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HomeMy WebLinkAbout1990-04-10 Council MinutesAGENDA COUNCIL MEETING APRIL 10TH, 1990 1 Approval of Agenda 2 Approval of Council Meeting minutes - March 20th, 1990 3. Approval of Accounts presented for payment today 4 J C Jeffery report - March 20th to April 10th,1990 5 Executive Committee Report - Friday April 6th 1990 6 Bank reconciliation statement APPOINTMENTS 10 00 A M. Oris Rodger 1 30 P.M Public Hearing Elige Bourne - SW 18- 28 -24 -4 - See Item No 24 2 45 P M Representative from Antelope Land Services - See Item No 22 3 00 P M Meeting with Elected Representatives re FCSS Community Resource Worker Program - See Item No 15 PRIORITY ITEMS TABLED ITEMS GENERAL ITEMS 7 Parks Committee Minutes 8 Divisional Meeting reports ; 9 Require motion of council to authorize disposition of M D records - up to end of 1982 10 SR 806 - Letter from Denver Eitzen 11 Long Term Capital Replacement Policy 12 Review cost and type of long service award pins 13. Report from Office Renovation Committee 14 Notes from Employee Day - Open Discussion with Council 15 Meeting with Alberta Social Services and Elected Representatives re FCSS Community Resource Worker Program 16 Review request to install a keylock in Swalwell for farmers use . 17 Review letter received from Norman Tainsh re Seed Plant AG. SERVICE BOARD 18 A S B minutes - March 22nd, 1990 �7 �1/ 1 i AGENDA COUNCIL MEETING APRIL 10TH. 1990 TRANSPORTATION ITEMS 19 Report from Councillor for Division 6 & Oris Rodger re Division 6 motor grader operator 20 Review 1990 gravel crushing program 21 Need by -law to put restriction on Bridge WSW 17- 29 -22 -4 46 tonnes and 62 tonnes 22 Meeting with Antelope Land Services re road approach 8- 1- 33 -23 -4 23 Review letter from Torchinksy Consulting re request from Steve Varga for culvert on SR 836 PUBLIC HEARINGS 24 Public Hearing - Elige Bourne - SW 18- 28 -24 -4 PLANNING MATTERS 25 Appoint members of Municipal Planning Commission and then give 3rd reading to proposed by -law. 26. Review request for M D to sign letter for Ted & Tanya Wiebe re location of their buildings on acreage Pt S W 35- 28 -24 -4 27 Subdivisions UTILITIES OFFICER ITEMS DEVELOPMENT APPEAL BOARD MEETING 28 Set dates and time for two appeal hearings. DEVELOPMENT APPEAL BOARD HEARINGS nil LATE ITEMS 29 Request from Bumper Dev DISCUSSION ITEMS Committee Reports ADJOURNMENT for road construction e � i-1, COUNCIL MEETING APRIL 10TH, 1990 A regular meeting of the council of the M D of Kneehill Number 48 was held on Tuesday, April 10th, 1990, commencing at 9 00 A.M. The following were present for the meeting Reeve Otto Hoff Division Two PRESENT Councillors J Finlay Code Division One Robert E Boake Division Three Harold Mueller Division Five Richard M. Vickery Division Six Lawrence Hogg Division Seven J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Councillor Marz was away on holidays Reeve Hoff called the meeting to order. Mr Mueller moved approval of the agenda presented for today APPROVAL meeting AGENDA CARRIED Mr Code moved approval of the March 20th council meeting APPROVAL minutes MINUTES CARRIED APPROVAL Mr. Vickery moved approval of the accounts presented for ACCOUNTS payment today, subject to further review by the finance committee of Otto Hoff and J Finlay Code CARRIED Mr Jeffery reviewed his report and various items were J C discussed JEFFERY REPORT Mr Jeffery reported Lyle Gelinas has accumulated 100 sick days The employee wage agreement states a person who quits LYLE GELINAS wi 1 1 be paid out for half of his accumulated sick days SICK DAYS C There was discussion about whether there should be a change �r► to allow payment of the entire amount of accumulated sick days to those employees who have been with the M.D. for 15 fot��� years or more and terminates their employment but does not retire on to Local Authorities Pension 7 Mr. Vickery moved Lyle Gelinas be paid for all his accumulated sick days rather than half as provided for in the existing wage agreement CARRIED It was suggested this section of the wage contract should be N o +r reviewed further by council during 1991 wage negotiations There was discussion regarding whether the road north of ?add road P B I - 1 112 miles - should be put on the 1990 base to 1990 course and paving program due to the condition of the road BASE COURSE It was noted it may not be possible to base course SR 587 PAVING i n 1990 PROGRAM It was also suggested a traffic count should be done on the road north of P.B.I. to see if there is sufficient traffic ���� to justify base course and surfacing same ORBS T Mr Mueller moved the M D do a traffic count on this road, the counter be located just north of the railway tracks and this matter be discussed at the next meeting of council COUNCIL MEETING APRIL 10TH, 1990 CARRIED Mr. Boake moved the M.D. scarify the borrow pit areas as necessary on the SR 587 road project done by the private contractor in 1989 CARRIED Mr Jeffery reported the Gordon Project in Division 1 was approved as a one mile project but the preliminary engineering indicated it should be expanded to 1 1/4 miles because of a hill at the end of the one mile project Mr Code moved the Gordon Project - West of 30 & 31 in 29- 21-4 be expanded from a one mile project to a one and one - quarter mile project CARRIED There was discussion about paying the two lead hands at the shop 25 cents per hour during the time Mr Smith is away from the shop The two employees concerned feel they should be paid the extra 25 cents per hour year round Mr. Vickery moved the lead hands be paid 25 cents per hour year round as an acknowledgement of the extra repsonsibility they assume at the shop CARRIED Mr Mueller moved approval of Mr Jeffery's report with the exception of Item 5 which will be dealt with when Mr. Rodger is present CARRIED Mr Jeffery reviewed the Executive Committee report. There was discussion about the suggestion to change Policy 7 -1a to allow the foremen to pay a higher rate of pay to temporary seasonal employees who return to work for the M D a second season The existing policy does not allow the higher rate of pay to be offered unless the person had worked for the M.D. for at least two construction seasons Oris Rodger entered the meeting at this time There was discussion about the possibility of gravel being available in the Hoppins Farm north area and whether the aerial technology which is now available would be effective in locating possible sources of gravel There was also discussion about getting rid of the unused items which have accumulated in the shop yard over the yea r Mr Hogg moved approval of the Executive Committee Report CARRIED Mr Jeffery reviewed the offer from Doug Hazelton to purchase the M.D. sand screener for the sum of $18 000 00 It was noted the screener cost over $50,000 00 and has not been used that much A used screener would likely he worth between $35,000 to $40,000 Mr Hogg moved Linden Contractors be advised the M.D. is not prepared to sell the screener for $18,000.00 and intend to put it up for sale CARRIED The two applications received for divisional motor grader operator for Division 6 were reviewed and discussed Mr Vickery moved Gary Ensminger be appointed on a trial basis as Division 6 motor grader operator, effective immediately with the appointment to be subject to a 2 BORROW PITS ON SR 587 PROJECT EXPAND GORDON PROJECT DIVISION 1 LEAD HAND PAY YEAR ROUND -T-hnNQ, 7.. a 6 v Scd C 0 e!J t'° iP i- C.Y� C. Q Ir APPROVAL JCJ REPORT EXEC COMM REPORT -` P Vk-r rr. AERIAL GRAVEL SEARCH SALE OF OLD UNUSED ITEMS APPROVAL EXEC COMM REPORT OFFER TO BUY SAND SCREENER REFUSED DIV SIX MOTOR GRADER OPERATOR GARY ENSMINGER COUNCIL MEETING APRIL 10TH, 1990 probation period of three months CARRIED There was lengthy discussion regarding the wear and tear on divisional moator graders and the condition of Division 6 motor grader Mr Vickery noted Wally Rasmussen did the grading in Division 6 temporarily and travelled from his home in Huxley to Wimborne with his own vehicle He would normally drive from Huxley to Three Hills, a distance of 15 miles and the distance to Wimborne is 19 miles, which resulted in him travelling 8 extra miles per day. Mr Vickery then moved Mr Rasmussen be reimbursed for the difference in mileage during the period he was acting as division 6 motor grader operator CARRIED Mr Jeffery briefly outlined the long term capital replacement review which has been done by the committee to date. The review covered divisional graders, fire trucks and trailers When the committee has completed its work it should provide council with a total estimated amount which will have to be spent on capital items each year for the next 10 years \ Garson Pit - 60,000 yards of 3/4 inch 5,000 yards 5/8 inch chips Torrington Pit 200,000 yards of 3/4 inch ay ,Alfa total of 265,000 yards. ov} y� (� �" CARRIED 0 o �4 Mr Code moved council review the Blackie Pit situation at the next meeting of council and if necessary gravel be °r 0 <,c crushed there in 1990 9 \�( GIC rox CARRIED GX The price quoted by Linden Contractors for crushing was reviewed. Mr Boake moved the M D hire Linden Contractors to crush the M D gravel requirements in 1990 as per his quote of March 12th, 1990 CARRIED Mr Jeffery noted Bridge Branch have recommended a load limit of 46 tonnes for HS rated trucks and 62 tonnes for SC rated trucks be imposed on Bridge WSW 17- 29 -22 -4 - Bridge File 70976 PAY EXTRA MILEAGE INCURRED W RASMUSSEN �c- a LONG TERM CAPITAL REVIEW GRAVEL CRUSHING FOR 1990 CHIP 3 MILES OF SR 587 IN 1990 GRAVEL CRUSH BLACKIE PIT HIRE LINDEN CONTRACTORS LOAD LIMIT BRIDGE WSW 17 29 =22 -4 Mr Hogg moved first reading to by -law number 1193, this BY -LAW being a by -law to impose a load limit on the bridge located NO 1193 WSW 17- 29 -22 -4 (Bridge File 70976) as follows H Rated trucks -O- HS Rated trucks -46 tonnes i CS Rated trucks -62 tonnes 3 Mr Code moved the committee continue with the long term capital replacement review process CARRIED The 1990 gravel crushing program was again reviewed and eG�\�q� there was lengthy discussion regarding the amount of be gravel T� and chips which will required Mr Hogg moved three miles; on SR 587 South of 13 in 34 -25 -4 �.� and South of 17 74 18 in 34 -24 -4 be re- chipped in 1990 CARRIED 0'�� IN Mr Boake moved the M D crush the following gravel in 1990 \ Garson Pit - 60,000 yards of 3/4 inch 5,000 yards 5/8 inch chips Torrington Pit 200,000 yards of 3/4 inch ay ,Alfa total of 265,000 yards. ov} y� (� �" CARRIED 0 o �4 Mr Code moved council review the Blackie Pit situation at the next meeting of council and if necessary gravel be °r 0 <,c crushed there in 1990 9 \�( GIC rox CARRIED GX The price quoted by Linden Contractors for crushing was reviewed. Mr Boake moved the M D hire Linden Contractors to crush the M D gravel requirements in 1990 as per his quote of March 12th, 1990 CARRIED Mr Jeffery noted Bridge Branch have recommended a load limit of 46 tonnes for HS rated trucks and 62 tonnes for SC rated trucks be imposed on Bridge WSW 17- 29 -22 -4 - Bridge File 70976 PAY EXTRA MILEAGE INCURRED W RASMUSSEN �c- a LONG TERM CAPITAL REVIEW GRAVEL CRUSHING FOR 1990 CHIP 3 MILES OF SR 587 IN 1990 GRAVEL CRUSH BLACKIE PIT HIRE LINDEN CONTRACTORS LOAD LIMIT BRIDGE WSW 17 29 =22 -4 Mr Hogg moved first reading to by -law number 1193, this BY -LAW being a by -law to impose a load limit on the bridge located NO 1193 WSW 17- 29 -22 -4 (Bridge File 70976) as follows H Rated trucks -O- HS Rated trucks -46 tonnes i CS Rated trucks -62 tonnes 3 COUNCIL MEETING APRIL 10TH, 1990 CARRIED Mr Boake moved second reading to this by -law CARRIED Mr Mueller moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED Mr Jeffery read a letter from Torchinsky Consulting in connection with a drainage problem on S E 19- 30 -22 -4 which Mr. Steve Varga feels has been caused as a result of road construction on SR 836. There was lengthy discussion regarding this matter It was indicated by Torchinsky Consulting that if a culvert is put in as the low area on the S E 19 and the S W 20 are both landlocked and the land on the east side of the road is lower than on the west side, the water would pond more on the east side of the road and there would have to be dirt work done on private property in order to get the water to drain into a dugout Mr. Code moved the M.D. install an equalizer culvert in the road in a location aand at a level to be determined by Torchinsky Consulting CARRIED The meeting adjourned for dinner at this time and reconvened at 1 00 P.M Mr Rodger returned to the meeting at this time There was discussion about painting lines on the secondary roads and whether lines should be painted on light coat surfaced roads There are about 80 miles of heavy paved roads Mr Boake moved the M.D. have line painting done in 1990 as follows SR 585 - 11 miles SR 575 - from SR 836 West to Carbon - 4 miles SR 805 - from SR 583 North 14 miles to SR 587 SR 583 - from Three Hills to SR 805 - 9 miles CARRIED It was suggested the M D should contact the Towns of Three Hills and Trochu and Alberta Transportation to see if they would like the contractor hired by the M.D to do any line painting for them at the same time Mr Rodger asked if the Deutz tractor should be traded off this year or if the shop replace the rear tires The tractor is not heavy enough to pull the packers up hills and the tires are wearing out very quickly No decision was made Oris Rodger left the meeting at this time - 1 30 P M Mr Code moved council meeting do now adjourn in order to hold a public hearing scheduled for today at 1 30 P.M. CARRIED Mr Boake moved council meeting do now reconvene, the public hearing having been completed. 1 ` CARRIED Time 1 35 P M 4 STEVE VARGA DRAINAGE PROBLEM SE 19 30 -23 -4 dinner LINE PAINTING; ON SR ROADS o R�= rtC) I TRADE DEUTZ TRACTOR e ADJOURN FOR PUBLIC HEARING COUNCIL MEETING APRIL 10TH, 199 There was discussion about the request to red S.W. 18- 28 -24 -4 from Agricultural Conservation to Agriculture. Mr Vickery moved to table this matter until the next meeting of council CARRIED REDESIGNATE SW 18-28-24 - TABLED The minutes of the March 22nd parks committee meeting were PARKS reviewed and discussed MEETING Mr. Boake moved approval of the minutes RPM MINUTES �1 CARRIED Aa- Mr Mueller moved approval of the March bank reconciliation BANK statement CARRIED STATEMENT APPROVED Mr Jeffery reviewed a list of old M D records which the DISPOSE office would like to dispose of OF OLD Mr Hogg moved the office be given permission to dispose of OFFICE the old M.D. office records as outlined. RECORDS CARRIED The notes taken at the recent divisional meetings were DIV reviewed and discused should MEETING Mr Boake moved to accept and file as information - NOTES moved CARRIED 200 long service award Mr Jeffery read a letter received from Denver Eitzen the M D regarding the A. Toews property adjacent to SR 806. SR 806 service at a cost A TOEWS Mr Boake moved a letter be sent to Mr and Mrs A Toews PROPERTY care of Mr Denver Eitzen advising them the M D is not CARRIED prepared to pay the price asked for their property and are RELAXATION suspending negotiations and will not be proceeding with the 1 road project, and further moved a copy of the letter be sent to the Village of Acme, Village of Linden, Alberta Transportation, Alberta Bridge Branch, and M L A Connie Osterman. CARRIED There was discussion regarding what type of long service LONG award pins should be purchased entered the SERVICE Mr. Vickery moved the M.D. purchase 200 long service award AWARD pins using the M D logo and with a bar to show the years of PINS service at a cost not to exceed $5 00 per pin of 1- 33 -23 -4 DISTANCE Mr McDonald noted CARRIED old Mr Randy McDonald of Antelope Land Services and Mr. Jeff Smyth of Opinac Oil entered the meeting at this time. ROAD They discussed with council the need to obtain a relaxation APPROACH of the M.D. sight distance regulation for a road approach SIGHT leading to a well site on LSD 8 of 1- 33 -23 -4 DISTANCE Mr McDonald noted the land owner has agreed to the access RELAXATION road location and also locating the access road and the approach in this area is best for the company The alternate route suggested by the M D is not acceptable to the land owner, would be very expensive for the oil C company to construct, and would also cause them considerable reclamation problems in future They therefore request relaxation and would be willing to sign the approach on both sides to indicate there will be trucks turning and would also put up a yield sign on their lease road at the approach to the M D road After further discussion of this request council agreed they 5 COUNCIL MEETING APRIL 10TH, 1990 would make a decision later and advise the company in due course. Mr McDonald and Mr Time 3 05 P M A group of elected resource workers review with council program Smyth left the meeting at this time representatives and the community entered the meeting at this time to the FCSS community resource worker Those present were Edward Heck and Maureen Malaka from Acme, Darwyn Moon, Joyce McDonald and Ross Dean from Linden, Harold Ehrmann from Torrington, A Stoke from Carbon, Ron Wilson from Three Hills, Lark Bigelow and Ed. Skuba from the Three Hills School Division, Arnie Skoritz and Ron Lumb from Alberta Social Services, Ruth Sauer, Jeanne Munro and Marilyn Harris Mr Skoritz indicated to the meeting there have been some issues raised with him It appears the main one seems to be whether the M D wish to continue its participation in the program after March 31st, 1991 He reviewed the situation and suggested there may be a communication problem with those participating in the program He indicated Alberta Social Services would like to see the program continue as it is providing a good service to the commnities and hoped the issues could be resolved He also noted Alberta Social Services, FCSS and the local municipalities are funding the program. It was noted the program mandate is limited and the program should try to stay as much as possible within the schools and other community groups and other available resources should deal with other community type problems The program was established to deal with children's problems and those family problems which ultimately would affect the children Ruth Sauer, Resource Worker noted they do work with people who do not necessarily have children in schools She felt her time would he 75% to 80% in the schools and the rest outside the school Jeanne Munro noted her time was likely 60% in the schools and 40% in the community. Marilyn Harris indicated she has not been here very long but so far most of her referrals are from the school There was a suggestion the Steering Committee should have called this kind of a meeting, not the M D , and that it was not appropriate to have this kind of a meeting until the program evaulation which the steering committee is doing was completed It was also suggested there is a need for another worker in the south zone Mr Hoff noted the steering committee will address the problem of the need for a second worker in the south zone in due course. This meeting is to open up better lines of communication with the councils so everyone is aware what the program is about and what the workers are doing because there has been some concerns expressed about continuation of the program beyond March 31st, 1991 Mr Skoritz indicated he had met with the M D to sign the new contract with his department for the 1990 grant and felt from these discussions there was concerns about the program He indicated the M D is clearly the contractor under the FCSS contract and the Steering Committee is an adivsory body only He felt it was appropriate to have the community resource workers share some communication about their work r 6 DISCUSSIONS RE FCSS COMMUNITY RESOURCE WORKER PROGRAM COUNCIL MEETING APRIL 10TH. 1990 in the program with the elected representatives They should review the issues they are dealing with, t problems they are seeing and try to convince the elect representatives the program should be continued Ther some misunderstandings about the reason for the progr< Mrs Bigelow noted preparing will be received a better available the evaluation the Steering Committ sent out soon and when the results evaluation of the program will be Mr Skoritz noted the steering committee must do an evaluation of the program, but there is nothing wrong councillor obtaining information about the program in order to justify in his own mind the financial committment his council is making to the program The steering committee must do the performance appraisals of the workers, but the elected representatives also have a financial responsibility to the program There was discussion about ensuring people know the service is available, whether the program should be more community based or stay within its narrow mandate of helping the children and their family with problems, the lines of authority set up, who the workers report to and their fob description Mr Lumb from Social Services reviewed the job description set out for the workers and the difference between crisis counselling and preventative work. The workers are mainly hired to undertake preventative educational work in the communities, not to be a crisis counsellor or provide on- going therapy, but there are times when the lines become muddled and they will be involved with crisis counselling and on going therapy However their mayor thrust should he on prevention and education with the students and their families. He noted his budget figures would appear to indicate the program is working as the costs for children in foster care or institution care in this area has dropped over the past three years. He felt this program was truly a grass roots program and the municipalities and community volunteers are providing a very very worthwhile program Dr Skuba from the Three Hills School Division made a presentation to the meeting He had obtained letters from all the school principals in the area and they also feel the program is working well and is a great assistance to them The only deficiency is the lack of time the worker can spend in the three south zone schools. They feel the program should continue and would urge the M D. to continue its participation in the program There was further discusion about the program and its apparent success in the towns and villages It was noted the mandate has been restricted to a school based family program and perhaps in a year or two the program should be looked at and be expanded. However in its prsent format it has been quite successful. Ruth Sauer noted she has some concerns - particularly that her job is not very secure, that funding is not very secure and she therefore cannot make any committments towards the doing something for people under the program next month or next year. Also feel there are always road blocks erected and doors shut on them There are too many meetings and too much organization involved in the program Their type of fob does not lend itself to a structured format and they would like some assistance in dealing with the 7 it COUNCIL MEETING APRIL 10TH, 1990 administrative nightmare they are involved in Mrs. Bigelow agreed there is a problem with the structure and part of the problem is insecurity about the continuati of the program and lack of information being provided to t workers She wondered if there was a battle about who is in charge and if the M.D. wish to take over the program and disband the steering committee She felt the steering committee shoulde be the management body of the program so that no c party could take over control of the program She feels the frustration being experienced may cause the program tc fall apart Mr Skoritz suggested this meeting is very valuable, the program is working and it is a valuable resource but therE is a communication problem. Suggested perhaps the chairman of the steeering committee might communicate on a more regular basis with the municipalities Also noted the province can not fund a program for more than one year at a time, but with regard to funding having the M D involved is likely the best because funding is based on population Reeve Hoff thanked everyone for coming and the people left the meeting at this time. Mr Boake moved this meeting do now adjourn in order to hold a Development Appeal Board Meeting CARRIED Mr. Boake moved council meeting do now reconvene, the development appeal board meeting having been completed. CARRIED Mr Code moved this meeting do now adjourn until Friday, April 20th, 1990, at 9 00 A M CARRIED Reeve Time 5 30 P M i M u n ADJOURN FOR DEV APPEAL BD MEETING ADJOURN TILL MARCH EXECUTIVE COMMITTEE MEETING APRIL 6TH, 1990 A meeting of the Executive Committee of Otto Hoff and Richard M. Vickery was held on Friday, April 6th, 1990,commencing at 9 00 A.M J C Jeffery and Jean Wilkinson were also present for the meeting 1 There was discussion regarding Policy 7 -1a which sets up the wage scale for temporary summer employees who not covered by the M D wage agreement The policy sets a wage rate for those employees who have worked for the M D for less than two full construction seasons and a higher rate for employees who have worked for more than two construction seasons. Foremen have recommended this policy be changed to allow them to pay an employee who returns for the second year the higher rate. Executive Committee recommend the policy be changed accordingly LTGrl4 * *NOTE THIS IS A POLICY CHANGE C hGrS� (pr, ► " _J 2 Brougham Resources Ltd of Calgary have forwarded information about their technique for locating gravel by airborne geophysical surveys conducted with proprietary remote sensing technology Executive Committee recommend the M.D. complete their questionnaire and request the company provide information as to the cost for doing a survey of that portion of the M D lying to the west of Highway 21 *NOTE THIS IS A PROPOSED EXPENDITURE OF MONEY 3. Big Country Tourist Association advise the M D. may now have two voting representatives on their board Presently the M D have one councillor appointed to the board. Executive Committee recommend Harold Mueller and J Finlay Code be appointed to the Association *NOTE THIS IS A CHANGE TO THE ORGANIZATIONAL COMMITTEE SET UP 4. M D of Rockyview have forwarded a copy of a subdivision application as the land in question is within two miles of the M D south west boundary. The land is SW 29- 28 -27 -4 Executive Committee recommend the M D would have no objections to this proposal 5 Lori Wildeman advises she will likely start her maternity leave October 1st, 1990 and come back April 1st, 1991 Would request permission to hire someone to start July 1st 1990 in order to have someone trained to do her ,lob before she leaves Executive Committee recommend office be authorized to hire a person to fill this position effective July 1st 6 Letter and Brochure received from Federal Minister of State and Tourism regarding National Tourism Week Executive Committee recommend to accept and file as information 7 The Alberta Planning Board will be holding appeal hearings in connection with the A Schneider and L Bigelow subdivisions on Wednesday April 18th, 1990 in Hanna Executive Committee recommend Otto Hoff and J. C. Jeffery attend these appeal hearings 1 0 EXECUTIVE COMMITTEE MEETING APRIL 6TH. 1990 8 Mr. Hoff had obtained costs for having an M D flag done With 4 colours cost would be $790 00 for the screen artwork and S<� price per flag would be $39 90 each for one up to 19 flags Executive Committee recommend the M D have a flag made using the 6I TM.D. logo in the same colours as used on the M D pin, at an �approximate cost of $1500 00 and at least six flags be purchased.r 9 Alberta Career Development have forwarded information about the 1990 STEP program The M D may apply for up to 4 positions Q.n, �r Executive Committee recommend the M D apply for 4 positions for 1990 °'"g N- yN�S 10. Alberta Bridge Branch has culvert WSW 25- 32 -25 -4 which is in poor shape and therefore the survey work done so the culvert Executive Committee recommend T do the necessary survey work forwarded information about the on the Gorr road The culvert 7s M D. should have the normal can be replaced kEt< orchinsky Consulting be hired to 11 Alberta Bridge Branch advise the bridge SNW 28- 33 -23 -4 was inspected with Lyle Gelinas The bridge is in fair to poor condition and should be replaced within 5 years and will require some maintenance work Executive Committee recommend the bridge be added to the M D bridge priority list and a copy of the letter be given to Mr. Kennedy to follow up with the necessary bridge maintenance 12 Canadian Western Natural Gas have forwarded a copy of a road crossing agreement they have prepared and they request the M D sign same Executive Committee recommend a copy of the M D standard road crossing agreement be sent to C.W.N G with the advice this is the agreement which is to be used 13 Reviewed report from meeting with Alberta Transportation in Edmonton As there will be no carry over of funds from the Transportation t f ^ SR 587 T� �v y� kf TU -P gran o, 4`f-f-Gf� Executive Committee recommend the 1989 reserves be written down 'j by $89,698 36 *Note money involvement in this motion 14 Alberta Local Authorities Board have issued a board order denying Mrs. R Williams application too have her land removed from the Town of Trochu and returned to the M.D. jurisdication Executive Committee recommend to accept and file. 15 Alberta Transportation advise they will be holding a one day seminar in Airdrie to review secondary highway program and the M D 's role in the program. The seminar will be held on Monday, May 14th, 1990 starting at 830 AM Executive Committee recommend the Road Committee, Otto Hoff, Oris Rodger and Torchinsky Consulting representative be authorized to attend the seminar 16. Policy 7 -14 regarding M D employees requiring medicals and the situation which Dr Cottier finds himself in with regard to doing these medicals for the M.D was discussed Dr C o t t i e r feels if the person is already his patient his first responsibility is to his patient not to the M D c©` IC-1 2 EXECUTIVE COMMITTEE MEETING APRIL 6TH, 1990 Executive Committee recommend an alternative doctor - Dr M Reedyk be appointed to see those people who are Dr Cottier's patients *Note this is a policy change 17 Niemi Farms Subdivision application NW 33 -32 -23 and Kevin Price Subdivision SE 2- 32 -25 -4 have both been refused by Palliser. Leo Biebrick SE 29- 28 -23 -4 and F Guathier SW 35- 34 -25 -4 applications have been approved `ed Executive Committee recommend to accept and file 18 Mr Dunay and Mrs Wilkinson have agreed to hire Mrs /W Melinda Morton of Three Hills as a computer imput operator at a .; v rate of pay of $7.00 per hour commencing May 1st. The position v has a pre- determined end date Executive Committee recommend to accept the report as information 19 Disposition of some of the items which have been deemed to ' be "junk" or items which should be disposed of was discussed 0�\S Executive Committee recommend that if the Committee or Oris and ���' sOAI Keith deem the particular item to be junk or an item which would not bring any money if taken to a sale or advertised, Oris Rodger be given permission to sell it for whatever money he can get or dispose of it. 20 SR 587 - Larry Parliament from Alberta Transportation advised that a culvert which 1s located on SR 587 approximately 3 miles east of the SR 805 (J 0. Smyth Hill) must be dug out and replaced and the asphalt surface replaced Executive Committee recommend this work be done if the Province provide the asphalt and also recommend Oris Rodger should get , Torchinsky Consulting involved as they supervised the original road project which was done by Cee Gee Construction. i 21 Larry Parliament from Alberta Transportation with review the Horseshoe Canyon view point area with Oris Rodger to determine how much asphalt will be required to repair the road and the i entrance into the parking lot ; The Executive Committee recommend to accept and file as information The Executive Committee meeting then adjourned Time 11 45 A M J�L�, 0_ - - - - - - - - - - can Wile' son ssistant Administrator 3 M D OF KNEEHILL #48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1990 GROSS Cheque# 3924 Jeffery, John C $ 5,676 36 $ 3925 Wilkinson, M Jean 3,837.60 2,597.98 3926 Martens Herman P 5,262 04 3927 Wildeman, Lori Dawn 2,000 00 3928 Dunay, Edward M 4,428 06 3929 Deak Jennifer 2,500 00 3930 Brosseau, Laurie 1,625 00 3931 Stenekes, Violet Marie 1,340 66 3932 Cunningham, Alex R. 3 083.33 2,127.86 3933 Ehmann, Paul James 2 166 66 1,712 53 1,145 73 1,057.36 2 124 69 1,611 62 3934 Rempel, George 4,226 77 2,655.32 3935 Rodger, Oris 4,207.39 2,597.98 3936 Smith, Keith J. 3 327 16 2,138 09 3937 Wiens Henry M 2,860 61 1,892 61 3938 Hazel, Alan W 2,845 49 1,964 00 3939 Friedrich Joseph 2,871 77 1,893 70 3940 GeIinas, Lyle E 3,178 58 2,120 09 3941 Rasmussen, Wallace F R 2,814 71 1,866 27 3942 Thompson, Kenneth E 3,093.01 2,127.86 3943* Munro, Jeanne G 2,362_.50 1,737 14 3944* Sauer, Ruth V 2,625 00 1,903 94 3945* Harris, Marilyn G 2,333.33 1,760.09 3946 Thomas, Arthur G.E. 4,262 86 2,739 04 $ 72,928 89 $ 48,090 66 Cheque# 3947 Bauman, Brian $ 2,599.20 $ 1 759 30 3948 Bergquist, Gary B. 2,838 60 1,898 62 3949 Ensminger Gary B 2,749 68 1,848 81 3950 Gundlach, Robert K 2,801 56 1,908.96 3951 Haskell, Vernon M 3,123.17 2 187 30 3952 Kennedy, Robert D 2,644 57 1,896 19 3953 Knapp, W Douglas 3 328 77 2,163 30 3954 Kober, S L. Dennis 3,087 13 2,066 91 3955 Maerz, Miles P 2,753 87 1,861 38 3956 McMurtry James R 2_,407 68 1,644 41 3957 McRae, Earl T 3,114.54 2 037 20 3958 Meding, Alan G 2 749 68 1,849 17 3959 Meding, Brian E. 3 037 83 2,006 23 3960 Plant, Brian 2,882 33 1,914 83 3961 Sowerby, W Brian 2,591 60 1,754.85 3962 Tetz, David B 3963 Thomas, Danny J.S 3964 Wagstaff M Glen 3965 Weir, Sandra E 3 244 01 2,173 65 2,708 64 1,867 93 3,245 30 2,134.13 2,708.64 1,863 10 m4l� Cheque# 3966 3967 3968 3969 3970 3971 3972 3973 3974 3975 3976 M D OF KNEEHILL X48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1990 Burden, David A Enzie, Glen McCook, Lonnie Bramley Dennis Ross, Lawrie J Friesen, Trevis Evans, Richard Terry Mackay, Gerald Platt, Daniel L H. Siemens, N. Allen Anhorn, Alwin R TOTAL M D SALARIES AND WAGES FOR THE MONTH * TOTAL F C S S SALARIES FOR THE MONTH TOTAL SALARIES AND WAGES FOR THE MONTH GROSS 2,570.89 2 719 63 3,044 13 2,554 69 1,155 96 2,490 00 2,298 00 2,386.25 2 128.60 1 ,084 12 912.60 NET 1 865 1,854 2,019 1,779 864, 1,832_ 1,829 1 773 1,625 822 67 798 27 $ 77,961 67 $ 53,901 00 $ 143,569 73 $ 96,590 49 7 320 83 5,401 17 $ 150 , 890 56 $ 101 , 991 66 --------------------------- --------------------------- r'�" M.D. OF KNEEHILL #4e PARKS COMMITTEE MEETING, MARCH-22, 1990 A meeting of the Parks Committee was held on Thursday March 22, 1990 commencing at 1^15 P M. in the new Staff Quarters at the M.D. of Kneehill shop yard with the following members present; Richard Vickery Otto Hoff Lawrence Hogg Arthur Thomas Mr Vickery called the meeting to order and requested that the minutes of the December 11, 1989 meeting be read Mr Thomas read the minutes and Mr Hogg moved approval of the minutes as read New Business 1 The committee members examined the Staff Quarters and discussed the necessary renovations that are required before moving the unit to Keiver's Lake It was felt that AGT should be asked to install phone jacks while the unit is still at the shop yard Lawrence Hogg moved that an appropriate septic system be install in the vicinity of the staff quarters area at Keiver's Lake Carried Otto Hoff moved that the committee recommend to Council to accept the offer from Alan Mills to be Park Attendant at Keiver's Lake for the 1990 season The rate of pay to be $5,500 00 for the season, based on 6 four day weekends 8 hours/day, May 18 till June 25 and the entire months of July and August ending September 4 Any other time required at the park to be paid at $7 00/hour Carried Lawrence Hogg moved to have SCA pick up the garbage once a week from May 21 thru September 4, 1990 at both Swalwell Dam Park and Keiver's Lake Park Carried Otto Hoff moved that one of the old 1978 ASB pickups (KT 13) be kept for use of the Park Attendant at Keiver's Lake Park Carried Otto Hoff moved that more trees be planted at both Keiver's Lake and Swalwell Dam Parks Carried Rick Vickery moved that a 6' 6 x 18' tandem trailer (6,000 lb. axles, one with brakes) be purchased from Dex Unlimited as per their quote which includes supply and installation of bolt on receiver, adjustable hitch kit, 2 5/16 ball, wiring and brake control system on an ASB truck at a price not to exceed $4,800 Carried Mr Vickery moved this meeting adjourn, 2:15 P M Carried JOHN C JEFFERY REPORT COVERING PERIOD MARCH 2Oth,1990 TO APRIL 10TH, 1990 BALANCE Forward $410 80 1 Have agreed to have a student from Olds College do her work experience here - two weeks April 23rd to May 4th 2 Lyle Gelinas has 100 sick days accumulated Has been here 18 years Policy says half of sick days to be paid out - What are your wishes? 3 Brian Meding has been hired as subforeman on the main crew Sent on supervision course instead of Lyle and also sent on bridge inspection course as he can be a back up person as well as do inspections on main crew bridge installation projects 4. Jim McMurtry came in March 21st and he still has problems with both hands and one leg. He will go into hospital May 22nd, 1990 and does not know what will happen after that I advised him M D would provide him with a job when he was well and able to work but would not put him back on a grader He seemed to understand and was not upset. 5 Linden Contractors offered to crush $18,000 worth of gravel for the Hydra screen. However does not want it all taken off his first cheque His price is based on market price from E L Russ Equipment The unit (M -5 -80) cost $54,981.25 6 Allowed Village of Linden to use rubble pit for one week as they are trimming trees in the village 7 Shell Plant suggestion is not feasible -cannot pipeline material 8 Sending Glen Enzie with Dennis Kober for two days training on the grader Training started Monday April 2nd, 1990 in Div 7 Alan Meding has also requested training Dan Thomas has been training with Brian Plant and is doing some on his own in Division 5 9 Consider adding P B I north to base course and paving program - possibly delete SR 587 10 Require motion to scarify borrow pits as necessary on SR 587 Road Committee wrote it off without requiring the contractor to do this work 11 April 2nd, 1990 - authorized Minolta (Red Deer) to use M D logo and name on commercial for Stanley Cup playoffs. Minolta is using the names of its Central Alberta customers on a two second spot 12 Need motion to add one - quarter of a mile to the Gordon Project in Division 1 - one mile authorized but preliminary engineering done for one and one- quarter mile due to a small hill at the end of the mile 13 Lead hands at the shop are happy with 25 cents per hour extra but want to be paid this money full time and not dust when Keith is away for one full day or more CORRESPONDENCE 1 Letter from Industrial Oil Filtration Technology regarding waste oil recycler Cost $27,950 00 F 0 B St John, N B 2. Received copy of Transportation approach policy 3 Received copy of County of Red Deer contract regarding 1 JOHN C JEFFERY REPORT COVERING PERIOD MARCH 20th,1990 TO APRIL 10TH, 1990 snowplowing and maintenance 4 Three Hills School Division Minutes - March 28th, 1990 5 AAMD & C sent copy of resolutions passed at spring convention 6 Letter from FCM regarding radio licence fees 7 Letter from Minister of Tourism "Tourism is Teamwork" 8 Brochure from Alberta Road Management re LS2000 9. Various annual financial statements 10 Alta. Mun Financing Corporation annual report for 1989 11 Letter from Alberta Recreation re change in Community Recreation Cultural Grant Program 12. Dividend Statement from U.F A - M D equity position 13 Information about Alberta Safety Council Conference and Exhibition 14 AAMD & C news highlights 15 Change in rate for Alberta One Call service 16 Letter from FCM regarding tax refund on diesel fuel and fuel oil used in municipal buses 17 Received compensation re Brian Bauman 18 Received compensation re Ken Thompson 19 Received copy of brief prepared by AAMD & C and sent to Advisory Committee on Alta Family Life and Drug Abuse Foundation 20 Report from Alex regarding the number of radios used by various departments and breakdown of licence fee costs for each department 21 Alta Disaster Services will no longer pay mileage to people who attend their courses 22 Letter from Alta Health re Elnora Hospital approving 1990 requisition of $4000 00 but not for $16,000 00 required to demolish the old hospital building. This will be approved another year. 23 Letter from Liberals regarding Alberta Health Care System 24. Paul Ehmann received a certificate from Alberta Utilities Association 25 Received copy of the Speech from the Throne Province of Alberta 26 Received Allingham Community Association annual statement 27. Received information from FCM regarding their annual conference 28 Newsletter and other information from Big Country Tourist Association 29 Three Hills School Division Minutes - March 14th, 1990 30. Minutes from Spring Meeting of CAAMD & C 31 Copy of proposed evaluation form to be sent out by FCSS 32 Letter from Alta Mun. Financing Corporation re interest rates 33. Trochu Recreation Board Minutes - February 20th meeting 34 Received grant from Province for installation of concrete collar on bridge - Bridge file 6666 35 Copy of a letter to Olds Hospital re 1990 requisition approved for $118,561 94 36. Former renter paid taxes owing on crown lease land - after letter sent by M D solicitor. Solicitor account $77 78 37 Letter from Palliser - will help M D conduct a census 38 Received advice from Alberta Education re School Foundation mill rate for 1990 BUILDING PERMITS 1 Danny Thomas - N E 21- 31 -22 -4 - Shop $ 10,000. 2. Murray Baerg - N E 20- 30 -24 -4 - Machine Shed $ 14,000 3 Mike Schimke - N E 3- 33 -26 -4 - Residence $100,000 4 W J Boake - S.W. 28- 29 -25 -4 - Mobile Home $ 32,000 5 A Olmstead - S W. 15- 31 -22 -4 - Pole Shed $ 5 000. 6 L Bell - S W 26- 29 -21 -4 - Car Garage $ 7,500 e��l 2 i —r 011 m O i� w= w� a w� 0 LCD M (J),I I I IIcn II(/) O O V� o O 0 O O O 7 O O O 0 J 0 In J O Z Z O co V� N �c c N O o "Co", co _ L G LCD M (J),I I I IIcn II(/) O O o O 0 O O O O O O 0 J 0 J O Z Z O LCD M (J),I I I IIcn II(/) O O o O O O O O O O O O O O O O O 0 O O � O Lll U'll U) O O Lf1 u'% � --T Lf� NI I 1 II NII 1 U') U) O O O o O O O o U) I 1 I rl(j)nY) E13 � CD CD O O Or C) Ln U�I I 1 11("111(f, 0 CC) co N o N O o "Co", co E13 � CD CD O O Or C) Ln U�I I 1 11("111(f, w /,� 0 Z o O O o _ L 0 _ U- ( ) M O p 0 (j C'3 Z S' Z Z Z w v W 0 W Z Z U Z ~ g Q v Q m m 0 0 Y O m m Q J w /,� 4 OUTSTANDING CHEQUES AS A1. MARCH 311,90 PAYROLL CI- IEQUES GENERAL CHEQUES GENERAL CIIEQI)ES Cif # AMOUNT CK # AMOUNT CK # AMOUNT NI 502.50 -- 10703 315 00 10915 110 00 10937 2 023 37 10945 25 00 10953 29 95 10958 10 74 10986 395 00 10988 675 00 11009 7 00 11018 33 85 11024 131 60 TOTAL OUTSTANDING PAYROLL CHEQUES S NI L TOTAL OUTSTANDING GENERAL CHEQUES S 4,259 01 _ TOTAL S 4,259 n1 OUTSTANDING LOANS $ N I L CASH ON HAND DEPOSITED S N I L SUBMITTED TO COUNCIL THIS loth DAY OF APRIL 1920 REEVE MUN ADMIN �rr , r now., ilk +. ACCOUNTS PAYABLE dated APRIL 6, 1990 approved APRIL 10, 1990 11083 Kober, Dennis 11084 Koch Fuel Products 11085 Kubinec, Tim 11086 L & M Signs 11087 Looker Office Equipment 216 00 Mileage 35 10 March Statement 65 56 ASB Farmer Member 696.50 ASB Display Board 1,770 00 Typewriters low i I I I I HANDWRITTEN 11032 M D of Kneehill #48- Payroll 48,090 66 March Salary Payroll 11033 M D of Kneehill #48- Payroll 53,901 00 March Hourly Payroll 11034 Alberta Health Care 1 685 00 March premium 11035 Albert Treasury L A P 12,140 38 March Remittance 11036 Manufacturers Life 7,854 80 April Premium 11037 Receiver General 46,210 40 March Remittance 11038 VOID - Sample Only .00 Sample for Bank 11039 S *A G T -F C S S 283 46 Accounts 11040 *Harris, Marilyn 110 00 April Travel Allow 11041 *Munro, Jeanne 275.00 April Travel Allow 11042 *Sauer, Ruth 40 00 April Travel Allow Regular 11043 A A M D & C 33,671 04 Feb /Mar Statement 11044 A.G T - Repairs 7,200.00 Line moves & layouts 11045 Acme Memorial Hall 150 00 Hall Rental 11046 Air Electric Service 1,323 16 Tools 11047 A G T 648 01 Accounts 11048 Alberta List 22 50 1990 Alberta List 11049 ALberta Power 983 93 Accounts 11050 Amer's Radiators 220 95 Inventory 11051 Andrew, Paul C 83 80 ASB Farmer Member 11052 Anhorn, Alwin 138 24 March Mileage 11053 Bauman Brian 7 00 Meals 11054 Bill Eitzen Electric 124 80 Acme Shop 11055 Bill Horn Electric 375.90 Carbon Shop 11056 Boake, R E 2,189 48 March Timesheet 11057 Bomega Metals 384 00 Inventory 11058 Calgary Clutch Rebuilders 27.50 Repairs 11059 Canadian Forestry Equipment 159 20 Hand level & bag 11060 Canadian National Railway 442 08 Crossing Mtce. 11061 C W N.G. 461 36 Accounts 11062 Century Sales & Service 2,616 53 Repairs, Supplies 11063 Corona Supplies 280 62 Inventory 11064 Deak, Jennifer 114 00 Course 11065 Esau Auto Service 144 08 Linden R F P 11066 Farm Electric Services 1,053.60 Line moves 11067 Fleet Brake 282 00 Inventory 11068 Fluke Electronics Canada 1,387 00 Radio Repairs 11069 Gehring, Candy 225 00 CPR course- Carbon 11070 Gibbs Ford Mercury 555.89 March Statement 11071 Gregg Distributors 349 08 Inventory Repairs 11072 Guards Implements 37 83 March Statement 11073 Gundlach, Robert 495 75 Bridge Course 11074 Haskell, Vernon 14 00 Meals 11075 Hi -Way Express 530 98 Freight 11076 Hogg Lawrence 2 709 89 March timesheet 11077 Huttons Ltd 1,106 93 Inventory 11078 I C G Utilities 1,583 91 Accounts 11079 Images Photos 223 20 Photo Mounting 11080 J.0 Jeffery Petty Cash 26 34 Postage, Freight 11081 Kennedy, Robert 333 75 Course 11082 Kneehill Ambulance 5 410 70 March Rev & ApriIRent 11083 Kober, Dennis 11084 Koch Fuel Products 11085 Kubinec, Tim 11086 L & M Signs 11087 Looker Office Equipment 216 00 Mileage 35 10 March Statement 65 56 ASB Farmer Member 696.50 ASB Display Board 1,770 00 Typewriters low i I I I I 11098 Prairie Rose Gallery 11099 Priority One Service 11100 Purolator Courier 11101 Radio Com Products 11102 Rainbow Couriers 11103 Rasmussen, Wallace 11104 Ray's Home Hardware 11105 Rollies Motor Products 11106 Roszel Mfg & Dist 11107 S C A. WAstes 11108 Safety Supply Canada 11109 Smith, Keith 11110 Stenekes, Violet 11111 Sunnyslope Community Hall 11112 Tainsh, Norman 11113 Thomas, Art ACCOUNTS PAYABLE 11114 Three HIlls dated APRIL 6, 1990 approved APRIL Three 10 1990 11088 Lowen Kenneth T 66 47 Minimum Benefit 11089 Lukey Orest 45 00 Toilet Rental 11090 Lynco Products 19 20 Supplies 11091 Majak, Chester 274 00 Council Photo 11092 Meding, Brian 333 75 Course 11093 Millang, Jeff 131 36 Food Products Break 11094 Mueller, Harold 1,863 66 March timesheet 11095 Neil's Welding & Manufacturing 3 355 00 Tree Planter 11096 Norwesco Industries 73 66 Inventory 11097 Parts Plus 757 24 March Timesheet 11098 Prairie Rose Gallery 11099 Priority One Service 11100 Purolator Courier 11101 Radio Com Products 11102 Rainbow Couriers 11103 Rasmussen, Wallace 11104 Ray's Home Hardware 11105 Rollies Motor Products 11106 Roszel Mfg & Dist 11107 S C A. WAstes 11108 Safety Supply Canada 11109 Smith, Keith 11110 Stenekes, Violet 11111 Sunnyslope Community Hall 11112 Tainsh, Norman 11113 Thomas, Art Supplies 11114 Three HIlls Community Centre 11115 Three Hills Foodarama 11116 Three HIlls Glass 11117 Three Hills Tire 11118 Trochu Bumper to Bumper 11119 Trochu Lions Club 11120 Truckline Parts 11121 Unitec Welding Alloys 11122 Vickery, Rick M 11123 Village of Acme 11124 Village of Carbon 11125 Village of Torrington 1 1 1 7r, I.I�1 k r,n On r, -I -2 V czt PITIC 91 29 1 , 660 .00 67 50 4,985 19 12.2 50 62 40 104 26 62 63 267 50 860 .00 Mounting Posters Employee Day Freight Radios Freight Mileage March Statement March Statement Supplies Garbage Pick -up 45 80 Supplies 7 00 meals 240.00 Mileage 40 00 Hall Rental 495 55 Legal Fees 228 97 Meals 190.00 Hall Rental 151 67 Supplies, Flowers 199 00 Repairs 678 00 Inventory 710 94 Inventory, Tools 900 00 FCSS Inservice Train 459 45 Inventory 621 80 Repairs 1,636 33 March Timesheet 502 50 1989 Public Tran Gr. 2 400.00 1990 Storage Costs 1,500.00 1990 Storage Costs 2 37 Linden Fire Dept er I