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HomeMy WebLinkAbout1990-04-20 Council MinutesAGENDA COUNCIL MEETING APRIL 20TH, 1990 1 Approval of Agenda TABLED ITEMS FROM APRIL 10TH MEETING 2 Report from Building Committee re Office Renovations 3 Review notes from Employee Day - Open Discussion with Council 4. Request for Keylock water set up in Swalwell 5 Letter from Norman Tainsh re Three Hills Seed Plant 6 A S B Meeting Minutes - March 22nd, 1990 7 Appoint Members to Planning Commission and Dev. Appeal Board and pass 3rd reading to by -law 8. Letter from Ted & Tanya Wiebe re location of their buildings on acreage - Pt S W 35- 28 -24 -4 9 Request from Bumper Development for permission to work on M D road ENE 33- 30 -26 -4 10 Review request re trade of Deutz Tractor 11 Review request for sight distance relaxation - Opinac 8- 1- 33 -23 -4 40 • COUNCIL MEETING APRIL 20TH. 1990 The regular meeting of the council of the M D of Kneehill Number 48 which was adjourned from Tuesday, April 10th, 1990, until 8 00 A M Friday, April 20th, 1990 reconvened that time The following were present for the meeting Reeve Otto Hoff Councillors J Finlay Code Robert E. Boake Harold Mueller Richard M Vickery Lawrence Hogg Division Two Division One Division Three Division Five Division Six Division Seven J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present ar recorded the minutes. Councillor Marz was away on holidays. Reeve Hoff called the meeting to order Requests were made to add the following items to the agenda ADD TO SR 837 and Texas Gates AGENDA Mr Boake moved approval of the agenda with addition of the APPROVAL above noted items. AGENDA CARRIED Mr Code and Mr Jeffery reviewed the proposed plans for the office renovations and expansion There was lengthy OFFICE discussion regarding same RENOVATIONS Mr Vickery moved this matter be tabled until Tuesday, April -I"ebtc•o 24th, 1990 and a decision regarding the proposed renovation be made at that time CARRIED There was discussion regarding the recent employee day and the comments and suggestions put forth by the employees. EMPLOYEE DAY The following items were discussed - DISCUSSIONS Wage Negotiations - should the entire council negotiate wages with employees or should just the employer /employee WAGE committee meet to discuss and negotiate wages in good faith NEGOTIATIONS Should the Administrator be authorized each year to obtain CC,FJ -rur- salary and wage information from other municipalities so this information is available when negotiations are i99 � w °se undertaken la�� Mr Boake moved the Councillors on the Employer /Employee 'fir 1 Committee be authorized to undertake wage negotiations with the employees each year, rather than the entire council, and the committee is to bring its recommendations back to council regarding proposed wage increases and changes to the employment agreement and further moved the Administrator is authorized to undertake wage surveys each year in order to have timely information avialable for the committee. CARRIED Need to have a small tool box in each gravel truck SMALL TOOL BOX Mr. Mueller moved the M D provide a small tool box and a FOR GRAVEL minimum amount of necessary and appropriate tools for each TRUCKS gravel truck at a price not to exceed $50 00 per truck. 1 COUNCIL MEETING APRIL 20TH. 1990 CARRIED The need for cross training of employees. Mr Vickery moved Mr Jeffery be authorized to discuss with the foremen a possible training policy and bring a report back to council in due course CARRIED The use of LS 2000 as a way to retain gravel on M D roads It was agreed the product should be tested each year to ensure the quality is good The need for new M D employees to have a medical and it was agreed this policy would be retained The Safety Co mmittee and the fact that some safety aspects are not being addressed by the staff. Mr. Boake moved acceptance of the Employee Day report. CARRIED The request for installation of a key lock at Swalwell was discussed, as well as how the cost for the keylock system would be recovered The cost cannot be charged to the Swalwell water system Should it be paid out of general revenue? The cost of installation would never be repaid back by the users if the water was sold at the rate of 50 cents per 100 gallons The number of possible users was reviewed and it was also noted the water could not be sold as potable water Mr Hoff moved to table this request until the May 8th meeting of Council CARRIED Mr Jeffery reviewed the letter received from Mr Norman Tainsh, Solicitor, concerning the M.D.'s position with regard to the Three Hills Seed Plant It appears if it is clearly shown and understood that the M D is only a lender of money and not an agent, partner or point venturer with asociation the M D would not be held responsible for the debts of the Seed Plant 0 EMPLOYEE CROSS TRAINING USE OF LS2OOO FOR GRAVEL RETENTION EMPLOYEE MEDICAL SAFETY COMMITTEE KEY LOCK FOR WATER SWALWELL PI C THREE HILLS SEED PLANT send Mr Mueller moved if Mr Tainsh has no objection, a copy of le��Pr his letter be forwarded to the Three Hills Seed Plant for their information, and a letter be sent by the M D to the Seed Plant clearly stating the M D is a lender only and is not to be considered an agent, partner or joint venturer with the association and that it will not be held ✓` responsible for any debts incurred by the association CARRIED The March 22nd A S B meeting minutes were reviewed and �'�,V A S B discussed v(sed MINUTES �. Mr. Code moved approval of the A S B m1 APPROVED CARRIED U�� • There was discussion regarding establishment of a Municipal M PC Planning commission Mr Code moved those portions of the motions passed by council on October 24th, 1989 and on February 13th, 1990 RESCIND dealing with appointment of members to the Municipal MOTIONS Planning Commission be rescinded and further moved that & NEW three council members be appointed to act as the M D of MOTION RE MEMBERS 2 COUNCIL MEETING APRIL 20TH. 1990 Kneehill Municipal Planning Commission and the remaining 4 council members be appointed to act as the Development Appeal Board CARRIED There was discussion as to whether the commission should make recommendations to council on subdivision applications, but it was generally agreed this would continue to be dealt with at a council level Mr. Hogg moved first reading to by -law number 1194, this Ted Wiebe in being a by -law to establish the municipal planning BY -LAW commission of the Municipal District of Kneehill No 48 NO 1194 being a by -law to establish a new CARRIED PLANNING for the M D of Kneehill No 48 COMMISSION Mr. Boake moved second reading to this by -law as Mr and Mr CARRIED NO 1195 CARRIED real property report Mr Vickery moved third reading be given to this by -law at Mr this time this by -law whether they SETBACKS would require same CARRIED UNANIMOUSLY CARRIED Mr Code moved third reading to this by -law third reading be given to this by -law at CARRIED time Mr Mueller moved Robert E Boake, Richard M Vickery and J Finlay Code be named as members to the M D of Kneehill Municipal Planning Commission CARRIED Mr Hogg moved R A. Marz, Harold Mueller Otto Hoff and Lawrence Hogg be named as members to the M D of Kneehill Development Appeal Board CARRIED Mr Vickery moved Mrs. Jean Wilkinson be appointed to act as Secretary to the Municipal Planning Commission and the Development Appeal Board CARRIED Mr. Hogg moved letters of thanks be sent to those who ✓/ expressed an interest in sitting on the M D. municipal planning commission as a member at large CARRIED APPOINTMENT TOMPC APPOINTMENT TO DAB SECRETARY TO MCP & D A B ge Mr Jeffery read a letter from Mr and Mrs Ted Wiebe in Mr Vickery moved first reading to by -law number 1195, this TED WIEBE being a by -law to establish a new Development Appeal Board the buildings on for the M D of Kneehill No 48 b u i 1 di n g s BY -LAW PROPERTY setbacks However as Mr and Mr CARRIED NO 1195 REPORT real property report there is no way the M DEV Mr Hogg moved second reading to this by -law whether they SETBACKS would require same to be moved CARRIED BOARD Mr. Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY �� R Mr. Code moved third reading to this by -law CARRIED Mr Mueller moved Robert E Boake, Richard M Vickery and J Finlay Code be named as members to the M D of Kneehill Municipal Planning Commission CARRIED Mr Hogg moved R A. Marz, Harold Mueller Otto Hoff and Lawrence Hogg be named as members to the M D of Kneehill Development Appeal Board CARRIED Mr Vickery moved Mrs. Jean Wilkinson be appointed to act as Secretary to the Municipal Planning Commission and the Development Appeal Board CARRIED Mr. Hogg moved letters of thanks be sent to those who ✓/ expressed an interest in sitting on the M D. municipal planning commission as a member at large CARRIED APPOINTMENT TOMPC APPOINTMENT TO DAB SECRETARY TO MCP & D A B ge Mr Jeffery read a letter from Mr and Mrs Ted Wiebe in which they request the M.D. provide their bank with a letter TED WIEBE indicating the M D has no plans to require the buildings on RE REAL their acreage to be moved as the b u i 1 di n g s do not meet M D PROPERTY setbacks However as Mr and Mr Wiebe did not provide a REPORT real property report there is no way the M D can know & BUILDING where the buildings are actually located or whether they SETBACKS would require same to be moved 3 COUNCIL MEETING APRIL 20TH, 1990 Mr Boake moved Mr and Mrs Wiebe be advised the M D cannot provide them with the letter they have requested, nor sign any document to confirm the location of their buildings on the acreage CARRIED Bumper Development has requested permission from the M D to undertake some road work on the undeveloped road east of the N E 33- 30 -26 -4. Mr. Hogg moved Bumper is given permission to construct the road on M D road allowance at their cost subject to the following conditions the road is built to an M D Type 3 standard road and in accordance with M D road building standards, the company provides the necessary engineering work, supply any culverts over 24 inch in diameter if required, install all required culverts and haul and spread the finish gravel and further moved the M D will provide any culverts up to 24 inch in size and the necessary 3/4 inch gravel for the road surface CARRIED 1.1,11,11 WORK ON M D ROAD EAST NE 33- 30-26-4 BUMPER DEV I Mr. Rodger had obtained a price for a tractor to replace the Deutz if Council decided to trade it off There is a 1985 NOT TO used John Deere 8450 available for a net price of $48,000.00 REPLACE at Guards Implements in Trochu DEUTZ TRACTOR It was noted the Capital Committee had not considered trading off the Deutz tractor this year Mr Code moved the M D not replace the Deutz Tractor this I year and Mr Rodger replace the rear tires CARRIED It was agreed Mr Rodger could look at putting on an industrial type tire if he felt this would be a viable option The request from Opinac Oil for relaxation of site distance for a road approach to provide access to their well on 8 of OPINAC OIL 1- 33 -23 -4 was discussed again. SIGHT DISTANCE Mr Hogg moved Opinac be given permission to install a road FOR ROAD approach in the location they have outlined on their survey APPROACH plan subject to the following conditions 8- 1- 33 -23 -4 1 the road approach approval is granted on a temporary tek4er basis only for a maximum period of one year from April 20th, 1990 2 Prior to installation of the temporary approach the company must agree, in writing, that if the well is a producer and it becomes necessary to have a permanent approach into the site it will re -build the M.D. road in a manner and to a standard which is acceptable to the M D in order to provide the necessary 800 foot site distance in both directions from the said road approach 3 and in the interim the company will erect and keep in place appropriate signs to warn traffic of possible danger because of the traffic entering and leaving their well site y' CARRIED Mr Mueller noted Mr Al Stanger has agreed to sell most of LAND the land required for the SR 837 road project in accordance PURCHASE with existing M D land buying policy but has asked to be FOR SR 837 paid at the rate of $550 00 per acre for two acres of land .� at the bottom of the hill which is presently used as pasture. 4 i COUNCIL MEETING APRIL 20TH, 1990 There was lengthy discussion about this request No +P pub Mr Mueller moved the M D agree to pay Mr Stanger an a n e,i� additional $100.00 per acre for the two acres of pasture i land CARRIED Mr Code and Mr. Mueller discussd with council the condition of a one mile stretch of SR 837 from SR 575 north CONDITION Mr. Mueller then moved the one mile of SR 837 from SR 575 OF SR 837 north be ripped up and LS2000 be applied to that portion of north the road this year. of SR 575 CARRIED Mr Hoff noted concern was expressed to him by Mr C Colberg about a texas gate which is installed near Gatine TEXAS and it was agreed Mr Code should discuss this matter with GATE Mr. Colberg and find out exactly what the problem is C COLBERG Mr Boake reported Trochu has agreed to join the Drumheller + nlu� +G and District Solid Waste Management Association and application has been made for two transfer boxes Mr Boake moved once the transfer boxes have been installed 0ol TROCHU at the Trochu transfer site the M D approach the Town with 40 TRANSFER a view to negotiating a joint use agreement which would BOX allow the M.D residents access to the transfer boxes ��' AGREEMENT CARRIED Mr. Mueller moved this meeting do now adjourn CARRIED ADJOURN - -- -ter ✓J /�/ - - -- - - - -- - /ANISTRATOR REEVE MUNI I AL TIME 12 15 P M • 5