The URL can be used to link to this page

Home My WebLink About1991-05-14 Council MinutesN 14 %W 54 FROM 11 U OF KHEEHILL #48 5 10 1991 11.33 EN CbU CYL MEETING MAY 14th. 1991 1 Approval of Agenda 2. Approval of Council Minutes - April 73rd, 1591 3. Approval of Accounts 4. Executive Committee Report 5. J. C. Jeffery Report 6 Bank Reconciliation for the month of April APPOINTMENT$: 9:15 A.M. - Gladwln Toews & peter Berniko - See Item No 89 :30 A M - Oris Rodger 3130 P.M. - Representative from Palliser Planning Set Item No 32 4.00 P.M- - Public Hearing Da 1 1 en W i ebe SW 12-- 30 -25 -4 See Item No. 31 FRIORITY ITgUs: 7. 1991 Budget and Mill Rates 8. Meeting With Gladwin Toew% and Peter Berniko Review Cost for Engineering - Charge to Taxes TAB 69D EMS 9. 10 it 12. 13. 14. IS. 16 17 16 19 20 Request from S.Maerz - re: Garbage Dump on Land Discuss KeivQrs Lake Project - see Comments from J C. Jeffery report Review Flather Merkel undev road allowance situation Report from Employee Meeting Report from Divisional Meetings Continue with review of streamlining suggestions Notice of Motion re: non - smoking office Grantville Park Lot M D. procedurial by -law A.S.B. Minutes March 14th and April 16th Red Deer River Valley Tour Offer to purchase Lots in Swalwell GENERAL ITCMS 21 Review by -law number 1216 -- needs third reading 22 Discuss Kneehill Economic Dev. Authority 23. Report rat Office Renovations Review landscaping plans, garbage situation, Need approval to purchase Janitor equipment ReVieW plans for Council room Chairs Sound Equipment Cost , Overhead Projector 24. Review 1991 Recreation CGmmittao recommendations 25. Review Closure of Undev. Road Allowance and Lease to Thret H d lg Golf Course 26. Review Proposed Mun Assessment Corporation Act 1 for M D M/ F -41 N OM a FROM M D OF KNEEHILL #48 5 10 1991 11:41 P 14 AGENDA COUNCIL MEETING MAY }itnj 1991. and Property Assessment Act l 1R8!33PQRT8,jION ITEMS 27 Road Committee Report 28 Two Letters from Bridge Branch re. restricted bridges 29. Review First Time Gravel, Swalwell Surfacing, SR 587 Surfacing, 30. Report from Oris Rodger re: Graders - P -8 and P -10 Windrow Eliminator PUBLIC HEARINGS: 31 Public Hearing - Dallen W10be S.E. 12- 30 -25 -4 I ELAtjjj I NrC UATTgRS: 32. Subdivisions j Uj1jmj.TIU_ OFFICER ITEMS: nil DISCUSSION ITEMS Committee Reports ADJOURNMENT. MEMBERS OF D.A.H. ONLY Otto Hoff, Richard A. Marl, Lawrence Hogg, Harold Mueller DEVELQPMENT Aeege, gaRD HEARINGS: DEVELOPMEUT OECU.. HOARD_MEETIUG: 2 1. H IM W. 4W COUNCIL MEETING MAY 14th, 1991 A regular meeting of the Council of the M D of Kneehill Number 48 was held in the M D temporary office in Three Hills, Alberta on Tuesday, May 14th, 1991, commencing at 9 00 A M The following were present for the meeting. Otto Hoff, Reeve Division Two Councillors. J Finlay Code Division One Robert E Boake Division Three Richard A Marz Division Four Harold Mueller Division Five Richard M. Vickery Division Six Lawrence Hogg Division Seven John C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was present and recorded the minutes Reeve Hoff called the meeting to order A request to add an item to the agenda was made as follows- 30A- Dust Control Program Mr. Boake moved approval of the agenda with addition of the above noted item CARRIED Mr Vickery moved approval of the April 23rd Council meeting minutes CARRIED Mr. Marz moved approval of the accounts presented for payment today, subject to further review by the finance committee of Otto Hoff, Richard A Marz, Harold Mueller and Lawrence Hogg CARRIED The Executive Committee report was reviewed and discussed Mr Marz moved a letter of appreciation and recognition be sent �� e to Violet Stenekes who is leaving the M D employ on May 17th, 1991 CARRIED Mr Vickery moved first reading to by -law number 1217, which is a by -law to authorize taking clear title to the former Wimborne Curling Club property CARRIED � as Mr Boake moved second reading to by -law number 1217 CARRIED Mr. Hogg moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY 1 11 Iq N COUNCIL MEETING MAY 14th, 1991 Mr Mueller moved third reading CARRIED Mr Code moved approval of the Executive Committee report CARRIED Alex Cunningham and Gladwin Toews entered the meeting at this time 9 20 A M Mr Toews discussed with Council the present situation with regard to the Levi Boese house and Mr Berni.ko's concern about having Lee Maher Engineering provide assistance to ensure the residence is made safe They would prefer to continue and complete the job using the services of Steve Chow from Bearden Engineering Mr Toews left the meeting at this time - 9 40 A M There was further discussion regarding this situation Mr Hogg moved there be no change in Council's decision regarding using the firm of Lee Maher Engineering to complete the inspection process and further moved the first five e� deficiences must be completed no later than July lst, 1991 �Av,5cc� and deficiency number six - siding the house - must be completed no later than December 31st, 1991 CARRIED Mr Cunningham left the meeting Mr Jeffery reviewed his report The Linden water truck has broken down and it will cost quite a bit of money to fix it. As it is used for rural fires only the costs may not be shared with the Village of Linden The Department would like to replace it with a larger truck and a 3000 gallon tank Oris Rodger entered the meeting at this time The Department feel they can purchase a replacement 1979 or 80 truck for about $7000 00 Mr Marz moved the request for a new water truck for the Linden Fire Department be referred to the Fire Capital Committee and the committee be authorized to fix the truck if possible, but if the truck is not suitable for repair their report on possible replacement cost be discussed at the next council meeting CARRIED The report on the costs incurred to pump water into Keivers Lake was noted and agreed this would be discussed later with Mr Cunningham The capital required for the next next 9 years was discussed It was agreed a Capital Committee meeting be held Thursday, May 16th, 1991 The overnight camping rate to be charged at Keivers was discussed Mr Mueller moved the rate be set at $8 00 per night including A-,j the G S T 2 CARRIED�� tiG a G !p"^ N COUNCIL MEETING MAY 14th, 1991 There was discussion about holding an M D picnic this year A suggestion was put in the Suggestion Box to hold a golf tournament on a Saturday and have a B B Q that night at Keviers Lake }cPS Mr Marz moved a picnic be held on Friday, June 14th, 1991 at 7.00 P M , the crews be authorized to start one hour earlier that day and shut down at 3 00 P M , and the M D supply the steak supper. CARRIED Mr Boake moved approval of Mr Jeffery s report CARRIED Mr Hogg moved approval of the April bank reconciliation statement CARRIED The 1991 budget was discussed in detail The request from Solly Maerz for the M D to clean up a garbage �4er dump on his land _ N W 11- 32 -25 -4 was discussed. It appears d other people are umping garbage on his land now�r� Mr Maerz also expressed concern about the amount of plastic sileage bag debris which is being allowed to blow around by some cattle operators Mr Vickery moved a warning letter regarding terms of the Litter Act be sent to any operator who is allowing pieces of plastic sileage bags to blow off his land, and further moved a letter Fj }'� be sent to Mr. Stan Milan advising he must move the straw bales he has stacked on the M D road allowance again, and also the M D arrange to clean up Lots 4 & 5 in Block 10 in Swalwell.o }� CARRIED Mr. Mueller moved in as much as others have used the site on Mr Maerz s land for disposal of garbage, the M.D. agree to clean it up on condition Mr Maerz agrees he will not to set up another garbage disposal site or allow garbage to be disposed of on his land, and he agrees to dispose of his own garabage in one of the disposal sites provided by the M.D. CARRIED The road alowance in front of Dale Merkel s residence N N half of 23- 29 -21 -4 was discussed If the intersection of SR 575 and 837 is changed the traffic will be quite close to Mr Merkel's house He has asked if it�� would be possible to have the roads run parallel and construct the new intersection further south Alberta Transportation is looking at the request The problem with Mr. Merkel having trees planted on the M D original road allowance was also discussed It was agreed any M.D. undeveloped road allowance must be left clear and open to allow for public access Mr Code moved the Merkel /Flather undeveloped road allowance file be closed CARRIED .l I #01 err COUNCIL MEETING MAY 14th, 1991 Mr Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Marz moved third reading to this by -law CARRIED Mr Hogg moved approval for one time gravel for an M D allowance West of 21- 33 -22 -4, (about 200 to 300 yards only) CARRIED road I -lea There was discussion about the need to surface the streets in Swalwell soon The streets are not scheduled for re- surfacing until 1993 There would be about 1 mile of surfacing required Mr Jeffery noted there are already 15 miles of surfacing and base course on the 1991 program and there would not be time to do any more. It was also noted SR 587 is not on the program yet for base course and surfacing and reconstruction will be completed this year Mr Hoff moved the Swalwell streets be base coursed and surfaced in 1991 or 1992 and the 5 miles of SR 587 be base coursed and surfaced in 1992 CARRIED There was discussion regarding the Linden Nursing Home and Mennonite Church Road and what Mr Boake wanted done - re- constructed or just surfaced It was suggested the roads should be re- constructed and base coursed before being surfaced There was also discussion about whether the M.D. might hire a private contractor to do some surfacing work No decision was made on this suggestion Mr Code moved Torchinsky Consulting be hired to do some preliminary engineering work and soil testing on these two roads and the one mile of road from Bircham south to the M.D. boundary CARRIED Mr Marz noted some people feel the M D should apply some form of dust control on the heavy haul roads in the M D Should the M D subsidize the costs for this What criteria would be used to designate a heavy haul road? Use of a water truck on the M D. gravel haul roads was also discussed. It was suggested the office should record complaints received regarding cancellation of the dust control program and the program be reviewed again next year. 0 <�'::) Ads }Pr 70 It was agreed a presentation be made to George and Della Rempel on Wednesday, May 29th, 1991 at 7 30 P M in the new office, r4 staff and their wives be invited to attend ?� L Mr Jeffery reported he had talked to Mike Welsh, Solicitor, regarding the Levi Boese situation and he had advised the caveat must not be removed from Mr Boese's property until the entire matter has been resolved The 1991 budget was discussed again in detail Mr Hogg moved first reading to by -law 1219, this being a by -law to establish the 1991 budget and mill rates as follows 12 IM 3 N COUNCIL MEETING MAY 14th, 1991 Mr Rodger reported the rear end in Patrol 8 must be replaced Cost will be about $20,000 00 There are about 9000 hours on the grader He suggested P -10 be transferred to the main crew and a smaller grader be puchased next year for the paving crew The windrow eliminator has been used by some of the grader operators It appears it will do a good job once the operator learns how to use it The eliminator was used in Division 4 along with a tandum disc operated by Councillor Marz. It worked very well Mr Marz suggested the M D should consider purchase of a 12 to 14 foot tandum disc to use with the eliminator The disc could also be rented out through the A S B for plow down operations, and used to work down borrow pit areas The meeting adjourned for dinner between 12.00 Noon and 1 00 P M Mr Rodger left the meeting at this time There was further discussion about the windrow eliminator Mr Marz moved the windrow eliminator continue to be used by the grader operators for the next two weeks and the Capital Committee look into prices for a 12 to 14 foot offset heavy breaking disc 0 and bring a report back to the next meeting of council C (- R( If The road committee report was then discussed The Jackson Bridge location was reviewed Bridge Branch will share costs for a replacement bridge 75% Bridge Branch, 25% M D M.D. cost would be about $16,000 00 It would require some dirt work to be done by the M D also. The request from Mr Smithies for extension of his approach culvert in the hamlet of Huxley was noted and it was agreed to discuss this request when Item #33 on the agenda - M.D. approach policy - is discussed The Garson Gravel Pit and the need to do reclamation work there as soon as possible was discussed at length It was noted it will be necessary to get a screener in when doing the reclamation work Mr Mueller moved a concerted attempt be made by the main crew to do reclamation work at the Garson Pit after the main crew road construction work has finished this fall CARRIED Mr Boake moved approval of the Road Committee report CARRIED The need to change load limits on two bridges were discussed Mr Hogg moved first reading to by -law number 1218, this being a by -law to amend by -law number 1193 by changing the load limit 4G,� for Bridge File number 70976 from its present limits to Single Truck nil, Semi Trailer Truck 42 tonnes and truck train 53 tonnes, and to amend by -law number 1166 by changing the load limit for Bridge File 6595 from its present limits to. Single Truck nil, Semi Trailer Truck 42 tonnes, Truck Train 53 tonnes CARRIED Mr Mueller moved second reading to this by -law CARRIED D e C N COUNCIL MEETING MAY 14th, 1991 Municipal Mill Rate 17 149 (including Municipal, Home for Aged, Planning) School Supplementary 9 113 School Foundation 5 971 Power & Pipeline School 10 880 Hospital 0 431 Fire 0 400 Hospital• Drumheller 0 +443 Three Hills 0 020 Elnora 0 101 Olds 0.504 Trochu Special Recreation 0 477 Ambulance 0.092 Business Tax Municipal 40.00 mills School Supp 40 00 mills General Recreation and CARRIED Mr Boake moved second reading to this by -law. CARRIED Mr Vickery moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Marz moved third reading to this by -law CARRIED Mr. Marz moved third reading to by -law number 1216, this being a by -law to reduce the cost for assessment sheets from $5 00 to $2 50 per parcel CARRIED Mr. Wesselling entered the meeting at this time - 3.40 P M Mr Code reviewed the notice of motion he had put forth at the April 9th council meeting The notice of motion was to make the M D Administration office an entirely non - smoking building Mr Code moved first reading to by -law number 1221 this being a by -law to amend by -law 1113 to make the entire M D Office a non - smoking building Mr Cunningham entered the meting at Mr Marz moved second reading to this Mr Hogg moved third reading be given time. t1 (0 CARRIED this time by -law CARRIED to this by -law at this COUNCIL MEETING MAY 14th, 1991 MOTION WAS NOT CARRIED UNANIMOUSLY The by -law will be considered again at the next meeting of Council Mr Cunningham noted the M D council room chairs could be re- covered at a reasonable price The material costs $20 00 per meter - 3 meters per chair plus labour - Total cost $140 00 per Cod chair - 10 chairs $1400 00 4Q Some of the other upholstered chairs could also be re- covered. The M D will also have to purchase janitorial equipment for the new office. Mr Vickery moved Council meeting do now adjourn in order to hold the public hearing scheduled for today at 4 00 P M CARRIED Mr. Marz moved Council meeting do now reconvene, the public hearing having been completed CARRIED Mr Boake moved first reading to by -law number 1220, this being a by -law to redesignate the S E 12- 30 -25 -4 from Agricultural Conservation to Agriculture CARRIED Mr. Marz moved second reading to this by -law CARRIED Mr Vickery moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED Mr. Wesselling reviewed the subdivision application He noted the corral crosses the proposed property line, but Mr Wiebe had indicated he was willing to move the corral and a small pole shed ,,-\J \4\0 Mr Hogg moved the M D recommend approval for creation of the intensive subdivision on S E 12- 30 -25 -4 subject to staff 40 recommendations CARRIED Discussions continued regarding the office renovations ��aK It was suggested between 20 to 30 chairs could be recovered Mr. Cunningham discussed the need for a transfer panel for the stand by plant Existing panel is automatice 200 Amp and the plant will need a 600 amp manual panel which will cost $1600 00 The existing panel can be sold for about $2000 00 He also noted all the quotes for a sound system have not been received, but one has come in at $16,000 00 It was agreed to leave this until next year to see if one is actually required There was discussion about a projector screen and agreed a larger overhead might be purchased later h i M M COUNCIL MEETING MAY 14th, 1991 Mr Hoff moved Mr Cunningham be authorized to purchase a dumpster for the office at a cost not to exceed $680 00 and the manual panel for the stand by plant at a cost not to exceed $1600.00, and the automatic panel be sold for the best possible price CARRIED The landscaping plans drafted by Palliser Planning were reviewed A common theme for the M D Office, the Community Center and Alberta Power building was developed The Community Center and Alberta Power are reviewing the plans and are agreeable to working out a joint concept It was suggested the existing old section of sidewalk should be re- poured when the landscaping is done Cost sharing for the project is being looked at and it was suggested one maintenance person might be hired to look after all three sites The building committee would like approval in principle for the design and prices would then be obtained Mr Hogg moved Council accept in principle the design concept for landscaping in front of the M D administration building and the Building Committee obtain prices for having this work done if the Three Hills Community Center and Alberta Power agree with the design concept and are prepared to pay their own costs for the landscaping work CARRIED d v ' � '- ,' The cost for pumping water into Keivers Lake was discussed It is possible Alberta Environment may fund 75% of the costs for this project but to date no money has been received It was Ca agreed Mr. Cunningham should contact Alberta Environment, Water Resources, and report back to Council at the next meeting as to the possibility of getting funding from the Province for this project Mr Code left the meeting at this time. Mr Marz moved this meeting continue until 5 30 P M in order to discuss the Kneehill Economic Development Authority CARRIED Mr Cunningham and Mr Wesselling left the meeting at this time , Mr Marz reported on a recent meeting he and Mr. Hogg attended regarding the Kneehill Economic Development authority concept A committee has been formed to look at ways of attracting development to this area If large projects were attracted to locate in this area would the M D be willing to discuss revenue sharing and would the M D be willing to contribute towards the costs of operating a Kneehill Economic Development Committee and hiring an economic development officer? Mr Hoff moved the M D Economic Development conditions- all other municipalities all other munciipalities the committee M agree to participate in a Kneehill Authority subject to the following in the area agree to participate agree to share costs for operation of mu C C COUNCIL MEETING MAY 14th, 1991 Cost sharing and how the committee will operate is to be negotiated by the committee members and will be subject to final approval by Council, and further moved R A Marz and Lawrence Hogg be appointed to represent the M D on this committee, and a report be brought back to council at a later date, regarding the negoations CARRIED Mr Vickery moved this meeting do now adjourn and the balance of �t3 the agenda be tabled until the next meeting CARRIED Time 5 20 P M - -- — - ----- - - - - -- Reeve ny5,,f Mu icipal Administrator C z FROM M D OF KNEEHILL #48 5 10 1991 13:57 F 9 JOHN C. JEFFERY REPORT COVERING PERIOD APRIL 23RD, 1991 TO MAY-14TH.-1991 BALANCE FORWARD s $179.90 1 Report re. costs for Administration Building Any new motions passed by Council w1ll be added to the report as made Note: Paid D.C. Stewart 992,953.70 previously and this cast is not incluOeG in figures Outlined below. May 9th, 1990 - Page Z Office expenditures to be replenished to reserves in 5 years after 1992. October 30th, 1990 - Original contract for office with Linalta $679,822 9679,922 00 PIus Architect * 6,000. Plus Inspection * 1,375. Plus Testing 0 30000. 10,375. *6900197 00 Contract Signed at 9690,190.00 November 20th, 1990 - Page 5 Elevator January 8th, 1991 - Page 2 Computer and Telephone Wiring February 12th, 1991 Approved phone line hookup Floor Overlay March 19th, 1991 Generator Extra Thickness for Asphalt Fire Alarm Conduit April 9th, 1991 Page 5 Phone system April 9th, 1191 page 6 Vertical Blinds (* 7.00) - -- - - - - - -- - -- *690,190 00 9 5,000 00 * 12,766.00 ------- - - - - -- 0709,956 00 S 3,723 ov * 400.00 *714,079.00' * 4,000.00 * 4,525.00 9 471.70 ------- - - -'-- $723,075.70 * 9,500.00 * 6,400.00 L I FROM M D OF KNEEHILL #48 5 10 1991 13:57 F 10 JOHN C JEFFERYREPORT COVERING „PERIOD APRIL 23rd, 1991 to-may- 111b, 1991 Name Plates and Directory $ 900.00 Photo copier $14,000 00 $753, 87°,5 70 Office Furniture approved Up to $ 40,000.00 Total to April 23rd, 1991 $793,875.70 2, Paid for lunch for Office staff for Secretary Weep $70 07 3 Auction Sale Proceeds $10.217 64 - 011,224.50 less Commission $673 47 Lela costs $333.39 3 Councillors Time Analysis- 1990 To March 31/91 Division i Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 Average per Month 96 days $18,694.05 78 1 /Z" $16,597 48 96 1/2 $18,785.49 83 #15,365.22 93 1/2 S16,94618Z 109 1/2 $20.854 57 105 1/Z $20,198 23 662 1/2 $127,541.86 55.2 $10, 628. X49 21 d 19 1--1Z 21 1/2 22 24 Z5 days 27 Sys $4382.78 $4055 Be $4367.52 $3767 22 $4429.27 $4921 85 $5100 58 160 $31065.10 VA I� Under Average March 31, 1991 165.6 #31,885 47 S 6 days 8820 37 4. 1991 Fire Department Budgets: Town ----- ------ -�IY�� 1990 Actual -DIY Y --- rI�11�� 1---- 1990 Budget M--------- ---- 1991 Budget - - Three Hills 12,723. 1304004 -M.w �r---- -- �YrMrWr 13,000 No budget received. Trochu 6,828. 90800. 7,000. No Budget received Linden 11,189 11,683. 12,500. Drumheller -0- 21200. -0- No budget received Carbon 12,003 14,310, 17,000. Torrington 8,619 9,150. 80,500 VA I� El N FROM M D OF KNEEHILL #48 5 10 1991 13:58 P it .1l=rFEISY R%r.QRT COVERING PERIOD APRXL 23rd. 1991 to May 14th, 1991 51,364 60.545. 58,000 0 400 Mills generates $109,421.45 - Lots to cover plus reserve. 5, 3 -72 -610 G L Account - Keivers Lake Drilling $9413 04 Materials $2017.23 Electrical $4600 28 Engineering $35092 36 Monitoring $26532.10 Monitoring Equipment and Lap Top Computer $31048 60 TOTAL: $108,703 61 This is Keivers Lake Engineering Structures to December 31st, 1990. Report from Alex Cunningham: Water surface to well casing - May 2, 1991 - Difference 95 lit inches Net 8 314 InCheS April 29,1990 - 97 Inches Net 7 114 inches OctoDor 23,1989 IF 104 1/2 11 Net -0- Note this is an increase of 1 1/2 inches from last year 6 Long term capital replacement policy summary Total fixed assets $11,152,000 9610 Engineering Structures $1,473,500. bozo Buildings $10131,000 ##630 Machinery and Equipment $5,739,400 #1640 Land $ 236,500. ##650 Vehicles $205690500. Total #1101520000. As we now have set up thQ policy the following purchases would be required in the following years using 1590 dollars: 1991 $2,546,400. 1991 $ 908,400. 1993 $ 3940400. This is an average Of $1,250 000. per year for next three year term 1994 $1,5510300 1995 $ 718,800 1996 $1,0270100. This is an average of $10100,000 per year for the next three years 3 �1 r C? i� N 1 I. _ li II L' V I I'.1 LLII LL JOHN C. JEFFCRY pEPORT COVCRING PERIOD APRIL 231:00 .1991 to May 14th 1991 M 1997 $ 467,500 1998 $1,065,400 1999 * 484,000. This 1S an average of $700,000. Per year for next three years The above Policy would require approximately One Million Dollars for capital each year F' 1 )I- M [A FROM M D OF KNEEHILL #48 5 10 1991 13:59 P 13 JOHN C. 4gFEr;RY REPORT COVERING PERIOD APRI L 23rd. 1991 tv Mav 14th. 1991 O;; °r 1 County of Wetaskiwin financial statement 2. AAMD & C News Highlights 3 Workers Compensation Workshop 4 Alberta Municipal Health and Safety Association Bulletin 5. Community Tourism Action Program Bulletin 6 Received account from City Drumheller Fire call X630 00 7 Marigold Library Report 8. M.D. Smoky River financial statement 9. County St. Paul financial statement 10. Received $2426.15 gas rebate 11 Invitation to attend the Premier s Prayer Breakfast 1Z, School Division Minutes - April 17th, 1991 13. Palliser Planning decisions on two subdivisions both approved - Allan Leinweber and Robert Vetter 14. AAMD & C - Survey re: use of private contractors 15 M D Provost financial statement 16 AAMD & C News Highlights 17 Brochure : Provincial volunteer Conference 18. Drumheller Solid Waste Notice of Annual Meeting - June 20th. 1991 19 Letter frm Alberta Health - advising Three Hills Hospital their requisition approved $18,689.79 20. 1991 School Requisition Received M.D. Share $2,582,028.21 21 County of Red Deer Financial Statement 22. Letter from Norcen Energy providing information about their company 23. AAMD & C News Highlights 24. Official reply from Government to Resolutions Passed at Fall Convention 2S Letter from Descon Engineering Services LtO. - asking for work 26. Letter from AAMD & C - M.D. Bonnyville looking for Comm Services Director 27 County Flagstaff has equipment for sale 28. Correspondence from Big Country Tourist Association 29. List of restricted bridges in the M D. from Alta Motor Transport Board 30 Letter from Potter Consultants - consulting service 31 Letter from Armtec re: deletion of its name as supplier to AAMD & C 3Z Letter from Recreation Department, Three Hills re: M.D. recreation grants 5 M/ d r FROM M D OF KNEEHILL #48 5 10 1991 14:00 p 14 sl HN C. JEF'FERY REPORT COVERING PERIO APRIL_ 23rd. 1991 tq Mav BuiIdI_ng_ Perm It 1 John Bogner - 2nd Residence - SW 2- 33 -23 -4 $60,000 2 Valley View Hutterite Colony SW 16- 32 -26 -4 -- Hog Barn $1600000. 3 Dwayne Hailer - N.W. 12-- 33 -23 -4 - hog barn $125,000. 4. Bert Boese - Pt, N.E. 34-3Q-Z3-4 - broiler barn sB5, 000 5. Bruce Baerg - Pt. S E 31- 30 -25 -4 - feed lot $10#000 6 Glen Brawn - Pt N.E. 18- 32 -23 -4 Renovate Shop to Residence $5000. 7. Dwayne Haller -- N.W. 12- 33 -23 -4 - hog barn $120,000. 0. Wallace George - Pt N.W. 4- 32-24-4 - garage SJOQQ 9. Tracy Trentham N.W 31- 30 -21 -4 -- Moved In Residence $25,000 10 Carmen Jacobsen - S.W. 11-- 31 -22 -4 - Mobile home $10,000 6 M L I The Executive Committee of Otto Hoff and Lawrence Hogg met on Thursday, May 9th, 1991 commencing at 9:00 A M Mr. J C Jeffery and Mrs Jean Wilkinson were also present The following items were discussed 1. Alberta Municipal Affairs re. Ample Grants Alberta Municipal Affairs indicate concern about the use of the Ample grant which was unconditional but intented to provide funds to generate or maintain employment opportunities The program cap is $500 million and their survey shows half of the funds were used for operating expenditures. Suggest all councils should not use AMPLE funds to shield taxpayers from mill rate increases M D AMPLE grant is about $128,000. Executive Committee recommend to accept and file as information / �-I1e� 2 AAMD & C Final Report on Minister Council on Local Development AAMD & C provided a summary paper on Minister's Council on Local Dever released by the Government and copies Municipal Affairs The enclosed general understanding of the approach Council the Fii :)pment will be summary taken ia 1 Report of the Report has been sent out soon by should provide a by the Minister s Executive Committee recommend each councillor be given a copy of the report for their information 0 o eve n �Lh 3.Cassette Tape - G. Elhard Presentation MD & C forwarded a copy of the cassette tape of Gordon Elhard Presentation made at the Spring Convention Executive Committee Recommend to accept and file as finformation �\ \ �� 4 Canadiana Center Brochure Am c y'% WON I The Center has forwarded information regarding substance abuse problems which young Albertans have. Executive Committee recommend to accept and file as information. S. One Acre Land SW 32- 31 -22 -4 Office contacted Mr. George Van Doren regarding the acre of land N C, EXECUTIVE COMMITTEE REPORT MAY 9th 1991 He advised Mrs. Leyden would not be interested in acquiring the one acre as it would be of no use to her As the property has no legal access, Executive Committee recommend the title be marked Not for Sale and it be filed 6 AAMD & C Report re: A G T. Task Force Report The Task Force made 10 recommendations as a result of the meetings held with A G T. The recommendations will be implemented for the 1991 construction season Executive Committee recommend to accept and file as informtion 7. AAMD -& C re. Corporate Pooling for Education Financinq AAMD & C put forwarded the alternative proposal for education financing to the Province but to date has received little imput or comment about the proposal The Executive wish to know what reaction the municipalities had to the proposal before pursuing the matter further with the Province. As time is short council s position should be forwarded right away Executive Committee recommend to accept and file as information. 8. Town of Three Hills Application for Penitenary to be built in Three Hills. It is too late to make an application to the Federal Government for construction of a pen in this area Executive committee recommend to accept and file as information_ �ed 9. Letter from Capital Printers Capital Printers agreed they would print minutes within a month of receiving same.. �'k re4 Executive Committee recommend to accept and file as information 10 AAMD & C re: Meeting with Premier AAMD & C advise they will be in attendance at the meeting with the Premier and Cabinet Members on May 23rd in Edmonton Executive Committee recommend to accept and file as information 11. Calgary Regional Planning Commission Sec Road Study Calgary Regional will be holding their annual road study meeting on May 24th, 1991 at 9 30 A M 2 mo--� ,,_b� N a EXECUTIVE COMMITTEE REPORT MAY 9th. 1991 Executive Committee recommend Otto Hoff attend the meeting an Cod behalf of the M D 12. Date for 1991 Tax Sale Office request setting a date for 1991 tax sale. There are 3 parcels of land which will be offered for sale. j �e C� q Executive Committee recommend the sale be held Tuesday, September 24th, 1991 at 1:00 P M 13, Wimborne Curling Club Property Status Cost to clean up the Wimborne Curling Club Property was $3813 20 71J Added to the Taxes Amount now owing $4207 64 Council may now take clear title to the property if they so wish. Reserve bid was $1000 00 Balance of tax account of $3207 64 would have to be written off. If Council wish to take clear title, it will require a by -law Executive Committee recommend to take clear title to the cQ <k property at a cost of $1000.00 and if the sale is approved by tl, the Province the balance of the taxes owing be written off. 14. Use of Sick Days when child or children sick The staff has asked if they may use a sick day if their children are ill and they have to stay home with them Other jurisdications and local banks were surveyed Banks appear to require staff to use their holidays for these situations Starland, Wheatland and Mt. View allow employees to use sick days. Credit Union allow discretion for use of sick days or holidays Treasury Branch allow for 4 Family sick days and over 4 days they must use holidays, not their own sick days Executive Committee recommend employees be allowed to use up to 2 days per month of their own sick days if children (only) are ill and the parent must stay home After 2 days the employee will be required to use holiday time. Employees ,m$o must record on their time sheet if a sick day is used because + of illness of children. The policy will be reviewed at the end of six months and a recommendation made about }c,rrm�Yl any possible change required for the employment agreement. 15. Les Bell - Permission to use M.D. Property Les Bell is obtaining permission to irrigate Saskatoon bushes from the Red Deer River The pump will be located on the M D environmental reserve next to the river. Mr Bell owns Lot 1 Block 1 S W 26- 29 -21 -4. He must have permission from the M D. je4_{er to locate the pump on M D land sen* 3 11 N EXECUTIVE COMMITTEE REPORT HAY 9th. 1991 Executive committee recommend Mr. Bell be given permission to locate the pump on the M D environmental reserve land as long as he save the M.D harmless from any liability which may be incurred by the M D. as a result of locating the pump on M.D land, he obtain the necessary permits from Alberta Environment and Water Resources and any necessary development permits from the M D for his operation 16 Three Hills Transfer Boxes--- Painting The transfer boxes at Three Hills still require sandblasting and painting Executive Committee recommend the M D this work 17 Business Tax - Gideon Berniko Mr. Berniko owes $26 is no longer in business advertise for tenders for �a 77 for business tax for 1990 However he Executive Committee recommend the amount of $26.77 be cancelled j F-f 1 1. , 4er I 18 Edward Dunay Need for Full Time Secretary w \ \\ 4 Mr Dunay has requested the M D hire a full time secretary for his assessment department He outlined his reasons for requiring more help Executive Committee recommend this request be tabled and reviewed in September of 1991 when more information will be available about possible changes to the Assessment Act. rp�VrW 19 Kneehill Ambulance Volunteers Presentation " s The volunteers made a presentation to the Ambulance Board at a meeting last evening They feel the Kneehill Ambulance Service should make an offer to the Three Hills Ambulance Service to almagamate the two services and operate together due to the changes being proposed by the Government under the New Ambulance Act. They are willing to work with the Three Hills volunteers (subject to some conditions) and station another ambulance in Three Hills which could better serve the north area as well as the Town of Three Hills The Board members are taking this suggestion back to their own councils for discussion and if agreeable Mr Marz and Mrs Ashcroft will meet with the Town of Three Hills to discuss the suggestion and see if an agreement in principle would be accepted and the details would then be worked out later 4 0 0 N IM EXECUTIVE COMMITTEE REPORT MAY 9th, 1991 Executive Committee recommend the M D. accept the proposal in �e� <V, principle and the Kneehill Ambulance Service undertake negotiations with the Town of Three Hills to try to work out some suitable arrangements and the proposa.l be reviewed by Council at a later date 20. Emulsion Tenders Tenders for provision of asphalt emulsion for 1991 were reviewed Quotes were received from Koch Materials, Pounder Emulsion, le� -See .r r+# Ambertec, and Ace Asphalt The low bid was from Koch Materials as follows• HF150 $O 7170 per gallon, SEP1 s0 900 per gallon, PEP Primer $0 6000 per gallon - prices include G S T at 7% Price is based on a 7500 gallon load Executive Committee recommend the M.D. purchase its 1991 requirements from Koch Materials as low bid 21 Capital for Truck Purchases The money allocated for purchase of trucks and a van was not 'C 0rl., enough Icy kI r %e Executive Committee recommend an increase in funding for the van and 131 inch wheel base trucks from $65,402 00 to $65,787 00 and further moved interior packages be purchased for the Gravel Crew and Main Crew super cab trucks at a cost of $650.00 each. The Executive committee meeting then adjourned rs Jean /Wilkinson, i�kant Administrator 0/." m ti L N O M J w� wa w�� O `V O a 1� V V V \1 1, U o -T O O o U-\ 0 M N 0 0 0 -7 O o 0 0 0 .D M CD o M O N M O 0 Ln 0 � o Q O O O %.D %.D 00 O _ 0 L / O 11 000 O oM I� o Z Z_ Z W - W _ � O o L ui Q Q LL1 U 0 U F- F- Z Z 0 J Q > > O m v m O e Y �1 o e CD CD Q J m o Y Z d j. `D m U) U) 0 0 0 O Co O U) o 0 0 O O O o LL p O O W o o O C) o O tr L!1 O W F- U) r.' '- O 00 + I� 4 i� m 00 W u J Q N N U) U) En Z O N O O m 07, 0 p 00 cc O U Q 00 oc � J O Q m Ui U) F- Z 00 ! CD O O M .-. �"� �D 00 O O M Lf1 co o \D U ao O Lr\ o O o O m m %D Ljr 6 m �- U ao O O %,D .D Co m Q CO J t\ N o N M M Q U\ Lr W Z M. W En M U) a O Z m w i Q M = Ln O O N Lf1 C) M LIB M 00 N N U) U > 0 M co ^ F- N Ln M 4- Z 00 00 i- \10 to \D Q N N — M 00 C 00 \-D N -T LO M U) p L M O CL m C) ° M O O Z �, W ~~ Z C7 U m W 1= CC Y H 0 7 U O Z W 2 F- w W Q z m >- Q " 2 cc Q Q Q U W d m Q Q a F C LL Z} (A n- O F- °° .ND F- O J F- W � (n W W (n 00 -:1, 1- � O W L- o m a- CC w oc T W< O N" O K L. W o 0 F- -� Z p O O P O Z W U v 2 F- v Z 0 U U Z o n Q W < m Q m m Q J I---I®IM ONOI ONO II ONO o -T O O o U-\ 0 M N 0 0 0 -7 O o 0 0 0 .D M CD o M O N M O 0 Ln 0 � O 0 0 O O %.D %.D 00 n_ I---I®IM ONOI ONO II ONO 0 -T O 0 0 U-\ 0 M N o O O -7 O o O O O .D M O o M 0 N M 0 0 Ln 0 � O 0 0 O O %.D %.D 00 n_ _ 0 L / O 11 000 I---I®IM ONOI ONO II ONO r�-- �I�7i71�1i' -T Ui -T O (0 w U-\ M M N O O O -7 O o O O m .D M O O M N N M Z M Ln r\ � O co r�-- �I�7i71�1i' -T 0 -T O -T U\ U-\ %.D N -7 0o o 00 m m .D M M O W M Z M Ln O co O O %.D %.D 0 0 o Ln O U-\ U'\ O m O 00 CO �- M M O U) <n I <n O m W Z O U O O n_ _ L / O o U O oM I� Z Z_ Z W - W _ � L ui Q Q LL1 U Q CL U F- F- Z Z Q > > O m v m O e Y �1 e CD Q J m OUTSTANDING CHEQUES ASAvr APRIL 30 91 PAYROLL. CHEQUES I GENERAL CHEQUES i GENERAL ('III;QUI C11 # AMOUNT CK # AMOUNT CK # AMOUNT #4848 $ 1,724 03 #11430 $ 45 00 12863 260 75 12905 50 00 13162 298 96 13212 531 00 13307 15 00 13346 83 80 13356 400 00 13357 96 25 13360 369 15 13363 8 219 74 13364 456 63 13366 237 71 13368 153 01 13376 298 96 13377 121 00 13382 11041.25 13383 172 31 13384 15 00 13389 10,272 00 13390 1,012 22 13392 195 00 1 94 44 6 13397 34o.00 1 401 601 612 13403 4 .81 13408 1 142 10 13411 2 09 13414 550 00 13419 200 00 = TOTAL__66��6g6_14 TOTAL O TOTAL O OUTSTANDING LOAI` CASH ON HAND DEP SUBMITTED O OL REEVE 1%w 11 LM ■ ROAD COMMITTEE MAY 8TH. 1991 The Road Committee of Harold Mueller, Lawrence Hogg and John C Jeffery met on Wednesday, May 8th, 1991 The following items were reviewed: 1 Bridge File 9815 - Jackson WNW 35- 29 -26 -4 Committee met John O Brien on site He advised and the recommended to write Bridge Branch and offer to cost share for installation of a new bridge 75% Bridge Branch 25% M D They would install a 24 foot bridge that is able to be expanded to 28 feet in future IQ ��e r Bridge would cost approximately $65,000 00 which would mean se 3 ,'� M D cost of $16 250 00 and $48,750 00 to Bridge Branch -r0 To expand the bridge in future would cost about $10 000 2 Bridge File 81075 - Issac Low Level Crossing WNW 16- 30-25 -4 t John O'Brien will send his recommendation regarding this I�,�{ef as soon as possible l�> 3 Backslopiing NE 10- 31 -25 -4 - A G T line in bottom of ditch Grader operator could not get close so graded lumps into ditch bottom rather than on to farmer "s property Probably cannot correct situation without cutting A G T line Possibly should review backsloping policy that all graded material must go into field and not into M D ditch bottom MS 4 Reviewed base course job - Gorr Road - not complete as yet 4�ka 5 Atlantis Project 2- 21- 33 -24 -4 - asked for relaxation of M D standards Recommend company must build to minimum standard of ra 28 feet and M D supply gravel and culverts as per policy If not +=� road must be returned to natural state. 6 Atlantis Project 8- 32- 34 -23 -4 Asked for relaxation of M D standards Recommend to build to minimum standard of 28 feet with M D supplying gravel and culverts as per policy If not acceptable road must be returned to natural state Spy? M R A� 7 Smithies approach in Huxley Recommend to file request unless T� owner contacts Lawrence Hogg 8 Main Crew - Buffalo Jump Project - not complete as yet Recommend okay for small berm to be constructed to contain slough area from Len McCook south of culvert NNW 21- 34 -23 -4 ,� MRrn4 9 Intersection Sign required - South of Fred Beirle /north of Glen R Enzie - West of 10- 33 -24 -4 and another one at north of Elsie Garson N W 36- 33 -24 -4 - Not sure these descriptions are correct Please see Lawrence Hogg r„m � me 10 Reviewed crushing operation at the Garson Pit Linden ;mow Contractors has stockpiled on to fresh grass and as long as F'`°T\C,r4 he cleans up area betwen crusher and north side of pit cannot see any problems General clean up and reclamation should be started on this pit soon J C Jeff y, 14 niciipal Administrator 1