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Home My WebLink About1990-12-18 Council Minutesf 4 ,. a r Municipal District Office #232 Main Street Post Office Box 400 Three Hills, Alberta TOM 2AO December 20th, 1990 As required by Section 43(5) of the Municipal Government Act, I hereby consent to the holding of this council meeting at the M D of Kneehill Office in Three Hills, Alberta, commencing at 9 00 A M today - December 20th, 1990 The meeting will discuss items as per the attached agenda, dated December 18th, 1990, along with any additions as approved by Council Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J Finlay Code Otto Hoff Robert E Roake Richard A Marz Harold Mueller Richard M Vickery Lawrence Hogg NOTE Due to blzzard conditions on Tuesday, December 18th, 1990, which was a regular meeting day for Council, it was verbally agreed by telephone by all councillors to hold the regular meeting on Thursday, December 20th, 1990 commencing at 9 00 A M Phone 443 -5541 Calgary 263 -8118 Fax No. 443 -5115 5 AGENDA COUNCIL MEETING DECEMBER 18TH, 1990 1 Approval of Agenda 2 Approval of Council Minutes - December 4th & 11th, 1990 APPOINTMENTS On Call - Oris Rodger 10 30 A M - Andy Brown, Alberta Transportation 2 00 P M - Tim Kubenic Public Hearing See Item No 17 2 15 P M - Gilbert Harsch - SE 14- 28 -23 -4 - See Item No 18 3 Employee Committee report 4 Budget Review to December 18th, 1990 5 Capital Committee Report continued 6 1991 Bridge Priorities 7 Bank Reconciliation Statement for November Approval of Accounts 8 Executive Committee Report December 14th, 1990 9 J C Jeffery report Dec 4 to 18th, 1990 10 Paul Weigum - Lease - Sunnyslope Road 11 Road Committee Report - November 28th, 1990 - Items 3 & 5 tabled 12 Town of Three Hills Recreation Requests 13 A S B minutes - December 5th, 1990 14 Alberta Bridge Branch File 810756 - WNW 16- 30 -25 -4 15 Prairie Association for Water Management 1991 Membership Fee PLANNING 16 River Valley Study 17 Kubenic request for redesignation S W 4- 32 -22 -4 18 G Harsch Subdivision S E 14- 28 -23 -4 19 Subdivisions 19a Set date for public hearing - Elmer Wiebe SE 22- 30 -25 -4 NOTE Require committee meetings as follows Executive commitee Road Committee re road approaches Employee Committee re safety ADJOURNMENT MERRY CHRISTMAS TO ALL THE COUNCILLORS, THEIR WIVES AND FAMILIES FROM ALL THE M D EMPLOYEES 41 a 1 0 N G 19 AGENDA COUNCIL MEETING DECEMBER 18TH, 1990 1 Approval of Agenda 2 Approval of Council Minutes - December 4th & 11th, 1990 APPOINTMENTS On Call - Oris Rodger 10 30 A M - Andy Brown Alberta Transportation 2 00 P M - Tim Kubenic Public Hearing See Item No 17 2 15 P M - Gilbert Harsch - SE 14- 28 -23 -4 - See Item No 18 3 Employee Committee report 4 Budget Review to December 18th, 1990 5 Capital Committee Report continued 6 1991 Bridge Priorities 7 Bank Reconciliation Statement for November Approval of Accounts 8 Executive Committee Report December 14th, 1990 9 J C Jeffery report Dec 4 to 18th, 1990 10 Paul Weigum - Lease - Sunnyslope Road 11 Road Committee Report - November 28th 1990 - Items 3 & 5 tabled 12 Town of Three Hills Recreation Requests 13 A S B minutes - December 5th, 1990 14 Alberta Bridge Branch File 810756 - WNW 16- 30 -25 -4 15 Prairie Association for Water Management 1991 Membership Fee of nuurue 16 River Valley Study 17 Kubenic request for redesignation S W 4- 32 -22 -4 18 G Harsch Subdivision S E 14- 28 -23 -4 19 Subdivisions 19a Set date for public hearing - Elmer Wiebe SE 22- 30 -25 -4 MrAlk 04 Require committee meetings as follows Executive commitee Road Committee re road approaches Employee Committee re safety ADJOURNMENT MERRY CHRISTMAS TO ALL THE COUNCILLORS, THEIR WIVES AND FAMILIES FROM ALL THE M D EMPLOYEES 1 r� H i 1 COUNCIL MEETING DECEMBER 20TH, 1990 A meeting of the Council of the M D of Kneehill No 48 was held on Thursday December 20th, 1990 commencing at 9 00 A M This meeting was held in lieu of the Tuesday December 18th, 1990 regular meeting of Council which was not held due to weather conditions All councillors had agreed verbally to hold the meeting today and also all signed a letter of consent prior to commenment of the meeting The following were present for the meeting Reeve Otto Hoff Councillors J Finlay Code Robert E Boake Richard A Marz Harold Mueller Richard M Vickery Lawrence Hogg John C Jeffery, Municipal recorded the minutes Division 2 Division 1 Division 3 Division 4 Division 5 Division 6 Division 7 Administrator, was present and Reeve Hoff called the meeting to order Mr Hoff then presented Councillor Finlay Code with a service award pin in recognization of his five years (plus) service as a councillor Mr Marz moved approval of the agenda for today's meeting CARRIED The December 11th meeting minutes were discussed The following corrections are required page 1 - motion regarding reduction of legislative expenses in the proposed 1991 budget to $135,000 00 should indicate it was carried and on page 2 regarding 1991 capital review the words "and tentatively agreed on as follows" should be deleted Mr Code then moved approval of the December 11th council meeting minutes subject to the above noted corrections cor-rPc+ ans CARRIED rv' "a° The report from the Employee /Employer Committee meeting was discussed in detail Mr Boake moved any employee on staff as of December 20th, 1990 aone be given a ham or turkey as a Christmas bonus CARRIED The budget comparison report as at December 19th, 1990 and the proposed budget for 1991 was reviewed and discussed in detail Mr Mueller moved to accept and file the December 19th budget comparison report as information CARRIED There was further discussion about the various recommendtions made by the Employer Committee Item Number 1 recommendation to keep another full time mechanic on staff was not approved The recommendation to purchase two full sets of tools for the main shop was discussed Mr Mueller moved the M D capital committee arrange for the purchase two full sets of tools for the shop at a price not to exceed $4500 00; the tool allowance payment policy be cancelled effective December 31st, 1990, and further moved the Shop foreman 1 COUNCIL MEETING DECEMBER 20TH, 1990 is to ensure the M D tools are looked after and replaced as necessary CARRIED Mr Vickery moved the M D purchase a washer and dryer for the main shop at a price not to exceed $1200 00 CARRIED Mr Boake moved the M D purchase up to three (3) micro waves at a cost not to exceed $750 00 CARRIED Mr Boake moved Item No 5 - setting a date for 1991 organizational review - be tabled until the next meeting of council CARRIED Mr Hogg moved telephone crystals be installed in the divisional motor grader radios CARRIED Mr Hogg moved the employment agreement be amended to provide Council will meet with the M 0 employees each year on the last ® Thursday of November CARRIED Mr Code moved the M D not pay stand by pay to those employees who are on call over the Christmas holidays CARRIED Mr Code moved the recommendation Number 14 regarding the l increased rate of pay for sub - foremen and field mechanics not be approved •�� CARRIED r r Hogg ved divi nal mot grader opators p thei�r - summer ate o pay on year rou basis CARRIED The meeting adjourned for dinner between 11 45 A M and 1 00 P M The recommendation regarding long term seniority pay rates was discussed Mr Jeffery was directed to check the figures used when the committee made this recommendation Mr Vickery moved to table this matter until the next meeting of council CARRIED Mr Jeffery left the meeting at this time and Mrs Wilkinson entered the meeting and recorded the minutes There was lengthy discussion about how the M D could cut down some of its expenses in 1991 Suggestions were made as follows Cut out use of LS2000, use synthetic oil to cut down the number of oil changes required and the cost of getting rid of waste oil, complete one job before moving to another one, cut down the main crew road program to about 10 miles and then have the machines do reclamation work in the gravel pits, do not purchase any new equipment in 1991, lobby the government to allow the M D crews to undertake some of the secondary road projects rather than hiring private contractors, cut down on the amount of gravel put on the M D roads, stay with six trucks on the gravel crew, put gravel only on sections of the roads which require it, rather than gravelling the entire road, There was also discussion about how much of the M D road grid system the M D is prepared to build in the next few years 2 i a c� i I � I y 1 I j I i COUNCIL MEETING DECEMBER 20TH, 1990 There was discussion about the cost of grid packers ($13,500 00) and the trailer pup ($25,000 00) Mr Jeffery returned to the meeting at this time and Mrs Wilkinson left the meeting The recommendation regarding 1991 salary and hourly wage increases were discussed in detail Mr Boake moved to table this matter to the January 8th, 1991 meeting of Council CARRIED Mr Jeffery reported regarding the Levi Boese house situation and read a letter received from Michael Welsh, M D solicitor Mr Hogg moved Mr Cunningham be directed to issue a stop work order in accordance with Mr Welsh's instructions CARRIED Mr Hoff moved approval of the accounts presented for payment today, subject to further review by the finance committee of Mr Marz and himself. CARRIED Mr Jeffery noted Mr Elmer Wiebe has made an application for redesignation of the S E 22- 30 -25 -4 from ag conservation to agriculture IvG }ice Mr Boake moved the required public hearing be held on Tuesday, �Kr January 22nd, 1990 at 4 00 P M. and notice of the public hearing S,-.4- be advertised in the local paper e CARRIED cbtP� Mr Vickery moved the balance of the agenda be tabled to the next meeting of Council and this meeting do now adjourn CARRIED Time 3 30 P M Reeve 3 - - -- ------ - - - - -- Munic' 1 A/ nistrator P 1W C� N E ACCOUNTS PAYABLE DECEMBER 18, 1990 HANDWRITTEN - REGULAR 12497 M D Kneehill - Payroll 64,892 23 Nov /90 Hourly payroll 2498 to 12617 See Cheque Run List for December 4, 1990 12618 Alta Health Care 2,561 00 Nov /90 AHC & arrears for Jewell 12619 Alta Treasury 11,844 77 Nov /90 LAPP & PSIBB remittance 12620 Receiver General 56,449 40 Nov /90 Tax, CPP & UIC 12621 Manufacturer's Life Ins 8,086 86 Dec /90 Manulife 12622 Vickery, Rick 2,816 89 Timesheet for Nov /90 12623 Boake, Bob 12624 Hogg, Lawrence 12625 Code, J F 12626 Hoff, Otto 12627 Mueller, Harold 12628 Kilgour William 12629 Marz, Richard 12590 Hoff, Otto 12591 Jeffery, John C 12592 AB Consery Tillage Soc 12593 Jeffery, John FCSS - REGULAR 12594 A G T REGULAR 12595 A A M D &C 12596 Action Automotive 12597 Air Electric Services 12598 A G T 12599 Alberta Power 12600 Amer's Radiators 16601 Andrew, Paul 12602 Arn's Equipment Rental 12603 Assoc of AB Ag Fieldmen 12604 BPO Elks #190 2,278 01 Timesheet for Nov /90 2,678 94 Timesheet for Nov /90 2,038 20 Timesheet for Nov /90 2,023 00 Timesheet for Nov /90 1,820 61 Timesheet for Nov /90 1,082 54 Crop Dam SW30 & NW19- 31 -23 -W4 2,319 89 Timesheet for Nov /90 800 00 Band for Christmas Party 951 95 Liquor for Christmas Party 70 00 Reg B Sommerville for 91 Cons Workshop 200 00 Float for cash bar at Christmas Party 45 91 FCSS Accounts 22,644 70 Nov 30/90 Statement 53 80 Inventory 3 85 Tools 1,121 38 Accounts 1,474 88 Accounts 395 25 Inventory 557 80 Timesheet to Dec 5/90 15 00 Machine Repairs 450 00 Reg for Bruce & Art AAAF Conventii 90 00 Pop & dispenser for Christmas Par* 12605 Boles, Foster 300 00 Fertility plot rental for 1990 12606 Brietzke, Leo S 180 00 Fence compensation 12607 C & G Catering 1,009 00 Catering for Christmas Party 12608 Calgary Hose Headquarters 318 02 Inventory & shop supplies 12609 Canada Post 3,000 00 Postage for postage meter 12610 CNR 12611 CPR 12612 Canadian Salt Company 12613 Canadian Turbo Inc 12614 Canadian Western 12615 Capital Printers 12616 Carbon Valley Motors 12617 Cartel Electronic Dist 12618 Century Sales & Service 12619 Civic Spring & Steering 12620 Civic Tire 12621 Cummins Alberta 12622 Custom Riggers (1988) 12623 Dawonik, Ken 12624 DC Stewart Architect 527 29 Crossing maintenance 00 406 04 Crossing maintenance Dunay, Ed 4,247 01 Salt for roads AMA supervisors - Dec 3/91 827 01 Fuel and grease 00 135 44 Accounts Eltrohills Dats 181 50 AB Agriculture ads L 411 08 Carbon Fire Department 3,641 1,198 80 Radio repairs 897 40 1 Tools, shop supp , machine repair- 758 20 Inventory 8,307 25 Inventory & machine repairs 1,382 70 Inventory & machine repairs 385 00 Radio repairs 57 50 Machine repairs 38 67 Architect fees /main office ren 12625 Drumheller Regional Health 1,500 00 ATPAT grant re motion Dec 4/90 12626 Dunay, Ed 21 30 Lunch, AMA supervisors - Dec 3/91 12627 E & G. Welding 4,375 00 Culvert markers 12628 Eltrohills Dats 6,103 25 ATPAT grant re motion Dec 4/90 12629 Esso Petroleum 3,641 03 Oil & grease Cq ACCOUNTS PAYABLE DECEMBER 18, 1990 112630 Federated Co -op 112631 Festival Ford 12632 Fort Garry Industries 112633 Friesen Plumbing 112634 G & B Rubber Products 12635 G J Smith 12636 Gregg Distributors 12637 Hazel, Allan 12638 Healy Motors Limited 12639 Hi -Way 9 Express 50,810 93 2,707 46 50 00 188 00 230 00 Fuel Inventory & machine R Inventory Repair boiler Weich bldg tap on filter in Swalwell Inventory 135 00 Machine Repairs 765 56 Inventory 234 00 1990 Tool Allowance 2/3's 1,083 83 Machine repairs 403 86 Freight & inst< 12640 ICG Utilities 97 33 Accounts 12641 J C Jeffery 71 05 Petty cash 12642 Kee West Construction 246 00 Pad at Carbon shop 12643 Kelvin Brake & Rebuild 68 00 Inventory 12644 Kirk's Sheet Metal Products 41 85 Machine repairs & bridge tags 12645 Koch Fuel Products 12646 Kubinec, Tim 12647 Land Titles Office 12648 Linalta Contractors 12649 Linden Agri- Centre 12650 London Drugs 12651 Majak Industries 12652 Marv's Upholstry 12653 Northern Metalic Sales FCSS - REGULAR 12654 Northern Zone Committee REGULAR 12655 Oliver Industrial Supply 12656 Pacific Diesel Brake Co 12657 Parts Plus 12658 Prair Hydraulic Equipment 12659 Premier Propane - Red Deer 12660 Provincial Treasurer 12661 Rainbow Courier 12662 Ray's Home Hardware 12663 Ron L Walker Bldg Mat 12664 Rostel Industries 12665 Salvation Army 12666 Seely, Don 12667 Snap -on 12668 Stanchem Inc 12669 Standen's Limited 12670 Stars 12671 TCM Equipment 12672 Three Hills Collision 12673 Three Hills Glass 12674 Three Hills IDA Pharmacy 144 95 Machine repairs 482 92 Timesheet and Rustler plot 13 00 Nov 30/90 statement 55,292 50 Cert #1 progress payment 63 74 Linden Rubble Pit expense 706 92 Computer programs (CASCI) 634 60 Machine repairs 36 00 Machine repairs 330 18 Tools 125 00 Education speaker /Northern Zone 91 80 Tools 45 19 Inventory 538 80 Shop supp , inventory, tools, machine rep 83 33 Inventory 439 59 Propane for garbage attendants' trailers 28 00 Trees for Torrington rubble pit 223 50 Freight 361 07 Nov 16/90 Statement 72 42 Shop Supplies D�� 1,600 00 Inventory 500 00 205 00 28 30 204 00 1,400 00 ,11 Donation Bartending at Christmas Party plus glass, juice & ice, etc Tools Sodium hypo for water treatment Machine repairs 500 00 Donations 96 38 Inventory 36 90 Machine repairs 289 60 Machine repairs 54 33 Film, card, etc 12675 Three Hills IGA 13 59 Coffee supplies 12676 Three Hills Light Oilfield 120 00 Machine repairs 12677 Three Hills Tire 894 50 Inventory & machine repairs 12678 Three Hills Floral Centre 35 00 Flower for Helga Gundlach 12679 Tofflemire, Sandy 260 00 Janitorial for December, 1990 12680 Torchinsky Engineering 29,429 25 Engineering 12681 TransAlta 12 19 Accounts 12682 Trochu Bumber to Bumper 475 08 Inventory, shop supp & mach re 12683 Trochu Motors 14 25 Inventory 12684 Trochu Veterinary Clinic 25 00 Dog control r t j12685 ;12686 ';12687 112688 12689 12690 12691 12692 ;12693 ACCOUNTS PAYABLE DECEMBER 18, 1990 Truckline UFA Trochu Village of Acme Village of Carbon Village of Linden Wagstaff, Glen Wal- tronics Weldco- Beales Wesclean Equipment TOTAL 2,299 97 Inventory 2,458 74 Fencing, Machine Rep 47 00 Water - Acme Shop 58 00 Water - Carbon Shop 140 00 ATPAOG 1/2 share - 1990 125 00 M D share damaged tool box 21 41 Shop supplies 475 07 Inventory 102 04 Shop supplies $388,742 33 G�