council do now adjourn CARRIED Time 2.00 P M Reeve - - -- - �. --------- - -- Mu;� i al A inistrator AGENDA COUNCIL MEETING OCTOBER 22nd, 1991 13 Approval of Agenda 14 Approval of Council Minutes - October 8th, 1991 15 Approval of Accounts 16. J C Jeffery Report covering the period October 8th, to October 22nd, 1991. 17 Executive Committee Report APPOINTMENTS. 1:00 P M Oris Rodger 2.00 P M Palliser Planning 2.15 P M Allen Toews See Item No 38b 3 00 P M Edward Dunay See Item No 24 PRIORITY ITEMS• 17a Mun Statute Review re: Administration of Assessment in Alberta GENERAL ITEMS 18 Letter from Town of Three Hills re. Kneehill Ambulance 19 Report from R A Marz rri . n 20 Letter from Drumheller Hospital re sewage installation 21. Three Letters from Town of Three Hills re: Environmental Study and Appeal to Health Unit re- industrial waste site on Red Deer River 22 Letter from AAMD & C re- Challenge of the 1990's 23 Request from Gerald Dube re assessment reduction and tax account 24. Meeting with Edward Dunay re. general assessment 1992 25 Report - Richard M Vickery - expansion Wimborne Cemetery 26 Letter from Ivan Strohschein 27 Request from employees re Christmas Party 28. Request from Glenn Brown - tax reduction 28a Review 1992 Captal Requests TRANSPORTATION ITEMS 29. Lumps on Roads - Use of roundup 30 Letter from Bridge Branch re- Bridge SSW 27- 30 -26 -4 31 Report re. Reclaimation of Megli Pit - Oris Rodger 32. Report re- M D main shop 33 Low Level Crossing NW 16- 30 -25 -4 34 Road Committee Report - October 9th, 1991 35 Discuss demo of Cat Challenger 75 35a Request for Yield Signs - George Boles Intersection 1 AGENDA COUNCIL MEETING OCTOBER 22nd, 1991 PLANNING ITEMS. 36 Subdivisions 37 Report re- Area Structure Plan - Red Deer River Area Meeting October 8th, 1991 & Need for Changes to Lan Use By -law in view of recent changes to Planning Act 38 Report re meeting with Ken Stewart and Grant MacInto re intensive hog operations 38a Glen and Donna Brown - Letter from Mike Welsh 38b.Allen Toews - Subdivision conditions UTILITY OFFICER ITEMS. 39 Proposed Projects for 1992 40. Report re* Proposed Environmental Regulations DISCUSSION ITEMS. Committee Reports ADJOURNMENT DEVELOPMENT APPEAL BOARD HEARINGS• nil DEVELOPMENT APPEAL BOARD MEETING 41 Britestone Hutterian Brethren Dev. Permit Appeal �1 COUNCIL MEETING TUESDAY, OCTOBER 22nd, 1991 Following completion of the 1991/92 organizational meeting of Council a regular meeting of the Council of the M D of Kneehill No. 48 was held in the M D Administration Office, 232 Main Street, Three Hills, Alberta, on Tuesday, October 22nd, 1991 commencing at 2.00 P.M. The following were present for the meeting Reeve Richard A. Marz Division Four Councillors• J Finlay Code Otto Hoff Robert E. Boake Harold Mueller Richard M Vickery Lawrence Hogg Division One Division Two Division Three Division Five Division Six Division Seven Mr John Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Oris Rodger, Public Works Superintendent Alex Cunningham, Development Officer Reeve Marz called the meeting to order Requests were made to add items to the agenda as follows. 28b Review dates for January, 1992 Council Meetings 35b Hastie Road Approach Move 35c Gorman Road Approach 35d J Blackie Pit Mr. Boake moved approval of the agenda for today's meeting with the addition of the above noted items. CARRIED Mr Hoff moved approval of the October 8th, 1991 Council meeting minutes CARRIED Mr. Code moved approval of the accounts presented for payment today, subject to further review by Richard A Marz, Otto Hoff, Harold Mueller and Richard M. Vickery CARRIED Oris Rodger left the meeting at this time - 2.15 P M Allen Toews entered the meeting at this time and discussed with Council the subdivision condition which requires him to provide the M D with a real property report before his subdivision can be completed. He felt it should not be necessary and asked Council to delete this condition Mr. Toews was advised of the reasons for requiring a real property report and he then left the meeting Mr Mueller moved the condition requiring a real property 'env" report not be deleted from the subdivision conditions sent CARRIED 1 � t� r r vg, r ,t t, COUNCIL MEETING TUESDAY, OCTOBER 22nd, 1991 Mr. Cunningham reviewed with Council two subdivision applications Richard Rowbottom - N E 19- 29 -21 -4 - Create two 80 acre parcels - East half and West Half of 19. The quarter is presently split into two 80 acre parcels - North half and South half of 19. This change in boundaries is necessary in order to resolve an encroachment problem It was noted this quarter is adjacent to SR 575 Mr. Hoff moved the M D recommend approval for this subdivision subject to the following conditions 1 The applicant dedicate a 66 foot service road along the north boundary of the proposed subdivision in order to provide access to the west 80 acres from the north south M D road allowance located on the east side of the quarter section. 2 No access will be permitted to either parcel from SR 575 3. Provision of a real property report 4 Payment of all outstanding taxes 5 Provision of all services including any required culverts and approaches - at the cost of the developer 6 Consolidation of the two existing titles 841015685 and 8410156850 prior to undertaking this subdivision. CARRIED Subdivision application from James and Evelyn McLean for isolation of existing farmstead on S W 28- 31 -22 -4 - 19 3 acres. It was noted the proposed subdivision is over 10 acres in size and because of the high elevation involved it is not practical to reduce the parcel size to less than 10 acres Mr Mueller moved the M D recommend approval for this subdivision subject to the following conditions. 1 Provision of a real property report 2. Satisfactory arrangements to be made with the municipality for road widening 50 feet from the center of the road allowance along the entire width of the proposed parcel 3 Payment of all outstanding taxes 4 Satisfactory arrangements to be made with the municipality for provision of services, including any required culverts and approaches, at the cost of the developer 5 Council waiving the maximum parcel size for an isolation of an existing farmstead to allow for creation of the 19 3 acre parcel CARRIED Mr. Cunningham advised Council the proposed changes for the Land Use by -law are not yet ready 2 �ek�er- Se V\ �- \ekE'r- <, (-r\+ c �3- L COUNCIL MEETING TUESDAY, OCTOBER 22nd, 1991 Mr Vickery moved to table this matter until the November 5th meeting of Council CARRIED Mr. Hoff reported he and Mr. Code met with Ken Stewart, Grant McIntosh, Rick Smith from the Department of Agriculture and a representative from Alberta Environment. Alberta Agriculture has developed a type of experimental wind screen netting which they plan to put over the manure storage lagoon at Mr Stewart's to see if it will stop the wind from disturbing the surface of the lagoon. This might help to eliminate some of the smell The funding for this experiment is being obtained from Alberta Farming for the Future Program Mr. Code moved acceptance of this report. CARRIED Mr. Jeffery read a letter received from Michael Welsh, Solicitor for the M D with regard to the stop work order issued against Glen and Donna Brown The letter outlined conditions for a possible settlement of the matter There was lengthy discussion about the offer �Vj1e� C5 ��lej Mr Boake moved the offer put forth by the solicitor for Mr and Mrs Brown be accepted as long as the final A consent order is filed against Mr and Mrs Brown's property w �� CARRIED Mr Jeffery read a letter from Glen and Donna Brown in which they request Council reduce the taxes on their property because the M.D. issued a stop work order against their business Mr Hogg moved the request for reduction of the 1991 taxes on Mr and Mrs Brown's property be denied CARRIED Oris Rodger entered the meeting at this time Alex Cunningham left the meeting. There was discussion regarding the lumps being left on the roads as a result of the grader operators cutting the grass on the sides of the roads The Executive Committee had suggested the committee of R A Marz, Harold Mueller and Richard M. Vickery meet with the grader operators to discuss the matter prior to the November 5th council meeting The committee agreed they would meet with the operators at 9.00 A M November 4th, 1991. Mr Boake moved to table this matter to the November 5th Council meeting Mr Jeffery read a letter received from Alberta Bridge Branch regarding the bridge at SSW 27- 30 -26 -4 Bridge Branch has suggested two different alignments for installation of a new bridge 3 /1 -rGbl�d c. �3 r IL R E i COUNCIL MEETING TUESDAY, OCTOBER 22nd, 1991 Mr. Vickery moved the Road Committee, the local Councillors and Oris Rodger review the proposed ali.gments and report back to Council -T a CARRIED ^ `'^ c °` Mr Rodger noted it will not be possible to do reclamation work in the Megli pit until the screenings are removed from the bottom of the pit Also the east side of this pit requires some more reclamation work The Garson Pit reclamation was discussed Mr Rodger indicated the sides of the pits could be sloped but doing so will bring more rocks to the surface. Screening the black dirt will not leave enough dirt to cover the pit area It was suggested all the small piles of rocks, screenings, etc. be moved into one large pile Mr Rodger also noted reclamation of the pit will take a long time Mr. Mueller moved the main crew move to the Megli Pit when the Kerns road project is shut down for winter, the 1 1 \2 inch gravel stock pile at the east Megli Pit be moved and reclamation work finished, and further moved the main crew is not to start on any road project in the spring of 1992 until some reclamation work is done at the Garson Pit. CARRIED Mr Jeffery noted the shop has requested authority to spend $500 00 on an engineering report to see what it would cost to move the shop overhead crane There was discussion regarding the suggested shop renovations and possible costs for same Mr. Code moved to accept the report and the Building Committee meet with Oris Rodger and Keith Smith to review 3u�1 r5 the proposed renovations for the main shop CARRIED Mr Vickery moved to table the balance of today's agenda and this meeting adjourn until Thursday, October 24th, 1991, with the meeting to commence following completion of the 1991 organization meeting which was adjourned to 9 00 A M Thursday, October 24th, 1991 CARRIED Reeve 4 t , i Muni6- 'nistrator r r f