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Home My WebLink About1991-10-08 Council Minutes• 0 • AGENDA COUNCIL MEETING OCTOBER 8th, 1991 1 Approval of Agenda 2. Approval of Council Minutes - September 24th, 1991 3. Bank Reconciliation as at September 30th, 1991 and cash position comparison and budget comparison report 4 Approval of Accounts 5 J C Jeffery Report covering the period September 24th to October 8th, 1991 6. Executive Committee Report APPOINTMENTS 10 30 A.M. Oris Rodger 11 30 A M Dr Drew Cahoon - See Item No 13a 1.30 P M Ivan Stroschein - See Item No. 13b 2 30 P.M. Edward Dunay - See Item 13c 4.00 P M Greg Cole - D A B. hearing PRIORITY ITEMS - 7 Sound System for Council Room GENERAL ITEMS• 8 Offer from Lois Ancion - Huxley Lot 9 CTAP Meeting Minutes September 23rd, 1991 10. Minutes of meeting - Streamlining Committee - Oct 2/91 11 Gerald Dube - request for tax cancellation etc 12 Report from Rick Vickery re Wimborne Cemetery expansion 13 Letter from Town of Three Hills- Kneehill Ambulance Service 13a.Meeting with Dr Drew Cahoon - re water line 13b Meeting with Ivan Stroschein 13c Meeting with Edward Dunay - re: general assessment TRANSPORTATION ITEMS 14 SR 836 Base Course Project 15 Report re Gravel Foreman Position 16 Report re. Reclaimation of Megli Pit 17 Report re- LS2000 Dust Control on Fisher Davidson Road Wayne Stankievech, Don Pryor 18 Creek Crossing - NW 16- 30 -25 -4 PLANNING ITEMS 19 Report from Alex Cunningham re M P C. meetings 20 Area Structure Plan - Red Deer River Area - Meeting October 8th, 1991 - 7.30 P M 21 Need approval for second road approach onto SR 805 S W 23- 33 -26 -4 - B Herrle DISCUSSION ITEMS• Committee Reports ADJOURNMENT DEVELOPMENT APPEAL BOARD HEARINGS 22. Greg Cole - Appeal Hearing 1 I/ - 50 LJ 00 • COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 A regular meeting of the Council of the M D of Kneehill No 48 was held in the M.D Administration Office, 232 Main Street, Three Hills, Alberta, on Tuesday, October 8th, 1991 commencing at 9 00 A M The following were present for the meeting Reeve Otto Hoff Councillors J. Finlay Code Robert E Boake Richard A Marz Harold Mueller Richard M Vickery Lawrence Hogg Division Two Division One Division Three Division Four Division Five Division Six Division Seven Mr John Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes Judy Watson, Representative from the Three Hills Capital Reeve Hoff called the meeting to order Requests were made to add items to the agenda as follows 18a Approaches and Shop Item 18b. King Hill Mr Vickery moved approval of the agenda for today's meeting with the addition of the above noted items CARRIED Mr Mueller moved approval of the September 24th, 1991 Council meeting minutes CARRIED Mr Jeffery reviewed the September bank reconciliation statement, the cash flow position to the end of September and a budget comparison report. Mr Code moved approval of the September bank reconciliation statement and the budget comparison report CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by Otto Hoff, Richard A Marz, Harold Mueller and Lawrence Hogg CARRIED Mr Jeffery's report covering the period September 24th to October 8th, was reviewed and various items discussed Mr. Mueller moved the M D agree to contribute up to a maximum of $1000 00 towards the costs of the review and investigation of the environmental report which was done in connection with the approval granted by the County of Stettler Development Appeal Board for establishment of a landfill site close to the Red Deer River 1 Sc 0 L COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 CARRIED Mr Marz moved the M.D agree to donate use of the M D forklift, during regular M D working hours only and for a maximum time of two hours once a week, to assist the Three Hills Recycle Group to load cardboard bales onto a truck, on condition the forklift is operated only by an M.D employee CARRIED The request from Lorene Frere for a culvert for a new approach into St Ann Ranch was discussed The location for the new approach has been approved by Mr Cunningham, the old approach will be removed and the landowner will install the approach themselves Mr Code moved the M D provide a suitable amount of pipe ieWr for the new road approach for St. Ann's Ranch CARRIED Mr Marz moved approval of Mr Jeffery's report CARRIED The Executive Committee report was reviewed and discussed There was lengthy discussion regarding Item No 10 on the agenda - Concerned Farmers of Alberta Rally at Stavely and whether the M D should have been represented there Mr Mueller moved Mr Marz and Mr Hoff be reimbursed for expenses incurred for attending this rally in Stavely, and that two representatives from the M D council attend the farmers rally planned for Ki.11am on October 19th, 1991 GvN�` `'ors Mr Marz requested a recorded vote In favour - R M Vickery, Harold Mueller, Lawrence Hogg \ Opposed - R A Marz, Robert E. Boake, J Finlay Code, Otto Hoff. MOTION WAS LOST Mr Mueller moved two representatives from the M D of Kneehill Council be sent to the Farmers Rally planned for October 19th, 1991 in Killam MOTION WAS CARRIED UNANIMOUSLY Mr Vickery moved approval of the Executive Committee report. CARRIED The need for a sound system for the council room was discussed Mr. Cunningham entered the meeting - 10.25 A.M - and discussed various systems and prices One �o system from Unique Communication Ltd of Calgary would provide 13 mikes and would cost about $15,000.00 This VO company would be willing to demonstrate its equipment Other prices ranged from about $7000 00 to $13,000 00 Mr Vickery moved Mr Cunningham be authorized to arrange a demonstration of a sound system for the council room for October 22nd, 1991. 2 AJ� U • • COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 CARRIED Mr Cunningham left the meeting Oris Rodger entered the meeting at this time - 11.00 A M Mr Jeffery noted one of the M D 's priorities for secondary road up- grading is base course for 8 miles of SR 836. Would Council wish to request Alberta Transportation to undertake this project as the M D has re -built the road to secondary standards and it is now ready for base course Mr. Marz moved Alberta Transportation be requested to accept responsibility for an 8 mile base course project on SR 836, including the engineering costs. CARRIED Mr. Jeffery advised Council all reports to date regarding the new gravel foreman - Myles Maerz - have been satisfactory and he is doing a good fob Mr Marz moved he be excused from discussion and voting on this matter due to a family involvement CARRIED Mr Hogg moved Myles Maerz' appointment as gravel foreman be re- confirmed and his salary be increased by the sum of 25 cents per hour effective October 1st, 1991 CARRIED Mr. Rodger noted he did not have a report ready yet in connection with reclamation of the Megli Pit Mr Boake moved to table this matter until the next meeting of Council CARRIED Mr Jeffery noted that both Wayne Stankievech and Don Pryor have expressed concern about the loss of LS2000 from the road in front of their residences Mr Rodger noted he discussed the matter with the grader operator and the operator indicated he did not blade the road in front of the residences The entire road is very dusty and the product does not appear to have worked well this year There was discussion about use of LS2000 as a dust control product in 1992 and whether the Fisher Davis road should be considered for light coat surfacing This would require at least a six inch base on the road before a light surface would hold Mr Code moved the M D. continue to water the road in front of residences on the detour route until the SR 583 road project is completed and the detour route is no longer required CARRIED s� �J Q U Mr Vickery moved Wayne Stankievech and Don Pryor be advised the M D will apply LS2000 to the road in front of 1< all residences on the Fisher Davis Road in the spring of 1992, at M D cost, unless Council make some other arrangement for the road 3 COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 CARRIED Donald Pryor entered the meeting at this time Alex Cunningham also entered the meeting There was brief discussion with Mr Pryor regarding the Fisher David Road Mr Pryor then discussed with council the request from Dr Drew Cahoon, Ron Klemmer and himself for permission to install a water line in the M.D ditch adjacent to their properties They have made arrangements to obtain water from the Town of Three Hills and would like to put the line in the ditch rather than back on private property as this would require making an agreement with the Three Hills Seed Plant to cross their property A sketch of the proposed location for the line was reviewed The line will be a 2 inch plastic, would be buried 8 to 9 feet deep and as close to the property line as possible Mr Pryor also indicated if the line had to be on private property they would not want it any further than 10 feet in from the property line Mr Pryor left the meeting at this time. The meeting adjourned for dinner between 12.00 Noon and 1.15 P.M. Mr Rodger returned to the meeting at this time Councillor Lawrence Hogg dial not return to the meeting at this time Mr Rodger noted he can buy 750 tonnes of cold mix from Border Paving at a price of $20 00 per tonne It is stockpiled at Pine Lake and the M D. would have to haul the material He will require some cold mix to repair SR 583 west of Three Hills Mr. Hoff moved the M D purchase 750 tonnes of cold mix from the Border Paving Pine Lake stock pile at a price of $20 00 per tonne and the M D load and haul the material to an appropriate stock pile site in the M D CARRIED Mr Rodger reported the Challenger tractor unit will be available for a demonstration on Thursday, October 10th, at the Beirle blade grade project Mr. Rodger left the meeting at this time Mr Code moved the M D advised Mr Pryor, Mr Klemmer and Dr Drew Cahoon their proposed water line cannot be �V installed in the M D road allowance ditch area, and 6et -IQ further moved the line must be installed a minimum of 50 foot setback from the M D road allowance, and Mr. Pryor will be required to sign the M D road crossing agreement CARRIED Mr. Cunningham left the meeting at this time 4 • r1 0 COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 Mr Ivan Strohschein entered the meeting at this time - 1.25 P M Mr Strohschein gave a copy of his letter to each councillor The letter was read by all councillors and Mr Strohschein was advised his letter would be considered and he would be contacted in due course. Mr Strohschein requested a decision and something done as soon as possible. He then left the meeting. Mr Code moved council and administration go into camera CARRIED Judy Watson left the meeting at this time - 1.45 P M Mr Mueller moved Council meeting do now reconvene, the in- camera session having been completed. CARRIED Mr Lawrence Hogg returned to the meeting at this time Mr Richard A. Marz and Mr. Jeffery left the meeting. There was discussion about the need for an escape approach on the south side of the east -west road north of and between Sections 19 and 20 in 34 -25 -4 The road going south is undeveloped and vehicles coming from the north going south could run off the road Mr Boake moved the main crew install an escape approach at the above noted location while they are working on the Crossroads Hall road project CARRIED Mr. Vickery noted the owners of the N E of 19 and N W of 20 in 34 -25 -4 - W Howard and Lawrence Moran have in past fenced off this undeveloped road allowance for pasture purposes It was agreed fences will be replaced on property lines for the land owners as required in the agreements obtained for the Crossroads road project but no gate will be installed across the undeveloped road allowance Mr Vickery noted Earl Hastie has requested the M D raise and widen an existing water stop on the S.W 36- 33 -25 -4 This water stop has been used as an approach into their land. A subdivision is being created and he will be constructing a new home and would like to use the up- graded water stop as an approach into the subdivision The existing water stop is only 12 to 15 feet wide and is about 3 feet lower than the road. Mr Code moved Earl Hastie be allowed to use the existing water stop for an approach into his proposed subdivision and widen and up -grade the approach as long as he does not change the water flow and he agrees to widen and up -grade the approach at his own expense, subject to the location being approved by the Utility Officer. CARRIED k 5 P� - � Mr Vickery moved B Herrle be allowed to install a second kr dry approach at his own expense from SR 805 into S.W. s 5 • 40 COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 23- 33 -26 -4 on condition the approach location is approved by the Utility Officer CARRIED Mr Mueller moved the King Hill 1 1/2 mile project be put on the base course and paving program and if possible be done in 1992 or 1993 CARRIED Mr Jeffery and Mr. Marz returned to the meeting at this time The offer from Lois Ancion to buy Lot 28 in Block 9 Huxley was reviewed Mr Hogg moved Mrs Ancion be advised the M D would sell her Lots 28 and 29 in Block 9 Huxley for $1000 00 or would sell her Lot 28 in Block 9 Huxley for $600.00 plus the cost of doing the required subdivision on condition approval for subdivision of the two lots can be obtained from Palliser Regional Planning Commission CARRIED SP Mr Vickery moved a letter of acknowlegement be sent to Mr �ekkef Ivan Strohschein regarding his letter of October 7th, 1991 6erl-r and he be advised the matter has been tabled so Council may seek advice and obtain facts CARRIED The CTAP September 23rd meeting minutes were reviewed The recommendations from the committee were discussed at length Mr. Boake moved to accept the recommendations from the CTAP committee and further moved if any CTAP joint Urban /M D application is received and the town or village in this area recommends the project for funding from their CTAP funding allocation, the M D will recommend the project for M D. CTAP funding up to the amount recommended by the urban center. CARRIED Mr Marz moved Council and Administration go into camera CARRIED Judy Watson left the meeting at this time Mr. Boake moved Council meeting reconvene, the in- camera session having been completed Judy Watson did not return to the meeting. Mr. Marz moved that all copies of the letter received by Council from Ivan Strohschein today be returned to Mr Jeffery CARRIED Mr Cunningham entered the meeting at this time /q He reported the sound system company would he be able to demonstrate their equipment on October 22nd They would have it available for the morning of November 18th and 7-i 0 N • COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 demonstrate it for Council It could then be used for the D.A B hearing scheduled for that afternoon Council agreed this would be acceptable The comments from the streaml The committee cannot come up regarding streamlining the M feel that all council and looking at ways to cut costs efficient as possible. ining committee with any other D operation a staff should and keep the M Mr Boake moved Council meeting do hold the Development Appeal Board today at 4.00 P M Time 4.00 P M were discussed. recommendations t this time and be continually D operation as now adjourn in order to hearing scheduled for CARRIED Mr Boake moved Council meeting do now reconvene, the Development Appeal Board hearing having been completed CARRIED Time 4-25 P M Mr. Cunningham noted P R.P. C will be conducting the meeting scheduled for this evening at Orkney to discuss with the landowners of that area the need for an area structure plan for the Red Deer River Valley area He asked Council to consider the following suggestions P.R P C staff would like to attend the M D M P C. meetings and provide imput into the decisions This would however require holding the M P C. meetings on a regular scheduled basis P R P C. also suggested the M P.0 could deal with subdivisions There was discussion regarding these suggestions and it was noted if there was a change it would require amendments to the M P C and D.A B by- laws Mr Boake moved this matter be tabled to the 1991 organizational meeting of Council. CARRIED There was discussion about the low level crossing at N.W 16- 30 -25 -4 Mr Boake reported Max Isaac indicated they would be prepared to provide all the labour necessary, haul rocks and place them and seed the area to grass if the M D would provide 50 to 60 yards of cement and 30 yards of gravel for the low level crossing There was discussion about this matter and it was noted Bridge Branch do not feel any low level crossing will stay in at this location Also if another one was installed it would take at least 120 feet of cement and considerable rock and gravel It appears a bridge would be the only solution for this problem. C \3 �e �P10 Mr. Vickery moved the balance of the agenda be tabled to the next meeting of Council and this meeting do now adjourn CARRIED Time 5.00 P.M 6 P/ V� �U�tcd G � r.. C7 :7 0 COUNCIL MEETING TUESDAY, OCTOBER 8TH, 1991 &min2strator Reeve Municipa 1� C7 El JOHN C JEFFERY REPORT COVERING THE PERIOD SEPTEMBER 23rd to OCTOBER 8th, 1991 BALANCE FORWARD $314.54 1. Report re, costs for Administration Building Any new motions passed by Council will be added to the report as made Note: Paid D C Stewart $92,953.70 previously and this cost is not included in figures outlined below May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992 October 30th, 1990 - Original contract for office with Linalta $679,822 00 Plus Architect $ 6,000 Plus Inspection $ 1,368 Plus Testing $ 3,000. Division 2 78 1/2 $ 16,697 48 $ 10,375 $690,190 00 November 20th, 1990 - Page 5 Elevator 400 00 $ 5,000 00 January 8th, 1991 - Page 2 To Aug 31st, 1991 Computer and Telephone Wiring days day Division 1 $12,766.00 43 February 12th, 1991 Division 2 78 1/2 $ 16,697 48 47 Approved phone line hookup $ 3,723 00 Floor Overlay $ 400 00 March 19th, 1991 1 Generator $ 4,000 00 Extra Thickness for Asphalt $ 4,525.00 Fire Alarm Conduit $ 471 70 April 9th, 1991 Page 5 Phone system $ 9,500 00 April 9th, 1991 page 6 Vertical Blinds $ 6,400 00 Name Plates and Directory $ 900 00 Office Furniture approved Up to $ 40,000 00 May 14th, 1991 - Page 8 Dumpster and Panel for stand by plant $680 00 plus $1600 00 $ 2,280.00 Aug 13th, 1991 Furniture & Equipment $ 9,000.00 Landscaping $ 19,580 00 Sidewalk, Taking out and Placement and G S T $ 4,112 00 -------- - - - - -- $812,847 70 2 Councillors Time Analysis. 1990 To Aug 31st, 1991 days day Division 1 96 $ 18,694 05 43 $9,115 08 Division 2 78 1/2 $ 16,697 48 47 $9,943 63 Division 3 96 1/2 $ 18,785 49 48 $9,461 23, 1 N Ni N a JOHN C JEFFERY REPORT COVERING THE PERIOD SEPTEMBER 23rd to OCTOBER 8th, 1991 Division 4 83 $ 15,365 22 56 1/2 $9,604 92 Division 5 93 1/2 $ 16,946 82 40 1/2 $7,758 86 Division 6 109 1/2 $ 20,854 57 61 1/2 $11,732 74 Division 7 105 1/2 $ 20,198 23 72 1/2 $13,553.66 -- - 662 - - - -- 1/2 ----- - - - $127,541 - -- 86 369 ---- - - - - -- $71,170 12 Average per Month 55 2 $10,628 49 Under Average Aug.31st,1991 441 6 $85,027 92 72.6 days $13,857.80 1 Advised Clay Currie of Atlantis to brush approximately 100 feet each side of N W road allowance for vision while they had a cat on site fixing road to 8- 32- 34 -23 -4 Requested by L. Hogg Bill likely coming from Walker Construction 1ia vrC 2 R A M, R V , L H. agreed to move power pole and small amount of grading be done in lieu of compensation for George Friesen on SR 583 C Ot' 3 Three Hills phoned re. Canadian Waste Management Corporation - appeal has bene filed against decision of Stettler County Planning Commission regarding establishment of a waste management site near Red Deer River. Do you wish to join in appeal along with possibly Drumheller, Three Hills, Hanna, Starland, Cost will be approximately $5000.00 - are you willing to contribute funds to this appeal? See letter from the City of Drumheller 4 Three Hills Recycle Group obtained a $25,000 00 grant for cardboard baler All towns and villages are participating except Carbon (maybe) Paper and cardboard would be hauled to Three Hills - Huxley also bringing paper here Would like money or reliable one ton truck for pickups, etc or would like to use forklift for approximately two hours every 2 weeks or any other help the M D is willing to give Three Hills is paying rent on building at $300 00 per month for 6 months This will be only depot in this area according to Val Kopjar who was advised this by Environment Canada Fork lift would be used to load 1,000 to 1500 pound bales onto truck 5 SR 583 - Closed Road September 26th, 1991 at 4.00 P.M due to slump and road collapse Advised Lonnie to bring down equipment he felt was necessary to complete the project and to work as many hours as he wished in order to get the road repaired as soon as possible Advised Torchinsky to bring us geotechnical engineer fc assistance Hae already received numerous complaints about dust c detour road. 2172 vehicles per day as per Alberta Transportatic last traffic count approximately 3 years ago Approved dayligh hours work and Saturday at over time rate for men working on thi project Okay by O H and R A.M Alberta Transportation advise there will be no money for this project Due to complaints receive about the dust on the detour road - i e creating problems fc cattle and residences on the road - had a water truck out as well Okay by O H , R E B , R. V , and R A M. Further approved by fol councillors for Fisher Davidson road 6. Oris hired a truck at $840 00 per week plus 12 cents per km. Trucks average 432 miles per day on a 27 mile haul or 46 cents pE mile or $200.40 per day If we had hired truck and trailer 18 2 1� U n U 1� JOHN C JEFFERY REPORT COVERING THE PERIOD SEPTEMBER 23rd to OCTOBER 8th, 1991 yards would cost $954.72 per day This truck is costing $200.40 per day plus use of our trailer 0; � -, r 7 Lie Frere - require motion to move an approach as le�s,rIc per request from Lawrence Hogg ?location 8 SR 583 - advised gravel crew to work over time Saturday re: hauling 1 1/2 inch gravel for base Crew is hauling base course to SR 587 on regular days CORRESPONDENCE. 1. Received $84.75 for sale of small items at Acme Auction. 2 Brochure from Federal Government re Citation for Citizenship 3 Letter of thanks from Jean Wilkinson for flowers while in hospital. 4. Information from Torrington Recreation Board re requests for grants from recreation funds 5 Torrington and Discretion Recreation Board financial statement 6. Torrington and District Recreation Board minutes - August 20/91 7 AAMD & C has confirmed hotel accommodation for fall convention at Terrace Inn 8 Information re Interest rates - Alta Mun Financing Corp 9. Information re. 1992 Alberta Tourism Outlook Conference 10 Mun Statute Review Committee issued a special issue paper regarding Disqualification for Family Violence Offences Committee accepted and filed same - no comments were required. 11. Trochu & District Recreation Board agenda for September 17/91 meeting 12 AAMD & C News Highlights 13 Letter from Alberta Tourism information package re: Working with you to increase your tourism potential 14. Notice from Area Reeves Association re- Reeves Meeting at Fall Convention - copy given to Otto Hoff 15 Letter from Bearden Engineering Consultants thanks for past work - hoping to work with customers in future 16 Received $92,209 17 G S T. rebate for period April 1 to June 30 17. Safety Bulletin from Alberta Municipal Health and Safety Association 18 Letter from Drumheller District Musical Festival asking for funding for Drumheller Music Festival 19 Letter from Minister of Transportation re: uni body school buses - grant for reconversion to gas 20. Minutes - Three Hills School Division September 11/91 21 Torchinsky prepared cost estimate for SR 836 from SR 575 3 8 kilometers south. Cost estimate is $387,201 00 Alberta Transportation advise there are no funds - file letter BUILDING PERMITS 1 J.F. Code - Pole Shed - N W 2- 30 -22 -4 $3800 2 Henry Enns - Garage - N E 33- 30 -25 -4 - $5000 3 Allan Guynn - Garage /Workshop- N W 19- 30 -22 -4 - $10,000 4 Raymond Rear - dugout - N E 34- 33 -26 -4 - $5000 5 William Green - Garage - S E 19- 34 -24 -4 - $5000 6 Don Goossen - single family residence - Pt N W 18- 30 -25 -4 $20,000. 7 Earl Penner - single family dwelling - S W 1- 30 -25 -4 $40,000 8 Richard Clark - shop - S W 14- 28 -21 -4 - $10,000. 3 U EJ • i EXECUTIVE COMMITTEE REPORT OCTOBER 3rd, 1991 The Executive Committee of Otto Hoff and Richard A Marz met on Thursday, October 3rd, 1991 commencing at 1.00 P M John C Jeffery and Mrs Jean Wilkinson were also present The following items were reviewed 1 Mrs Connie Osterman, M L.A advises she will be attending official opening of M D office Gordon Miller, Norman Stanger and if possible Larry Goodhope will also attend Alex has already written to people requesting them to advise if they wish to speak, at the opening as per instructions from Building Committee He will confirm with Connie Osterman's office that she should be prepared to say a few words Executive committee recommend to accept and file as information 2 Letter from Alberta Assessors Association The Association is attempting to obtain registration under the Professional and Occupational Associations Registration Act and would like the support of the municipality in this attempt Executive Committee recommend the M D support this concept Plex4 v \e, �P r � r 3 Ken and Norma Reimer were assessed a business tax of $8 00 for 1991. They have not been in business in 1991 and did advise Mr Dunay of this fact Roll Number 8107 - craft sales ,,,\�ee e Executive committee recommend this business tax of $8.00 'CO and any penalty be cancelled -90 4 Purchase of Air Bottles and Trailer for Fire Departments Town of Three Hills would contribute $542 00 to the purchase if all others participate Town of Trochu would support the purchase of the bottles and trailer Village of Linden would contribute as long as all others participate M D would contribute if all others participate Village of Carbon will not contribute �er5 No replies received from Acme or Torrington 'e Executive Committee recommend the trailer and air bottles not be purchased as all are not in agreement 5 Doug MacKenzie on behalf of Sheila MacKenzie has requested Council remove Condition No 4 from the subdivision approval for S W 28 -28 -22-4 This requires dedication of road �s widening along the south side of the proposed �ek�e fi sir subdivision. Executive Committee recommend that this condition not be removed 6 Peder Wik was assessed a business tax of $25 60 He has been out of business since July of 1990 O Executive Committee recommend the business tax of $25 60 and any penalties be cancelled 1 • • 0 EXECUTIVE COMMITTEE REPORT OCTOBER 3rd, 1991 7 Palliser Planning has forwarded decisions regarding 3 subdivisions - Allen Toews - S E. 15- 31 -26 -4 �,tek Norma Hastie - S W 36- 33 -25 -4, Shaun Payne S W. 3- 33 -26 -4 All were approved Council had recommended refusal for Payne - S W 3- 33 -26 -4 Executive Committee recommend to accept and file �e Jr 8 Alberta Planning Board Order received re. Richard1,e iP Faulter - N E 13- 29 -21 -4 subdivision appeal The ��s, Board refused the appeal A Executive Committee recommend to accept and file as aCcIr . information `;1o0n� 'e y) 9 St Marys Health Care Center are holding a workshop`ied ' on Christian mission and values on October 17th and 18th All councillors are invited Executive Committee recommend to accept and file with thanks 10 Concerned Farmers of Alberta from the Nanton area have invited farmers and elected officials to attend a Concerned Farmers of Alberta Rally on October 5th in Stavely from 1.00 to 4 00 P M Executive Committee recommend R A Marz and Otto Hoff attend this rally on behalf of the M D Note- Harold Mueller in favour, J F Code and R E Boake not in favour 11 Government of Canada has forwarded a booklet containing information about Shaping Canada's Future together Executive Committee recommend to accept and file as information with the information to be made available in the office for any councillor to review 12. Torrington �e Jr water tank is water g iP is very old Cost of a new fibre glass tank at UFA in ��s, Trochu - $1699 00 Tank is used for rural fires and can A be borrowed by farmers in the area for filling dugouts, etc aCcIr . Pump is in good shape. Mr Bauer would be interested in purchasing the old tank `;1o0n� 'e y) use as a chop bin would pay $100 00. ' Executive Committee recommend a new tank be purchased for $1699.00 plus G S T., and the old tank be sold to Garnet Bauer for $100 00 13 Does Council wish to send out Christmas cards or purchase special Christmas gifts for anyone Catalogues have been'¢ received for personalized cards and or gifts Executive Committee recommend to accept and file The Executive Committee meeting then adjourned Time 1 45 P.M Mrs can Wilk tnson, sistant Administrator 2 ti N ° cY7 CY W m w LL wa W w[ O l� O VV �O V �w CD ° 0 U z Q OJ Y CD 0 0 oo ° °� CD ° CD o ° g 0 o Z Q ° Lq °o N m N Efl U, g E73 U) 8 m 0 g M M U) 8 U) o O g Ln O Q0 o CD g w u3 oLn Ln g o ° T- T- I- N w Z Fn D N CC p 0 w LLJ = W O O W 0 0 U U Z z z W F- w z w < < U U Z Q D D U) m O p �° Y o 2 w O D Q J CC] Ir W J N N Q Cl) U) �? z°o O U ° co N rn O1 o ° Q J J O Q "o U 0 o CD � O O $ O N I� N rn O Q opv N °O CO Q N -.0 d O J Q N cc w Z w C7 o m L LO z CD Ln C z � CD O co U U) V) F- F- Z O Z z m Li C) m (� F- C o Z O ° M Zr m a of M M >Q� F- O LC) w Q W O1 o N U o Q H U) O w CL O W 0 W F-- m W O W Z O J o CC W w W CC Z Cn O C1 O z m �- c.) w� 0 p QJpC 0 N "' , p O N � J N z p O p U r Q a N d' p o p U Z w Cr) F-� U) O w W f- >- Q w Z O J m a a w W H z LLJ ¢ U z m _ T- OZ z u. W LL Z CD ° 0 U 0 0 CD ° 0 °o N N N U, g o rn m 0 0 M M U) co O � Ln Q0 CD CD cn u3 oLn Ln Co T- T- I- w Z Fn D O O p 0 w LLJ = W O O O 0 0 U U Z z z W w z w < < U U Z Q D D m O p �° Y o 2 w O m Q J CC] 0 0 En E'= 0 0 0 m MPI N I&I F M17 O N a TWIN U) 0 M w n'. LJ w cn V of Z J OUTSTANDING PAYROLL CALQUES CHEQUES AS GENERAL CHEQUES Clt # AMOUNT CK # AMOUNT CK # AMOUNT S269 788-96 nain 1,6n-�-nn 14226 600-00 13666 759 95 14227 187 34 14030 142 17 14228 209 72 14199 28 98 14229 2,045 50 14200 1,598 69 14230 51 90 14201 288 17 14231 116 74 14202 9 63 14232 195 13 14203 2,324 54 14234 461 68 14204 600 00 14235 655 12 14205 83 80 14236 153 45 14206 103 86 14237 319 82 14207 150 00 14239 667 50 14208 832 14 14240 120 00 14209 57 90 14241 32,730 50 14210 54 41 14242 649 30 14211 83 14 14243 679 87 14212 516 81 14244 666 88 14213 577 97 14245 42 74 14214 78 34 14246 254 25 14215 212 12 14248 337 05 14216 703 47 14249 47 88 14217 408 22 14251 167 56 14218 237 55 14252 26 80 14219 67 14 14253 2 190 00 14220 31 07 14254 695 25 14221 150 00 14255 253 49 14222 8 88 14256 56 86 14223 127 33 14257 1,296 75 14224 197 75 14258 3 663 00 TOTAL OUTSTANDING PAYROLL CHEQUES S TOTAL OUTSTANDING GENERAL CHEQUES S TOTALS OUTSTANDING LOANS S CASH ON HAND DEPOSITED S SUBMITTED O UNCIL THIS REEVE �� XI)p DAY OF MUN ADMIN f CONTINUED 19 ■ s a► OUTSTANDING PAYROLL CHEQUES CHEQUES ASA'I' GENERAL CHEQUES 19 GENERAL CHEQUES CII # AMOUNT CK # AMOUNT CK # AMOUNT #14260 $ 1,150 00 #14293 $ 167 38 14261 1,970 00 14294 300 00 14263 84 31 14295 137,080 29 14264 1 600 00 14296 1 194 45 14265 334 00 14298 1,803 70 14266 339 25 14299 1,089 64 14267 224 70 14300 4,224 50 14269 35 52 14301 2,943 86 14270 68,259 99 14302 1,608 75 14271 59 99 14303 2,232 75 14272 1,491 30 14304 42 14 14274 62 08 14306 652 70 14275 763 75 14307 105 53 14276 40 00 14308 279 27 14277 1,720 00 14309 29 85 14278 216 27 14310 33,333 00 14279 178 90 14311 102.40 14280 3,250 00 14312 52,927 29 14281 6 665 00 14313 472 52 14282 267 50 14314 75 43 14283 3,156 00 14315 121 55 14284 700 00 14317 245 41 14285 20 18 14318 109 56 14286 2,112 34 14319 1,251 25 14287 36 84 14320 47 00 14288 164 00 14321 30 00 #14326 $ 1,512 00 14289 499 14 14322 22 63 -------- - - - - -- $ 404,466 46 14290 14 00 14323 355 32 14291 36 60 14324 2 159 68 14292 16 05 14325 235 40 TOTAL OUTSTANDING PAYROLL CHEQUES S 3,095 68 TOTAL OUTSTANDING GENERAL CHEQUES S 404,466 46 TOTAL S 407,562 14 OUTSTANDING LOANS S NIL CASH ON HAND DEPOSITED S 468,588-53 SUBMITTED T G UNCIL THIS 8th DAY OF OCTOBER 19 9 1 REEVE k) /& MUN ADMIN JOHN C JEFFERY REPORT COVERING THE PERIOD SEPTEMBER 23rd to OCTOBER 8th, 1991 BALANCE FORWARD $314 54 1. Report re. costs for Administration Building Any new motions passed by Council will be added to the report as made Note: Paid D C Stewart $92,953 70 previously and this cost is not included in figures outlined below May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992 October 30th, 1990 - Original contract for office with Linalta Plus Architect $ 6,000 Plus Inspection $ 1,368 Plus Testing $ 3,000 $ 10,375. November 20th, 1990 - Page 5 Elevator January 8th, 1991 - Page 2 Computer and Telephone Wiring February 12th, 1991 Approved phone line hookup Floor Overlay March 19th, 1991 Generator Extra Thickness for Asphalt Fire Alarm Conduit April 9th, 1991 Page 5 Phone system April 9th, 1991 page 6 Vertical Blinds Name Plates and Directory Office Furniture approved Up to May 14th, 1991 - Page 8 Dumpster and Panel for stand by plant $680 00 plus $1600 00 Aug 13th, 1991 Furniture & Equipment $679,822 00 $690,190 00 $ 5,000 00 $12,766.00 $ 3,723 00 $ 400 00 $ 4,000 00 $ 4,525 00 $ 471 70 $ 9,500 00 $ 6,400 00 $ 900 00 $ 40,000 00 $ 2,280 00 $ 9,000 00 Landscaping $ 19,580 00 Sidewalk, Taking out and Placement and G.S.T $ 4,112 00 -------- - - - - -- $812,847 70 2 Councillors Time Analysis. 1990 days Division 1 96 $ 18,694 05 Division 2 78 1/2 $ 16,697.48 Division 3 96 1/2 $ 18,785 49 1 )64"41f To Aug 31st, 1991 days 43 $9,115 08 47 $9,943 63 48 $9,461.23 N C JOHN C. JEFFERY REPORT COVERING THE PERIOD SEPTEMBER 23rd to OCTOBER 8th, 1991 Division 4 Division 5 Division 6 Division 7 Average per Month 83 $ 15,365 22 93 1/2 $ 16,946 82 109 1/2 $ 20,854.57 105 1/2 $ 20,198 23 -- - - - - -- ----- - - - - -- 662 1/2 $127,541 86 55 2 $10,628 49 56 1/2 $9,604 92 40 1/2 $7,758 86 61 1/2 $11,732 74 72 1/2 $13,553 66 369 $71,170 12 Under Average Aug 31st,1991 441.6 $85,027 92 72 6 days $13,857 80 3 Had Linden Social Studies Grade Five and Six Class in for a tour of the office and showed them M.D. map, etc Gave them all an M D Pin 23 x 50JJ $11 50 BALANCE FORWARD $326 04 CORRESPONDENCE. 1. News Highlights - AAMD & C 2 Big Country Region Recreation Up -Date 3 Letter from Finning and R Angus - formal name change January 1st, 1992 4 Letter of thanks from R.C.M P for donation for computer 5 Information package from Energy Resources Conservation Board 6 Team Tourism Brochure 7. Big Country Tourist Association Newsletter, etc 8 Alberta First Call newsletter 9 Government of Alberta - $150 00 fines 10 Information re. Planning Appeal filed in County of Red Deer - N E 17- 34 -26 -4 11 University of Alberta - information re Correspondence Program of Study for municipal management 12 Copy of Letter from Environment Canada request for information about waste management - booklets, posters, videos, newsletters etc 13 News Highlights - AAMD & C 14 Information from recent CAAMD & C meeting in Didsbury BUILDING PERMITS 1 Earl Hastie - SW 36- 33 -25 -4 - residence $150,000 2 Robert Barnes - S W 30- 29 -22 -4 - residence $120,000 3. Elton Wilkinson - S W 21- 30 -23 -4 - dugout $550 4 Ken Madsen - N E 36- 30 -23 -4 - dam - $1000 5 Jake Wiebe - N E 11- 31 -26 -4 - pole shed $3000 6 Greg Cole - S E 14- 30 -22 -4 - cabin $30,350. 7. Pat Cullum - S E 18- 31 -23 -4 - dugout $2000 2