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HomeMy WebLinkAbout1990-10-16 Council MinutesORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH, 1990 There was discussion regarding the dates for holding regular meetings of council and whether the meetings could be changed to a different day Mr Boake moved the regular meetings of council be held on the second and fourth Tuesdays of each month CARRIED Mr Jeffery noted the Parkland Savings and Credit Union requested the M.D. consider using its facilities for banking in 1990/91. This matter was discussed at some length Mr Boake moved the M.D of Kneehill continue banking with the Alberta Treasury Branch, Three Hills, Alberta, and signing authority for the general account be one of the Reeve or Deputy Reeve with one of the Municipal Administrator or Assistant Administrator, and further moved the Municipal Administrator or Assistant Administrator be given authority to sign the M.D. payroll cheques CARRIED There was discussion regarding the terms of the ratepayer members on the A S B as both terms will expire in 1991 It was agreed the A S B should discuss this matter with the ratepayer members and see if one would be interested in serving an additional year on the board. The meeting adjourned for dinner between 12 00 Noon and 1 00 P M Mr Boake moved the M D building committee members remain the same as 1989/90 CARRIED H 1�3 E3 O 1�q EW ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH. 1990 Mr. Vickery moved the following be the committees for the 1990/91 year 1 Kneehill Ambulance Committee R.A. Marz 2 Palliser Regional Planning Commission Otto Hoff Harold Mueller - alternate 3 Parks & Cemeteries Otto Hoff Richard M Vickery Lawrence Hogg Art Thomas 4 Drumheller Health Unit J Finlay Code 5 Employee and Safety Committee Robert E Boake J Finlay Code Lawrence Hogg 7 Employees who are appointed by the employees to sit on the Employee /Employer Committee 6 Recreation Board Acme - Linden - Robert E Boake R.A. Marz - alternate Torrington - Richard M Vickery - R A Marz - alternate Three Hills - Harold Mueller - Otto Hoff, alternate Trochu - Lawrence Hogg - Richard M Vickery, alternate Carbon - Otto Hoff C-r IC, Iq6 - J Finlay Code - alternate X11 Drumheller - Representative from Hesketh Area�t\�per� will be named at the next meeting of Council Dt-umheller-- Term October 1st, 1990 to September 30th, 1991 ( �-c._ Harold Mueller or J Finlay Code may attend �v S any meeting in an unofficial capacity 7 Road Committee Lawrence Hogg Harold Mueller J C Jeffery Robert E Boake and Richard M Vickery - alternates p" l L II A C ra r z �g I 1 (1 I ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH, 1990 8 Finance Committee R.A. Marz J. Finlay Code Richard M Vickery Otto Hoff - alternate 9 Fire Committee and Fire Capital Purchase Committee Lawrence Hogg Robert E Boake Finlay Code Richard M Vickery - alternate In connection with purchase of fire capital items up to two councillors from the urban center involved will be requested to be part of the committee 10. Golden Hills Lodge Harold Mueller 11 Alberta Disaster Services Committee Reeve, Deputy Reeve and Municipal Administrator Otto Hoff, Richard A. Marz and J. C. Jeffery 12 Fence, Backsloping & Borrow Pit Agreements Local Councillor Foreman of the Crew 13 Seed Cleaning Plants Rosebud - KIBA Three Hills J. Finlay Code Robert E. Boake Harold Mueller & R A Marz 14 Three Hills School Division Harold Mueller Richard M. Vickery, Lawrence Hogg or Robert E. Boake Alternates 15. Executive Central Association of Muncipal Districts and Counties Reeve or Deputy Reeve - Otto Hoff or R A Marz 16 Alberta Development Corporation Otto Hoff 17 Drumheller & District solid Waste Association Robert E Boake J Finlay Code - alternate 18. Further Education Co- Ordination Council Richard M Vickery R A Marz - alternate r i . I i 1 3 I � F s i i a f �01 Must always be two members on committee 25. Alberta Environment - Surface Reclamation Board Members will be appointed at the next meeting of Council 26. Municipal Statutes Review Committee Robert E. Boake J Finlay Code 109�- ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH, 1990 19 Agricultural Service Board Richard M. Vickery, Council Member & Chairman Otto Hoff, Council Member Tim Kubenic, Ratepayer Member Paul Andrew, Ratepayer Member One representative from District Agriculturist's Office Art Thomas, Ag Fieldman Mrs Jean Wilkinson, Secretary 20. Three Hills Airport Commission Harold Mueller R A Marz I J C Jeffery (or his designate) 21. Prairie Association of Water Management d J Finlay Code 22 Big Country Tourist Association & M D Tourism Action Plan j Harold Mueller 7 J. Finlay Code 23 Capital Review Committee Lawrence Hogg Harold Mueller Richard M. Vickery Oris Rodger, Public Works Superintendent 24 Executive Committee Reeve and Deputy Reeve (Otto Hoff and R.A. Marz) Alternate Any other member of council s i i a f �01 Must always be two members on committee 25. Alberta Environment - Surface Reclamation Board Members will be appointed at the next meeting of Council 26. Municipal Statutes Review Committee Robert E. Boake J Finlay Code 109�- L�E c ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH. 1990 27 M D Representatives on F C S S Boards Steering Committee Otto Hoff Harold Mueller R A Marz - alternate Northern Zone Committee Lawrence Hogg R M Vickery Central Zone Committee R. A. Marz Harold Mueller Southern Zone Committee Robert E Boake J. Finlay Code 28 Municipal Planning Commission Robert E. Boake J Finlay Code Richard M Vickery M Jean Wilkinson Secretary 29 Development Appeal Board To be reviewed each year at Organizational Maximum term - two years Otto Hoff R.A. Marzr Lawrence Hogg Harold Mueller M Jean Wilkinson - Secretary 30 Drumheller Health Unit - D T S Society Harold Mueller 31. M.D. Building Committee R.A. Marz J Finlay Code Robert E Boake Meeting and further moved any councillor unable to attend a meeting may appoint an alternate member to act in his place on all committees with the exception of the following Drumheller Health Unit, Court of Revision, The Agricultural Service Board, and the Alberta Agricultural Development Committee and the committee list be published in the Three Hills Capital CARRIED � b��h Lj� W, 1�1 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH. 1990 There was lengthy discussion regarding council policies including council per diem, meal rate and mileage Mr Mueller moved Policy 3 -4 regarding Convention Rates and Policy 3 -9 and Policy 7 -13 be confirmed for use in 1990/91 with ccrn ;'r no change. CARRIED Council briefly reviewed the M D organizational policies recently established and no changes were made It was agreed Mr. Rodger should ensure councillors are notified if he finds it necessary to pull a divisional motor grader operator to help out elsewhere There was discussion about the need to have a procedurial by -law for Council and it was agreed Mr. Code and Mr. Vickery should work on drafting a by -law as soon as possible There was discussion about The M.D. flow chart Whether the Province will assume responsibility for SR 837 over the winter as the re- construction project will not start until next spring, The M.D. fencing crew and whether the M D should be contracting this work out The M D base course program and Whether Council change policies too quickly in response to a specific concern and whether a waiver system should be implemented instead of changing the policy immediately. Mr Marz moved any M D operational policy be automatically 0—\^J w ON SPA referred to Council for review if the policy has been waived u P three times and a system of keeping track of waivers of policies be set up by the office. CARRIED Systrrn Mr Mueller moved establishment of the 1991 Court of Revision be tabled until the next meeting of council c 13 CARRIED There was discussion about whether the M D requires a by -law enforcement officer to enforce M D by -laws, overweight permits, etc. It was suggested Alberta Transportation be invited to attend divisional or an annual meeting to explain axle configurations and how to determine when a truck is overloaded. Mr Marz moved the matter of hiring a by -law enforcement officer be discussed with the ratepayers at the 1991 divisional meetings and the matter be discussed at the next organizational meeting of Council 7 CARRIED Iq 1� �q H ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH. 1990 There was discussion about whether the M D should have a landman arranging land and or backsloping borrow pit agreements with the ratepayers. Mr Hogg moved a landman position not be considered at this time. CARRIED There was discussion about the amount of rock picking the M D does in a borrow pit area after completion of a road project and whether it is sufficient It was suggested the borrow pit areas should be ripped and cultivated before the rocks and or roots are picked Mr. Vickery moved the backsloping borrow pit agreement be amended by adding to Clause 3 the following a borrow pit area shall be scarified once before the rocks and roots are picked - - - -- etc and further a note be put on the agreement to encourage land owners to cultivate the borrow pit area after it has been scarified and prior to the rocks being picked CARRIED The use of the 7 foot cultivator was discussed and it was agreed the Capital Committee should review the use of the cultivator and see if same should be replaced. The waiver of the first year's operator wage rate was discussed and it was agreed this should be recorded as a first waiver under the new waiver of policy system established today. Mr. Hogg moved the organizational meeting of Council do now adjourn CARRIED Time 3 50 P.M. Reeve Muni i al dm trator I'e d VY) r � Jam` ,tea v ORGANIZATIONAL MEETING OF THE COUNCIL OF THE M D KNEEHILL TUESDAY. OCTOBER 16TH 1990 1 Call to order by Administrator 2 Administrator call for nominations for Reeve for ensuing year Election of Reeve (if necessary) Completion of Oath of Office 3 Reeve call for Nominations for Deputy Reeve for ensuing year Election of Deputy Reeve (if necessary) Completion of Oath of Office 4 Approval of Agenda for Organizational Meeting 5 Set date for regular meetings of Council Pass resolution re M D banking for 90/91 year See letter from Parkland Savings and Credit Union Set up committees for 1990/91 year Changes to committees required a) Safety Committee expanded to include Employees from the Employee /Employer Committee - Motion June 26th, 1990 Including 1991 Court of Revision (Requires passing a by -law) b) Review terms for A.S.B. ratepayer members - both expire at the same time 6 Review policies re remuneration of councillors per diem, meals, mileage etc. 7 Review M.D. of Kneehill organizational policies a) See Motion July 10th 1990 - Discuss need for By -Law Enforcement Officer b) See Motion June 12th, 1990 re Councillors arranging Land agreements - Need for an M D landman? 8. Review M D of Kneehill operational policies Motion July 10th re rock picking policy Motion September 25th, 1990 re first year operator wage rate 9 Adjournment AGENDA FOR REGULAR MEETING OF COUNCIL AFTER COMPLETION OF ORGANIZATIONAL MEETING - OCTOBER 16TH, 1990 1 Review dates for regular meetings of Council in November and December due to conflicts with AAMD & C and Christmas 2 Review situation with regard to the Office Renovations and Expansion D i t H 0 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 16TH, 1990 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John Jeffery on Tuesday, October 16th, 1990 at 9 00 A M The following were present for the meeting Councillors J. Finlay Code Otto Hoff Robert E Boake Richard A Marz Harold Mueller Richard M. Vickery Lawrence Hogg Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J. C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Mr. Jeffry then called for nominations for Reeve for the ensuing year Mr. Code nominated Otto Hoff. Mr Jeffery called for nominations for Reeve a second and a third time As no further nominations were forthcoming Mr. Jeffery declared Otto Hoff elected by acclamation as Reeve for the ensuing year Mr Hoff was sworn in as Reeve and took charge of the meeting. Reeve Hoff called for nominations for Deputy Reeve. Mr Mueller nominated R.A. Marz. Reeve Hoff called for nominations for deputy reeve a second and a third time. As no further nominations were forthcoming he declared R A Marz elected by acclamation as deputy reeve for the ensuing year Mr Marz was sworn in as Deputy Reeve Mr Vickery moved approval of the agenda for the organizational meeting of council CARRIED 1 r" a a i i H COUNCIL MEETING OCTOBER 16TH, 1990 A regular meeting of Council of the M D of Kneehill No 48 commenced at 3 50 P.M. following completion of the 1990/91 organizational meeting on Tuesday, October 16th, 1990 All councillors were present along with Mr J C Jeffery, Administrator and Mrs Jean Wilkinson Assistant Administrator was present and recorded the minutes. Mr. Cunningham, Mr. Martens, and Mr Ehmann entered the meeting at this time. Mr Boake moved the November regular meetings of council be changed to November 6th and 20th and the December meetings be changed to December 4th and 18th, due to conflict with the Fall Convention and Christmas Holidays CARRIED Mr Cunningham reviewed a letter from Don Stewart regarding the possible changes which could be made to the office renovation and expansion plans in order to cut back the price and Mr. Stewart indicated the price could perhaps be reduced to about $843,000.00. Mr Cunningham also reviewed some other deletions he felt could be looked at as well which might bring the price down under $800 000.00. Whether Council should consider spending up to $800,000 00 on expansion and renovation was discussed at length and it was agreed the building committee should review the suggested cuts before any decision is made by Council. Each councillor is to be given a copy of the comments from Mr Stewart and the Building committee will meet to discuss this matter at 8 30 A.M. MOnday October 22nd, 1990 It was also agreed if any councillor wished they should come in after 11 00 a M on Thursday October 18th and the plans reviewed with Mr. Cunningham. Mr Cunningham advised the proposed plans have been approved by Alberta Building Standards Branch It was noted a decision on the rest of the tenders submitted must by made before November 2nd, 1990 Mr Boake moved this meeting do now adjourn CARRIED TIME 5 00 P M - - - -�- - --- - - - - -- REEVE MUNI I AL A Vt' I S T R A T 0 R