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HomeMy WebLinkAbout1991-06-10 Council Minutesa a A N 0 Agenda Council Meeting June 10 & 11, 1991 Uncompleted Items May 28, 1991 1 ) Continue with reveiw of M D Streamlining suggestions 2 ) M D procedural by -law 3 ) Agricultural Service Board Minutes Mar 14 & Apr 16/91 4 ) Red Deer River Valley & MPC recommendation June 21/91 5.) Recreation Committee recommendations 6 ) Reveiw road allowance closure & lease of same to Golf Course 7 ) Discussions - Alberta Municipal Assessment Corp 8 ) Discussions - Property Assessment Act. 9.) Reveiw M D policy re- moving existing approaches 10) Notice of motion re paving crew 11) Notice of motion re. reserves 12) Reveiw CTAP applications - establish guidelines 13) T 0 A grant - $15,538 - how to deal with in 1991 14) Dunphy Cemetery 15) Linden Water Truck - report from Capital Committee 16) Reveiw Bylaw #1113 for third reading 17) Date for Gravel Days? 18) #837 & #575 Dale Merkel 19) Janitorial Equipment & Tenders Agenda Council Meeting June 11, 1991 20) Approval of Agenda 21) Approval of Council Minutes - May 28, 1991 22) Approval of Accounts 23) Executive Committee Minutes (Nil) 24) J C Jeffery Report APPOINTMENTS 10.00 A.M. Oris Rodger PRIORITY ITEMS 25) Boese - Berniko - Letters from Lee Maher- & Welsh TRANSPORTATION 26) Alta Trans. File #13486 - In NE 23- 29 -24 -4 #575 Ziegler 27) Gravel Crew - notice of Motion Required 28) Road Committee - meeting required with Finlay Code 29) Torchinsky RE. #587 30) Disc Discussin 31) Backslopi.ng South of 36- 28 -21 -4 - Herman 32) Brushing - Lawrence Hogg 32a) Town of Trochu request re- A S B 32b) Discussion re private garbage dumps 33) R Angus - Finning Ltd new rates GENERAL ITEMS 34) Tax Cancellation Request - N W 35- 31 -22 -4 King 35) Tax Cancellation Request - N E 36- 31 -26 -4 Hanson 36) Tax Cancellation Request - N E 4- 30 -22 -4 Anderson 37) Further Education Council - re. office use 38) Policy consideration re: Retired employees 39) FCSS re- Town of Three Hills Letter 40) A A M D & C re Reeves & Mayors Meeting 41) City of Drumheller - Constitutional Hearings 42) Ambulance Operators Request 43) Alberta Seniors Advisory Council 44) Court Ruling Calgary Herald June 7/91 PUBLIC HEARING (nil) UTILITY OFFICER ITEMS (nil) page 1 JF t I! .$i •i C�J N Aqenda Council Meetinq June 10 & 11, 1991 A.S B ITEMS (nil) DEVELOPMENT APPEAL BOARD (nil) PLANNING MATTERS 45) Gerald Ernst N E. 17- 34 -26 -4 LATE ITEMS 46) Hermans intersection re Vision 46a) Low level - buy land? - trespass? 47) Office Opening - When ?? 48) Bank Agreement DISCUSSIONS ITEMS Committee Reports ADJOURNMENT page 2 i Eq COUNCIL MEETING JUNE 10th, 1991 A meeting of the Council of the M D of Kneehill Number 48 was held in the M D temporary office in Three Hills, Alberta on Monday, June 10th, 1991 commencing at 9.00 A M The following were present for the meeting: Otto Hoff, Reeve Division Two Councillors J Finlay Code Division One Robert E. Boake Division Three Richard A Marz Division Four Richard M Vickery Division Six Lawrence Hogg Division Seven John C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes. Reeve Hoff called the meeting to order Requests were made to add meeting as follows- 49 Alberta Transportation 50 Alberta Transportation 51. Art Thomas - Attendance 52 School Bus Signs - Gorr Ron and Gerald Gorr Res items to the agenda for tomorrow's - Glen and Donna Brown - Road Bans at Regina Farm Product Show Road - Caution Signs idences Streamling the M D operation was discussed Mr Code moved the Committee should continue with a review of the M D operation and bring recommendations back to Council CARRIED Mr Marz moved to table Item Number 2 on the agenda - M D procedurial by -law - until tomorrow CARRIED The March 14th and April 16th minutes A.S. B. minutes were reviewed and discussed ✓ Mr Vickery moved approval of the minutes CARRIED There was discussion about the Red Deer River Valley Study It was suggested Council should set a special day to review the area again and discuss plans for same Mr Marz left the meeting at this time in order to attend the funeral of his uncle, Ben Maerz g Mr. Hogg moved to table .item number 4 on the agenda - Red Deer River Study until 9 00 June 26th, 1991. CARRIED 1 1� im CW 11 COUNCIL MEETING JUNE 10th, 1991 The M D recreation funding was discussed Comments from the divisional meetings as well as recommendations made by the Committee were reviewed It was noted the M D does not target how the funds it contributes to recreation is used and it appears the grants to the rural communities are used mainly for maintenance of the buildings, and not for recreational purposes Mr Boake moved the interim recommendations from the Committee regarding the 1991 recreation grants be approved , the grants o�, for Grainger and Arthurville not be paid in 1991 as the le associations are not active, and have not claimed their grants Npp� for 1990, and future changes to the M D grant structure be reviewed again at a later date CARRIED Mr Jeffery was directed to prepare draft by -laws for the next meeting of Council. The proposed Alberta Municipal Assessment Act was discussed Mr Hogg moved a letter be sent to Ray Speaker, Minister of Alberta Municipal Affairs indicating the M D is very strongly �e r` opposed to the concept of privatization of the Assessment Branch and a copy of the letter be sent to Stan Schumacher, Connie Osterman, Gary Sivertson and the Alberta Municipal Statute Review Committee CARRIED I The proposed Property Assessment Act was discussed and the comments regarding the concept from Edward Dunay, Assessor. Mr Hogg moved a summary of Mr Dunay's comments be forwarded to the Alberta Municipal Statute Review Committee CARRIED The M D policy regarding road approaches was discussed in detail. There was concern about whether the M D should pay for moving an existing approach The meeting adjourned for dinner between 12.00 Noon and 1.00 P M Councillor Marz returned to the meeting at 1 00 P M Mr Boake moved Policy 13 -16 -1 be amended to include the following statement regarding road approaches. T w "Any request for M D forces to move an existing approach must 11" be referred to Council c=�5� CARRIED It was noted the following people wish to have road approaches moved or .improved Bill Reeds, Ernest Meding, Ben Schmidt and John Smithies Mr Vickery moved the M.D. forces be authorized to move the existing approach at B Reeds property - Pt S E 9- 33 -24 -4 to the "approved" location which is about 75 feet south of the existing location CARRIED 2' do- 11 COUNCIL MEETING JUNE 10th, 1991 Councillor Code asked that the Public Works Superintendent prepare a report for Council for each meeting outlining the work which has done in the past two weeks and his first few priorities for work which will be done in the up- coming weeks Mr. Marz requested the A S B be advised the Maerz Cemetery has been well maintained and the family is very appreciative of the work being done by the A S B crew "( Ice- �o Mr Vickery moved the M.D. advertise its intention to close and lease a portion of the original road allowance south of the \et- South East of Section 27, Township 31, Range 24, West 4th 5e^ Meridian to the Three Hills Golf Course, and the public hearing be held at 4.30 P M August 13th, 1991 CARRIED The notice of motion presented by Lawrence Hogg regarding the paving crew was discussed The notice of motion is to take responsibility for the paving crew from the Gravel Foreman and place it under the Utility Foreman s responsibility Mr Hogg moved approval of the change to the M.D. organizational /'4 structure to place the paving crew under the responsibility of the Utility Foreman w \\� CARRIED �0 Mr Marz moved the organizational policy of the M D of Kneehill reflect the fact that the M.D. is to retain a minimum of $1 5 �. million dollars in its reserve account at all times, but the reserve account shall not be allowed to increase over $2 Million Dollars CARRIED The recommendations from the CTAP committee were discussed The committee had reviewed the applications submitted and made individual recommendations regarding each application Mr Hogg moved the report from the CTAP committee be accepted CARRIED The 1991 Alberta Transportation Operating Assistance Grant in the sum of $15,538 00 has been received Mr Boake moved the process for application for funding under this grant be the same as that used in 1990 CARRIED The Dunphy Cemetery situation was discussed Mr. Marz moved Mrs Helen Lowen be advised the M D. is not prepared to accept title to the Dunphy Cemetery unless Mrs Lowen is prepared to do the necessary survey and transfer of title at no cost to the M D and transfer same with no conditions attached regarding the use of the cemetery and the M D. A.S.B. crew be advised not to do any more maintenance work in this cemetery CARRIED The situation with regard to the Linden water truck discussed The department presently has the M D single truck on loan The volunteers have purchased a tandum truck and they would like the M D to cover the cost of a 3 was axle water water � 1ek4�X 5 Sl C lek�A 1r H ; J . C COUNCIL MEETING JUNE 10th, 1991 tank and other work necessary to make the truck useable as a water truck The volunteers are willing to fix up the truck themselves and re -pay the M D. from their annual honorariums Mr Hogg moved the M D agree to cover the costs of fixing up the tandum truck for use as a water truck for the Linden Fire Department to a maximum cost of $5000 00 subject to the following conditions 1 The volunteers sell their existing water truck and apply these funds towards up- grading the new water truck 2 The Department agree to repay the money to the M D using their annual honorarium 3 The new truck be registered in the name of and insured by the M D 4 The M D. will sign a letter indicating the M D purchased the truck from the volunteers for the sum of $1 00 and will sell the truck, less any equipment paid for by the M D , back to the voluteers for the sum of $1 00 should the volunteers wish to dispose of same in future. CARRIED Mr Marz moved to table Item 16 on the agenda - third reading to the non - smoking by -law - until the June 11th meeting CARRIED Mr Vickery moved the 1991 gravel days be held during the week of July 29th to August 2nd, and the Public Works Superintendent e determine the times and the appropriate pits and or stock pile sites to be used CARRIED Alberta Transportation has advised the intersection of SR 575 and SR 837 cannot be changed to eliminate the concerns expressed by Mr Dale Merkel. y �I �A Mr. Marz moved to accept and file as information. CARRIED The bids received for doing the janitorial work at the new office were reviewed Mr Marz moved the bid submitted by Marlow Hunt be accepted as the low bid and the M D undertake any major snow removal required in the M d parking lot. CARRIED Mr. Code moved a list of janitor equipment required and cost for same be discussed at the next meeting of Council CARRIED Mr Code noted there is alot of drift soil coming on to M.D roads He suggested the A S B should make a tour of the south area of the M D to determine where ditch cleaning should be done this fall Mr Hogg moved this meeting do now adjourn _ 4 d N-N -n%A"�), 0 k. 1 CARRIED /- Reeve k,or Mun ipal finis rat 4 I Dq N H EXECUTIVE COMMITTEE REPORT JUNE 10th, 1991 The Executive Committee of Otto Hoff, Richard A. Marz, Lawrence Hogg, Richard M. Vickery, J. Finlay Code and Robert E Boake met on Monday, June 10th, 1991 commencing at 2.00 P M The following items were reviewed 1 Engineerinq Costs - SR 587 Base Course and Double Chip Seal Torchinsky Consulting advise the construction cost estimates for this project would be $901,655.80. Executive Committee recommend this cost estimate be referred back to the engineers as same seems much too high letter 2 Backslopi.ng Work - South of 36- 28 -21 -4 Dennis Bramley has been requested to do some backsloping work on the above noted land Executive Committee recommend this be referred to the Road Committee 3 Brushing Work - West Side of 3- 35 -24 -4 Mr Lawrence Hogg has requested brushing work be done at the above location The trees were sprayed out some time ago by the A S B but were never brushed out The trees are falling over and it is difficult to fix the fence. j�r�eqrn j- Mr Vickery moved this request be referred to the road committee Ri for an inspection 4. Request from Allan Gehring re: Trochu Cemetery Maintenance Mr Gehring had discussed with Councillor Hogg the possibility of the M D A S B crew undertaking maintenance work for the Town of Trochu in their cemetery. No formal letter has been received from the Town of Trochu Executive Committee recommend if a formal letter is received from the Town the matter be reviewed by Council at that time. 5 Garbage Dumps on Private Land The situation which arose between the Drumheller Health Unit and a private landowner recently regarding a garbage dump site was discussed It was noted the situation has now been resolved Executive Committee recommend to accept and file as information. 6 R Angus Shop Rates A letter has been received from R Angus outlining increases in the shop rate charged` Executive Committee recommend to accept and file as information. 7 Harold King - Request - Cancel Business Tax Harold King has requested the M.D. cancel his 1991 business tax in the sum of $16 00 He is no longer in business v� 1 .Y 7� r �• s L,q .a EXECUTIVE COMMITTEE REPORT JUNE 10th, 1991 Executive Committee recommend the 1991 business tax in the sum of $16.00 - Roll number 8184 be cancelled 8 Bill Hansen - Request to Cancel Business Tax Y Bill Hansen has requested his business tax in the sum of $91 99 be cancelled. He has not been in business for 3 or 4 years Executive Committee recommend the business tax owing in the sum of $91 99 be cancelled - Roll Number 8148 9. Dale Anderson - Request to Cancel Business Tax Dale Anderson moved into Carbon and should no longer be taxed l for business tax in the rural area JIr Executive Committee recommend the business tax owing in the sum of $24 00 be cancelled - Roll number 8126 10 Former Employees - M D Social Events There was discussion about who should be invited to the social events and whether former employees should be invited It was recommended any employee who retires may be invited back for any social event in the year of his or her retirement. 11 Alberta Seniors Advisory Council 1990 Report The 1990 annual report has been received The Council is requesting imput as to support for the recommendations in the report Executive Committee recommend the Province be advised Seniors Pe++-r are treated very well and the time has come to look at the group who are being "taxed to death" to pay the bills for the seniors and the younger people 12 Supreme Court Rulina re- ridinar boundaries The Supreme Court has ruled the 1989 boundaries do not violate the right to vote guaranteed by the Charter of Rights and Freedoms even though they give more clout to rural votes at the expense of city dwellers Executive Committee recommend to accept and file as information 13 Subdivision - County Red Deer - Adjacent to M D Boundary Gerald Ernest - N E 17- 34 -26 -4 has applied for isolation of existing farmstead. Executive Committee recommend to accept and file as the M.D. would have no objection 14. Nacmine Road Intersection The intersection on the Nacmine Road at N W 31 - 28 -20 -4 requires more work. Executive Committee recommend the intersection vision be improved as long as the work can be done on the land owned by the M D at this location. P� 2 :A C? N EXECUTIVE COMMITTEE REPORT JUNE 10th, 1991 15 Low Level Crossings The need to purchase land if a low level crossing is installed and encroaches on to private property was discussed At the present time the M D does not purchase any land It would be very expensive as it would require a survey to be done Executive committee recommend no change to the existing policy 16 Date for Official Opening Office There was discussion about when this would be held, who would be / C"�� invited, etc � Executive Committee recommend The Minister of Municipal Affairs CO'` and his Deputy Minister, Connie Osterman, Stan Schumacher and Gary Severtson be invited as well as surrounding Municipal <0-4 Districts and Counties and local towns and villages Proposed date would be the week of October 28th to November 1st Will have a ribbon cutting ceremony, serve coffee and donuts and have a tour of the new building 17 Bank Agreement - Alberta Treasury Branch The Treasury Branch has forwarded a new agreement which requires signing Executive Committee recommend the agreement be signed The Executive Committee meeting then adjourned. fnom rs Jea it in n, s istant Administrator 3 i `, S "t�J^