Loading...
HomeMy WebLinkAbout1991-07-09 Council MinutesA �q 0 AGENDA COUNCIL MEETING JULY 9TH, 1991 1 Approval of Agenda 2. Approval of Council Minutes - June 25th & 26th, 1991 3 Approval of Accounts 4 J C Jeffery Report 5 Executive Committee Report APPOINTMENTS. 9 30 A M - Dale Merkel - See Item No 6 10.00 A M - Oris Rodger 1:00 P M - Frank Wesselling PRIORITY ITEMS. nil TABLED ITEMS• nil TRANSPORTATION ITEMS: 6 Dale Merkel re. SR 837 & SR 575 Intersection 7 Notice of Motion re. Gravel Crew 8 Review Laurie Ross Situation 9 Road Committee Report 10 Safety Committee Report 11 Review purchase of new gravel trailers Review purchase of new graders for 1992 as per policy 12 Review SR 582 Road Agreements - Kilgour Agreement over policy, Cullum and Robertson agreements not received Also Review SR 583 Agreements - W Evans agreeable? 13. Review M D secondary road priority rating 14 Bridge File 13486 - is restricted in M D by -law Need by -law to remove from existing load limit by -law 15 Review proposed by -law for speed limit restriction on SR 806 from North end of Section 32 to South end of Section 17 - 30 -25 -4 Linden Valley Area 16 Letter from Ct Mountain View re- gravel pit SE 1- 32 -28 -4 GENERAL ITEMS 17 Date for Official Opening - Okay for Tuesday, October 29? 18. Review third reading for recreation grants for 1991 19 Review possible constitutional hearings in this area 20 Letter from Ray Martin Leader of Opposition - re. main street tour 20a Review business tax by -law - Request to write off accounts Comments from Mun Affairs 1 Iq 11 7 AGENDA COUNCIL MEETING JULY 9TH, 1991 PUBLIC HEARINGS nil PLANNING MATTERS. 21 Levi Boese - 22 Subdivisions UTILITIES OFFICER ITEMS nil A S B Items 23 A S B. Minutes - June 27/91 LATE ITEMS 24 Alta Forestry - integrated Resource Plan DISCUSSION ITEMS Committee Reports ADJOURNMENT: MEMBERS OF D A B. ONLY Otto Hoff, Richard A. Marz, Lawrence Hogg, Harold Mueller DEVELOPMENT APPEAL BOARD HEARINGS. DEVELOPMENT APPEAL BOARD MEETING 2 W, [A 11 L COUNCIL MEETING TUESDAY, JULY 9th, 1991 A regular meeting of the Council of the M.D. of Kneehill No. 48 was held in the M D Administration Office, 232 Main Street, Three Hills, Alberta, on Tuesday, July 9th, 1991 commencing at 9.00 A M. The following were present for the meeting: Reeve Otto Hoff Division Two Councillors. J Finlay Code Division One DRESENT Robert E Boake Division Three Richard A Marz Division Four Harold Mueller Division Five Richard M Vickery Division Six Lawrence Hogg Division Seven John C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Hoff called the meeting to order. Requests were made to add items to the agenda as follows- ADD TO AGENDA 16A Lumps on Roads 16B SR 838 - Sink Holes Mr. Boake moved approval of the agenda for today's meeting with addition of the above noted items ,APPROVAL CARRIED B:GENDA Mr Mueller moved approval of the June 25th and June 26th Council meeting minutes APPROVAL CARRIED MINUTES There was discussion about the official opening and the date set for same Tuesday, October 29th, 1991 is the best OFFICIAL day for the Minister and local M L As There was OPENING discussion about activities for the day Srn� Mr Hoff moved the official opening be held on Tuesday, October 29th, 1991 CARRIED Mr Mueller moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of Otto Hoff, Richard A Marz, J Finlay Code and Lawrence Hogg CARRIED Mr. Jeffery reviewed his report and various items were discussed J C JEFFERY REPORT Mr Marz moved a letter be sent to Gilbert Berdahl in response to his complaint about one of the M D employees COMPLAINT and pertinent information regarding the matter be provided to Mr. Berdahl Z� CARRIED 1 r C N �q A COUNCIL MEETING TUESDAY, JULY 9th, 1991 APPROVAL Mr Vickery moved approval of Mr. Jeffery's report J C JEFFERY CARRIED REPORT The Executive Committee report was discussed. Items 1 and 2 were discussed in detail and it was agreed any item which EXEC requires action by the office must be covered by a motion COMM It was also agreed the procedure for adding items to the REPORT council agenda as outlined in the procedurial by -law is satisfactory , Mr Marz moved approval of the Executive Committee Report CARRIED Mr. Dale Merkel from Drumheller entered the meeting at this DALE time He reviewed his situation with regard to the MERKEL re- construction of the intersection of SR 575 and SR 837 He could not see any reason for Council to require him to UNUSED remove all his trees from the M D road allowance in front ROAD of his residence Some of the road allowance will be used ALLOWANCE when the intersection is re -built and he will lose some trees The remainder of the road allowance is not TREE required, is not developed and provides access only to the PROBLEM island in the Red Deer River Council indicated any M D road allowance must be kept open for public access. Mr Merkel advised council that the island in the river is within the 1 to 100 year flood plain and therefore no development should be allowed on the island The owner has a small cabin on the island and it was flooded last year He gains access to the cabin by walking along the river past Les Bell's property about 1 1/2 miles, as he cannot get to the island using the road allowance Mr Merkel noted he and other people in this area have worked hard to improve their property Forcing him to remove his trees will destroy the landscaping work he has done. It was suggested as the trees are still small they could more easily be moved now Mr Merkel did not feel this was necessary as the road does not go anywhere, and noted there is about 25 feet access between the two rows of trees which people can use. The trees are laurel leaf willow and green ash, each row is on the outside edge of the road allowance and provide a wind break and a noise barrier for his home Council noted the road allowance must be kept as it may be required some time in the future and asked if the trees could be moved back on to his property Mr Merkel noted it could be done but felt it should not be necessary There is about 350 feet of the road allowance which will not be used for the intersection re- construction Mr Merkel advised Council he was requesting permission to leave the trees on the road allowance except for those which must be destroyed for the intersection re- construction, he would look after the trees on the road allowance and would deal with the problem of moving the trees if and when access to the island was required. He advised the M D of Starland has .initiated a program under the CASCI program which encourages people to plant trees on undeveloped road allowances He indicated he understood it would be his responsibility to move the trees from the M D road allowance if it was required for road construction or the M D would have the right to knock them down 2 r C3 N COUNCIL MEETING TUESDAY, JULY 9th, 1991 Mr Oris Rodger, Public Works Superintendent, entered the meeting at this time - 10.05 A M Mr Marz moved the M D allow on that unused portion of the not required for re- construct intersection, until such time allowance has to be up- graded access Mr. Merkel to leave his trees M D road allowance which is ion of the SR 837 and SR 575 as the undeveloped road in order to provide better CARRIED Mr Merkel left the meeting at this time There was discussion about the organizational structure of the gravel crew Mr Hogg moved the notice of which stated the gravel crew foreman, one loader operator there would be no year round be approved motion put forth in June would be comprised of one and six drivers and that sub - foreman on the crew CARRIED There was lengthy discussion about Lawrie Ross and his job position with the M.D. He was hired as an operator but is doing service work and running the fuel truck in the summer time, and was working in the shop in the winter time as a mechanic when one of the mechanics was off on sick leave He is still a temporary seasonal employee Lonnie McCook, Grade Foreman, entered the meeting and discussed with Council what Mr Ross does on his crew. He then left the meeting Mr Hogg moved a notice of motion to be considered at the August 13th, 1991 council meeting to hire Lawrie Ross as a full time employee on condition the total number of permanent employees does not exceed 37, as established in the organizational policy. CARRIED Various items on the Road Committee report were discussed It was noted gravel is required on the north south road West of S W 11- 29 -22 -4 from the residence approach south for about 100 feet DALE MERKEL GRAVEL CREW STRUCTURE LAWRIE ROSS NOTICE MOTION RE LAWRIE ROSS ROAD COMMITTEE NEED GRAVEL Mr McCook, Grade Foreman, has requested council at least DISC look at a demo of a breaking disc for his crew Due to the rainy weather this year it would be very helpful. p� Mr. Marz moved to table this matter until the next meeting of Council CARRIED The request from Alan Winther for an approach into his feed APPROACH lot area was discussed ALLAN WINTHER Mr Hoff moved Councillor Hogg discuss the situation with Mr Winther and bring a recommendation back to Council CARRIED C 13 3 H N �1 COUNCIL MEETING TUESDAY, JULY 9th, 1991 01^ Mr Vickery requested the cost for brushing work for Dwayne Pus0 BRUSHING Smith be netted out against his backsloping borrow pit PROJECTS compensation in the same manner as Hoppins Farms The request from Merle Arvidson for an approach off of SR 836 was discussed Mr Code advised Council he had discussed the matter with Mr Arvidson and explained his reasons for asking for another approach Mr. Boake moved Mr Arvidson be advised of the M D road approach policy and if he wishes an approach off SR 836 and is prepared to install same at his own expense Council will consider his request again and he would also require approval for the location from the Utility Officer, and if he wishes to install an approach at his own cost off the local east -west road he will require approval for the location from the Utility Officer CARRIED Mr. Marz noted the existing approach into N.W. 35- 31 -25 -4 should be moved from its present location to the field split The farmer presently comes out of the fields through the ditch and up on to the road and is causing damage to the road shoulder Mr Marz moved the approach into the N W 35- 31 -25 -4 be moved to the east on condition the proposed location meets regulations and is approved by the Utility Officer CARRIED Mr. Vickery moved approval of the road committee report CARRIED The meeting adjourned for dinner between 12:00 Noon and 1.00 P M Mr. Vickery left the meeting at this time Mr Cunningham entered the meeting at 1 00 P M Mr Hogg moved to table discussion of subdivisions until the next meeting of Council CARRIED Mr Jeffery discussed with Council the advice provided to the M D by Michael Welsh, solicitor, in connection with the Levi Boese situation and Mr Gladwin Toews' deposit Mr Hogg moved Mr Welsh be requested to draft a letter to be sent to Mr Gladwin Toews outlining the tems under which his $10,000 00 deposit is being retained and the letter be reviewed by Council prior to be sent to Mr Toews CARRIED Mr Cunningham reported he had signed an affidavit and returned same to Mr Welsh in connection with obtaining an injunction against Mr Glen Brown There was discussion about having the Building Committee make a final inspection of the office to determine what other items need to be acquired or refurbished before the official opening 4 MERLE ARVIDSON APPROACH MOVE APPROACH NW 35- 31-25-4 �, I . J APPROVAL' RD COMM DINNER VICKERY OUT SUBDIVISIION rt ! P d. LEVI BOESE le�E(-r GLEN BR0WN BUILDIN COMM TNPUCTiON r COUNCIL MEETING TUESDAY, JULY 9th, 1991 The building committee agreed to meeet Wednesday, July 10th, 1991, at 8.30 A M. e There was discussion about the landscaping plans for the office. The town may refund the M D for the costs for the LANDSCAPI G sidewalk replacement when their grant is available The Community Center will not proceed with any landscaping until their sidewalk is replaced Alberta Power have made no decision as yet Mr. Cunningham was directed to get a price for landscaping the M D front yard only Mr Cunningham left the meeting at this time The A S B minutes were then reviewed Council was advised Mr Paul Andrew will not be continuing on as a AS B ratepayer member after his term expires in October MINUTES Mr. Hoff will likely be Chairman and Mr. Vickery will be r'�errc� replaced by another Council member It was agreed Mr Boake should see if there is anyone in his area who might +� be interested in being on the board so Council would have Q some names available for the annual organizational meeting in October C Mr. Code moved acceptance of the A S B. minutes t CARRIED k Alberta Forestry has sent out a copy of their Integrated Resource Plan. This plan has been developed to look at all INTEGRATE aspects and uses of public lands in the central area of the RESOURCE Province A round table meeting will be held in Red Deer PLAN July 18th to discuss the plan. PUBLIC LANDS Mr. Marz moved Councillor Code be appointed to attend the S r meeting in Red Deer on behalf of the M D CARRIED�^�a 1 The 1991 recreation grant by -laws were discussed. 1981 Mr Hogg moved third reading to by -law number 1224, this REC being a by -law to establish the 1991 grants payable to GRANT various rural community organizations in the M D of BYLAWS Kneehill CARRIED Mr Code moved third reading to by -law number 1223, this c�er.e being a by -law to establish the 1991 recreation grants payable to the towns of Three Hills and Trochu and Villages of Acme, Linden, Carbon and Torrington and the City of Drumheller CARRIED The Safety Committee report was discussed and various items reviewed The preparation of a safety manual could be SAFETY SAFETY looked at later Purchase of a freone recovery system is to be referred to the Shop Foreman for review and to be put on his Capital List for another year if he deems it REPORT necessary The need for eavestrough on the grader shed 5 N N N C� COUNCIL MEETING TUESDAY, JULY 9th, 1991 should be reviewed by Mr Rodger and replaced if necessary as this is a maintenance item Mr Mueller moved an emergency first aid course and a C P R course be held on the next employee day CARRIED The need for flag persons on the crackfilling and pavement patching crews was discussed at length Mr Marz moved the Public Works Superintendent be authorized to use a flag person or persons on the crack filling and patching crews on condition no extra vehicles are required or needed for transportation. CARRIED The use of Roundup to control grass on M D road allowances was discussed Council also discussed the possibility of rigging up a spray bar on the motor graders to spray the edge of the road It was agreed the Public Works Superintendent and the A S.B continue with their experiment using a half ton truck and spray unit to spray 20 miles of road from Highway 21 west to the Schmautz Pit and south to H. Campbell land Council also agreed some appropriate kind of stand should be constructed at the fuel tanks Mr. Boake moved approval of the Safety Committee report. CARRIED There was discussion about the need to purchase new end dump trailers Southland Trailers has agreed to provide a quote for construction of a similiar end dump trailer. Mr Hogg moved to table consideration of purchase of new end dump trailers until the next meeting of council CARRIED Mr Hogg moved Mr Jeffery bring a report to the next meeting of Council as to which motor graders are scheduled for replacement in 1992 CARRIED There was discussion about the agreements for SR 582 and SR 583 There was also lengthy discussion about the backsloping borrow pit agreement with William Kilgour for SR 582 project It was noted the second agreement is still well over policy It was also noted there is about one - quarter of a mile of fence on M D road allowance which will have to be removed Mr Hogg moved in view of the conditions imposed by Mr Kilgour on the backsloping borrow pit agreement for N.W. 7- 31 -23 -4 the agreement not be approved by Council, the contractor be directed to straight cut the road on property line and Mr Kilgour be advised he should remove any fence or other development on M D property prior to construction start or it will be destroyed during such construction CARRIED 6 FIRST AID COURSE EMPLOYEE 11L\'1 FLAG PFRS(1NS T ,�PRt Q ROUNDUP TO CONTROL rRAS� ON RD ALLOWANCES APPROVAL SAFETY REPORT END DUMP TRAILERS TABLED GRADER REPLACEMENT REPORT WILLIAM KILGOUR AGREEMENT SR 582 ,I 1 11 IN COUNCIL MEETING TUESDAY, JULY 9th, 1991 Mr Hogg moved Item Number 13 on the agenda - M D secondary road priority rating - be tabled until the next meeting of council. CARRIED Mr Boake moved first reading to by -law number 1226, this being a by -law to delete reference to Bridge File 13486 - INE 23- 29 -21 -4 from M D load limit by -law number 1213 CARRIED Mr. Mueller moved second reading to this by -law CARRIED Mr Marz moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hogg moved third reading to this by -law. CARRIED The speed restriction on SR 806 west of Linden through the Kneehill Valley area was discussed The existing by -law imposes a limit from the north end of Section 29 to the south end of Section 20 Mr Marz moved first reading to by -law number 1227, this being a by -law to impose a speed restriction of 50 Kilometers per hour on SR 806 from the north end of the South West Quarter of Section 29 in 30 -25 -4 to the south end of the South West Quarter of Section 20 in Township 30, Range 25, West 4th Meridian CARRIED Mr Hogg moved second reading to this by -law. CARRIED Mr Mueller moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code moved third rading to this by -law CARRIED The County of Mountain View advise they are negotiating with the owner of the S E. 1- 32 -28 -4 and therefore would not wish to give the M D permission to negotiate a gravel lease with the landowner Mr Boake moved to accept and file as information. CARRIED �U SR ROAD PRIORIT TABLED BRIDGE LOAD LIMIT BY LAW NO 1226 Pay - \Gw 'kc­r� e SPEED LIMIT BY LAW NO 1227 A� c t7 c '�e� CT VT VIEW GRAVEL There was discussion about the grader operators cutting the grass on the edge of the M D roads now and the large lumps which are being left It makes it impossible for the GRASS farmers to hay the ditches The methods used by the grader ON ROADS operators to grade their roads and keep the grass cut are HAYING, different in each area ETC Gt�l�d Mr. Marz moved to table discussion of this matter until the next meeting of Council G �� CARRIED 7 11 rq 11 COUNCIL MEETING TUESDAY, JULY 9th, 1991 Mr Mueller reported there is another sink hole showing up on SR 838 Alberta Transportation crews had filled the holes recently, but one is sinking and another one is showing up Mr Mueller moved Alberta Transportation be requested to make a visual inspection of the road to see what is happening and determine how it can be fixed. CARRIED Mr Rodger reported he has a John Deere 4 yard loader out on demo at the McNair Pit and will have a Volvo 5 yard loader out next week. The main crew is still working on the Buffalo Jump Road, crackfilling is done, fencing will be late as ditches are so wet, two trucks hauling gravel to roads in Division 3 and the rest should be hauling next week Mr Rodger left the meeting at this time Time 4.50 P M Mr Marz moved to accept and file the letter from the City of Drumheller regarding holding constitutional hearings in this area CARRIED Ray Martin, Leader of the Opposition, will be holding a main street tour in this area in September Mr Hoff moved Mr. Martin be advised the M.D Council meetings are held on the 2nd and 4th Tuesdays of each month and if he wishes Council would be pleased to meet with him during one of their meetings CARRIED The various business tax accounts which are in arrears were reviewed Mr Jeffery reported Alberta Municipal Affairs contacted him to see why the M D still levy a business tax Apparently only one other M D and two counties levy a business tax Mr Hogg moved the following business tax accounts which were referred to the solicitor for collection, with no success, be written off Roll No 8050 - Gerald Dube $1132 63 Roll No 8068 - Wallace Waisman $128 32 Roll No 8139 - Bob Long - balance owing on account Roll No 8154 - Maggie Dube - $101 93 Roll No 8181 - Jan Stern - $99.37 Roll No. 8176 - Arthur Cash - $127 76 but the M D business tax by -law be retained CARRIED Mr Jeffery reported it will cost about $21,000.00 to have Mr Molnar do the M D landscaping work without doing the other two properties Mr. Boake moved this matter be tabled until the next meeting of Council CARRIED Mr. Boake moved this meeting do now adjourn CARRIED TIME 500 PM REEVE MU CIPAL ADMINI TOR SR 838 SINK HOLES Ie4,r se" - LOADER DEMOS CT DRUMHELLER HEARINGS i RAY MARTIN MAIN STREET TOUR WRITE OFF BUSINESS TAXES �P rl `fl 1 T P'r 4�oK\ U � Q LANDSCAPI TABLED ADJOURN �a �q �q 0 ROAD COMMITTEE JULY 3rd, 1991 The Road Committee of Lawrence Hogg, Robert E Boake and J Finlay Code along with John C Jeffery met in the morning of Wednesday, July 3rd, 1991 In the afternoon Otto Hoff, Lawrence Hogg, Richard M Vickery and J C. Jeffery continued with the road tour The following items were reviewed: 1 Dennis Berdahl- S W 12- 29 -22 -4 - Recommend moving road close to south edge of road allowance over period of time This can be done by motor grader as it is too close to north fence and operator should redefine the ditch on north side of the road at the curve 2 Culvert needs replacement as soon as possible at S W 11- 29 -22 -4 on north south road allowance just south of G A Berdahl house 3 Advise Myles Maerz and gravel crew and Dennis Bramley��� grader operator not to turn around at approach and tresspass on private property in N half of 2- 29 -22 -4 4 Advise Alex Cunningham to forget about brush pile as Dennis Berdahl will clean up when the above items are looked after Road is all sixty -six feet on Hesketh south road as per attached plan 5 Recommend to write to James re. Grenier complaint and c- �e ask him to clean out texas gate as per by -law and agreement 6 Furst Drainage Ditch - N half 21- 28 -21 -4 - Advise recommend �J e M p C spill pile is on private property at edge of road allowance and recommend they turn down development permit as it has only a 2 or 3 foot set back from property line and not 100 feet as required 7 Suncor 14- 5- 29 -20 -4 - 28 feet wide and okay to write off Has been gravelled and seeded 0 9 km of roadway 8 Advise Oris to check for pot holes on SR 841 9 Bump north of Brian Kester as per minutes - June 25th, 1991 Could not find any bump 10 Sheldon McGougan - S of 32- 33 -22 -4 - Need small amount of pit run in 2 low areas east of Mr McGougan s house 11 Trochu West road west of Verne Cunningham - needs small area dug out and worked up - soft spots - North of 11 -33- 24-4 12 South of Ken Cunningham dirt road West of 11 & 2 in 33 -24 -4 wants grader to level up from gravel south to #27 so car could use as well as trucks No gravel wanted or requested 13 Huxley Hutterites - would like culvert ass road by their new shop SW of wash bay Lots of landscaping on their behalf required to make it drain 14 Buffalo Jump Road - not complete Lonnie would C like to at least demo a disc because of the wet conditions 1 11 ROAD COMMITTEE JULY 3rd, 1991 15 Correction Line - Division 6- almost five feet of road on north side not being used - is all grass - mention to Rick Vickery and Gary Ensminger 16. Opinic - 6- 6- 35 -24- write company and advise to gravel approach apron to road as they are dragging too much mud on to the road 17 Alan Winther - Would like an approach at feed yard - ESE 15- 34 -24 -4 - To put one in would require 6 hours with buggy to widen the area and level correctly and very tight sight distance to the north No other approach on the quarter 18 NE 20- 34 -25 -4 - Recommend cat does brushing for Hoppins and Dwayne Smith while doing Crossroads project Charge Dwayne Smith Net out costs for Hoppins against their agreement 19 Merle Arvidson approach - what are your wishes 20 Perhaps should have someone mark out low spots on pavement during rain to assist in patching work 21 SR 837 - not complete 22. SR 587 - Contractor - not complete 23 Jack Lowen Pit Road - check for weeds etc 24 Ben Maerz approach on cemetery quarter See R A Marz - requires motion E C I� �o SM en�1P5 r Co 01 JOHN C JEFFERY REPORT COVERING PERIOD JUNE 25th, 1991 TO JULY 9TH, 1991 BALANCE FORWARD $248 97 1. Report re. costs for Administration Building Any new motions passed by Council will be added to the report as made Note. Paid D C Stewart $92,953 70 previously and this cost is not included in figures outlined below May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992 October 30th, 1990 - Original contract for office with Linalta $679,822 $679,822 00 Plus Architect $ 6,000. Plus Inspection $ 1,375 Plus Testing $ 3,000 $ 10,375. $690,197.00 Contract Signed at $690,190 00 ($ 7 00) $690,190 00 November 20th, 1990 - Page 5 Elevator $ 5,000 00 January 8th, 1991 - Page 2 Computer and Telephone Wiring $ 12,766 00 $709,956.00 February 12th, 1991 Approved phone line hookup $ 3,723 00 Floor Overlay $ 400 00 March 19th, 1991 Generator Extra Thickness for Asphalt Fire Alarm Conduit April 9th, 1991 Page 5 Phone system April 9th, 1991 page 6 Vertical Blinds Name Plates and Directory Photo copier Office Furniture approved Up to $714,079 00 $ 4,000.00 $ 4,525.00 $ 471 70 $723,075 70 Total to April 23rd, 1991 May 14th, 1991 - Page 8 - Dumpster and Panel for stand by plant $680 00 plus $1600 00 $ 9,500 00 $ 6,400 00 $ 900 00 $14,000 00 $753,875 70 $ 40,000.00 $793,875 70 $ 2,280 00 $796,155 70 CW II ma/ 1 3 Ln [A �q JOHN C JEFFERY REPORT COVERING PERIOD JUNE 25th, 1991 TO JULY 9TH, 1991 2 Councillors Time Analysis 1990 To April 30/91 days days Division 1 96 $ 18,694 05 24 1/2 $ 5,190 08 Division 2 78 1/2 $ 16,697 48 23 1/2 $ 4,957 68 Division 3 96 1/2 $ 18,785 49 25 1/2 $ 5,215 15 Division 4 83 $ 15,365.22 28 $ 4,789 22 Division 5 93 1/2 $ 16,946 82 30 $ 5,513 68 Division 6 109 1/2 $ 20,854 57 31 $ 6,093 78 Division 7 105 1/2 $ 20,198.23 33 1/2 $ 6,290.98 -- - - 662 - - -- 1/2 ----- $127,541 - - - - -- 86 196 ---- - - - - $38,050 -- 57 Average per Month 55 2 $10,628 49 Under Average April 30, 1991 220 8 $42,513 96 24 8 days $ 4,463 39 3. Hastie Road actually spread on because too much product was delivered - 600 gallons Would help seal the road but Oris feels would cost $1700.00 per mile at a 1 /10 gallon per square yard Also Oris would not recommend to do this because the road would be quite dark at night and during rainy weather and there are no lines painted on As well it should thaw better in winter without seal coat asthe light colored road would draw the sunlight better , and base is only 3/4 inch thick 4 Took staff to lunch on moving day - Cost $55.57 5 Gave Map to Alta Ag - Airdrie re: Shelterbelt Demo plots $10 00 6 Gravel Crew delivered one load of gravel at government rates to the Town of Three Hills Town had contractor hired but needed one belly dump load to get under power lines Myles stated he was travelling through Three Hills so there was no extra travel time involved 7. Gave two M D pins to two girls in New Brunswick 8 Gilbert Berdahl advised Brian Sowerby was in court Gee in Drumheller May 22nd, 1991 - Not true - was in �3,u -6 Court April 24th, 1991 and his time sheet showed a sick day 9 Resource Road Program - Alberta Transportation (Harry) advises they would participate in funding for a resource road based on 50/50 sharing with the oil company (Bumper) and if the M D would do the base course work Discussed this suggestion with Keith Aiken of Bumper and he discussed with his head office in Calgary They said no Must advise Harry on Tuesday if the project will proceed or not 10 Brian Bauman reported an accident June 28th, 1991 Tracy Zlot backed into P -10 with Van - T -30 Both back doors on van smashed in - No damage to grader 2 0l [A 11 Ln 11 JOHN C JEFFERY REPORT COVERING PERIOD JUNE 25th, 1991 TO JULY 9TH, 1991 Her name removed from safety draw Estimates being obtained - and reported to insurance company 11 Myles Maerz reported Jason Penner backed up his trailer and hit trailer - T -40 being operated by Gerald McKay One small scratch on Gerald's trailer -T -18. not worth fixing, no one hurt - no report to insurance company Name removed from safety draw CORRESPONDENCE 1 2. 3 4. 10 11 12. 13. 14 15 16 17. 18 Alberta Forestry forwared a copy of the draft central regional integrated resource plan Received Advice from Municipal Affairs - Golden Hills Lodge receive $69,420 to offset operating deficit Received Investment Opportunity Catalogue from Mrs Osterman In 1987 crews were requested to undertake some work in Huxley in response to request from residents Work is now all completed. P R P C refused B.Baird subdivision in Trochu AAMD & C News Highlights Received Three Hills Rural Community financial report Received Regular Road Grant Agreement from Transportation Received 1990 AADT and ASDT Growth Factors on Primary and Secondary Highways from Transportation Letter from Ct Mt View re. condition of boundary road north of Highway 27 Alta Mun. Financing Corporation - interest rates AAMD & C sent letter of congratulations to John Jeffery on obtaining his Certified Local Government Manager Certificate Copy of a letter from School Division to Minister of Education regarding tendering process Brochure re rural identification system Letter from Workers Compensation Board re- grant which is available for education on accident prevention Three Hills School Division Minutes - June 12/91 County of Forty Mile conducted a professional development survey Results have been received. Letter from Alberta Tourism re* listing of special tourism events BUILDING PERMITS 1. Kevin Neufeld - Linden 2nd residence mobile home $21,500 2 W.iebe Farms - 2nd residence for farm help $35,000 0 M Iq A EXECUTIVE COMMITTEE REPORT JULY 4TH, 1991 The Executive Committee of Richard A. Marz and Lawrence Hogg met on Thursday, July 4th, 1991, commencing at 9.00 A M John C Jeffery and Mrs Jean Wilkinson were also present The following items were reviewed 1 E C 4. Generally Agreed Items or Suggestions Made During Council Meetings There was discussion about items were are mentioned by an individual councillor, or discussed at Council but no actual motion made Should Office Staff react to these suggestions or take action on them when no motion is made? Executive Committee recommend this matter be discussed by Council Addition of Items to Council Agendas The process for adding .items to the agenda previously was that only emergent items should be added Procedurial by -law provides that any items may be added to the agenda subject to approval of the amended agenda by a majority vote Is this process suitable? Executive committee recommend this matter be discussed at Council, Recreational User Survey - Red Deer River WoodBay Consulting Group are conducting a survey for Alberta Recration and Parks and Alberta Environment regarding the relationship between current recreational use and wter levels or flows on the Red Deer River and Gleniffer Lake The questionnaire appears to be directed to individuals and or groups who would make a recreational use of the River or Lake. Not appropriate for the M D representing so many different people to answer Executive Committee recommend to accept and file Huxley Lots Clean Up - Sun Steel - Doug Lee A letter had been sent to Doug Lea some time ago about clean up of the lots used by Sun Steel Company which went out of business Mr Hogg reported the lots have been cleaned up somewhat and suggested the file should be closed. Executive Committee recommend to accept the report and close the file 5 SR 575 Andy Brown, Alberta Transportation has inspected this road He feels the road is in relatively good condition except 1 /% i., lecl :1 Iq L 7 8 9 10 PA EXECUTIVE COMMITTEE REPORT JULY 4TH, 1991 for a short stretch towards the middle east end He advises the Province will not likely rebuild or re- surface any existing paved road because of their committment to pave all secondary roads in the Province by the year 2000. He recommends the M D make application for patching material from the Province as required over the next years in order to maintain the road Executive Committee recommend to accept and file the letter and a copy of the letter be given to Otto Hoff Letter from Ralph Klein, Minister of the Environment A letter has been received from the Province about their plans for developing a program to resolve the scrap tire disposal problem in Alberta A project team has been appointed to look into the problem and will invite interested parties to submit their ideas to the committee A letter has also been received from Dick Sommerville, Economic Development Officer for Trochu regarding this plan Executive Committee recommend to accept and file as .information Letter from Alberta Bridge Branch Alberta Bridge Branch has forwarded a list of the bridge projects scheduled in our area in 1991 Executive Committee recommend to accept and file and a copy of the list be given to Mr Kennedy Letter from Alberta Environment re Instream Flow Needs Red Deer River The Province is setting up a program to improve management of streams within the South Saskatchewan Basin in Alberta Water demands from the Red Deer River will increase The instream flow needs study will be done by the Deer River IFN Working Group A newsletter will be published and mailed out The committee encourages dialogue between all interested parties and the specialists conducting the studies A series of Open Houses will be held in the future Executive Committee recommend to accept and file as information at this time Alberta Special Waste Services Association Alberta Special Waste Management has set up a Special Waste Hotline to provide assistance to those with hazardous waste concerns The service is toll free Executive Committee recommend to accept and file as information AAMD & C Letter re: Municipal Public Works Supervisors of Alberta Association The Public Works Supervisors have set up an association U n r C- A (� • �G� Y 4- I A 11 M EXECUTIVE COMMITTEE REPORT JULY 4TH, 1991 and their new initiative is to promote training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in Alberta They will be looking for funding from the Province and have asked the AAMD & C to support them in their program Association will support the group if no members of AAMD U& C express significant concerns or opposition to this idea O Executive Committee recommend to accept and file as information 11 Three Hills Seed Plant Invitation from the Three Hills Seed Plant for Otto Hoff to attend the grand opening of their new plant o��u Executive Committee recommend all councillors attend if possible The Executive Committee then adjourned 4AS1J4Aean ilkinson, ssistant Administrator 3 IM r� EMPLOYEE AND SAFETY COMMITTEE MEETING TUESDAY, JULY 2nd 1991 A meeting of the Employee and Safety Committee was held on Tuesday, July 2nd, 1991, commencing at 9.00 A M The following were present: J Finlay Code Richard M Vickery Lawrence Hogg J C Jeffery Gary Berqu.ist, Brian Plant, Brian Sowerby, Glen Wagstaff, Sandy Weir Discussed- 1. Safety Award Policy - agreed employees will discuss with various crews and came back to next meeting with suggestions Suggested we put out an employee safety manual similar to County of Vulcan - attached 2 Other concerns which have been reported, - Should have an environental recovery system for freone Stated is a must in industry - cannot just let it go into the air anymore Cost is approximately $2000 more or less. Recycle as well. - Eavestrough shold be placed on grader shed Water comes in and may electrocute someone - Some concerns with employees working alone Perhaps should have beeper of some sort - Need up -date of CPR course - Need first aid up date - expired April, 1991 Recommendations - Flag people should be hired for at least a minimum of the crackfilling crew - Roundup should be sprayed by all graders to eliminate sods and intersections should be graded twice each time to eliminate bumps and keep the gravel in place - Some sort of stand to be built at fuel pumps to enable operators to fill up their machines more safely. Agreed to send out copies of the Safety Policies with the minutes Meeting adjourned at 11.10 A M Next meeting will be held July 24th, 1991 at 9.00 A.M John C Jeffery, Municipal Administrator 1 o4