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Home My WebLink About1990-10-09 Council MinutesAGENDA COUNCIL MEETING OCTOBER 9TH. 1990 * *Note This meeting should not adjourn until after completion of the Open House scheduled for this evening between 6 00 & 9 00 P M * ** If necessary the meeting is to recess until 9 00 A.M. October 10th, 1990 1 Approval of Agenda 2 Approval of Council Meeting Minutes - September 25th 1990 * *Note Correction is required 3. Approval of Accounts 4 J C Jeffery report - September 25th to October 9th, 1990 5 Executive Committee Report- October 2nd, 1990 6. Road Committee meeting - September 27th, 1990 APPOINTMENTS 10 00 A.M. - Oris Rodger 4 00 P.M Dev Appeal Board Meeting PRIORITY ITEMS 6a. Review SR 583 Backsloping Borrow pit agreements 6b Discussion re Office Renovations TABLED ITEMS FROM PREVIOUS MEETING 7 Review Gravel Retention Experiment Results 8 Review Torrington Gravel Pit long term development plan 9 Report from Oris Rodger - hot mix patching 10. Low Level Crossing - Three Hills Golf Course bridge 11. Items 1 & 4 from Safety Committee Report August 23rd, 1990 12 Budget Comparison Report - September 12th, 1990 13 Golden Hills Lodge Regeneration Program 14 Report re 1989 Tax Sale Properties 15. Intensive Livestock M S D Formula - Amendment to Land Use By -Law 16 Discussion re second and or third residences 17 Request for cancellation of taxes - Roll 2252 - J Vanderlaak GENERAL ITEMS 18 M D recreation grants to Towns and Villages 19 Letter from School Division and Proposed Meeting to discuss Corporate Pooling & letter from AAMD & C 20. Does Council wish to meeting with R C M P at Fall Convention 21. Discuss need for No Hunting Signs at Keivers Lake and Swalwell Dam 22 Discuss Offer for Lot 2 in Block 10 Swalwell TRANSPORTATION ITEMS 23 Discuss low level crossing - Kneehill Creek N E 17- 30 -25 -4 and access problem for Max Isaac 24 Need to purchase or rent dumpsters for the shop or install an approved incinerator - Town of Three Hills no- burning by -law 25 Notice of Motion filed by Richard Vickery re number of permanent staff on the public works crew. - Change to rw Organizational Policies. 26 Motion required to close old road diversion N E 34- 31 -22 -4 Plan 5106 H S 27. Report re SR 587 28. Discuss need to erect stops signs on two streets in Sunnyslope which access on to SR 582 29 Review 1991 Bridge Requests 29a.Review letter re Bittner Pit and stock pile site rental AG SERVICE BOARD nil 1 AGENDA COUNCIL MEETING OCTOBER 9TH. 1990 PLANNING MATTERS 30 Subdivisions 31. Letter from Town of Three Hills - Possible Annexation Request? 32 Review resolution for Fall Convention re Intensive Livestock Minimum Setbacks and conflict with Health Act PUBLIC HEARINGS UTILITIES OFFICER ITEMS nil LATE ITEMS DISCUSSION ITEMS Committee Reports OPEN HOUSE FOR RATEPAYERS RE OFFICE RENOVATION PLANS BETWEEN 6 00 P.M. AND 9 00 P M 33. Discuss tenders received for office renovations and award tender if possible ADJOURNMENT MEMBERS OF D A B ONLY Otto Hoff, Richard A Marz, Lawrence Hogg, Harold Mueller DEVELOPMENT APPEAL BOARD HEARINGS 34. D.A.B hearing John Vanderlaak - Pt S.E. 30- 30 -25 -4 4 00 P M 35 D A B hearing Glenn and Donna Brown - N E 18- 32 -23 -4 2 30 acres - 4 30 P M DEVELOPMENT APPEAL BOARD MEETING 36. Set dates for two appeal hearing is COUNCIL MEETING OCTOBER 9TH. 1990 A regular meeting of the Council of the M.D of Kneehill No. 48 was held on Tuesday, October 9th, 1990 commencing at 9 00 A M The following were present for the meeting PRESENT Reeve Otto Hoff Division 2 Councillors J Finlay Code Division 1 Robert E. Boake Division 3 Richard A. Marz Division 4 Harold Mueller Division 5 Richard M Vickery Division 6 Lawrence Hogg Division 7 John C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Hoff called the meeting to order Requests were made to add the following items to the agenda 6c. Agenda for Open House ADD TO 2 9 b Road Approach Policy AGENDA 29c Alberta Transportation Letter re SR 575 APPROVAL Mr. Boake moved approval of the agenda with addition of the AGENDA above noted items CARRIED There was discussion about the September 25th council meeting minutes and it was noted a correction is required on APPROVAL page 6 The price for the Champion 740 D grader was WITHTES $121,100 00 not $120,08 00 CORRECTION Mr. Vickery moved approval of the September 25th council meeting minutes subject to the above noted correction. CARRIED Mr Boake moved approval of the accounts presented for payment today, subject to further .review by the finance APPROVAL committee of Otto Hoff, Robert E. Boake, R. A. Marz and ACCOUNTS Harold Mueller. CARRIED Mr. Jeffery reviewed his report and several items were briefly discussed. J C JEFFERY Mr Mueller moved approval of Mr Jeffery's report REPORT CARRIED The Executive committee report was reviewed and discussed. EXEC COMM Mr Vickery moved approval of the Executive Committee REPORT Report. CARRIED The road committee report of September 27th was discussed. ROAD COMM Mr. Code moved approval of the Road Committee Report REPORT CARRIED 1 COUNCIL MEETING OCTOBER 9TH. 1990 Mr Jeffery reviewed those backsloping borrow pit agreements arranged for the SR 583 side slope improvement project which are over policy Mr Boake moved approval of all the necessary backsloping borrow pit agreements required for the SR 583 project CARRIED The agenda for the open house tonight was discussed and agreed a formal paresentation would be made at 7 30 P M Mr Jeffery reviewd the report received from Don Stewart regarding the tenders which were opened on October 2nd There was lengthy discuswsion regarding the proposal to expand and renovate the administration office Mr Vickery moved the formal presentation regarding the office renovation and expansion be given at 7 30 P M tonight and Mr. Marz act as Chairman for the meeting CARRIED SR 583 AGREEMENTS OPEN HOUSE AGENDA There was discussion regarding the amount of the recreation M D grants paid by the M.D. to the various towns and villages RECREATION Mr. M u e I l e noted the Three Hi 1l s Recreation Board woul d GRANTS like the M D to pay more towards their recreation costs. The Town feel the percentage which the M.D. does pay is not sufficient Mr. Marz moved the M D review the amount of recreation "Gr° %a ajvr. 4 grants paid by various other rural areas to towns and i o\,rj J villages and there be no increase in the M.D 1990 grant (which is payable in 1991) to the Town of Three Hills CARRIED The Three Hills School Division and the A S.T.A. wish to lobby the Provincial Government to strongly express their PROV concern about the proposed corporate pooling proposal PROPOSAL They would like the M.D. to attend a meeting scheduled for FOR October 11th, 1990 at the Trochu School to discuss this CORPORATE matter POOLING Mr Jeffery read a letter from the AAMD & C .regarding the assocation's position on this matter Mr. Code moved to accept the letter received from the Association and any councillor who wishes to attend the meeting at the Trochu School be authorized to do so CARRIED NO NEED TO MEET There was discussion regarding pol i ci ng in the M.D. of WITH R C M.P K n e e h i I I and whether there is a need for council to meet FALL with the R C M P Senior Management at the Fall Convention CONVENTION Mr Mueller moved the M.D not arrange to meet with the � oej R C.M.P. at the Fall Convention CARRIED Mrs. Wilkinson reported someone requested permission to hunt NO ducks and or geese on the Swalwell Dam. In view of the fact HUNTING this is designated as a park area permission was refused and SIGNS the party suggested appropriate signs advising no hunting is M D PARKS allowed should be erected Mr Hogg moved the office look into this matter and determine if a by -law would be necessary in order to erect No Hunting signs at any of the M D. parks. CARRIED 2 COUNCIL MEETING OCTOBER 9TH. 1990 The offer received from Mr and Mrs Bruce WiI son of he had on his Swal wel l to purchase Lot 2 in Block 10 Swalwel l was OFFER discussed and rented out but he moved the CANCEL TO property at the end of August, 1990 TAXES PURCHASE Mr Vickery moved the offer be refused and Mr. and Mrs. SWALWELL Wilson be advised the M D is not prepared to sell Lot 2 LOT 2 BLOCK 10 without Lot 3 due to the coulee which runs through the two not be cancelled lots, but may be interested in looking an offer for both e�+ --r lots on over the past 4 years and the costs involved 5e -).- RETENTION CARRIED appears the product did not work as well this year Mr John Vanderlaak of Linden has requested council consider cancellation of the taxes levied against a mobile home which REQUEST he had on his property- S E 30- 30 -25 -4 The mobile was TO owned by Mr Vanderlaak and rented out but he moved the CANCEL mobile off the property at the end of August, 1990 TAXES The amount of taxes for that period amounted to $70 23 Mr Oris Rodger entered the meeting �eF }Pr Mr Hogg moved the taxes not be cancelled scn� experiment CARRIED carried The meeting adjourned for dinner between 12 00 Noon and 1 00 P M DINNER Mr. Mueller did not return to the meeting at this time Mr Oris Rodger entered the meeting Council discussed in detail the gravel retention experiment GRAVEL carried on over the past 4 years and the costs involved RETENTION It appears the product did not work as well this year and EXPERIMENT one of the reasons appears to be that the road was not packed after the product was applied Mr Jeffery noted the M D. spent about $100,000 to apply the the product in 1990. Mr. Mueller returned to the meeting at this time - 1 45 P M It was suggested people should be allowed to plant trees SET BACK 40 imemdiately adjacent to their property line rather than FOR TREES requiring them to be back 100 or 135 feet from the roads as the trees woul d hel p to cut down the road dust dri fti ng NO DECISION into building sites It was also suggested Council should review its dust control policy and perhaps increase its contribution towards the costs of application of LS2000 as a method of dust control in front of residences or allow people to apply waste oil to the road in front of their hosues. Mr Boake moved the Administrator check with surrounding -7- C J municipalities to see what methods they employ for dust "r0 control and or gravel retention and the matter be discussed !;vim again at a later meeting of council CARRIED The long term development plan for the Torrington gravel pit was discussed It was suggested the Torrington transfer box and rubble pit should not be there due to the high water t a b I e It was suggested the transfer moved to the Schmautz Pit if would be suitable. 3 box and rubble pit should be soil tests indicate the area TORR GRAVEL PIT LONG TERM DEV MOVE RUBBLE PIT ETC COUNCIL MEETING OCTOBER 9TH, 1990 Mr Marz moved further development of the transfer box site at the Torrington Pit be stopped, the M D undertake soil testi ngs at the Schmautz Pit to see if there is a suitable location red for the transfer box and rubble pit and if suitable (c' the transfer box and the rubble pit be relocated to the �� S Schmautz Pit. CARRIED Mr Rodger discussed with Council how the M.D. undertakes hot mix patching and how this could be improved Use of an asphalt cutter for this purpose was discussed and Mr. Rodger HOT noted he has borrowed a cutter from the Town of Three Hills MIX when necessary. PATCHING ASPHALT Mr Rodger was requested to look at a bad spot of pavement CUTTER at the Wimborne railway crossing and also at the pavement at the Schmramm coulee Both need to be repaired if possible before winter. Mr Marz moved to accept the report from Mr Rodger CARRIED Mr Mueller noted there is a need to install a low level crossing at the Three Hills Golf Course bridge either on the south or north side of the bridge on the east west road. LOW LEVEL The bridge is not wide enough to move farm machinery across CROSSING 3HILLS Mr Rodger suggested a large culvert should be installed GOLF rather than putting in a low level crossing. COURSE Mr. Code moved to table Item Number 10 and Item Number 29 on the agenda until the 1991 bridge requests can be fully TABLED reviewed by Council CARRIED Mr. Jeffery reviewed Items Number 1 & 4 from the Safety SAFETY Committee report of August 23rd REPORT FILED Mr Marz moved to accept and file Items Number 1 & 4 from the August 23rd Safety Committee report. CARRIED Mr Jeffery reported Section 122 of the M G.A. provides that people can petition council to cancel a motion or by -law REVIEW OF made by council if such petition is presenteed within 60 M G A days of passing such by -law or motion RE The motion of council to expand and renovate the OFFICE Administration Office was passed in May of 1990 EXPANSION The low level crossing at N E 17- 30 -25 -4 was discussed It appears the low level crossing will not stay in at this M ISAAC location and 11 kely wi l 1 wash out every year during high LOW LEVEL water The access route out to the south appears to be the CROSSING best solution to provide some type of access for the NE 17 -30 -25 landowner involved It was suggested the hill area to the south should be widened out a further 16 feet or so and the 33 foot road diversion be developed to allow a minimual type of access out to the south. TABLED Mr Boake moved this matter be tabled until a later meeting of Council CARRIED I 4 A 11 COUNCIL MEETING OCTOBER 9TH. 1990 As the Town of Three Hi l 1 s is planni n on p a s s i n a no - NO BURNING burning by -law different arrangements for disposal of the garbage at the shop will have to be considered IN TOWN THREE HILL Mr Boake moved Mr. Rodger look into this matter and work SHOP out an acceptable a solution for P garbage disposal at the shop. GARBAGE CARRIED rP'y <a Tv C)f s The notice of motion regarding increasing the permanent public works staff by up to two employees as put forth by Mr Vickery on September 11th, 1990 was reviewed and discussed at length Mr Vickery moved the number of public works staff be INCREASE increased from 35 to 37 as per the Notice of Motion filed PERMANENT September 11th, 1990 P W STAFF Mr. Marz requested a .recorded vote IN FAVOUR R.M. Vickery, Robert E. Boake, Lawrence Hogg Harold Mueller, Otto Hoff c,1n� Y'A'P OPPOSED R A Marz, J Finlay Code MOTION WAS CARIRED Mr Marz moved this meeting do now adjourn until 9 00 A M ADJOURN Wednesday, October 10th, 1990, in order to discuss the administration building renovation plans only and the balance of this agenda be tabled until the next regular meeting of council CARRIED -J - ---- - - - - -- -- %� - �- - - - - -- Reeve Municipal Administrator Time 4 00 P.M. EXECUTIVE COMMITTEE MEETING OCTOBER 2ND, 1990 The Executive Committee of J Finlay Code and Robert E Boake met on Tuesday, October 2nd, 1990 commencing at 3 00 P M Mrs Jean Wilkinson were also present The following items were discussed 1 Request from Village of Carbon The Village of Carbon require the use of a backhoe for three jobs which need to be done this fall They wish to know if the M D would rent the high hoe to the Village and what rate would be payable It was noted the high hoe is busy doing M D. work and there are private operators in the area who have this type of equipment. Executive Committee recommend the high hoe not be rented out as P4Pr per existing policy. S,- Y-\ lr I 2. Sale of Old Trailer at Torrington Rubble Pit � Alwin Anhorn would like to purchase the old trailer for $25 00 He would bring the propane bottles back to the M D ' shop. �t nn i �er Executive Committee recommend the old trailer be sold to Mr WA Anhorn for the sum of $25 00 on condition the propane bottles are returned to the M D b"1\ 3 Pep Program Alberta Career Development and Employment have forwarded information about the PEP program. There is a funding allocation, of $3500 00 available to a municipality to hire a PEP worker for four months or the equivalent - two workers for two months The program is similar to the STEP program and is for the period November to February Executive Committee recommend to accept and file. 4. C.P Abandoned Railway Line Alberta Forestry Lands and Wildlife have written regarding this matter. CP Rail have advised the Province they plan to transfer the abandoned rail line over to the Province, but this has not yet occured When the line is transferred to the Province they intend to review the need for the land for transportation, /utility corridors, other public purposes or o whether it could be leased or sold ��e They will at that time contact the M D to determine what portions of the line the M D may wish to acquire Executive Committee recommend to accept and file and a copy of the letter be given to Reeve Hoff 5 G Harsch Subdivision Appeal - S E 14- 28 -23 -4 The Provincial Planning Board has issued a board order in connection with Mr. Harsch's appeal The larger parcel - 13 69 acres was allowed. Executive Committee recommend to accept and file The Executive Comm o urn ed. - - - -- --- - - -4a- Jeanji�lkinson Assistant Administrator JOHN C. JEFFERY REPORT COVERING PERIOD SEPTEMBER 25TH, 1990 TO OCTOBER 9TH. 1990 BALANCE Forward $536.50 1 Andy Brown called September 26th, 1990 - Transportation will be doing preliminary engineering of SR 836 from SR 583 7 miles south this winter and will be completing SR 836 from SR 575 south before Christmas 2 Authorized Ori s Rodger to hire crawler for approximately 3 days to finish up Torrington gravel pit We have no spare crawlers Otto Hoff and Robert E Boake aware Oris advised October 3rd, 1990 - requires it for one more day to finish levelling bottom of the pit. 1P� 3. Received report of AAMD & C survey on aggregate materials Average cost of pit run royalty in Province is 64 cents per yard. Low is 25 cents and high is $3 10 per yard. Rockyview pay Red Deer 50 Wheatland 65 Mt View 50 Starland 50 Stettler 50 Kneehill 55 s 36 t cents to 75 cents cents to 75 cents o 48 cents per tonne per yard cents per yard per yard per yard cents per yard. per yard Average of those around Kneehill 57 cents per yard CORRESPONDENCE 1 Card of thanks from the County of Stettler 2. Card of thanks from Mrs Gary Almond and family 3 Paul Ehmann has received his Utilities Officer designation from the Province 4 Tax comparison study of taxation of manufactured housing as compared to conventional residential subdivision from Mun Affairs 5 Regional Report - Alberta Recreation & Parks 6 AAMD & C News Highlights 7. Letter from EXCELeration Corporation re CTAP - having three marketing sessions to stimulate promotion among businesses 8 Brochure from NIMLO - National Institute of Mun.Law Officers 9. Alberta Municipal Affairs has passed a new order in council to set rates for drilling of oil and gas wells in metres rather than feet. There will now be a flat rate charge and a per metre rate 10 AAMD & C News Highlights 11 Brochure from American Management Association International 12 Letter from Alberta Energy and Alberta Sport Council re Coaches Make the Difference Recognition Program 13. CAAMD & C advises Dick Fowler will not be able to attend the general meeting in Strathmore 14 Alta. Mun Financing Corporation interest rate schedule 15. AAMD & C News Highlights 16 NAIT is putting on courses re Transportation of Dangerous Goods and WHMIS VO4 1 JOHN C JEFFERY REPORT COVERING PERIOD SEPTEMBER 25TH, 1990 TO OCTOBER 9TH. 1990 17 University of Alberta is putting on a course - The Insightful Manager - When Vision Meets Reality and numerous computer courses 18 Alberta Transportation has issued a secondary highway designation amendment order effective May 31st, 1990 19 Alberta Rural Municipal Administrators Association minutes and other information 20 Information re Community Planning Association Conference 21 Letter from Rural Dignity of Canada re Canada Post Office closures, etc 22 Newsletter from Big Country Tourism 23 Letter from National Citizens Coalition re M.P. pensions- qualifies after six years of service payable upon retirement as an M.P. regardless of age and ensures protection from inflation 24 Minutes of Zone Directors Meeting - CAAMD & C September 7th, 1990 25 Three Hills School Division minutes - September 12/90 26. Received 1990 Ample Grant from the Province - $128,397 00 BUILDING PERMITS 1 Rowland Leaf - NW 36- 31 -23 -4 - 3rd residence $15,000 2 Allen Toews - N E 8- 31 -25 -4 - 2 poultry barns $200,000 3. Bev Fraser - Lot 18 & 19 in Block 5 Huxley - single wide mobile - $42 000. 4 R & L. Cunningham - SW 16- 31 -23 -4 - Residence $105 000 5 Frank Lowen - SW 21- 29 -21 -4 - Garage & Pig Barn - $4,000 6 Bert Jackson - Pt. S W 16- 29 -26 -4 - single car garage $2000 7 Terence Toews N W 14- 30 -25 -4 - Machine Shed $4000 00 8. Clive Hoare - Pt. S.E. 27- 33 -26 -4 - mobile home and barn- $30,000. a� • ROAD COMMITTEE MEETING THURSDAY, SEPTEMBER 27TH. 1990 The Road Committee of R A Marz, Harold Mueller and J C Jeffery reviewed the following projects 1 Reviewed accident intersection N W 21- 31 -24 -4 R C M P advised only 60 meters of sight distance and suggested M D should put up yield or stop signs East to west is 3/10 KM or 990 feet South to north is 3/10 KM or 990 feet, and more from north to south and west to east Recommend no signs be placed unless we look at signing all Z�e'� intersections 2 11- 8- 31 -24 -4 Amoco - Seaway Project Management Ltd - John Rizok - request to haul reclaim material from well site to road1`e going north from wellsite - Advised okay to haul 3 Reviewed approach request to 10- 10- 29 -23 -4 from Sims Land �e'rrr\ Consultants -TO Have Alex write and ask if company is proceeding with wellsite or have plans been terminated. 4 Met with Finlay Code at Opinac intersection with SR 575 - SE, 27- 29 -22 -4 �� Recommend dig out approach, repack and lay hot mix apron when forces and hot mix are available cR�S 5 Guard Rails on SR 575 - to be fixed on Pope Lease Hill el 6 Reviewed request from Ken Furst re N W 21- 28 -21 -4 Recommend he be advised we would not allow a berme or dugout and would not lower culvert T�Pr- Perhaps he could contact Water Resources if he wishes to drain �e k low area Would require a licence from their department, fir 7 Have A.G T locate line on Road Diversion SE 29- 28 -21 -4 from A.G.T. marker going south and north around the curve to see if can backslope the ditch with the motor grader 8 Reviewed SR 841 - Pavement is completed Surface is rough and uneven in places and seems to be unravelling in some places Sides 40 and are uneven as advise him we are well. Recommend writing Harry Protopappus not pleased with project and ask when we can expect overlay. 9 Reviewed SR 837 - Contractor has not yet started Grader has done small amount of work. 10 Reviewed Isaac Low Level crossing and possible blade grade so road committee is aware as project will be discussed at the next council meeting 11 Reviewed well location 8- 20- 32 -22 -4 - no problem - is back over 150 feet frm property line 0 ACCOUNTS PAYABLE OCTOBER 9, 1990 HANDWRITTEN 12132 M D of Kneehill Payroll 51,069 76 Sept Hourly & Terminations FCSS HANDWRITTEN 12133 Harris, Marilyn 110 00 Sept /90 Mileage 12134 Munro, Jeanne 275 00 Sept /90 Mileage 12135 Sauer, Ruth 40.00 Sept. /90 Mileage HANDWRITTEN REGULAR 12136 Sooters 12137 M.D. of Kneehill Payroll 12138 Alta Health Care 12139 Alta Treasury Payroll 12140 Manufactuers Life 12141 Receiver General REGULAR 84 83 Film Dev /Gen Assess 92,400.10 Sept. /90 Hourly Payroll 2,126 25 Sept /90 Alta Health Care 11,831 47 Sept /90 L A P P Remit 7,935 24 Oct /90 Manulife Premium 55 590.97 Sept. /90 Tax, CPP, UIC 12142 A.G.T. 200.56 F.C.S.S. Accounts 12143 A.G.T. 1 800.00 Line Moves 12144 A G T 120 64 Accounts 12145 Alberta Power 794 89 Accounts 12146 Anhorn, Alwin 122 88 Sept /90 Mileage 12147 Arthurs, R G B 2,818 00 King Hill - Surveying 12148 Assoc of Alta Ut Off 500 00 Conference Red Deer 12149 Bramley Dennis 100.50 Sept. /90 Mileage 12150 Brosseau, Laurie 12 48 Sept 19/90 Amb Meeting 12151 Calgary Herald 380 29 Tender Ads /Office Renovations 12152 Canadian Western 14 53 Accounts 12153 Central Equip 2,893 81 Culvert Install S Huxley 12154 Courtney Berg 362 27 Inventory & Machine Repairs 12155 OC Stewart Architect 9,828 75 Architect Fees - Sept. /90 12156 Edwards, Bertha 965.08 Backsloping Comp. SW 3 -32 -22 12157 Edwards, Bertha 773 58 Backsloping Comp SE 3 -32 -22 12158 Elnora General Hospital 1,453 67 1990 Hospital Requisition 12159 Ensminger, Gary 129.60 Sept. /90 Mileage 12160 Eskimo Refrigeration Ltd. 3,483 71 Inventory 12161 Ferguson, Blaine 297 50 Backsloping Comp NW 34 -30 -22 12162 Fleck Bros 1,907.02 Carbon Fire Protection 12163 Friedrich Joe 122.10 Sept /90 Mileage 12164 Guard's Implements 295 94 Machine Repairs & Inventory 12165 Haskell, Vernon 14 00 Sept 17 & 18 Lunches 12166 Hugo, Celilia 766.75 Backsloping Comp. NE 35 -31 -22 12167 Hugo, John & Carl 833 39 Backsloping Comp SE 2 -32 -22 12168 I C G 76.31 Accounts 12169 Innisfall Health Care 7,974 06 1990 Hospital Requisition 12170 J. C. Jeffery 44 03 Petty Cash 12171 King, Harold 802 84 Backsloping Comp NW 35 -31 -22 12172 King, Harold & Jeanette 851 62 Backsloping Comp NE 34 -31 -22 12173 Kneehill Ambulance Service 5 293 39 Oct /90 Rent & Sept /90 Revenue 12174 Kober, Dennis 58 56 Sept /90 Mileage 12175 Kubinec Tim & Edward 809 84 Backsloping Comp SW 2 -32 -22 12176 Lammle Electric 1,662 55 Shop Supplies, Torrington Gravel Pit & Swalwell Water 12177 Linden Contractors 46,684 50 Gravel Crushing & Levelling Minus Final Payment Screener 12178 Macleods 510 71 Bldg Rep & Janitorial 12179 Maclin Ford 2,827 26 Lease Payments 12180 Majak Industries 104 30 Machine Repairs 12181 Marv's Upholstry 20.00 Machine Repairs 12182 Olds General & Auxiliary 6,458 16 1990 Hospital Requisition 12183 Oliver Industrial 314 76 Inventory & Machine Repairs 12184 Paget, Lisa 57.00 Sept /90 Trips to Bank & Mail 12185 Parts Plus 1,109 67 Inventory, Machine Repairs, Torrington Pit Shop Supp. ACCOUNTS PAYABLE OCTOBER 9, 1990 12186 Prairie Hydraulic Equip. 19,593 70 Hydraulic System for Plow & Sanding Trucks 12187 Provincial Treasurer 12188 Radio Com 12189 Rainbow Courier 12190 Ranchmen's Resources 12191 Ray's Home Hardware 12192 Reimer Industries 12193 Ron Walker /Beaver 12194 Smith, Keith 12195 Stanchem 12196 Stenekes, Violet 12197 Stewart, James & Darlene 12198 Three Hills Floral Centre 12199 Three Hills Gen & Aux 12200 Three Hills Motor Products 12201 Three Hills Mun. Airport 12202 Three Hills School Div 12203 Three Hills Tire 12204 Trochu Gen. & Aux. 12205 Trochu Home Hardware 12206 Valleyview Colony 12207 12208 12209 12210 12211 Village of Acme Waltronics Wholesale Fire & Res Withal Holdings WCB TOTAL 338,853 00 2nd Payment 1990 Requisition 274 00 Radio Repairs M D. & L.F D 185.30 Freight 129 81 To Record Repayment of Taxes on Roll 6852.01 62.75 Janitorial, Mach & Bldg. Rep 1,064 00 Apron Paving - Carbon Shop 60 11 Bldg Rep. & Fencing Materials 37 00 Lunch & GST Seminar Sept. /90 204.00 Sodium Hypo for Water Systems 477 30 Sept. /90 Mileage 928 87 35.00 16,200.01 382 61 4,000 00 601,612 75 601 00 11,361 24 380.00 26,408 25 532.00 5 76 Q 99n nn Backsloping Comp. NW 34 -31 -22 Flowers - Almond 1990 Hospital Requisition Machine Rep. & Inventory 1990 Airport Requisition 3rd Payment 1990 Supplementary Machine Repairs 1990 Hospital Requisition Road Materials Gravel Royalties 1990 AB Transp PAO Grant Shop Supplies t'�nk r.., 4. 1 i n Aon P nn flon+c P U B L I C I N F O R M A T I O N M E E T I N G OCTOBER 9, 1990 AT 7 30 P.M. RE ADMINISTRATION OFFICE AGENDA 1 Opening introduction and greeting 2. Answer present concerns to date 3 Review background and mandate of committee 4 Review of council's actions to date 5. Comments from council 6 Review plans at present 7 Questions from floor 8. Break for coffee 9. More questions, if any 10 Adjourn IN OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY, OCTOBER 9TH, 19.90 An Open House and meeting with Council was held on Tuesday, October 9th, 1990 to review proposed plans to expand and renovate the existing administration office. There was about 100 people present for the meeting It was necessary to move the meeting from the M D temporary office up to the Three Hills Community Center due to the number of people in attendance Deputy Reeve and Chairman of the Building Committee R A Marz welcomed the people to the meeting and apologized for having to move the meeting. He reviewed what was discussed at the beginning portion of the meeting held at the M D Office as follows Deputy Reeve Marz noted the following questions or concerns have been raised by various people during discussions with councillors and he wished to address these concerns to start with. Q How many people work in the office - A. 13 C Tenders have been received and already awarded. A Not true - tenders have been received but no decision made C Why did you move so early A. July is slack time in the office and best time to move Regardless of what kind of renovations undertaken office cannot function in the office during renovations Moved in July and will move back next July C Why did M D purchae Weich Shop - dust for temporary office? A. The building was purchased for use by the Public Works Department - not for temporary office space and will be used by the shop for some purpose after the office is moved back Looked at the Macleods buildingg the Locker Storage Plant Office under Norman Tainsh, and a house - none had sufficient room except the Macleods building which was not available until winter which is a busy time and the rent was too expensive Some of the renovations to the Weich building would have been done regardless - such as insulation and heating C That staff was too involved in plans and decisions regarding office renovations A. Mr. Jeffery distanced himself from the discussions right from the start. C That people would be brainwashed by attending this meeting. A Certainly not trying to get away with anyting, informatioonn published in the paper - have invited people to come to the office or to councillors to discuss this matter. Mr Marz then reviewed items in the office which require fixing - roof, windows doors, air conditioning, heating system phones inadquate, furnaces shut down, no direct phone link with shop, and short of storage space and what the committee has done to date Hired Don Stewart for professional appraisal of the building Reviewed contents of Mr Stewart's initial report. Renovation Estimate $430,000 Renovation and Expansion $890,000 Re -build $1,500,000 Building would have to be commercial construction not residential and contingency fees not included in these figures. Reviewed present building code violations as contained in the initial report r C� OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY. OCTOBER 9TH, 1990 April 24th, 1990 council decided to renovate and expand for a price not to exceed $1 043,000.00 - Motion carried unanimously Later the building committee was authorized to cut back the proposed design in order to stay within the $1,043,000 00 authorized. Tender estimates when completed were higher than expected but it was agreed to proceed to tender in any event. No firm decision has been made as yet by council regarding the expansion and renovation tenders received. C. should have put a letter in with everyone's tax notices if planning on spending this kind of money. A There was information in the minutes printed in the Capital and a front page write up in June C You are hiring too many people now. A Province will be passing more and more repsonsibility down to the local government C Everyone is sick of government expansion on every level. A M D did not want this extra work but did not have an option There are 13 people working in the office today Reviewed the number of people who were in the basement and what work was carried out there (At this point the meeting moved to the Community Center) Discussion of the number of office which would be required in the near future and that this number of offices would not fit in the existing building Q Why did the office staff move out so early A. Could not function in the building during renovations Reviewed money spent on renovations to the Wiech shop and what was taken from the administration building and used to make the Weich building suitable for office purposes Q How much money was budgeted for in 1990? A $225,000 00 Discussion re size of existing offices - 250 square feet new offices will be 200 square foot C. Still too much room for a filing cabinet, desk and chair Q Why not use the Weich building for an office A Purchased for a shop not for an office Discussion regarding the current location for the office is this the best location - put one down at the shop site Noted there might be a problem getting rid of the existing property. Q Is there a plan to expand the number of council as well as staff? A. No. Q There appears to he alot of waste space in the east end of the building -- how many square feet in the entrance? A. 550 feet including elevator shaft and entrance and stairways. Entrance will be same size as it is now. OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY. OCTOBER 9TH. 1990 Q Why showers A Necessary due to chemicals kept in the office for water testing. C Perhaps chemicals need to be kept down at the shop Q Is it true as long as the outside dimensions stay the same you do not need wheel chair access? A No all public buildings must meet standards if renovations are undertaken C. Donald Mueller - a wheel chair ramp can be constructed for $750 00 - not necessary to spend $55,000 00 on an elevator C Ralph Loosmore - realize the office must expand but do not feel there is a need to expand as much as these figures indicate. Q Jack Gorr - is the Bridge Inspector position a full time fob A Not as yet but likely will develop in to a full time position Province has passed responsibility down to local level and all bridges and bridge size culverts must be inspected on a regular basis M D is also responsible to undertake certain repairs on the bridges and or culverts M D has the 3rd most bridges and or culverts in the Province Q George Kopulas - how much more work is the Province passing down to the municipality - Mrs. Osterman does not seem to know anything about this situation. A We are not trying to make problems and spend more tax money for the ratepayers The problems come to us We did not hire a bridge inspector because we wanted to Would be willing to meet with Mr. Kopulas and Mrs Osterman to discuss this matter Q. W. Stankievich - if roof leaks, windows etc are bad fix them and do what is necessary but wait for 10 years to spend this much money When times are tough cut back Crowd applauded this suggested. Q What services would the ratepayers allow the M.D. to cut back on? No suggestions were forthcoming. C R Penner - suggest the M D could get rid of machinery and contract out the work There was a brief discussion about road work, costs, etc double shifts etc. Q Kevin Price - will you take our opinions into consideration when making your decision? A Something must be done but we will take your comments into consideration. Q Kevin Price - did you look at hiring another architect rather than keeping one who is building a momument to himself as the amount proposed to be spent is a big concern to me OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY. OCTOBER 9TH, 1990 Q Glen Keiver - Where is the financing for this building coming from and what are some of the services which may be cut to finance it? A Capital reserves will be used and built back up over the next 5 years Budgeted $225 000.00 in 1990 also Q. What will you cut to replenish the capital fund? A. We have been setting aside $40,000 00 for the Three Hills Seed Plant and this will be completed soon It could be a number of things which could be cut down - machinery etc and cuts will be discussed by Council Q What happens if we go over budget because of increased fuel prices A. We are aware this could happen C Ralph Brown - suggest council consider going back to the plan to renovate the existing office only and not go with the expansion A large council room is not necessary at this time. Mr Brown then moved council should proceed with the renovation plan to spend about $430,000 00 and not proceed with the expansion Motion was seconded by Ralph Loosmore It was agreed this motion would be accepted as a suggestion to the Council with the backing of the people present The people were advised there are 11 offices in the building now and will require 3 more in future Q What is your starting date for renovations? A Would start as soon as possible if council decide to award the contract Q Will there be extra heating costs involved because of working in the winter time A This cost would have been included in the tender price Q Wayne Stankivech - is the capital reserve fund cash? A No - it was built up over the years C Harold King - There are three reasons for this meeting tonight as we do not believe the ratepayers knew how much this plan was going to cost Q How many people did the other councillors contact about the proposed renovation and expansion? A. R. M. Vickery I told about 50 people and have more phone calls back about the money being spent for the Three Hills Seed Plant than for the office renovation A R E Boake - I have talked to various people and had one person call to verify the costs C Some people have said there is no point going to my councillor as he doesn't listen anyways Second reason for this meeting - not many talk in favour of the building expansion OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY, OCTOBER 9TH, 1990 Also feel the office should not have moved out before the tender was awarded because after moving out contractors know something had to be done and this would add to the contract prices submitted The main reason it is is too much money Spending $266,000 00 on the Three Hills Seed Plant is enough. Q Was under the impression the capital reserve fund was for emergencies and this is not an emergency A It is not an emergency fund C. Harold King - one M D recently completed a building for for $800 000 00 Also believe Christie gave the M D an estimate of $80 000. to install windows, etc. C. Donald Mueller - you do not need your building plans engineered - only a stamp on the plans. Engineered plans only inflate the costs C H. King - No one is opposed to the renovation but to the cost for the expansion. C. Why not move council chambers down stairs and leave offices up- stairs. C Perhaps offices are too large Foyer does not need to be that large C Should be other alternatives to needing an elevator C. Macleods building will be for sale and is all on one floor. C Should be able to renovate for about $200,000 00 C. David Smithers Some people are here for more facts and information He reviewed construction cost for their church Noted there is some concern about some of the design and costs which would be incurred Cost per square foot seems high - you could start from scratch and not cost that much. When government is mentioned there is a tendancy to go overboard. Are in favour of renovations and that all offices should be in one place but do not favour the costs. Q. To Mr. Smithers how much volunteer labour was involved in construction of your church? A About $100,000 00 worthand do agree it is in a residential area and not built to commercial standards Q A Q A P1 Russell Stankievech Were tenders put out locally Yes - throughout Alberta Can you tell us how much it would add to our taxes? Not possible to calculate down to a quarter seciton price. Wayne Stankievech - will you give us some Znformat - will you send us each a letter It will show up in the minutes of the Capital and it will be on the front page of the Capital also Ralph Brown - Taxes from the oil industry will pa3 at least half of the costs for the office renovati OPEN HOUSE AND MEETING WITH RATEPAYERS REGARDING PROPOSED OFFICE RENOVATIONS - TUESDAY, OCTOBER 9TH, 1990 Q H King - minutes in the Capital are edited • Has the money to be spent on the building been in the paper? A Yes - on June 12 the May minutes were published which indicated the Council approved spending $1,043 000 on building expansion and renovations Q Why does it take so long to publish the minutes A That is up to the Capital when they are published Q Are the minutes available in the office for any .ratepayer? A. Yes after the minutes have been approved by Council Q Who pays for the Three Hills capital subscriptions? A M D pays for subscriptions for all M D ratepayers C. Should tell them when and how to publish the minutes. C John Frere heard some good ideas so far Common sense in what Mr Brown said - renovate the building only - not expand Should make that suggestion a motion so Council is well aware of the feelings of the people here. A. Will accept your motion as advise but Council cannot be bound by same C John Frere - should also put a limit on the amount Council an spend on the building renovations. A Renovations would likely be something over $500 000 only and likely would have to be re- tendered and new plans drawn up C Suggestion use local contractors to draw up plans for renovations C Elmer Currie - thanks to council for having this meeting - good ideas brought out C. There are other options which could be looked at - perhaps use other space and link it to main office with computers There are more than one or two options which could he cheaper. Q. You have already spent $200,000 on plans so far? Why did you not scrap the plans at the time you saw an estimate price of over $1 Million? A We have spent about $60,000 on architect fees so far Perhaps changes can be made to the plans but it would not be as easy as just cutting off the expansion. C John Frere - I hope that council will realize the crowd is not in favour of the $1 Million expansion Reeve Otto Hoff thanked people for coming and the m adjourned at 9 45 P.M. Mrs Jean Wilkinson Assistant Administrator �%