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Home My WebLink About1991-05-28 Council Minutes11 Eq Ar AGENDA COUNCIL MEETING MAY 28TH, 1991 1 Approval of Agenda 2 Approval of Council Minutes - May 14th, 1991 3 Approval of Accounts 4. Executive Committee Report 5 J C Jeffery Report APPOINTMENTS. 10.00 A M - Oris Rodger and Colin Stroeder - Open tenders for Road Projects 3.45 P.M. - Frank Wesselling PRIORITY ITEMS TABLED ITEMS 6 Report from Employee Meeting 7. Report from Divisional Meetings. 8 Continue with review of M D streamling suggestions 9 Grantville Park Lot 10. M D procedurial by -law 11 A S B minutes 12 Red Deer River Valley Tour 13 Offer to purchase Lots in Swalwell 14. Recreation Committee recommendations 15 Review closure of undev. road allowance and lease of same to Three Hills Golf Course 16 Review proposed Assessment Act changes 17 Review M D policy re. moving existing road approaches GENERAL ITEMS 18 Two Notices of Motion - changes to M D Organizational Policies 19. Review CTAP applications, establish guidelines, etc 20 Transportation Operating Assistance Grant received $15,538. How does Council wish to deal with this grant in 1991 21 Review Dunphy Cemetery situation TRANSPORTATION ITEMS- 22 Review contracts received for road projects 22a Review prices for breaking discs 23 Report - R Vickery re: Atlantis Blade Grade - West 22- 33 -24 -4 24 Quote from Guards for Used 83 Case 4490 Tractor 11 C :1 AGENDA COUNCIL MEETING MAY 28TH, 1991 PUBLIC HEARINGS• PLANNING MATTERS 25 Subdivisions UTILITIES OFFICER ITEMS nil LATE ITEMS 26 Linden Water Truck - report from Capital Committee 27 Review By -Law Number 1221 - Non Smoking Building - Needs Third reading 28 ?Date for Gravel Days in June 29. Kneehill Economic Dev Authority 30 SR 837 31 Request funds for janitor equipment DISCUSSION ITEMS Committee Reports ADJOURNMENT MEMBERS OF D.A B ONLY Otto Hoff, Richard A Marz, Lawrence Hogg, Harold Mueller DEVELOPMENT APPEAL BOARD HEARINGS. DEVELOPMENT APPEAL BOARD MEETING 2 0 A N a COUNCIL MEETING MAY 28th, 1991 A regular meeting of the Council of the M D of Kneehill Number 48 was held in the M D temporary office in Three Hills, Alberta on Tuesday, May 28th, 1991, commencing at 9:00 A M The following were present for the meeting Otto Hoff, Reeve Division Two PRESENT Councillors. J Finlay Code Division One Robert E Boake Division Three Richard A Marz Division Four Harold Mueller Division Five Richard M Vickery Division Six Lawrence Hogg, Councillor for Division Seven was not present John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Hoff called the meeting to order ADD TO A request to add an item to the agenda was made as follows- AGENDA 24A Road Agreement - Wilf Evans APPROVAL Mr Vickery moved approval of the agenda with addition of the AGENDA above noted item CARRIED Mr Jeffery reviewed the fax received this morning from SR Alberta Transportation regarding the tenders received for SR ROAD 582 and SR 587 Alberta Transportation had expressed concern PROJECTS about the design prepared for the two roads and had some other questions about the tender process and the fact the gravelling was not included in the tender call However they agreed the low tender could be requested to submit a bid for the gravel work and the contract amended if the bid is satisfactory The M.D. road ban situation was discussed It was suggested the Gorr Road and the Gorr North Road should have the same ROAD ban BANS Mr Vickery moved approval of the accounts presented for APPROVAL payment today, subject to further review by the finance ACCOUNTS committee of Otto Hoff and R.A. Marz CARRIED I Mr Hoff reported briefly on the Calgary Road Study Meeting ROAD held on May 24th STUDY MEETING The Executive Committee report was reviewed and discussed EXEC Mr Mueller moved approval of the report. COMMITTEE CARRIED Mr. Jeffery reviewed his report J C EFFERY REPORT 1 L IM lu COUNCIL MEETING MAY 28th, 1991 there was discussion about the line painting to be done this year i !r Marz moved painted on SR 583 LINE PAINTI the M D. have a double solid (no passing) line from Barkmans' property west to the Bridge. CARRIED �` S`J r Jeffery noted one of the divisional grader operators anted to know if he would be paid for travelling time if he rives his motor grader up to work with the main crew There as lengthy discussion regarding the system which is being tried his year which is to have the divisional motor graders work ith the main crew on a rotating basis r Code moved the divisional motor grader rotating plan be ried for the 1991 construction season, the grader operators re not to work or be paid any over time more than their ormal ten hour day for travel time while moving their grader p to the crew, and their time is to start from the time they eave their own headquarters. CARRIED Oris Rodger, Sam Bulych and Colin Stroeder entered the meeting at this time here was discussion about the gravel crushing required for the wo secondary road projects to be done this summer Mr Bulych oted the Province will likely agree to use the M.D. gravel and he M D may want to provide a loader in order to control the mount of gravel taken from its stock pile. e also noted the contractor will be paid on actual final uantities of dirt moved It appears the problems raised by ,lberta Transportation have now been addressed Several road contractors entered the meeting at this time. he bids received for the two road projects - SR 582 and SR 587 ere opened and the prices noted Mr Bulych and Mr Stroeder left the meeting to review the prices and determine which was the low bider. The contractors left the meeting at this time The cost for sending out the 1991 tax notices was reviewed Mr Bulych and Mr.Stroeder returned to the meeting and reported the low bid for SR 582 was from Cee Gee Earth Moving - $184,000 00 and they will start July 22nd and finish September 6th The low bid for SR 587 was from Riverton Construction - $227 694 00 and they will start June 5th and complete July 20th TRAVEL TIME GRADERS WORKING MAIN CREW � � v ►SP GRAVEL CRUSHING SR ROAD PROJECTS BIDS FOR WORK r.R RnAIlS COST RE, TAX NOTICES ACCEPT Mr Boake moved the two low bids received be accepted subject BIDS ito final approval being obtained from Alberta Transportation FOR CARRIED Mr. Bulych and Mr Stroeder left the meeting ROAD PROJECTS (� Trarspo i Ae�1 r eA f1 r, c The balance of Mr Jeffery's report was reviewed including the meeting held recently with the Village of Carbon and the J C Drumheller Hospital regarding establishment of ambulance JEFFER authorities REPORT 2 C C 1 COUNCIL MEETING MAY 28th, 1991 The M D. is not in favour of the suggestion from the KNEEHILL Drumheller Hospital to create a Drumheller Ambulance Authority AMBULLANCE with co- terminous boundaries with the hospital area as this would take a large portion of the M D of Kneehill and the Village of Carbon into the Drumheller Ambulance Area f It was felt the M D and the urban centers should be making application to the Province as soon as possible for ambulance authority for the Kneehill Ambulance Service using the M D of Kneehill boundaries Mr Code reported on discussions he had with the Administrator and Board of the Drumheller Hospital regaring the existing Kneehill Ambulance authority and the fact the M D will not wish to allow any portion of their area to be put into another ambulance area Mr Marz noted he and Mrs. Jean Ashcroft had discussed with the Town of Three Hills council the possibility of having the Kneehill Ambulance Service serve the M D and the Town and the Kneehill and Three Hills services be almagamated The Town is partially in agreement with the suggestion but want to run the two services parallel for awhile to see if it will work out However the feeling is unless the service is run as one with only one co- ordinator it would not work The Town want to be an ambulance authority themselves or look at changing the entire ambulance agreement with the other municipalities The method of requisitions - on equalized assessment or by population was discussed It was noted changing to population would be better for the M.D. but not for the towns and villages Item Number 6 on Mr Jeffery's report and Item 29 on the agenda - Kneehill Economic Development Authority was also discussed Mr. Marz suggested there should be a time limit set for this committee to ensure it is accomplishing things for the area Trochu has set a three year time limit He also reviewed various items which will have to be negotiated with the towns and villages such as how the committee will be set up, how the costs will be shared - using population or equalized assessment - and how revenue sharing would be set up The major cost for the committee would be sharing the salary for the Economic Development Officer Also must decide where the economic development officer would be situated It was generally agreed the committee would have to be reviewed every year with a three year time limit and there should be a six month termination clause in any agreement The actual arrangements worked out by the committee would have to be discussed in detail by Council before a final committment is made to the program Mr. Marz listed a number of items which he will discuss at the next committee meeting: 1 Hire an economic development officer? When will the position commence Is there money in the 1991 budget to cover these costs 2 Hire Dick Sommerville? Should the position be advertised 3. Where will the office be located li 3 �X le KNEEHILL ECON DEV AUTHOR4 [A L COUNCIL MEETING MAY 28th, 1991 4. Procedure for press releases It was agreed these items should be discussed by the committee. Mr Marz moved approval of Mr Jeffery's report CARRIED Mr Code moved approval of the May 14th council meeting minutes CARRIED The purchase of a windrow eliminator was discussed Mr Rodger noted the eliminator is a directional piece of equipment and does not work well going both directions The problem with grass growing into the roads was discussed Perhaps the operators must start making 3 passes when grading any road in order to keep the grass off the road The meeting adjourned for dinner between 12.00 Noon and 1.00 P.M. Mr Rodger returned to the meeting at 1 00 P M There was further discussion about the windrow eliminator and the prices obtained for a 12 foot heavy duty disc from Kello - between $20,000 00 and $35,000 00 Mr Vickery moved the M D not purchase a windrow eliminator at this time, and Mr Rodger and Mr Smith try to work out a design for some rototiller type of equipment which will help to eliminate the grass and gravel piles on the roads and a report be brought back to Council at a later date CARRIED APPROVAL COUNCIL MTNIITFC WINDROW FI TMTNATnp DISC u1ntal9!I NOT PURCHASE WINDROW ELIMINATOR Mr Mueller moved the M D table consideration of purchase of a disc until the Capital Committee can obtain more prices for different makes and sizes of discs and the matter be discussed TABLE at another meeting of Council DISC CARRIED The M.D. road ban situation was discussed with Mr Rodger ROAD BAN Mr Vickery moved the Gorr North Road and the Gorr Road bans CHANGE N be set at 90% f I-IN CARRIED tse8 Mr Jeffery noted Atlantis Resources did not a road West of 22- 33 -24 -4 to a type 3 standard access to a well site so do not wish t, allowance to its natural state Mr Vickery asked if Atlantis did the one mile the north would the M D construct a blade 3/4 of a mile There was lengthy discussion wish to construct They require D return the road coming in from grade on the last Mr Mueller moved the M D advise Atlantis when the company construct the first 1 1/4 of a mile of road coming in from the north to a minimum 28 foot standard the M D will review the need for construction of the remaining half mile of road CARRIED 4 ATLANTIS RESOURCES ROAD PROJECT' WEST 22 -33- 24-4 LS :�l H N COUNCIL MEETING MAY 28th, 1991 Mr Rodger noted he obtain a quote from Guards for purchase of a used 1983 Case 4490 tractor The M D is presently renting this tractor while the Steiger is being repaired and if the M.D. purchased the Case they would waive the rental fee Mr Hoff moved the M D not purchase the used Case tractor at this time and the quote be accepted and filed as information CARRIED Mr Marz noted Wilfred Evans owns land near the top of the hill on SR 583 where the recent road slump occurred There is about one - quarter of a mile of fence and Mr Evans would allow the M D to get the necessary dirt to repair the slump from his land if the M D would take out the fence, level the fence line and replace the fence with a 3 barb wire fence using his existing fence posts He would waive any other compenstion if this is done The fence he wishes replaced is not on the area where the dirt would be taken. USED CASE TRACTOR nl InTF i e. �- WILF EVANS AGREEMENT h A sr1 Mr Code moved the M D agree to accept the condition imposed by Mr Evans on the backsloping borrow pit agreement on condition he waives any compensation he would otherwise be S.�e entitled to. CARRIED Mr. Jeffery reviewed the report from the recent employee meeting The comments and requests from the employees were reviewed 1 Edward Dunay - agreed his request would be reviewed in 1992. 2 Glen Enzie - wage rates - would be reviewed during 1992 wage negotiations Role of Public Works superintendent will be defined more carefully in future 3 Herman Martens and Art Thomas comments were noted 4 Myles Maerz - Comment that the size of the M D stock piles sites should be increased was noted and suggested when agreements are due for renewal the size of the site could be looked at at that time It was also noted it may not be possible to increase the size of some sites MFFTTN9 5 Brian Bauman - comments were noted Mr Boake moved a letter of thanks be sent to the employees for their imput and they be advised of council's comments CARRIED Mr Rodger left the meeting at this time The comments made at the 1991 divisional meeetings were reviewed The request for a donation to Stars Ambulance was reviewed Mr Marz moved to table this request until the annual donation by -law is considered later this year CARRIED The fee charged by the M D for cemetery plots was discussed with the ratepayers. 5 91 DIV MEETINGS STARS C-�- PRICE FOR GRAVE PLOTS N a i COUNCIL MEETING MAY 28th, 1991 The M.D does maintenance in cemeteries which are owned by the M D. as well as cemeteries which are owned by others - i e churches, etc. The M D charges $25 00 for purchase of an individual grave This revenue helps to offset the cost of the maintenance. However it cannot charge for plots in those cemeteries it does not own Mr Code moved Policy 2 -2 be changed by increasing the fee for an individual grave from $25 00 to $50 00 CARRIED Mr. Mueller moved the M D charge a minimum annual maintenance fee of $200.00 for those cemeteries which the M D. maintains, but does not own CARRIED There was discussion about the M D dust control program Mr Boake moved to accept and file the comments as information CARRIED Mr. Cunningham and Mr Wesselling entered the meeting at this time CEMETERY MAINTENAI SW W' 0 POLICY 2 -2 CHANGED GRAVE nnT!`C qCE CHARGE MAINTENANCI FEE I DUST CONTROL r11nnTI 1TCTAI Mr. Wesselling reviewed two subdivisions as follows. - - ----- T & T Kubenic - S W 4- 32 -22 -4 - wish to create a 79 6 acre and a 75 1 acre parcel Mr Marz moved the M D recommend approval for this �� ,e subdivision subject to staff recommendations without the ,�- requirement for extra road widening / CARRIED ,l Village of Acme - water well site S W 35- 29 -26 -4 - Max Jahn Mr. Boake moved the M D recommend approval subject to staff recommendations and the existing structure which is located on the M D road allowance be remove and no road widening be required CARRIED The review of the divisional meeting report continued DIV MEETING There was lengthy discussion about whether the M D should REPORT hire a by -law enforcement officer BY LAW Mr Marz moved to accept and file as information and the ENFORCE matter be discussed again at the M D organizational meeting OFICER CARRIED L B ' }} Mr Vickery moved to accept and file the balance of the report from the divisional meetings and Mr Jeffery follow through with those items which require a response CARRIED Mrs. Wilkinson noted Mr Donald F Robinson had offered to purchase Lots 35 to 38 in Block 7, Swalwell for the sum of $1000 00 with no building committment. 0 M OFFER TO PURCHASE COUNCIL MEETING MAY 28th, 1991 Mr Code moved the balance of the agenda be tabled and this meeting do now adjourn until Monday, June 10th, 1991, TABLE commencing at 9.00 A M CARRIED & ADJOURN Time 5.00 P M c Reeve M nicipal Administrator N 7 r Mr Marz moved the M D accept the offer from Mr Robinson for $1000 00 with no building committment CARRIED The lot owned by the M D of Kneehill in Grantville was discussed GRANTVIL E Mr Marz moved a letter be sent to the Three Hills Scout LOT Association asking why a sign has been erected on the M D lot e� }` as no lease was ever entered into with the Scout Group, and & " the M D now plan to dispose of the property SCOUT CARRIED GROUP Mr Hoff moved the M D increase the money allotted for GIFT purchase of a retirement gift for Mr Rempel from $300 00 to RETIREMENT $460 00 GEO CARRIED REMPEL Mr Code moved the balance of the agenda be tabled and this meeting do now adjourn until Monday, June 10th, 1991, TABLE commencing at 9.00 A M CARRIED & ADJOURN Time 5.00 P M c Reeve M nicipal Administrator N 7 WhW N L EXECUTIVE COMMITTEE REPORT MAY 23rd, 1991 The Executive Committee of Richard A Marz and Robert E. Boake met on Thursday, May 23rd, 1991 commencing at 9.00 A M 1. Torrington Hutterites - Dust Control Sam from the Colony feels the M D destroyed the dust control product they paid to have applied to the M D road in front of their residences in 1990, as a result of the gravel trucks hauling gravel from the pits They feel the M D should pay to have the product applied in 1991 Executive Committee recommend the M D pay for application of dust control on the M D road in front of the Valleyview colony building site in 1991 �c�kPr coy „y 2 Lots 11 to 26 in Block 7 Swalwell The Royal Bank of Canada owns the above property They do not wish to pay the taxes on the property and are prepared to turn the property back to the M D for the sum of $1 00 if the M D will cancel the outstanding taxes Executive Committee recommend the M.D. advise the bank they will accept the property back as long as the bank clears up the 1991 taxes and the tax arrears - total amount owing $1093 37 IeF�r per,+ 3 Subdivision Town of Trochu Bernard Baird - Lot 1 Block 1 Bernard Baird has applied for subdivision of the above noted lot in Trochu The M D was advised as the land is adjacent to the M D boundary Executive Committee recommend to accept and file as the M D would have no objection to the proposed subdivision�i��i 4 Alberta Winter Games - 1994 The Minister of Parks and Recreation has extended an invitation to all municipalities to bid to host the 1994 winter games Executive Committee recommend to accept and file as information�� 5 AAMD & C Letter re. Licenced Applicators for Chemicals It appears the Province and the Federal Government is considering introducing legislation which wil require anyone using chemicals to have a pesticide applicator's licence The Association is monitoring very carefully the legislation being drafted by the Federal Pesticide Registration Review Team and the Canadian Association of Pest Control Officials The proposals at this stage suggest voluntary guidelines, not mandatory regulations. However it is possible the legislation in the end will be mandatory le }4, Executive Committee recommend the Association continue to sue+ monitor this matter and make strong objections to the Province and the Federal Government about the suggestion that everyone should hold a pesticide applicator's licence in order to apply chemicals and the Governments be advised they should not be consdering setting up another level of civil servants to administrator a licencing system 1 Iq EXECUTIVE COMMITTEE REPORT MAY 23rd, 1991 6 AAMD & C re Alberta Transportation Secondary Road Priorities AAMD & C has discussed with Transportation how the Province's budget for secondary road up- grading is set up The Province has two funds, one for $100 Million for projects which are priorities of municipalities and are funded by the Province at 100% The other budget is $10 Million and is used for projects which will be cost shared between the Province and the Municipality Executive Committee recommend to accept and file as information 7 AAMD & C & G S.T. Concerns Alberta Transportation discontinued issuing contracts and paying for the contracts for secondary road construction because the Province will not pay G S T Association has meet with Alberta Transportation and requested them to resume the practice of issuing contracts and paying for same in the event municipalities do not qualify for the G S T exemption No official response has been received but the Department is reluctant to get back into issuing contracts They also have been advised the municipalities will have to pay the net G.S.T on secondary road contracts funded by the Province and claim rebates as allowable Association will continue to meet with the Province and the Federal Government to discuss this matter Also municipalities will have to pay tax on purchase of land for road right of way �1W1 -d cop Executive Committee recommend to accept and file as information 8 Road Diversion N.E. 23- 30 -26 -4 A blade grade road will be constructed back on road allowance at above noted location Councillor Boake would like the land no longer required for the road diversion turned back to the landowner - Frank Klassen Executive Committee recommend the road diversion be cancelled and the land returned to Mr. Klassen, if he is agreeable to accepting it back and having it consolidated into title with the balance of his quarter, at such time as the blade grade is completed 9 Tax Cancellation - Pt S W 32- 31 -22 -4 The M.D took clear title to above noted land Costs added to taxes owing - balance owing $387 32 Price for taking title to the property is $350.00 which will be credited to the outstanding taxes and costs Balance of taxes owing of $37 32 should be cancelled TW ', c3 o Executive Committee recommend the balance of taxes owing of $37 32 be cancelled -::j-Pnn �Pr 10 Ron Poch - S E 1- 32 -28 -4 - Gravel Source CW 2 E7 ?L ,W EXECUTIVE COMMITTEE REPORT MAY 23rd, 1991 Mr Poch is considering purchase the above noted quarter However he wanted to know if the M D would be interested in buying gravel from the land if he purchased it If so he would like a letter to this effect This would assist him with obtaining the necessary financing for purchase of the land Executive Committee recommend the County of Mountain View be ( ,2}�er contacted to see if they would have any objection to the M D sef �- buying land in their area and if not the Road Committee review t/� `� the matter with Mr Poch and make a recommendation to council The Executive Committee meeting then adjourn. O�Zla Jea son, Assistant Administrator 4rs. r 3 JOHN -C --JEFFERY -REPORT -COVERING -PERIOD -MAY -14TH, -1991 -TO -MAY -28TH, - 1991 ----------------------------------------------------- - - - -- BALANCE FORWARD $248 97 1 Report re costs for Administration Building Any new motions passed by Council will be added to the report as made Note. Paid D C Stewart $92,953 70 previously and this cost is not included in figures outlined below. May 8th, 1990 - Page 2 Office expenditures to be replenished to reserves in 5 years after 1992 October 30th, 1990 - Original contract for office with Linalta $679,822 $679,822 00 Plus Architect $ 6,000. Plus Inspection $ 1,375 Plus Testing $ 3,000 $ 10,375 $690,197.00 Contract Signed at $690,190 00 ($ 7 00) 4*" taw $690,190 00 November 20th, 1990 - Page 5 Elevator $ 5,000 00 January 8th, 1991 - Page 2 Computer and Telephone Wiring $ 12,766 00 $709,956 00 April 9th, 1991 Page 5 Phone system $ 9,500 00 April 9th, 1191 page 6 Vertical Blinds $ 6,400 00 f f [A "MWfffi I February 12th, 1991 Approved phone line hookup $ 3,723.00 Floor Overlay $ 400 00 $714,079 00 March 19th, 1991 Generator $ 4,000 00 Extra Thickness for Asphalt $ 4,525.00 Fire Alarm Conduit $ 471 70 $723,075.70 April 9th, 1991 Page 5 Phone system $ 9,500 00 April 9th, 1191 page 6 Vertical Blinds $ 6,400 00 f f [A "MWfffi I �q JOHN C JEFFERY REPORT COVERING PERIOD MAY 14th 28th, 1991 Name Plates and Directory Photo copier Office Furniture approved Up to Total to April 23rd, 1991 May 14th, 1991 - Page 8 - Dumper and Panel for stand by plant $680 00 plus $1600 00 2 Couuncillors Time Analysis 1990 Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 Average per Month March 31, 1991 3. Culverts Prices. 96 days $18,694 05 78 1/2" $16,697 48 96 1/2 $18,785 49 83 $15,365 22 93 1/2 $16,946 82 109 1/2 $20,854 57 105 1/2 $20,198 23 662 1/2 $127,541 86 55 2 $10,628 49 165 6 $31,885 47 1991 to MAY $ 900 00 $14,000 00 $753,875 70 $ 40,000.00 $793,875 70 $ 2,280 00 $756,155 702 To March 31/91 21 19 1/2 21 1/2 22 24 25 day 27 days $4382.78 $4095 88 $4367 52 $3767.22 $4429 27 s $4921 85 $5100 58 160 $31065.10 Under Average 5.6 days $820 37 Armetec $23,452 85 $1641 70 = $25,094.55 AIL $32,541 73 $2277 92 = $34,819 65 FSI $24,661 51 $1726 31 = $26,387 82 Twister $33,320 11 $2332 41 = $35,652 52 Bought from Armtec $25,094.55 for SR 582 and SR 587 4 Re grader operator memo - what about travel time? see roJP5 re. roading graders 5 Betty Kaiser gave notice 4.10 P M May 22nd, 1991 that we must give her copy of injunction or copy of notice of action prior to May 31st, 1991 - letter coming confirming her notice Advised Michael Welsh 4.15 P M - May 22nd, 1991 - he advised to fax him the letter when it is received 2 JOHN C JEFFERY REPORT COVERING PERIOD MAY 14th, 1991 to MAY 28th, 1991 Letter was received and faxed to Mike May 23rd, 1991 6 Kneehill Economic Development Authority - Three Hills passed motion to participate 7 May 17th, 1991 - 5.15 A M K Smith hit a deer with new half ton truck - damages $1383 25 8 Sent out tax notices - used large envelopes because of information Edward Dunay wanted sent out along with stamped addressed envelope Cost for return envelopes postage $818 80 Cost for large envelopes $1908 79 plus cost of about 4000 sheets of paper and photo copy time 9 Kneehill Ambulance, Village of Carbon, and J C Jeffery met with Drumheller Hospital Administrator re ambulance areas today - May 24th, 1991 Town of Three Hills agree boundaries should be maintained as coterminous boundaries with M D and town is in favour of forming an ambulance district Would like the board to have representation by population This might be a change to requisition sharing from use of equalized assessment to population 10 Oris has hired LaFrantz to do line painting on SR 583 Three Hills West to 806 - 9 miles SR 575 Carbon Access to near bridge on SR 837 14 2 miles Total Cost $18,000 00 plus G.S.T. Patching will be done before the lines are painted 3 a//- 10 r i JOHN C JEFFERY REPORT COVERING PERIOD MAY 14th, 1991 to MAY 28th, 1991 CORRESPONDENCE. 1 Received $352 00 from Alberta Environment - Surface Rights 2 Minutes from meetings of Mayors & Administrators Feb 20/91 3. AAMD & C Membership Fees $3668 00 4 AAMD & C re* Utility Franchise Agreement 5 Drumheller Regional Hospital Requisition $27,636 10 6 News Highlights - AAMD & C 7 Pawm Newsletter 8 Newsletter - Local Government Financing Review Committee 9. Letter from Dick Sommerville re Meeting with Premier 10 Received $634,540 00 Mun Assistance Grant & Transportation Operating Assistance Grant 11 School Division Agenda 12 Swalwell Community Association Financial Statement 13. County of Leduc Financial Statement 14 Labour Force Statistics for April 15 Town of Fairview - Environmental Conference 16. County Athabasca annual report 17 Brochure re- Apprenticeship Program 18 Trochinsky has advertised Invitation to Tender for Road Projects 19 County Paintearth Financial Statement 20 Letter from Transportation Minister advising of 1991 i Road Grant, etc 21. Letter from P B I thanks for levelling their property 22 Received copy of 1991 FCSS budget - set at $152,744 00 Committee requesting approval for same 1990 actual cost $127,544 03 23. AAMD & C News Highlights 24 Received $200 00 from the Province for fines 25 Received 1991 School Foundation Requisition $787,074 00 26. Letter of thanks from Luella deBeaudrap for plaque 27 Alberta Recreation - 1991 Sport and Recreation Resource Guide 4 W JOHN C JEFFERY REPORT COVERING PERIOD MAY 14th, 1991 to MAY 28th, 1991 Building Permits D9 Cq 5 `I m� 1 Rick Barkman - N W 26- 32 -25 -4 - Shop $12,500 2 Don Kimmel - Pt N W 9- 31 -26 -4 - Mobile Home $10,000 3 Rod Hanger - S.E. 30- 31 -23 -4 - single wide mobile $40,000. 4 Ed Miller - SW 15- 29 -24 -4 - two single wide mobiles $18,000 5 George Hope - SE 18- 30 -26 -4 - pole shed $4,000 6 George Frede Pt SW 5- 30 -25 -4 - farm shop $12,000 7. Tony Bazuta - Pt. N.W.9- 32 -24 -4 - residence $15,000. D9 Cq 5 `I m� c COMMITTEE MEETING WITH EMPLOYEES FEBRUARY 25TH, 1991 A committee meeting of J Finlay Code, Robert E Boake, Richard A Marz, Harold Mueller, Richard M Vickery, Lawrence Hogg, was held on Monday, February 25th 1991 with various employees commencing at 9 00 A M J C Jeffery and Oris Rodger were present for portions of the meeting Edward Dunay Want to keep Lisa Paget on until general assessment is completed Feels he requires full time person for computer imput Also has been assessing 22 years, been at the M D for 10 years and feels his salary should be $48,000 and he should be entitled to 5 weeks holidays Glen Enzie Discussed with council the problem with the rumor mill New employees feel they are ridden at bit if they come to this meeting Want role of Public Works Superintendent and Gravel Foreman defined Feel gravel crew cannot be more efficient Base course should have started earlier Shop services could be improved - they hesitate to hlep drivers grease and change oil in their trucks Feels there should be no wage difference between truck drivers and buggy operators The 5 00 P M shut down policy should have more logic Herman Martens Should be looking at by -law enforcement officer Should be deciding on new office allocation and office decoration Art Thomas Closure of the office over Christmas was too long Center line required on M D paved roads Grader Operators should report to Three HIlls in winter time Require more foremen's meetings M D should promote itself more Miles Maerz Stock pile sites not large enough Need better lights at stock pile sites Communication needs improving Discussed compaction problems and suggested base course work should start earlier Discussed utility man? Suggested 8 hour winter runs 3 trucks Should set up a safety award Asked about his standing with the organization Brian Bauman Noted there was 15 to 20 days rain last year Operated a 4 man crew Spent two weeks chipping Three Weeks on bridges The gravel would not pack Water is not a problem Feels present fuel practic is good for crews No change required for T -51 Discussed transporting crew The meeting adjourned at 4 10 P.M m John Jffery, Municipal Administrator