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Home My WebLink About1991-09-10 Council MinutesDq A AGENDA COUNCIL MEETING SEPTEMBER 10th, 1991 1 Approval of Agenda 2 Approval of Council Minutes - August 27th, 1991 3 J C Jeffery Report covering the period August 27th to September 9th, 1991 APPOINTMENTS• 1:00 P M Oris Rodger 2.00 P.M. R C M P Sgt Kurt Tugnum PRIORITY ITEMS. 4 Official Opening 5. R.0 M P Sgt Tugnum GENERAL ITEMS 6 Kneehill Ambulance - is date O.K ? 7 Levi Boese /Gladwin Toews issue 8. Robert Kangas - Partnership James Ablett 9 Request from Trochu re- Reeve's Cabinet Minister meeting 10 Wimborne Cemetery expansion 11 M D Christmas party and Christmas closure 12 Alberta Power - Alberta Electric Energy Marketing Act 13 Alberta Forestry - Central Regional Resource Plan 14 Constitutional questionnaire - tabled to later in day Aug 27/91 and not discussed PLANNING ITEMS- 15. Area Structure Plan 16. Bylaw #1233 consideration for third reading 17 Subdivision approvals- Mackenzie S W 28- 28 -22 -W4 Koch N.E 8- 32 -24 -W4 Herrle S W 23- 33 -26 -W4 TRANSPORTATION ITEMS. 18 Meeting dates required 19 Alberta Transportation SR #587 engineering 20 National Transportation Agency - SR #582 21 Atlantis 2- 21- 33 -24 -W4 & 8- 32- 34 -23 -W4 22. Creek Crossing W /NW 16- 30 -25 -W4 23 Bridges N E 35- 30 -26 -W4 24 Bridge requests for 1992 25 Linden Contractors 25a Hargreaves approach 25b.Entice gravel 26 Alan Winther approach 27 Report re.SR #587 and fencing 28 Grader analysis review 29 Roundup report re.bumps 1 A 7 I� c �q AGENDA COUNCIL MEETING SEPTEMBER 10th, 1991 PUBLIC HEARING Nil UTILITY OFFICER ITEMS Nil A S.B ITEMS. Nil LATE ITEMS DISCUSSION ITEMS Nil ADJOURNMENT DEVELOPMENT APPEAL BOARD HEARINGS: Nil DEVELOPMENT APPEAL BOARD MEETING 2 Nil c N 11 COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 A regular meeting of the Council of the M D of Kr No 48 was held in the M.D. Administration Office, 22 Street, Three Hills, Alberta, on Tuesday, September 1991 commencing at 9.30 A M The following were present for the meeting Reeve Otto Hoff Division Two Councillors• J Finlay Code Division One Robert E Boake Division Three Richard A Marz Division Four Harold Mueller Division Five Richard M Vickery Division Six Lawrence Hogg Division Seven Mr John Jeffery, Municipal Administrator Ms Edna Kany, Reporter for HIGHWAY 21 NEWS Mrs Jennifer Deak, Assistant Accountant, was prese recorded the minutes. Reeve Hoff called the meeting to order Requests were made to add items to the agenda as foll< 30 Floor drain for truck shop 31 Fencing Mr Vickery moved approval of the agenda for 1 meeting with the addition of the above noted items CARRIED Mr Code moved approval of the August 27th, 1991 Council meeting minutes. CARRIED Mr Jeffery's report covering the period August 27th to September 9th was reviewed and various items discussed Mr Vickery moved to accept Mr Jeffery s report. CARRIED Mr Boake moved approval of the September accounts to be presented for payment at a later date, subject to further review by two members of the finance committee of Otto Hoff, Richard A Marz, Rick Vickery and J Finlay Code 1 CARRIED 0cd APPROVAL OF A� f4w 0 COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 The official office opening scheduled for October 29, 1991 was discussed Mr Jeffery reported that invitations had been sent out and requested that the building committee review the guest list Mr Jeffery also reported that Mr Archie Grover had spoken with him and indicated that he would try to attend the opening There followed a discussion on who should perform the official ribbon cutting ceremony Since the provincial government had not contributed to the office renovation it was agreed, without motion, that Reeve Hoff and two former Reeves, Mr Gilbert Berdahl and Mr Ralph Brown be invited to participate in this event. A building committee meeting date of September 23rd, 1991 at 8.30 A M. was set for committee members to meet and prepare an agenda for the opening It was also decided to place an advertisement in The Capital inviting the public to attend the opening The Town of Three Hills has requested that a meeting be arranged with the M D of Kneehill and all the towns and villages within the municipality to discuss the new ambulance act A proposed date of November 26th was suggested Mr Boake moved that a meeting with the M D and towns and villages within the municipality be set for Tuesday, November 5th at 7 30 P M at the M.D of Kneehill administrative offices and that letters be sent to the various Councils confirming this date CARRIED Mr. Jeffery reported that Sgt Kurt Tugnum of the Three Hills R C M.P. detachment had requested a meeting with Council to discuss mutual concerns He was scheduled to attend the meeting at 2 00 P M to -day. The Levi Boese /Gladwin Toews issue was reviewed Mr. Jeffery reported that on August 29th Mr Toews came into the office and spoke with him regarding his $10,000 00 deposit Mr Toews wants his deposit • refunded A discussion followed on whether to refund this deposit since there was, to date, legal fees pertaining to this matter of approximately $20,000 00 It was also noted that all the conditions of the caveat and court order have not yet been met. Mr Mueller noted that, even though Mr. Toews motives in placing the deposit were very commendable, he could not justify the M.D. absorbing all the legal fees in this matter and by doing so, a precedence would be set No decision was reached in this matter Mr Code moved that this matter be tabled until correspondence is received from Mr Mike Welsh later in the day CARRIED 2 a OFFICE OPENING AMBULANCE MEETING R C M P MEETING LEVI BOESE/ GLADWIN TOEWS ISSUE C N COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr Jeffery read a letter from the auditor, Robert Kangas, advising that he had entered into a partnership agreement with James Ablett, C A and would be continuing business under the name of Kangas and Ablett, Chartered Accountants Mr Boake moved to accept and file this letter as information CARRIED Mr. Jeffery noted that a statement of expenses for the Mayors /Reeves and cabinet Ministers meeting had been received from the town of Trochu Total costs for the meeting of $5,280.07 were divided amongst the seventy participants with each share being $75 43 Reeve Hoff had attended this meeting and reported that Premier Getty and other provincial ministers had met with the mayors and reeves to discuss several municipal concerns and requests Mr. Mueller moved that authorization be given to pay the M D share of the bill in the amount of $75.43 CARRIED Mr Vickery reported he had met briefly with Mr Whatley to discuss the need to expand the Wimborne Cemetery but needed more information before making a report to Council Mr Vickery moved that this matter be tabled until next month CARRIED Mr Jeffery reported that this year's M D Christmas party location had been changed from Three Hills to Swalwell due to the Three Hills band concert being on the same date Since the caterer and band had been booked the location was changed to Swalwell The date for the party is November 29th. Office and shop closure over the Christmas season was reviewed. Mr Marz moved that the office and shop close at the end of business on December 24th, 1991 and re -open on January 2nd, 1992 The days of closure would be used as holidays or time off without pay by the employees CARRIED Mr. Jeffery overviewed a letter from Alberta Power concerning the Alberta Electric Energy Marketing Act, what it entails and rate equalization Mr Mueller moved to accept and file as information this letter 3 CARRIED KANGAS/ABLETT PARTNERSHIP REQUEST FOR I COST SHARING REEVE "S CABINET MINISTER MEETINI Vackiux l.ssocE WIMBORNE CEMET RY EXPANSION M D CLOS IN DECEMB 44 ov> a 4JA ALTA ELE( ENERGY A( • N �c COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr Jeffery reported that public meetings have been scheduled for September 16th and 17th for the Draft Central Regional Integrated Resource Plan Mr. Code had attended the round table meetings concerning this issue and reported that several issues, including environmental and wildlife studies, had been identified and joint problem solving had been encouraged by public participants Mr Marz moved that Mr Code attend the September public hearing, on behalf of the M D , and that each Councillor be given a copy of the Summary Report of the round table meetings CARRIED A request from the A A M D& C to complete a questionnaire commenting on various constitutional issues was mentioned This item had been tabled at the last Council meeting The deadline for completion of the questionnare was overdue Mr Code moved that a copy of the questionnaire be given to each Councillor and to accept and file this item as information CARRIED Mr. Jeffery reported that Mr Frank Wessling of Palliser Regional Planning Commission has suggested that the M D solicit land owner input on issues involving a draft proposal of an area structure plan Mr Vickery moved that all M D landowners along the Red Deer River be invited to attend a meeting to discuss an area structure plan The meeting would be held October 8th, 1991 at 7.30 P M at the Orkney School Bylaw #1233, to amend the land use bylaw #1066, by redesignating the N E 8- 29- 23 -W4, owned by Mr Dale Hecktor, from "AC" - agricultural conservation to "A - agricultural was submitted for third reading. The bylaw had received first and second reading at the August 27th Council meeting Mr Mueller moved that this bylaw be given third reading at this time !� CARRIED r s CENTRAL REGIONAL INTEGRATED RESOURCE PLAN CONSTITUTIONAL ISSUES QUESTIONNAIRE Au. Cecwut ers AREA STRUCTURE PLAN BYLAW #1233 8,�r► l,J &0'y r 11 11 �q COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr Jeffery reported on the following subdivision approvals APPROVED received from Palliser Regional Planning Commission - SUBDIVISIONS S.W. 28- 28 -22 -W4 Sheila F MacKenzie approved subject to road widening to 50 ft along the entire width of the parcel N E 8 -32 24 -W4 Cameron Koch approved subject to reduction of parcel size to 7 06 acres and road widening to 50 ft along the entire width of the parcel S W 23- 33 -26 -W4 Byron Herrle approved Mr. Vickery moved to accept and file as information these subdivision approvals. CARRIED It was noted that Palliser Regional Planning Commission and Alex Cunningham are currently reviewing the M D of Kneehill Land Use Bylaw to ensure it conforms with the new Planning Act legislation in Bill 26 Meeting dates for various committee were scheduled. The Road Committee of Lawrence Hogg and Harold Mueller, with Bob Boake and Rick Vickery as alternates, was scheduled to meet on Wednesday, September 18th at 9 00 A M The next CTAP meeting with Harold Mueller and Finlay Code was scheduled for Monday, September 23rd at 10 30 A M The next Capital Committee meeting with Lawrence Hogg, Harold Mueller and Rick Vickery was scheduled for Monday, October 7th at 9.00 A M No meeting dates were set for the Statutes Review Committee, Dust Control Committee and Streamline Committee Mr Jeffery reported that Alberta Transportation and Utilities had approved funding up to a maximum of $78,000.00 for engineering costs for the 8 0 km. section of SR #587 scheduled for base course work Mr Boake moved to accept and file this letter as information CARRIED Mr Jeffery read a letter to Colin Stroeder of Torchinsky Engineering from the National Transportation Agency of Canada concerning CN railway track maintenance at SR #582. A letter is required confirming that the M D will bear the costs of maintaining the highway approaches to the crossing Mr. Hogg moved that a letter be sent to the National Transportation Agency advising them the M D of Kneehill will bear responsibility for maintaining the highway approach to the CN crossing on SR #582 5 CARRIED t 004, GOPy /nl M D LAND USE BYLAW REVIEW COMMITTEE MEETING DATES SR #587 FUNDING i SR #582 CN RAILWAY TRACK MAINTENANCE Ey>se -e", .T .r- AqW ra COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr. Jeffery reported that a letter had been received from Atlantis Resources Ltd. agreeing to the M D 's conditions regarding lease roads in 2- 21- 33 -24 -W4 and 8- 32- 34 -23 -W4 Mr Vickery requested a copy of this letter. Mr Marz moved that this letter be accepted and filed as information CARRIED Mr Boake moved to table the matter of the creek crossing in N /NW 16- 30 -25 -W4 until the second meeting on October CARRIED Mr Vickery reported on a concern at the Crossroads project. As a result of the road construction, Mr Gerry Brown needs his ditch cleaned out Mr McCook, the project foreman, estimates this would be a thirty to forty -five minute job. Mr Boake moved the M D clean out this ditch CARRIED A request has been received from Brian Sowerby, grader operator in Division 2, to have a load of gravel spread over the Entice Road between the bridge and north to the hill Since this is a dirt road, first time screenings would be required A load of gravel was also requested for spreading on the road to Kay Elliot's fish dam This would be for about half a mile in total Local farmers use this road as well as gas plant employees and fishermen Mr. Boake noted that there were screenings available at the Magli Pit that could be used on these roads Mr Marz moved approval for one time screenings, to the limits requested, be placed on the Entice Road and the hill to Kay Elliot's fish dam. CARRIED The meeting adjourned for lunch between 11.50 A M and 1 05 P M Mr Rodger was present when the meeting reconvened Mr Jeffery reported that, Mr Kennedy, the M D bridge inspector, had reported on two wooden cattle passes in N E 35- 30 -26 -W4 Each pass is 10'x24'x8 These passes are in very poor shape and need to be replaced soon Alberta Bridge Branch has no records or files on these passes so therefore will not accept responsibility for their replacement Mr Rodger reported that there is some old culvert available that could be used to replace these passes. He estimated it take five days work to complete this job A ATLANTIS RESOURfl� LEASE ROADS G.G i2,c11 t/ N /NW 16 -3Q -25 CREEK CROSSING CROSSROADS PROJECT /G BROWN GRAVEL REQUESTI ENTICE RD & K ELLIOT DAM RD L LUNCH ADJOURNMkNT CATTLE PASSES N E 35 -30 -26 ■ i :I N U COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr Marz moved that the M D undertake to replace these passes, if used culvert is available for the fob and as time permits as this is a low priority item. CARRIED The 1992 bridge request list was reviewed in detail. Bridge listings of structures in poor condition, inadequate for traffic and those relating to 1992 grading projects were discussed The following bridges were requested to be added to this list Entice Bridge in N W 29 -24 -W4 Hope Bridge W /SW 18- 30 -26 -W4 Sharples Bridge SR #836 It was noted that this bridge would need to be realigned when the road construction is completed therefore should be placed on this list as a priority item Walking Bridge at Beynon Mr Vickery moved to add these bridges to the 1992 bridge requests and that this list be the 1992 Bridge Request List CARRIED Jan Blackie had requested Linden Contractors not move into the Blackie Pit September 1st to commence crushing as originally scheduled This was due to filming at the site Linden Contractors have now moved from the Megli Pit to the M D of Starland They will be crushing in Starland for approximately one month and when finished will move to the Blackie Pit Given this delay, Mr Rodger still estimates the crushing at Blackie Pit will be completed by the end of the year and reclamation done by the end of January 1992, as per agreement Mr. Hogg moved that Mr Rodger report more details on Linden Contractors schedule at the next meeting CARRIED Mr Vickery reported that Mr Earl Hargreaves had requested a new approach be made to his grainary bins at the S W 28- 34 -25 -W4 The main crew is currently working there on the Crossroads road project. Mr Hargreaves would like the new approach to go across the knoll and the borrow pit and not around the hill This would make access to the grain bins much easier for the large B trains There would be no problems with sight distance at this location Mr Vickery also reported that Mr Hargreaves had requested his backsloping borrow pit agreement be changed so that the fence would be put back on the pasture part of the land only Mr. Jeffery discussed some concerns Mr. Lonnie McCook,the main crew foreman, had with this request. The primary concern was that if this request be granted what about the rest of the landowners who own property adjacent to road construction? The M D would have to treat them equally and accomodate any requests. Also this would only be fair 7 Mz-, 1992 BRIDGEI REQUEST LIST GRAVEL CRUSHING AT JAN BLACKIE PIT E HARGREAVES APPROACH REQUEST [A 11 COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 to those landowners who could afford to pay the M D for the extra work Time constraints were also a concern of Mr McCook Mr Marz felt that if a situation could be improved and ratepayers happy with the results the M.D. should try to accommodate these type of requests but only when the equipment and crew is available at the location to do the job Mr Marz moved that Hargreaves expense, backsloping borrow pii arrangements and that taken off the borrow Hargreaves the approach be installed, at Mr an adjustment be made to the t agreement for the requested fencing total costs for these adjustments be pit compensation monies due to Mr. CARRIED In the July 9, 1991 Council minutes, Mr Allan Winther had requested an approach into his feed lot area located E /SE 15- 34 -24 -W4 The culvert in the approach is too close to the road and does not carry any water. The water washes back onto his land and there is no defined ditch. The road committee had inspected this problem and recommended the contractor, Riverton Construction do the job, at our cost, while they were road constructing at this location The work was not done It was recommended that the ditch be cleaned on the west side of this location and the dirt be used to build up the approach and define the ditch Mr Vickery moved that approval be given for a buggy to return, at some convenient time, to the South Huxley east road job, remove excessive dirt from the ditch and use it to build up this approach CARRIED Sgt Kurt Tugnum of the Three Hills R.C.M.P detachment entered the meeting at this time Reeve Hoff welcomed Sgt. Tugnum to the meeting and invited him to address Council Sgt Tugnum reported he had been assigned to the Three Hills detachment since April and was visiting all Councils in the detachment to introduce himself and address any policing concerns with the local government officials in an effort to provide better service to the area Mr Marz discussed the agreement the Kneehill ambulance board had with the town of Three Hills concerning attendance at motor vehicle accidents and also reported that there will be a Kneehill ambulance stationed in Three Hills in the near future to better accommodate residents in the northern part of the municipality Sgt Tugnum reported the Three Hills detachment has a memorandum of understanding with local fire and ambulance services over emergency procedures and responsibilites This agreement is tested and redefined annually n i E HARGREAVES APPROACH REQUEST A WINTHER APPROACH REQUES MEETING WITH SGT TUGNUM F i IM 11 Ll COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 Mr Hogg discussed R C M.P presence on rural roads, response time to calls and the need of a bylaw enforcement officer. Sgt. Tugnum advised that seven officers were stationed to the Thre Hills detachment The work loads of these officers involved many hours of paper work which left less time available for patrolling roads The presence of a bylaw enforcement officer would complement the policing and provide a good liason, especially if the bylaw enforcement officer is qualified to run radar equipment. By working jointly together these officers could improve the spectrum of policing services in the area Sgt Tugnum also reported that the storefront police project in Delburne had been very successful so far It has provided easy access for local residents to obtain permits and report accidents. Mr Jeffery reported that the M D keep records of all motor vehicle accidents, especially those involving wildlife Problem areas are identified, inspected and if possible, improvements made to alleviate future accidents Sgt. Tugnum requested that the Council of the M D contribute $300 00 towards the purchase of a word processor for use by the officers in the detachment The use of a word processor would lessen administrative time and provide more time for the officers to be policing Application to the federal government for this word processor was denied because of budget restraints Sgt. Tugnum will be making this request to the six Councils in the area Of the three Councils already visited he has received approval for this request. Reeve Hoff thanked Sgt Tugnum for meeting with Council and discussing the various policing concerns Sgt Tugnum left the meeting - time 2 45P M Mr Marz moved the M D of Kneehill share in the cost, in the amount of $300 00, to purchase a word processor for the Three Hills R C M P detachment CARRIED The following items on the SR #587 road project was discussed Mr Mueller reported that Mr Moar had requested the M D replace the trees destroyed on his property during the SR #837 road construction. There were approximately fifty trees destroyed during construction A borrow pit agreement was not made with Mr Moar Mr Marz moved that provision for tree damage be made on future borrow pit agreements and that the M D replace Mr Moar's damaged trees. CARRIED The driveway into Andy Silver's yard has only a seventeen foot approach. This width is very tight for manouvering large trucks into the yard Reeve Hoff moved that the approach be made to regulation size CARRIED d dEL REQUEST FOR M D TO SHARE COST OF WORD PROCESSOR FOR R C M P OFFICE ✓or�� /.sue �^, SR #587 PROJECT TREE REPLACEMENT FOR MR MOAR A SILVER APPROACH WIDENING N 0 Ai COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 The culverts at the Silver Stockpile need to be cleaned. Mr. Winther's drainage ditch, west of the Barnes corner, needs to be cleaned. The water follows a natural drainage course and is silting down onto private property Mr Boake moved that the waterway be cleaned when it is dry enough to facilitate cleaning and at no cost to the M D. CARRIED The M D fencing policy was reviewed Mr Jeffery reported he had spoken to the contractor and contract charges for fencing are $3,200 00 per kilometer for one side of fencing and $1,500 00 per kilometer for one side of labour The cost effective /efficent merits of the M.D. fencing policy was discussed with Mr Rodger When undertaking a road project the old fence is removed and used for temporary fencing Upon job completion a new fence is erected, if requested by the landowner, and the temporary fence remains in place until the grass grows Mr Marz moved that the fencing policy be tabled and addressed at the upcoming policy review CARRIED Mr Hogg moved that the M D install a new fence for Mr Orville Anderson and pay $900.00 per mile for removal of the old fence It was further moved that six inch posts be used on the new fence instead of four inch posts and that Mr. Anderson pay the difference in costs for the larger posts CARRIED Mr Vickery moved that the grader analysis review be tabled until the second meeting in October CARRIED Ms Kany left the meeting at this time - 3.45P.M IMr. Rodger discussed with Council the merits of using roundup for controlling grass lumps alongside the roads The merits of using a disk were also discussed Mr Boake moved to table this discussion until more information could be obtained and that a committee of Mr Marz, Mr. Vickery and Mr Mueller be formed to examine this problem and return with recommendations at the October 22, 1991 council meeting. CARRIED 10 DRAINAGE DITCH PROBLEM - MR A WINTHER FENCING POLICY REVIEW MR 0 ANDERSON FENCE REPLACEMEW P yae�s GRADER ANALYSIS ROUNDUP USE ON ROAD LUMPS �r COUNCIL MEETING TUESDAY, SEPTEMBER 10th, 1991 The need for drainage in the truck shop was discussed Mr. Rodger recommended a two foot cut be made between the heated and unheated sections of the floor and a drainage channel installed with a run off to the sewer system, located at the front of the building Reeve Hoff moved that the building committee look into this matter, obtain cost estimates for the job and report back to Council at the next meeting. CARRIED FLOOR DRAIN FOR TRUCK SHOP I Mr Hogg reported that he had met with Mr Gary Severtson on August 31st and discussed the M D s need for a radio G SEVERTSON tower in the northern region. Mr Severtson has agreed to MEETING WITH help, in any way, with our application for funding under L HOGG the Regional Response Improvement Program Mr. Rodger briefly discussed a freon recovery unit and was advised to discuss same with Mr Allan Lammle and bring FREON RECOVERY back a report to the next Council meeting UNIT Mr. Rodger left the meeting at this time - 4 10 P M Mr Jeffery read a faxed letter he had just received from Mr Mike Welsh concerning the Levi Boese /Gladwin Toews matter that had been tabled earlier in the meeting In order to conclude this matter the following conditions must be met. 1 The house must be completed in compliance with the safety code and other regulations. 2 Once completed, all costs will be totalled and Council will have to make a decision whether the costs are to be charged back against Mr Toews security deposit of $10,000 00 3. When this decision concerning costs allocation is made, a proposal should be made to Mr Boese and Mr. Toews in respect to this allocation and upon satisfactory compensation the bond and caveat registered on the Swalwell property would be discharged. Mr Hogg moved that Mr. Welsh send to all parties concerned rw a letter advising that no funds would be released and the caveat would remain in place until legal fees are satisfied and all obligations met i CARRIED Mr Code moved that the meeting do now adjourn Time 4:20 P M Ree 11 CARRIED Municipal Administrator LEVI BOESE /GLADIIN TOEWS ISSUE & LAWYER'S LETTER 7 lnmae a ADJOURNMENT e • 40 1 JOHN C JEFFERY REPORT COVERING THE PERIOD AUGUST 27th TO SEPTEMBER 10th, 1991 BALANCE FORWARD $314 54 1 Report re. costs for Administration Building Any new motions passed by Council will be added to the report as made Note Paid D C. Stewart $92,953 70 previously and this cost is not included in figures outlined below May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992 October 30th, 1990 - Original contract for office with Linalta May 14th, 1991 - Page 8 Dumpster and Panel for stand by plant $680.00 plus $1600 00 $ 2,280 00 Aug 13th, 1991 Furniture & Equipment $ 91000 00 Landscaping $ 20,000 00 $809,155 70 10/ $679,822 00 Plus Architect $ 6,000 Plus Inspection $ 1,368 Plus Testing $ 3,000 $ 10,375 $690,190 00 November 20th, 1990 - Page 5 Elevator $ 5,000 00 January 8th, 1991 - Page 2 Computer and Telephone Wiring $12,766 00 February 12th, 1991 Approved phone line hookup $ 3,723.00 Floor Overlay $ 400 00 March 19th, 1991 Generator $ 4,000 00 Extra Thickness for Asphalt $ 4,525 00 Fire Alarm Conduit $ 471 70 April 9th, 1991 Page 5 Phone system $ 9,500 00 April 9th, 1991 page 6 Vertical Blinds $ 6,400 00 Name Plates and Directory $ 900 00 Office Furniture approved Up to $ 40,000 00 May 14th, 1991 - Page 8 Dumpster and Panel for stand by plant $680.00 plus $1600 00 $ 2,280 00 Aug 13th, 1991 Furniture & Equipment $ 91000 00 Landscaping $ 20,000 00 $809,155 70 10/ N IM r U JOHN C. JEFFERY REPORT COVERING THE PERIOD AUGUST 27th TO SEPTEMBER 10th, 1991 2. Councillors Time Analysis Average per Month -- - - - - -- ----- - - - - -- 662 1/2 $127,541.86 55 2 $10,628 49 329 1/2 $63,695 11 Under Average July 31st,1991 386 40 $74,399 43 56 9 days $10,704 32 3 Staffing - Cancelled Lisa's end date of December 31, 1991. We will keep her on part time until further notice and share her time between office and assessment 4 Kneehill Ambulance CORRESPONDENCE 1 Three Hills School Division August 21/91 Minutes. 2 Copy of letter from Torchinsky to Nova re. construction over pipelines N.E. 11- 31 -24 -4 3 1991 A R M A A. Golf Tournament donation list 4 Thankyou letters to A R M A A. donors 5 Invitation to A R M A A. donor, UMA Engineering, to participate in the tournament 6 Copies of letters from M D of Sturgeon to A R M A A golf tournament sponsors 7 Memorandum from County of Mountain View re A R M A A. Fall Conference 8 Memorandum from County of Parkland re. A.R M A A Golf Tournament. 9 A R.M.A A newsletter, pamphlet for conference and May 3, 1991 Minutes 10 A R M A A Membership List for 1991 11 A R M A.A August 16/91 Executive Meeting Minutes 12 A R.M A A Statement of Income and Expenses for July 31/91 13 A.R M A A Financial Statement for the year ended December 31, 1990 14 Minutes from A.R.M A A Conference held September 20 - 21, 1990 15 A R M A.A 1991 Conference evaluation questionnaire 16 Results of Municipal Refresher Course Survey. 17. August 1991 Marigold Library Report. E 1990 To July 31st, 1991 days days Division 1 96 $ 18,694 05 39 $ 8,255 08 Division 2 78 1/2 $ 16,697 48 41 $ 8,779 03 Division 3 96 1/2 $ 18,785 49 44 1/2 $ 8,691 89 Division 4 83 $ 15,365 22 44 1/2 $ 7,355 31 Division 5 93 1/2 $ 16,946 82 40 1/2 $ 7,758 86 Division 6 109 1/2 $ 20,854 57 53 1/2 $10,359 99 Division 7 105 1/2 $ 20,198 23 66 1/2 $12,494 95 Average per Month -- - - - - -- ----- - - - - -- 662 1/2 $127,541.86 55 2 $10,628 49 329 1/2 $63,695 11 Under Average July 31st,1991 386 40 $74,399 43 56 9 days $10,704 32 3 Staffing - Cancelled Lisa's end date of December 31, 1991. We will keep her on part time until further notice and share her time between office and assessment 4 Kneehill Ambulance CORRESPONDENCE 1 Three Hills School Division August 21/91 Minutes. 2 Copy of letter from Torchinsky to Nova re. construction over pipelines N.E. 11- 31 -24 -4 3 1991 A R M A A. Golf Tournament donation list 4 Thankyou letters to A R M A A. donors 5 Invitation to A R M A A. donor, UMA Engineering, to participate in the tournament 6 Copies of letters from M D of Sturgeon to A R M A A golf tournament sponsors 7 Memorandum from County of Mountain View re A R M A A. Fall Conference 8 Memorandum from County of Parkland re. A.R M A A Golf Tournament. 9 A R.M.A A newsletter, pamphlet for conference and May 3, 1991 Minutes 10 A R M A A Membership List for 1991 11 A R M A.A August 16/91 Executive Meeting Minutes 12 A R.M A A Statement of Income and Expenses for July 31/91 13 A.R M A A Financial Statement for the year ended December 31, 1990 14 Minutes from A.R.M A A Conference held September 20 - 21, 1990 15 A R M A.A 1991 Conference evaluation questionnaire 16 Results of Municipal Refresher Course Survey. 17. August 1991 Marigold Library Report. E • 18 19. 20 21 22. 23 24 25. 26 27. 28 29 30 31 32. 33 34 35 37. 38 39 40 41 42 43. 44 45 46 47 48 49 50 51. 52 53 54 55 56 3 JOHN C JEFFERY REPORT COVERING THE PERIOD AUGUST 27th TO SEPTEMBER 10th, 1991 Receipt from the Town of Trochu re Team Tourism G S T paid - $122 42 Sept /91 Big Country Region Recreation Update newsletter Letter of customer appreciation from Chubb Security Locksmiths Addendum to J C Jeffery Report August 13 - 27 from Jean Wilkinson Letter from Alberta Special Waste Management Corp re: Christmas Card Contest Fall 1991 Animal Kind newsletter (S P C A ) Letter from Minister of Tourism introducing Tourism Development Network Bulletins Notice of Extension of Stay of Proceedings from the Farm Debt Review Board RE. Marvin Keim Summer 1991 edition of Insider Report Newsletter UBC Executive Program letter and registration Notice of change of address from Alberta Municipal Financing Corporation Pamphlet from Alberta Environment re.Alberta Environmental Protection and Enhancement Act Memo from Jean Wilkinson re.old Three Hills Dump reclamation Aug 14/91 A A M D &C News Highlights newsletter Letter from Bellamy re- AS /400 Software Support Agreement. Memo from Jean Wilkinson re. SR575 contract Certificate of Appreciation from Trochu Hire a Student Letter from the Canadiana Centre re.adolescent residential drug treatment centre Invitation from Bellamy Software to attend AS /400 GL Presentation on Sept 6/91 Letter from Canada Career Week re. award of excellence Copy of letter from Canadian Western Natural Gas Co. to Trojon Farms re surface lease agreement E/4- 29 -22 -W4 Big Country Tourist Association Notice of General Meeting Bridge Authorization S W 17- 29 -22 -4 - File #13199 Letter from Alberta Research Council re Nedo Symposium The Alberta Gazette - August 15/91 edition. Letter from A A.M.D &C re "Children Playing" signs Letter and pamphlets from the Whistler Centre for Business and the Arts re communicating with aboriginal peoples Receipt for 1991 Grant in Lieu - Munson Ferry $666 68. Three Hills Further Education fall course descriptions. Letter from Alberta Transportation re•transportation for disabled plus details for layouts Brochure and kit on Family Voilence Prevention City of Drumheller 1990 Annual Report Auction Proposal from Continental Auctions Ltd The Capital - August 28 & September 4/91 editions Sept /91 edition of Supply Post Aug 26/91 edition of Journal of Commerce Aug 21/91 edition of True Value Trader Aug 28 & Sept 24/91 edition of The Drumheller Mail Enrolment brochure on Effective Leadership for Managers. l /. y JOHN C JEFFERY REPORT COVERING THE PERIOD AUGUST 27th TO SEPTEMBER 10th, 1991 BUILDING PERMITS. 1 S W 16- 32 -26 -W4 Valleyview Hutterian Brethren Egg grading room $30,000.00 2 S E. 8- 29 -25 -W4 Robert J Smith Three bay garage $ 7,000 00 err 3 N W 28- 33 -23 -W4 Don Gordon Pole shed $ 3,000 00 4 S W 25- 31 -23 -W4 Les Crawford Three grainaries $12,500 00 5. S.E. 19- 28 -21 -W4 Chris Berndt Storage shed $ 5,000 00 6 Lot 19- 24,B1k4, Plan 5050AK, Swalwell Bill Herchmer Storage Shed $ 2,000 00 7 N E 14- 30 -25 -W4 Eldon Toews 2nd residence for farm help $40,000 00 8 S E 18- 29 -24 -W4 Lloyd Penner Hog barn $35,000 00 11 11 4 Pf t