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Home My WebLink About1991-08-27 Council MinutesC+7 N AGENDA COUNCIL MEETING AUGUST 27th, 1991 1 Approval of Agenda 2 Approval of Council Minutes - August 13th /14th,1991 3 Approval of Accounts 4 J C Jeffery Report APPOINTMENTS 1.00 'P.M. Oris Rodger 3 30 P M Representative 4.00 P M Public Hearing Cameron Koch - 4.30 P M Public Hearing Dale Hecktor - PRIORITY ITEMS from Palliser Planning - Land Use Redesignation see Item No 20 - Land Use Redesignation See Item No 21 5 Request - Otto Hoff - review Official Opening Procedure TABLED ITEMS- nil TRANSPORTATION ITEMS' 6 Review Linden Contractors account for elimination of sand - McNair Pit Gravel 7. Review County Wheatland - road approach policy 8 Review Division 3 Road Projects - Torchinsky s letter 9 Request from Zoomgro Industries re: road construction E SE 8- 31 -26 -4 10 Review M D secondary road priority list GENERAL ITEMS 11 Request to cancel business tax - Arnold Baerg $45 60 12 Account received - Office landscaping - okay to pay? 13 Agenda received for Directors Meeting - CAAMD & C Meeting - August 30th, 1991 14 Huxley Community re- cycling project - report from R M Vickery and Lawrence Hogg 15. Constitutional Issues - Letter from AAMD & C 16 Set date for 1991/92 Organizational Meeting Need to change November Council meetings due to conflict with Fall Convention 17 Set reserve bids for 1991 tax sale 18 Invitation to Retirement Dinner - John Montgomery $15 00 per person - Strathmore September 13th, 1991 Deadline for tickets - August 30th, 1991 19 Town of Three Hills - letter re- annual recreation grant structure PUBLIC HEARINGS 20 Public Hearing - Application for Redesignation Cameron Koch - N E 8 -32 -24 -427 Public Hearing - 21 Application for Redesignation Dale Hecktor - N.W. 8- 29 -23 -4 PLANNING MATTERS. 1 .y M N r M AGENDA COUNCIL MEETING AUGUST 27th, 1991 22 County Wheatland - subdivision N.W 8- 28 -23 -4 23 Levi Boese File 24 Subdivisions UTILITIES OFFICER ITEMS• 25 Letter from Alta Public Safety re: Regional Response Improvement Grant 26. Request from Village of Linden - to purchase M D used radios and use M D. frequency 27 Wimborne Cemetery - needs to be expanded A.S B Items LATE ITEMS 28 Safety Committee Report 29. Gravel - J Duick DISCUSSION ITEMS Committee Reports ADJOURNMENT- MEMBERS OF D A B ONLY Otto Hoff, Richard A Marz, Lawrence Hogg, Harold Mueller DEVELOPMENT APPEAL BOARD HEARINGS- DEVELOPMENT APPEAL BOARD MEETING. `a E01 N • COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 A regular meeting of the Council of the M D of No 48 was held in the M D Administration Office, Street, Three Hills, Alberta, on Tuesday, August 27 commencing at 9:00 A M The following were present for the meeting Reeve Otto Hoff Division Two Councillors J. Finlay Code Division One Robert E. Boake Division ThrE Richard A. Marz Division Foui Harold Mueller Division FivE Richard M Vickery Division Six Lawrence Hogg Division SevE Mr. John Jeffery, Municipal Administrator Mrs Jennifer Deak, Assistant Accountant, was present and recorded the minutes Reeve Hoff called the meeting to order Reeve Hoff reported that the Capital Committee had PURCHASE purchased from the Allen B Olsen Auction Service, in Rimbey, a Kello twelve foot 300' offset disc at a total OF KELLO cost of $15,000.00 DISC Reeve Hoff also reported that he attended the August 20th opening of the Three Hills Seed Cleaning Plant The new plant is very impressive and there was a good crowd for the opening Requests were made to add items to the agenda as follows' ADDITIONS 10b Stockpiling at Horseshoe Canyon TO AGENDA 30 Request for approach - Jim Fuller Mr Vickery moved approval of the agenda for today's meeting with the addition of the above noted items CARRIED Mr Hogg moved approval of the August 13th and 14th, 1991 APPROVAL Council meeting minutes OF MINUTE! CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff, Richard A Marz, Rick Vickery and J Finlay Code CARRIED Mr Jeffery's report covering the period August 13th to August 27th was reviewed and various items discussed. Due to the wet weather, the start time for the SR 582 project will be September 3, 1991 P J Tainsh is leaving the M D employ as of August 29th 1 Ell APPROVAL OF ■ ACCOUNTS 4-*. Dq COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 Mr. Code moved to accept Mr Jeffery s report. CARRIED The official office opening scheduled for October 29, 1991 was discussed. Mr Jeffery reviewed the list of invitations It was confirmed that the Three Hills Community Centre has been rented for that day to accomodate the guests Mr Jeffery requested that attendence be confirmed for Mr Archie Grover and invitations confirmed for Bonnie McMillan and the Drumheller Health Unit, local hospitals and local R C.M.P Mr Vickery moved that the Building Committee prepare a program and review the invitation list CARRIED A request for cancellation of business tax was discussed Mr Marz moved that the 1991 business taxes of 45 60 owing by Arnold Baerg - Roll number 8060 be cancelled CARRIED The agenda for the Director's meeting of the Central Alberta Association of Municipal Districts and Counties, scheduled for Friday, August 30th at 10 00 A M at the M D of Kneehill offices, was reviewed No other items for discussion were requested to be added to this agenda Mr. Jeffery and Reeve Hoff will attend the meeting Mr Hogg moved to accept and file as information 2 CARRIED 0 OFFICE OPENING BUS TAX CANCELLATION A BAERG CAAMD &C AGENDA OP.`" 1%W COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 Mr. Code moved to accept Mr Jeffery's report CARRIED The official office opening scheduled for October 29, 1991 was discussed Mr Jeffery reviewed the list of invitations. It was confirmed that the Three Hills Community Centre has been rented for that day to accomodate the guests Mr Jeffery requested that attendence be confirmed for Mr Archie Grover and invitations confirmed for Bonnie McMillan and the Drumheller Health Unit, local hospitals and local R C M P Mr Vickery moved that the Building Committee prepare a program and review the invitation list CARRIED A request for cancellation of business tax was discussed Mr. Marz moved that the 1991 business taxes of 45.60 owing by Arnold Baerg - Roll number 8060 be cancelled CARRIED The invoice from Molenaar Landscaping for the ffice landscaping was reviewed and discussed. It was ted that the total amount for the landscaping was under he budgeted amount $20,000 00 Mr. Marz reported at he had met with the T of Thre Hills and they had dicated that, if possible, we ay be reimbursed V sidewalk installed outsi our builds dependent upon 1992 grant moni from tt Mr Code moved that the 'Co - scaping be paid in full. Mr Mueller �� ote on the motion Those in favour of the motion -nce Hogg, Finlay Code, Otto Hof Richar4 'ry. Those against the m ion - Harc CARRIED Mr Marz br ught to Council's attention the July 1991 minutes w re there was a motion to approve payment or this acc unt. Mr Code moved the previous motion be struck from the record . CARRIED The agenda for the Director's meeting of the Central Alberta Association of Municipal Districts and Counties, scheduled for Friday, August: 30th at 10.00 A M at the M D of Kneehill offices, was reviewed No other items for discussion were requested to be added to this agenda Mr Jeffery and Reeve Hoff will attend the meeting Mr Hogg moved to accept and file as information CARRIED 01 OFFICE OPENING BUS TAX CANCELLATION LANDSCAPING ACCOUNT CAAMD &C AGENDA r r� r� A COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 Mr Vickery and Mr Hogg reported on the Huxley Community re- cycling project Mr Vickery had spoken to Jean Schmidt about the project The old Huxley Motors building is being used for this project and is open two days a week The project organizers are requesting the M.D help fund the heating costs of this building and the hauling costs of the re- cycled materials to Red Deer Mr Hogg noted that the building is currently being heated by an old boiler in the building. The re -cycle project uses only the east side of the building but there is no way to isolate this area for heating Heating costs are unknown at this time Mr Hogg moved that a letter be sent to the project organizers advising them that funding for such a project has not been budgeted for at this time but maybe considered in the future on a municipal wide basis CARRIED The request from the A A M D &C to comment on various constitutional issues was reviewed Mr. Jeffery noted the deadline for returning the questionnaire was August 15, 1991 Mr Vickery moved to table this item to later in the day. CARRIED A discussion was held for setting the date for the 1991/92 Organizational Meeting and re- scheduling Council Meetings for November and December because of the Fall Convention and Christmas holidays Mr Marz moved the Organizt.ional Meeting be set for October 22nd and Council meetings be held on November 5th and 19th and December 3rd and 17th CARRIED Appraisals for tax recovery properties, offered at the upcoming tax sale on Septem reviewed. Mr Marz moved that reserve bids be properties as follows- Lots 30 -34, Blk 7, Plan 5050AK, Swalwell - Lots 17 -18, Blk 6, Plan 505OAK, Swalwell - CARRIED which will be ber 24, 1991 were placed on the $1,500 00 $1,000 00 An invitation has been received to attend a retirement dinner for John Montgomery, Administrator for the County of Wheatland It is to be held September 13th at Strathmore Reeve Hoff moved that he .and Mr Jeffery attend this function on behalf of the M..D of Kneehill CARRIED Mr. Jeffery read a letter from the Town of Three Hills concerning the annual recreation grants The town is pleased with the change in criteria the M D is now using to determine individual grants They feel it is much more equitable 3 HUXLEY RE- CYCLIN PROJECT CONSTITUTI ISSUES Or_ DATE FOR ORGANIZATIONAL MEETING & NOV & DEC COUNCIL LE -">Exs Sar 7 Co'a ed"4 4' TAX SALE RESERVED BIDS RETIREMENT J MONTGOM RY Vw;'la� a. pbsr% RECREATION CRANTC IM M L COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 Mr Marz moved to accept and file as information. CARRIED A circulation memo from the County of Wheatland for a proposed subdivision application for Mr Frank Grainger in N W 8- 28 -23 -4 has been received. The property is not in our municipality but adjacent to our boundary Mr Vickery moved to accept and file as information CARRIED Mr. Jeffery reported that no correspondence concerning the Levi Boese situation had been received from Mike Welsh. Mr Boake moved to table this item until more information received CARRIED Mr Jeffery reported that a letter had been received from Alberta Public Safety Services concerning our application to the Regional Response Improvement Program All grant monies for 1991/92 are allocated and no further financial assistance is available for this year Mr Hogg reported that he had set up a meeting with Gary Severtson for later this week to discuss the merits of the M D s application for a repeater site in the northern part of the municipality Mr Hogg moved that Council send a letter to Gary Severtson discussing our need for this repeater site CARRIED Mr Paul Ehmann entered the meeting at this time - 11:10 A M Mr Jeffery noted that the Village of Linden is willing to purchase from the M D some used radio equipment This would include two mobiles, one mobile antenna, one base antenna and two handheld units for a total of $600 00 Mr Ehmann discussed the radio inventory with Council Mr. Vickery moved that the total price of this radio equipment be set at $700 00 CARRIED Mr Ehmann reported to Council that there is a need to expand the Wimborne Cemetery Expansion could be developed to the north and east up to the ball diamond Mr Marz moved that Mr Vickery approach the land owner of this proposed expansion area and also obtain feedback from local residents and report back to Council CARRIED Mr Ehmann left the meeting at this time - 11.25 A.M. Mr Hogg presented the minutes of the August 26th Employee and Safety Committee Meeting The general recommendations 4 0 '4 REGIONAL RESPONSE GRANT �Y >e72 SALE OF RADIOS TO VILLAGE OF LINDEN WIMBORNE CEMETERY EXPANSION 24 A 0 COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 included a safety awards budget of $5,000 00 be set for 1992. Any unused funds could be deferred to next year The merits of this recommendation were discussed Mr Hogg moved a motion in principal to allow the safety committee to focus on a budget,in the amount of $5,000 00 for 1992, tailor a program and report back to Council with a plan CARRIED The meeting adjourned for lunch between 11:45 A.M and 1 00 P.M. Mr Mueller was not present when the meeting reconvened Mr Oris Rodger entered the meeting at 1.05 P M The July 19, 1991 invoice from Linden Contractors for crushing 5,000 yards of gravel at the McNair Pit There is an additional charge on the invoice, in the amount of $750 00 plus G S T , for elimination of 5,000 yards of sand Mr Rodger reported that the sand has to be eliminated for the gravel to meet specifications The M.D receives no monetary benefit from this since the sand is sold by McNair He also commented that this is the first time charges for elimination of sand have been billed to us Mr Hogg moved that the charges for elimination of sand, in the amount of $750 00 plus G S T , not be paid. CARRIED Mr. Jeffery reported on Division 3 road projects, the west of 33- 34 -25 -4 and the west of 2- 29 -25 -4 both scheduled for base course Torchinsky Engineering has prepared a preliminary road study and recommend that both these roads be re -built before a base coat is applied. A discussion followed on the need to address local road standards. Mr Boake moved that these five miles of projects be removed from the base course program and placed on the main road crew program and also that Torchinsky Engineering be asked to develop a local road base course standard to a minimum standard of twenty -eight feet CARRIED Mr Mueller entered the meeting at this time - 1.25P M A review was made of the County of Wheatland's policy on road approach standards The merits of having one approach with a culvert every half mile were discussed along with the advantages of having wider approaches to accomodate cattlel.iners Mr Code moved to accept and file as information and send a copy of the M D of Kneehill road approach policy to the County of Wheatland CARRIED Mr Jeffery read a letter from Zoomgro Industries who are making an application for a permit to have a road extended half to three quarters of a mile along the east boundary of 5 SAFETY COMMITTEE - REPORT /n�no 70 /�7�irlae= LINDEN CONTRACTOR INVOICE D I V 3 ROAD PROJE T COUNTY OFI I WHEATLAND'S ROAD APPROIACH POLICY c:'oRJ o� l'awf ZOOMGRO IND REQUEST e ra COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 S E 8- 31 -26 -4 in order to allow easier access to a proposed new manure packaging plant to be located adjacent to this locale Mr Jeffery noted that this plant would not be within our boundaries but inside the County of Mountainview and therefore the M.D. would gain no assessement increase Mr Boake reported that the had spoken with Zoomgro and suggested that since they will be taxpayers of the County of Mountainview they should approach that municipality and request funding for the road. Mr Marz moved that the company be allowed to build, at their cost, a road but it must meet the M D standard of twenty -eight feet. CARRIED Secondary road priorities were reviewed and discussed SR #582 has nine miles completely rebuilt, base coursed and paved and three miles have been rebuilt to secondary standards and five miles will be rebuilt to secondary standards in 1991 The M D of Kneehill has promised to base course and surface the remaining eight miles in 1992 Mr Code moved our be as follows and Transportation Priority #1 SR #836 west of west of west of priorities to Alberta Transportation now a follow up letter be sent to Alberta 3 & 10 in 33 -22 -4 17,20,29 &32 in 28 -22 -4 5,8,17 &20 in 29 -22 -4 Complete rebuild and base course required 2 mi. 4 mi 4 mi 10 mi Priority #2 SR #836 west of 29 & 32 in 30 -22 -4 2 mi west of 4,9,16,21,28 & 33 in 31 -22 -4 6 mi west of 3 & 10 in 32 -22 -4 2 mi Now bulit to secondary standard of the day Widening and base course required Priority #3 SR 836 west of 29 & 32 in 29 -22 -4 west of 5,8,17 & 20 in 30 -22 -4 west of 15,22,27 & 34 in 32 -22 -4 Now built to secondary standard Base course required 10 mi 2 mi 4 mi 4 mi 10 mi and further the balance of priorities be listed as per letter to Alberta Transportation November 27, 1989 in the same order with SR #582 being last priority CARRIED Mr Marz reported that Mr Jim Fuller had approached him to C r ri �T SECONDARY ROAD PRIORITIES N 14 0 N COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 request that the two approaches on his property be widened to allow access to cattleliners JIM FULLER ROAD APPROACH S Mr Marz moved that these two approaches be widened CARRIED Mr Marz also reported that Ralph Kiientz has complained of low water levels in the dug out located on the land he leases from the M.D. Mr. Kientz feels that operations at the Torrington Pit are effecting this. Mr. Marz requested R KIENTZ that the lease be checked and rectified for the next DUG OUT renewal Mr Marz moved that Mr. Rodger inspect the dugout and attempt to rectify the problem CARRIED Mr Code reported that there is no gravel stockpiled at Horseshoe Canyon and that approximately 5,000 yards of STOCKPILING gravel will be needed at this location He requested that AT HORSESHOE gravel be stockpiled directly from Lowen Pit to Horseshoe CANYON Canyon. Gravel is scheduled to be crushed at Lowen Pit at the beginning of September. Hauling costs could be reduced by directly stockpiling gravel from Lowen to Horseshoe Canyon. Mr. Rodger noted that this would require an additional contract truck; two trucks to haul out of the pit and three to stockpile The stockpile has a capacity to hold about 7,000 yards of gravel Mr Code moved that Mr. Rodger be authorized to hire enough trucks to haul enough gravel (approximately 7,000 yards) to fill Horseshoe Canyon Stockpile CARRIED Mr Hogg reported that he and Mr Rodger had spoken, on August 26th, to Mr J Duick Mr Duick owns a section of GRAVEL IN land in the County of Mountainview, located in 1- 32 -28 -4 MOUNTAINVIEW He has had testing done and reports that there is an FOR SALE estimated 1 8 million yards of gravelat this location. He wants to sell the land Mr Jeffery noted that the County of Mountainview has already sent a letter to us indicating they are interested in negotiating with Mr Duick Mr. Hogg moved that this information be accepted and filed CARRIED Mr Rodger left the meeting at this time - 2.30 P.M. Mr Cunningham entered the meeting at 2.55 P M Mr. Jeffery read two letters received from Mr Ken Flater requesting written permission to use the road allowance to KEN FLATER his property which is 6 6 acres in S E 26- 29 -21 -4 Mr REQUEST Jeffery noted that a road allowance is public property and anyone can use a road allowance providing they do not trespass on private land to gain access to a road allowance, Mr Marz moved that a letter be sent to Mr Flater advising him the M D does not supply letters to individuals permitting them to use road allowances because they are public and open for public use 7 E C r� 11 COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 CARRIED Mr Hogg reported that Clinton and George Stankievech had advised him that the County of Stettler had approved a development of an oil waste disposal site at property adjoining theirs in Stettler They are concerned with the environmental impact this would have on the water shed area downstream Such a development would effect the Red Deer River water study Mr Cunningham advised that if such a development effects our municipality we can appeal the development Mr Code said he would follow up on this information and contact the Drumheller Health Unit for a report. Mr Hogg moved to accept and file as information. CARRIED Mr Jeffery presented Mrs Wilkinson's recommendation concerning office staffing The matter was discussed along with the need of additional staff in the main office No decision was made at this time and the matter will be reviewed again in early November Mr Marz reported that he had received a request from Mrs Wildeman to purchase , at the highest bid price, unsold items from the Weich Shop These items are scheduled to be taken to the Acme Auction Mart for sale Mr Marz moved that until unsold items are taken to the Acme Auction, anyone wishing to purchase items may do so at the highest bid price CARRIED The country residential subdivision application from Bremco Land Surveying Ltd , on behalf of Mr Byron Herrle, on the S W 23- 33 -26 -4 was reviewed There is no habitable dwelling on the proposed subdivision Palliser Regional Planning has recommended refusal of the subdivision because it does not comply with the M.D Land Use Bylaw Mr Hogg moved to accept the staff recommendation and refuse the application for subdivision CARRIED Mr Craig Davies, Assistant Planner for Palliser Regional Planning Commission entered the meeting - time 3 45P M Mr Mueller moved Council meeting do now adjourn in order to hold the public hearing scheduled for 4.00 P.M. to -day. CARRIED Mr Vickery moved Council meeting do now reconvene, the public hearing having been completed CARRIED The application submitted by Cameron Koch for redesignation of the N E 8- 32 -24 -4 was discussed Mr Koch wishes to subdivide the property into a vacant residential 8 3 acre parcel and sell it There are no services at this site 0 , /► COUNTY OF STETTLER OIL WASTE DISPOS L OFFICE STAFFINC SALE OF UNSOLD ITEMSI FROM WEICH BLDC B HERRLE SUBDIVISION C KOCH REDESIGNATION Aap- :I N COUNCIL MEETING TUESDAY, AUGUST 27th, 1991 There was no motion for first reading of a bylaw to redesignate Mr Koch's property Mr. Code moved that this subdivision application be turned down as recommended by Palliser Regional Planning Commission CARRIED Mr Boake moved Council meeting do now adjourn in order to hold a public hearing scheduled for 4.30 P M. CARRIED Mr Vickery moved Council meeting do now reconvene, the public hearing having been completed CARRIED The application submitted by Mr Dale Hecktor for redesignation of the N.W 8- 29 -23 -4 was discussed Mr Hecktor wishes to subdivide his property and keep forty acres with the residence for an intensive livestock operation Mr. Boake moved first reading of By -law #1233, this being the by -law to amend the land use bylaw 1061 by redesignating the N W 8- 29 -23 -4 from Agricultural Conservation to Agriculture. CARRIED Mr Hogg moved second reading to this by -law CARRIED Mr Mueller moved third reading be given to this by -law at this time MOTION NOT CARRIED UNANIMOUSLY The proposed sub division application submitted by Larry Simpson on behalf of Sheila MacKenzie for a 101 1 acre nature reserve in S W 28- 28 -22 -4 was discussed Mr Davies reported that the land consists of a large coulee and crop land The prosopal is to turn it into a public nature reserve. There exists, on the property, a well and lease road that would provide enough revenue for taxes The proposed sub division would be titled to the Nature Conservancy of Canada which is a national, private organization whose mandate is conservation Mr Hogg moved to accept the staff recommendation and approve the application CARRIED Mr Boake moved this meeting do now adjourn Time 4.50 P M 44eeve 9 CARRIED Municipal A tnistrator D HECKTOR REDESIGNATION BY LAW #1233 S MACKENZ I E SUBDIVISION APPLICATION nn iniiRMMFNT 11 JOHN C JEFFERY REPORT COVERING PERIOD AUGUST 13th to AUGUST AUGUST 27th, 1991 BALANCE FORWARD. $314 54 1 Report re costs for Administration Building Any new motions passed by Council will be added to the report as made Note. Paid D.C. Stewart $92,953.70 previously and this cost is not included in figures outlined below May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992. October 30th, 1990 - original contract for office with Linalta $679,822 00 Plus Architect $ 6,000. Plus Inspection $ 1,368 Plus Testing $ 3,000 $ 10,375 $690,190.00 November 20th, 1990 - Page 5 Elevator $ 5,000 00 January 8th, 1991 - Page 2 Computer and Telephone Wiring February 12th, 1991 Approved phone line hookup Floor Overlay March 19th, 1991 Generator Extra Thickness for Asphalt Fire Alarm Conduit April 9th, 1991 Page 5 Phone system April 9th, 1991 page 6 Vertical Blinds Name Plates and Directory Office Furniture approved Up to May 14th, 1991 - Page 8 Dumpster and Panel for stand by plant $680 00 plus $1600 00 2 Councillors Time Analysis- 1990 days Division 1 96 $ 18,694.05 Division 2 78 1/2 $ 16,697 48 Division 3 96 1/2 $ 18,785 49 Division 4 83 $ 15,365 22 Division 5 93 1/2 $ 16,946 82 Division 6 109 1/2 $ 20,854 57 Division 7 105 1/2 $ 20,198 23 01 -- - - - - -- ----- - - - - -- 662 1/2 $127,541 86 $12,766 00 $ 3,723.00 $ 400 00 $ 4,000 00 $ 4,525.00 $ 471 70 $ 9,500 00 $ 6,400 00 $ 900 00 $ 40,000.00 $ 2,280 00 $780,155.70 To June days 33 34 1/2 36 44 1/2 38 1/2 44 1/2 54 1/2 30th, 1991 $ 6,983.08 $ 7,408.78 $ 7,138.46 $ 7,355 31 $ 7,209 16 $ 8,543 60 $10,540 44 285 1/2 $55,178.83 ne", 11 [A N JOHN C JEFFERY REPORT COVERING PERIOD AUGUST 13th to AUGUST Average per Month AUGUST 27th, 1991 55 2 $10,628.49 Under Average June 30th,1991 331 2 $63,770.94 45 7 days $ 8,592.11 Items 1 & 2 have not been up -dated 3 Oris Rodger will be spraying 300 gallons of seal coat for the Town of Three Hills on the road west of the railway tracks about 300' - past the M D shop He will use our product and M D machinery - Town will be billed for this cost 4 Discussion underway regarding Cee Gee requesting another postponement of start time for SR 582 project to September 15th, 1991 Oris and Otto did not have a real problem with it Colin from Torchinsky felt he should not be given a postponement I left the decision with Colin Colin phoned August 21st - he advised Rick Hansen the project should start September 3rd 5. P J Tainsh is leaving M.D. employ as of the end of August See recommendation regarding office staff 6 Received call regarding water line caving in at Huxley Community Hall after recent heavy rains Alex and Oris advised CORRESPONDENCE. 1 Letter from Alberta Social Services regarding change in their billing process 2 List received from Alberta Transportation of suppliers of rock rip rap 3 Alberta Municipal Finacning Corporation - debenture issue date information 4 1990 Annual Report - Local Authorities Pension Board 5 July Labour Force Statistics 6 Letter and Brochure re- Exploring Municipal Options for a Greener Alberta 7 Received $343 00 fines 8 Alberta Municipal Financing Corporation - Pooled Money Market Fund will not be proceeded with 9. Letter from Alberta Treasury re- direct deposit system 10 Letter re: Pitch In Alberta Campaign 11 Authorization from Bridge Branch to their staff to complete geotechnical investigation at SSW 29- 30 -25 -4 BUILDING PERMITS 1 V Garson - SW 6- 31 -21 -4 - Shed $25,000 00 2. Allen Toews - Pt S E 16- 31 -25 -4 - Mobile Home $12,000 3. Steven Haller - N W 2- 34 -23 -4 - Quonset and Cattle Shed $15,000 2 M"r-41 A 11 EMPLOYEE AND SAFETY COMMITTE MEETING MONDAY, AUGUST 26, 1991 A meeting of the Employee and Safety Committee was held on Monday, August 26, 1991, commencing at 9 10 A M The following were present J Finlay Code Richard M Vickery Lawrence Hogg Gary Berquist, Brian Plant, Dennis Bramley, Glen Wagstaff Missing Sandy Weir Reports Discussed. Dennis - Report from Canadian Western Natural Gas - Driver Award - Pan Canadian - Operator award - 10 year Increments Gary - Nothing to report from the Main Crew Brian - M D. of Cyprus has the same as M D of Vulcan for safety program Glen - Report from safety meeting at Calgary from R Angus - New group looking for direction - Open to all - Training program from Alberta Construction Safety Association - RE Equipment operation program * *See Brochure Recommend to attend next meeting of ACSA - September 20, 1991 at Edmonton. Recommendations- - Back up Alarms - Flag person training - Foremen orientate new workers and have someone check up on the foremen to see if it is being done - Safety inspection of all large trucks - Bylaw enforcement needed - Alberta Construction Technology Center — Training Aids - * *See Brochure Many areas do only basic safety training Discussed - Our safety rules should be enforced - Would M D pay for an "Air Brake Course "? - Have D O T send us current information on requirements with trucks - S C B A maybe needed for some of the products - Disposal of hazardous chemicals? np/ , C9 140 1 0 11 EMPLOYEE AND SAFETY COMMITTE MEETING MONDAY, AUGUST 26 1991 Award - A lot of M D 's etc. have no safety program in place to compare with General Recommendations - Keep Visual Awards - on a yearly basis - Program when started is started on a square one basis - no recognition of previous year - Have the Christmas Party as a safety awards night - make it all encompassing - Keep the "best safety idea award" for all employees - Budget of approximately $5000 00 for awards only - A budget for training & aids be separate from all other funds. Meeting adjourned at 10 45 A M Mule I DI C7 C] • i Dq 0 U z O U � H � � W a U a W O 0 a O a� E~ �' z Q d a� F- O �D o v� a w 3 4 . O � a a. U w3 aW � � wa Q U a� a C) w x Q o �� o CA a ¢o c7� W U w3 as � V Z U U d ¢ � d o O 0 3 N � W W E-+ a, U ¢ d 3 0 c > c � ] V) a r) z Q W O a �a a O U Z r F- O w ¢ w U � W � U ¢ vii ¢ U a C) w Q o Oz �3 w ¢o >a W U � d ¢ � d Z r w w ¢ w U U U a C) w � W ua 0 O `n W U a O O W Q C7 O x w a }, o a H a O .a J � �D 0 z3 U W Q U a zw U a, z U zW >a a U O do �a N w w w ¢ w U U a C) w � W ua 0 W U � d as o � Q Q W w�D U � ] z O a O U x Cl) z za °°M o� z F4 d V) c x > Q 3 xx U 9 04 w vi rn N 0 w O W w a 0 O x W a_ U WK k t r h r e