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Home My WebLink About1990-02-13 Council MinutesPRIORITY ITEMS 8 Need to change March council meeting(s) - conflict with Spring Convention 9. Report re 1990 Wage Agreement /Salary Negotiations 10 Recommendation re Grade Foreman Position 11 Fuel Tenders 12 Review Role of Council and Job Description for Administrator TRANSPORTATION ITEMS 13 Report on gravel requirements for 1990 & 1991 14 Review Plan for purchase of Land for SR 805 Thru Wimborne 15. Discussion Re SR 806 - South of Linden ' AG SERVICE BOARD 16 Minutes - January 25th, 1990 UTILITIES OFFICER ITEMS 17 Discussion re Key Lock for Swalwell GENERAL ITEMS 18 Trochu Golf Club request - report from R.M. Vickery & Harold Mueller 19. Advice required from Council re taxes owing NW 15- 32 -24 -4 - Crown lease land DEVELOPMENT APPEAL BOARD MEETING nil DEVELOPMENT APPEAL BOARD HEARINGS n i 1 ,f) 1 AGENDA COUNCIL MEETING FEBRUARY 13TH, 1990 1. Approval of Agenda 2 Approval of Council Meeting minutes - January 23rd & 24th, 1990 3 Approval of Accounts presented for payment 4 Bank reconciliation statement - December /89 2nd Closing 5. J. C. Jeffery report 6 Executive Committee Report - Thursday February 8th, 1990 7 Executive Committee Report - Friday, February 9th, 1990 APPOINTMENTS 9 30 A M - Ori s Rodger 11 00 A M - C Ohlhauser Subdivision - see Item 20 1 30 P M - Public Hearing Ben Maerz - See Item 23 2 00 P M - Public Hearing re M P - See Item 24 PRIORITY ITEMS 8 Need to change March council meeting(s) - conflict with Spring Convention 9. Report re 1990 Wage Agreement /Salary Negotiations 10 Recommendation re Grade Foreman Position 11 Fuel Tenders 12 Review Role of Council and Job Description for Administrator TRANSPORTATION ITEMS 13 Report on gravel requirements for 1990 & 1991 14 Review Plan for purchase of Land for SR 805 Thru Wimborne 15. Discussion Re SR 806 - South of Linden ' AG SERVICE BOARD 16 Minutes - January 25th, 1990 UTILITIES OFFICER ITEMS 17 Discussion re Key Lock for Swalwell GENERAL ITEMS 18 Trochu Golf Club request - report from R.M. Vickery & Harold Mueller 19. Advice required from Council re taxes owing NW 15- 32 -24 -4 - Crown lease land DEVELOPMENT APPEAL BOARD MEETING nil DEVELOPMENT APPEAL BOARD HEARINGS n i 1 ,f) 1 AGENDA COUNCIL MEETING FEBRUARY 13TH. 1990 PLANNING MATTERS 20 Meeting with C Ohlhauser re Subdivision Conditions 21 Set date for Public Hearing - Application for Redesignation SW 35- 34 -25 -4 22. Review Decision from the Public Health Board re A A D C & Potter - Overhead of decision available Report from Alex Cunningham re effect on M D land use by -law PUBLIC HEARINGS 23 Public Hearing - Ben Maerz Application for Redesignation NW 35- 31 -25 -4 24 Public Hearing - Establish Mun. Planning Commission I DISCUSSION ITEMS Committee Reports LATE ITEMS 25 Annual Fire Meeting this evening at 7 30 PM �� C;�/ COUNCIL MEETING FEBRUARY 13TH, 1990 A regular meeting of the council of the M D of Kneehill Number 48 was held on Tuesday, February 13th, 1990, commencing at 9 00 A M The following were present for the meeting Reeve Otto Hoff Division Two Councillors J Finlay Code Division Robert E Boake Division Richard A. Marz Division Harold Mueller Division Richard M Vickery Division Lawrence Hogg (after 10 30 A M ) Division One PRESENT Three Four Five Six Seven J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Stan Price, Trustee Three Hills School Division was also present for the meeting Reeve Hoff called the meeting to order Mr Code requested Item 8a (Dates for Divisional Meetings) ADDITION be added to the agenda TO AGENDA Mr Boake moved approval of the agenda subject to addition APPROVAL of the above noted item AGENDA CARRIED Mr Code moved approval of the January 23rd and January 24th APPROVAL meeting minutes MINUTES CARRIED Mr Marz moved approval of the accounts presented for payment today subject to further review by the finance APPROVAL committee comprised of Robert E Boake and J Finlay Code. ACCOUNTS and himself CARRIED The bank reconciliation statement for the 2nd closing of BANK December, 1989 was reviewed and discussed STATEMENT Mr Mueller moved approval of the December, 1989 second bank reconciliation statement CARRIED Mr Jeffery reviewed his report covering the period January 24th to February 13th. Several items were discussed Mr Vickery moved approval for the realignment of the Kilgour Road in accordance with plans drafted by Torchinsky Consulting, an application to be made to the National Transport Commission for permission to change the alignment of the road as it crosses the railway line and further moved two miles of the road is to be constructed to type two standard and the half mile of road from the Three Hills School South is to be constructed to a type 3 standard CARRIED There was discussion about the need to train someone else for bridge inspections Mr. Marz moved this matter be discussed later this morning. CARRIED l) //OV- 1 J C JEFFERY REPORT KILGOUR ROAD ALIGNMENT T-o+` c t t15k� BRIDGE INSPECTION i COUNCIL MEETING FEBRUARY 13TH, 1990 Mr Rodger entered the meeting at this time It was agreed the building committee would meet with Mr Don Stewart, Architect later today to discuss the office renovation plans J There was discussion about directional signs on the Bleriot Hi 1 1 and Mr Mueller noted he had agreed the M D si gnman BLERIOT could erect a new sign for the Town of Three Hi 1 1 s at this FERRY HILL location if the town wished to provide the larger sign SIGNS It was agreed item number 4 on Mr Jeffery's report would be discussed later today It was agreed the Employer Committee would meet with the employee committee at 1 00 P.M. February 20th, 1990 EMPLOYEE EMPLOYER There was discussion about Dan Platt and his wage rate. MEETING Mr. Marz moved Council concur with Mr Jeffery's decision DAN PLATT not to increase Mr. Platt's wage rate at this time WAGES oohf5 CARRIED The need to have someone else trained for the bridge BRIDGE inspector's position was discussed. INSPECTION" Mr. Vickery moved this matter be tabled to the next meeting TABLE of council and the position be advertised in house — rG�, \ ,-� 3� CARRIED Mr Boake moved approval of Mr Jeffery's report with the APPROVAL exception of Item Number 4 and Item Number 9 J C JEFFERY CARRIED REPORT Mr Hogg entered the meeting at this time. 10 30 A.M. The Executive Comittee reports of February 8th and February 9th were reviewed and several items discussed including the EXEC Maxine Brown subdivision survey plan and easement and the COMMITTEE report concerning the Three Hills Seed Plant REPORT Mr Boake moved approval of the February 8th and February 9th Executive Committee reports CARRIED Mr Mueller moved the regular meeting of Council scheduled for March 27th, 1990 be changed to March 20th, 1990, due to conflict with the AAMD & C spring convention CARRIED Mr. Marz moved divisional meetings be held as follows Division 1 & 2 - at the new shop in Carbon - March 26th 1990 at 1 00 P M Division 3 & 4 - at Sunnyslope April 2nd, 1990 at 1 00 P M Division 5 - at Orkneytlall or Manor Church - April 3rd, 1990 at 1 00 P.M. Division 6 & 7 - Crossroads Hall April 4th, 1990 at 1 00 P M and the notice of the meetings should include a reference to Municipal Involvement Week and further moved the idea of the M.D. holding an open house next year to allow the ratepayers to review the entire M D operation - office, shops and equipment - be discussed at the divisional meetings 2 CHANGE COUNCIL MEETING DATE DIV MEETING DATES C1a �a t- COUNCIL MEETING FEBRUARY 13TH, 1990 CARRIED Mr Price noted the School Division will be holding an official opening of the newly renovated Carbon School late in March Mr. Vickery moved approval of the wage increase report prepared by Mr. Jeffery and the employee wage agreements be APPROVAL amended as outlined in his report. WAGE INCREASES CARRIED ETC Council reviewed the C. Ohlhauser subdivision approval and the existing M D subdivision policy. SUBDIVISION POLICY Mr Alex Cunningham entered the meeting at this time - 11 00 A.M. A delegation of Lark Bigelow, Keith Goossen Courtney and Connie Ohlhauser, Art Heinrich, Mr and Mrs Richard Harsch Lloyd Bender, George Reed and Casey Koster entered the DELEGATION meeting at this time RE SUBDIVISIONS Mrs Connie Olhauser spoke to the council regarding the conditions imposed on their proposed subdivision and presented a letter requesting council to re- consider two of the conditions, one being dedication of road widening along both the south and east boundaries of their quarter, and the second one being the need to provide a real property report They were unable to appeal these conditions as their appeal time had expired before they were aware of what the conditions actually meant They felt it was excessive for the M D to require them to do a real property report and also give the land to the M D for road widening and also be required to do the plan of survey The plan of survey will likely cost $2500 00 and a real property report would cost about $350 00 The delegation asked Council to explain their reasons for requiring dedication of the road widening and the real property report There was lengthy discussion regarding this matter and the delegation voiced very strong opposition to these requirements Council advised the delegation they would consider their policy again and advise them in due course Mrs Ohlhauser noted they would like to settle this matter with council as soon as possible and if a compromise cannot be reached they would hahave to srop their subdivision application and re -apply in order to regain their right to appeal The delegation left the meeting at this time and the meeting adjourned for dinner. Time 12 25 P M DINNER Council meeting reconvened at 1 30 P.M. Mr and Mrs Ben Maerz and Mr Jim Christie entered the meeting and Mr Keith Goossen and Mrs Lark Bigelow returned to the meeting PUBLIC Mr Mueller moved Council meeting do now adjourn in order to HEARING hold a public hearing scheduled for 1 30 P M today CARRIED / /9/ ()PT S 3 �/ COUNCIL MEETING FEBRUARY 13TH, 1990 Mr Vickery moved Council meeting do now reconvene, the public hearing having been completed CARRIED Mr Code suggested council may have to review its policy regarding the need to dedicate road widening on subdivisions before a decision is made regarding the application for redesignation of the NW 35- 31 -25 -4. There was further discussion regarding the policy of requiring dedication of road widening and provision of a real property report as a condition of subdivision Mr. Mueller moved first reading to by -law number 1186, this BY -LAW being a by -law to amend land use by -law 1061 by NO redesignation of the N W 35- 31 -25 -4 from Ag Conservation 1186 to Agriculture CARRIED Mr Hogg moved second reading to this by -law CARRIED Mr Marz moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law. CARRIED Mr Jeffery reviewed the January 25th, 1990 A S B meeting A S B m i n u t e s MINUTES The A S B has recommended council sign the 1990 memorandum of agreement as drafted Mr Hogg moved the Reeve and Municipal Administrator be authorized to sign the Memorandum of Agreement with the Province of Alberta in connection with the A S B 1990 grant Pr program, and the minutes be approved CARRIED Mrs Wilkinson reviewed with council a problem with unpaid taxes on N W 15- 32 -24 -4. The land is a crown cultivation lease quarter and a party from Calgary had the land under lease for the year 1988 and then gave up his lease He did not pay the 1988 taxes and the new lease holder does not wish to pay up the arrears of taxes Despite correspondence with the former lease holder and the Province the taxes have not been paid Mr Marz moved the 1988 taxes and penalties in the sum of $1082 62 be written off but the M.D. continue to pursue collection of this debt through the M D solicitor CARRIED UNPAID TAXES CROWN LAND GKtZ Mr. Boake moved council meeting do now adjourn in order to PUBLIC hold the public hearing scheduled for today at 2 OOP.M. hearing CARRIED Mr and Mrs Ben Maerz left the meeting at this time Mr Bruce Boles entered the meeting at this time Mr. Marz moved council meeting do now reconvene, the public hearing having been completed. CARRIED Mr Wesselling suggested council should only give first and second reading to the proposed by -law to establish a municipal planning commission today and before third reading is given the members of the commission be decided upon so when third reading is given the commission would be a 4 r,% RE MUN PLANNING COMMISSION I I COUNCIL MEETING FEBRUARY 13TH, 1990 functioning body and able to undertake its duties as provided in the by -law Mr Marz moved first reading to by -law number 1187, this BY -LAW being a by -law to amend the M.D. land use by -law 1061 by NO establishment of a municipal planning commission 1187 Tuesday, March 13th, 1990 commencing at 1 30 P.M. Notic, CARRIED MUN PG (9e Y Mr. Jeffery briefly reviewed the decision rendered by the PLANNING Mr Code moved second reading to this by -law COMM barn on East half of 25- 28 -22 -4. POTTER CARRIED & A D C Mr Marz moved as follows the M D Municipal Planning Commission be comprised of two ' council members and one member at large the member at large may be either a member of staff or an MEMBERS ON M D ratepayer, COMMISSION the office advertise for names of people who might wish to sit on the commission and the member at large will be selected by council at a later date, future appointments to the Commission will be made at the organizational meeting of Council each year,�. commission members may only serve two consecutive terms in order that the commission duties may be rotated among the council members and M D ratepayers CARRIED � Mr Marz moved those council members not appointed to sit on MEMBERS ON the Municipal Planning Commission be appointed as members to DEV the Development Appeal Board APPEAL CARRIED BOARD Mr Jeffery noted Mr. Frank Guathier of Huxley has applied I APPLICATION for redesignation of the South West of 35 in 34 -25 -4 from FOR I agricultural conservation to agriculture REDESIGNATION Mr Boake moved the required public hearing be held on 4 P 9 ' SW 35 -34 -25 Tuesday, March 13th, 1990 commencing at 1 30 P.M. Notic, CARRIED PG (9e Y Mr. Jeffery briefly reviewed the decision rendered by the Pa Publ i c Health Advisory and Appeal Board in connection with �� o %3y-� the Potter vs, A A D C dispute over the operation of a hog barn on East half of 25- 28 -22 -4. POTTER The Advisory and Appeal Board upheld the decision of the & A D C local Health Unit which stated the hog barn could not be DISPUTE operated due to the insufficient setback from the adjacent residence which is located on a non farm parcel of land. Mr. Wesselling agreed he would forward a copy of the decision to Alberta Municipal Affairs and the Commission's solicitor for comments Mr Cunningham reviewed for council the history of this �G b'P� matter and how the M D is involved in the dispute In light of this decision from the Health A C g Appeal Board it may be necessary for council to review its entire land use by -law Mr Boake moved to table this matter until the next meeting of Council TABLE CARRIED Mr Jeffery noted the annual fire meeting will be held this ANNUAL evening FIRE Mr. Marz moved the M D Fire Committee and R M Vickery meet MEETING with the fire departments this evening rather than full council CARRIED 5 COUNCIL MEETING FEBRUARY 13TH, 1990 Mr Wesselling and Mr Cunningham left the meeting at this time - 3 05 P M There was further discussion about the M.D policy 5 -7 concerning subdivision conditions Mr Code moved Policy 5 -7 be amended to require dedication MD of road widening along any boundary of a proposed POLICY subdivision which is adjacent to an M.D. local or secondary 5 -7 road, if the proposed subdivision is 40 acres or less in size amendment Mr. Marz moved an amendment to Mr. Code's motion to require 1cl the dedication of road widening if the proposed subdivision is 70 acres or less in size A vote was taken on the amendment to the motion and was declared CARRIED A vote was taken on the motion as amended and was declared CARRIED Mr Vickery moved council go into camera at this time in camera CARRIED SESSION Mr Stan Price left the meeting. Mr Hogg moved council meeting do now reconvene, the in RECONVENE camera session having been completed CARRIED Mr. Vickery moved he be excused from discussions and voting VICKERY on Item no 10 on the agenda as he has a personal EXCUSED involvement in the matter CARRIED I I Mr Vickery left the room at this time. Mr Stan Price returned to the meeting I Mr Mueller moved Council accept Mr. Rodger and Mr. IPIP�+ Jeffery's recommendation with regard to hiring someone to GRADE�Sa fill the grade crew foreman position FOREMAN POSITION CARRIED +h s Mr Jeffery opened the fuel tenders received from Turbo FUEL Resources , Federated Co -Op, U.F.A Petro Can and Esso BIDS It was somewhat unclear whether all bids included all the provincial and federal sale taxes Mr Marz moved Mr Jeffery review the bids and clarify the actual prices quoted, and the M.D accept the lowest bid submitted. CARRIED Mr Vickery returned to the meeting at this time There was lengthy discussion regarding the M.D. 1990 gravel crushing requirements and what the M D 's surfacing program 1990 GRAVEL wi 1 1 be in 1991 CRUSHING There was also discussion about how Council will be ETC addressing the committment of the Province to pave all secondary roads in the M D over the next ten years, and whether the M D will cost share these projects with the Province It was suggested the M.D. might do the base course projects and the Province do the grading projects This would be a reasonable cost sharing arrangement ,/r, C C COUNCIL MEETING FEBRUARY 13TH, 1990 The suggestion that the M D do all the necessary grade and base course work and have the province pay the M D. for doing the work was also discussed This would require cutting back on local road projects for a few years Mr. Marz moved the M D request the Province to have all the grading work required on SR 583 (a total of 9 miles) and the grade widening work (a total of 6 miles) done and the M D would agree to do the base course work and chip coat paving on the entire 17 miles of the road Mr Code moved the M D. app principal used for the SR 5f be required on SR 836 when 1 consideration under the Proi program Mr. Vickery to table balance meeting of Council and this Time 5 05 P m Reeved - -- - - - - - -- Reeve 7 SR 582 PROJECT I e �� -e r Srn l- i ° JOHN C JEFFERY REPORT COVERING PERIOD JANUARY 24TH 1990 TO FEBRUARY 13TH, 1990 Balance Forward $ 0- 1 Gave Carbon Fire Department 4 maps $ 32 00 -- 2 Dinner for Starland & Mt View councillors $200 00 — 3 Dinner for engineers and council re Linden meeting $ 66 80 4 Should Council make a presentation to Alberta Transportation re SR 582 - and other secondary roads. No private contractors in M D Perhaps we could build and surface our secondary system over next few years with Alta Transportation providing funding at low bid cost in other areas or perhaps 80% or 50% of that Keep all Alta Transportation funds in reserve account until secondary system finished, then concentrate on local system Discussed above with Alberta Transportation and advised had not discussed this idea in council meeting at yet Reactions - Andy Brown no, Harry Protopappus no, Len Root maybe, lets talk Discussed this concept again with Mr Root - Thursday, February 8th, 1990 at secondary road meeting - What are your thoughts re incentive system to complete the secondary road system in our area? 5 Gave Alberta Power permission to store approximately 100 poles at Berreth Tower site for about 3 months - Bridge Branch camp is sitting also 6 Alberta Transportation will provide hot mix to repair the bump on SR 587 7. Andy Brown Alta Transportation indicated should leave new construction for two years before surfacing because of soft spots, etc 8 Ed Dunay advises actual assessment is up approximately 3 4 I Million. Should mean increase in revenue of approximately $75,000, but Electric Power and pipeline assessment may I offset this VA 9 Employees would like to meet with employer committee to b'�o discuss tool allowance, coveralls, etc. - Date? 2 Expressed concern that although we speak of positive mutual co- operation and respect they feel the wage negotiations could have been handled better 10 Employee Day - March 19th, 1990 - Dangerous goods Presentation - Will Cost $40 00 per employee �- �Q ✓' Unable to get pension seminar in afternoon - will continue with dangerous goods presentation and possible WHIMS up -date 11 Have obtained Right of Entry forms for SR 836 from SR 575 �. south to Highway 9 Province will be doing preliminary survey work on this road 12 Need motion to approve re- alignment of Kilgour Road -� - straight through - and to construct a portion to a type 2 standard - and also to make application to National Transport commission for changing alignment as it crosses the railway line �rS 13. Discuss Dan Platt -� Sri, - Z ` � 14 Mr and Mrs Hastie stopped in to thank council for the �� No+c,�uT retirement gift . etc . `1r4t his 17 } i i ' 15 Alberta Transportation is hosting a meeting in Region 2 to discuss the role of Transportation and the Role of the Municipalities with regard to secondary road projects I advised M D would be interested in attending Would like as many councillors and the administrator as possible to 1 �)# N JOHN C JEFFERY REPORT COVERING PERIOD JANUARY 24TH, 1990 TO FEBRUARY 13TH, 1990 attend as well as our counsultant. - At least the road committee should attend. Also advised Transportation of dates when the M D could not attend 16 Recommend sending Robert Kennedy to Bridge Inspection Course -,,e- Am now sending him out with Lyle to get some t r a i n i n g �v{ 17 Ron White Twin Tractor - 248 -0018 - has invited someone from M D to take a trip to their factory - March 18th, 1990 - NOTE DATE CHANGED TO APRIL 21ST TO 24TH, 1990 5 from Starland, 2 from Mountain View 2 from Rockyview one from Kneehill - no cost Would like to see Rick G Vickery go as Ron had mentioned to Rick at Twin Tractor open house - would suggest 3 names in case more seats open up 18. Capital Committee authorized building Committee to enter in to an agreement with Don Stewart regarding office renovations He will prepare preliminary plans and preliminary cost estimates (up tp Phase 2) for $35,300.00 and then council will have an opportunity to review same _ before proceeding any further 19 Re Secondary Road Study meeting - February 8th, 1990 Andy Brown checking on Bridge for SR 585. Ix SR 582 Project - date for same unknown - although have done preliminary engineering and funding for same has been approved by Province SR 837 - nothing to report on this project at this time CORRESPONDENCE 1 Letter from City of Grande Prairie re Fire Chief Convention June 17th to June 20th - Robert E Boake and Lawrence Hogg attending 2 Brochure re Citation Program Courses I 3 Notice from County of Parkland - re fob openings _ 4 Minutes from Three Hills Recreation Board Meeting - ' January 2nd, 1990. 5. Received payment for Surface Reclamation Costs - $854 50 6 List of names of rubble pit users 7 Mr Willard Koch advised he does not wish to sell land to M D re road through NE 8- 32 -24 -4 He will sign area and cut off traffic. 8 Letter from Welsh & Company re Levi Boese enclosing account and advising has written again to solicitor for Mr Boese 9 Minutes Three Hills School Division Meeting - Jan 24/90 10 Letter from Town of Three Hills - re tender for banking services 11 Letter of thanks from Eltrohills Dats Society for money 12. Notice from Lammle Electric and Refrigeration - splitting in to two separate businesses 13 AAMD & C News Highlights - copy given to each councillor 14 Innisfai1 Hospital received approval for 1990 requisition 15 Notice of appeals received form Prov. Planning board - Lark Bigelow Subdivision SE 1- 34 -27 -4 and A Schneider SE 3- 33 -25 -4. 16. Letter from Alta Environment - Operation of Waste water facility in Swalwell up to standards 17 Letter of thanks from Drumheller Hospital for funds for transportation of seniors. 18 Trochu Hospital will be submitting a requisition for 1990 19 Drumheller Hospital will be submitting a requisition for 1990 20 M D Starland Appeal Board advise Flater appeal denied - cabin on the island in the river. 21 Information from Royal Bank re Group Retirement Savings Plan 22 Annual report from Sarcee Buttee Social Center for 1989 23. Annual report from Over The HIII Community for 1989 2 JOHN C JEFFERY REPORT COVERING PERIOD JANUARY 24TH, 1990 TO FEBRUARY 13TH, 1990 24 Received $3589 42 compensation for Ken Thompson 25. Received grant for $285,301 54 from Transportation re SR 587 26 Report re Henry Wiens off work for surgery on his arm in near future 27 Information reeceived re Designation of a Historical Site 28 Letter from Alberta Environment re Env1ronmental vision for Alberta 29 News letter from National Citizens Coalition 30 News Highlights from AAMD & C - copy to each councillor 31 M D Provost offering machinery for sale 32 Letter from Metropolitan Life re group insurance plans 33. Letter from Alta Mun Financing Corporation re interest rates 34 Letter from Koppers re purchase of culverts 35 Notice from Champion advising Earl McRae completed official factory training course 36. Letter from Central Pump & Pipe Inc re their service 37 Pitch In Week information package 38 Letter from Alta Traffic Supply re road numbering system. 39 Received money from Transportation for SR 575 engineering $13,987 00 40. Letter from Tax Refunds Canada Ltd , re Federal Sales Tax Refunds - will do audit at no cost if no tax recovery is made - see Executive Committee Report 41 Letter from Alta Social Services re Family Day 42 Report from Chief Electoral Officer re Prov. Senate Election 43 Overview Booklet from National Citizens Coalition 44 Letter from Alta One Call Corporation 45 Account received from Don Stewart re Shop renovationss $1000 00 as agreed 46. Request for completion of survey from Alta Culture 47 Received an insurance refund from Jubilee $23 58 48 Alta Mun Financing Corporation - interest rates 49 Letter from AAMD & C re Extended Flat Rate Calling Survey 50 News Highlights from AAMD & C 51. Letter from AAMD & C re survey on newspaper publications used by members 52 1989 Report from PAWM 53 Municipal Law Bulletin from Brownlee Fryett 54. News Release from Minister of Education re science education 55 AAMD & C arranged a preferred discount rate with Bank of Montreal - Master Card 56 Information received re Nova Pole International Inc. 57 Letter from Minister Mun Affairs re Municipal Involvement Week 58 Letter from Canada Post re Service Customer Service 59 Palliser has requested Forestry Lands & Wildlife to undertake an environmentally sensative area inventory in Starland and Kneehill 60 Letter from Ag Canada re Permanent Cover Program - additional deadline date for Option 2 of this Program 61 Financial Statement for Hesketh Community Hall 62 Copy of Letter from Palliser to Pat. Madden re M D subdivision regulations and proposed 2nd subdivision NE 28- 28 -23 -4 63 Letter from Andy Brown, Transportation re guard rails on SR 575 BUILDING PERMITS 1 GEORGE FRIESEN - PT SW 3- 32 -24 -4 - GARAGE & GREENHOUSE $2000 2 JOHN PARKER - SE 14- 31 -24 -4 - HOUSE & GARAGE $80,000 3 EXECUTIVE COMMITTEE MEETING FEBRUARY 8TH, 1990 An Executive Committee meeting was held on Thursday, February 8th, 1990, commencing at 9 00 A.M. The following were present for the meeting - Otto Hoff and R A Marz. Mr John Jeffery Administrator was present and Mrs Jean Wilkinson, Assistant Administrator was present a -nd recorded the minutes The following items were reviewed 1. Tom and Michelle Christie of Three Hills have conditionally offered to purchase Lots 2, 3, 4 & 5 in Block 10 Swalwell for the sum of $3500 00 They would like to put a mobile home on the property and hope some day to build a house there. Their offer would be subject to necessary financing arrangements being obtained It was noted council had established a policy some years ago that this area would be used only for construction of new single family dwellings and each lot would be sold separately, except for Lots 2 & 3 which would be sold as a unit Executive Committee recommend letters be sent to the adjoining `e� kCs neighbors and if there is no objection to a mobile home be located on these lots, the conditional offer be accepted, subject to a residence or a mobile home be placed on the property within a specific period of time ' I 2 There was discussion about what obligation the M D has with regard to the Three Hills Seed Plant should the association not be able to pay off any loans it may take out for construction of the new plant. There was also discussion about the agreement signed with the Province and the M.D. back when the existing ' plant was built It was suggested both the Plant Board of Directors and the M D should obtain legal advice as to where the obligation for payment of debts would fall should the plant fail for any reason 3 Alberta Local Authorities Board had set Tuesday March 6th, 1990 at 10 30 A M as the date for holding the required board hearing in connection with the application submitted by Mrs Rosie Williams of Trochu to have her land removed from the jurisdication of the Town of Trochu and returned to the M.D. of ' Kneehi11 The M D had sent a letter advising it had no objection to the proposed annexation Executive Committee recommend to accept and file as information and the M. D. not attend the hearing. 4 The location of the existing stock pile sites as they relate to the gravel haul routes has been reviewed by Mr Jeffery with Mr Rempel It appears the M D has need for all of the existing sites and none of the agreements should be cancelled Executive Committee recommend keeping all the existing stock pile sites. 5 Mr Cunningham has prepared a report for council with regard to pumping water into Keivers Lake and the depth of the water in the lake now. They took measurements at 20 spots on the lake 13 going north and south and 7 going approximately east and west The shallowest depth was 5 inches and the deepest was 24 inches It was indicated that at the deepest location there was only 18 inches two years ago Since January of 1989 408702 cubic meters of water has been 1 EXECUTIVE COMMITTEE MEETING FEBRUARY 8TH, 1990 pumped into the lake. Executive Committee recommend to continuing pumping for one more "\e- year and the matter be reviewed again by council at that time, C'c'J%SCA and further recommend that depth of water testing be done again next February k0l 6 The Federation of Canadian Municipalities have recommended no municipal governments pay their 1990 radio licence fees until March 31st 1991 as they feel this a form of one government taxing another one It appears the Department of Communication will increase the M D radio licence fees to $8734 00 from $1393 00 Executive Committee recommend the M D not pay their 1990 licence fees until March 31st, 1991, and the matter be reviewed again later in the year 7 Court of Revision date must be set for 1990 Executive Committee recommend Court of Revision be held on Tuesday, May 8th, 1990 8. Palliser Regional Planning Commission has approved the following subdivisions 1 Jim Doyle - SW 32- 28 -20 -4 2 R Maerz - SW 20- 32 -23 -4 Ole-f' G, � J %Sr and refused the following subdivision 1 W Davis - NE 30- 31 -24 -4 � ' d Executive Committee recommend to accept and file as information 9 Alberta Planning Board is holding its annual planning conference April 3rd to 6th in Jasper � \l1 Executive Committee recommend to accept and file as information. 10 New maps have been received Office recommend based on costs the maps be sold for $10.00 if picked up and $12 00 if mailed out tc i Executive Committee recommend the above noted prices be approved and further recommend the old black and white maps no longer be a��"`�� offered for sale, and be retained for M.D. use only 11 Federation of Canadian Municipalities have developed draft guidelines for municipalities to assist in negotiations with Canada Post with regard to installation of community mail boxes Executive Committee recommend to accept and file as information 12 A letter has been received from Pitch In Alberta regarding its Community Pride Competition Executive Committee recommend to accept and file as information �• t� d 13 C N R has requested permission to burn railway ties along their railway right of way from Bircham to Three Hills They have about 500 to burn in 1990 and more in future. They agreed they would contact each fire department before starting to burn them ,c �Er r This would be done over a period of time each year It was suggested the Health Unit should be contacted about this sYf' request Executive Committee recommend if the Health Unit has no concerns, C N R be given permission to burn the ties on the railway right of way as long as they accept responsibility for the fire and any losses which may occur as a result of the fires and they notify the appropriate fire department each time they proposed to burn the ties 11� 2 EXECUTIVE COMMITTEE MEETING FEBRUARY 8TH, 1990 14. Mr Henry Campbell has asked the M D to install a stop sign in Morris Charlton's driveway which is across from has residence as the trees cause a vision problem Executive Committee recommend this request be refused 15 M D of Rockyview advise that Mrs Irene Hagel wishes to create a subdivision on S W 31- 28 -25 -4 The land is located half a mile south of the M D. of Kneehall boundary ** *Note Robert E Boake Executive Committee recommend to accept and file as information as the M.D. would be no objection to this proposed subdivision 16 Alberta Municipal Affairs have advised the M D will received $597,993 00 from the Municipal Assistance Grant Program and $128,397 20 under the AMPLE grant program Cd\eA Executive Committee recommend to accept and file as information. 17 Drumheller & District Solid Waste Association advise that 75% of the municipalities in the association have now signed the new agreement � �CA A signed copy has been sent to the M.D. for its records. Executive Committee recommend to accept and file as information 18 Alberta Transportation has advised the Province will provide funding for the engineering costs the M D incurred in connection with SR 582 The funding will be $20,986 and $41,380 However no pre - engineering funding assistance will be provided for SR 836 due to its low priority and limited funds. Also that the Province cannot confirm if there will be any funding for the work on SR 575, SR 836 and SR 587 in 1990 Paving work will be done an 1990 on SR 841, SR 583 and SR 805 Executive Committee recommend to accept and file as informationi�ed 19 Mr George Friesen of Three Hills, owner of Pt SW 3- 32 -24 -4 has requested permission from the M D. to install an approach from his property on to SR 583 It was noted a condition of subdivision for this property was that no further accesses would be allowed on to SR 583 and it appears Mr Friesen was aware of this condition when he purchased the property Executive Committee recommend the request for permission to install an approach be denied on the basis of the agreement arranged at the time the subdivision was created and because of T�-r the dangerous situation which could be created by allowing a second approach on to SR 583 20 AAMD & C have requested a second evaluation of the 1989 Fall convention The evaluation was completed Executive Committee recommend the evaluation be returned to the 'k@�A association -ru P'sSoa 21 AAMD & C has rquested comments from municipalities with regard to location of pipelines and buried cables immediately adjacent to municipal right of ways and if there is wide spread concern regarding the effect these facilities have on road construction projects The pros and cons of having the utility lanes back an the fields away from the roads or adjacent to or on the road allowance was discussed. 3 EXECUTIVE COMMITTEE MEETING FEBRUARY 8TH. 1990 Executive Committee recommend to accept and file. 22 The firm of D F Lunnen Tax Refunds contacted Mr Jeffery and suggested they would do an audit of M D records for the years 1988 and 1989 to see if the M D. was paying any taxes which they were not required to pay - i e federal sale tax etc. If they were successful in getting money back their fee would be 50% of any tax which was refs was refunded there would be r Executive Committee recommenc on condition there be no char received 23. The Alberta Local Authors Association have forwarded it insurance exchange agreement required power of attorney Executive Committee recommenc returned to Jubilee The Executive committee agreE February 9th, 1990 at 9 00 A J C Jef .,er J ' 4 1W PP-.d EXECUTIVE COMMITTEE MEETING FEBRUARY 9TH 1990 The Executive Committee of Otto Hoff and R A Marz had a meeting on Friday, February 9th 1990, commencing at 9 00 A M J C Jeffery, Municipal Administrator and Mrs. Jean Wilkinson were present for the meeting The following items were discussed 1 Request from FCSS Steering Committee to sign an amending letter to authorize carrying on with the program until March 31st, 1991 and making one or two minor changes to the existing agreement Executive Committee recommend signing the amending letter �'L 2 AAMD & C has forwarded a rather lengthy letter giving U,n up- date on the proposed Goods & Services Tax, concerns about same and how it will impact a municipality Each councillor was given a copy of the letter Executive Committee recommend to accept and file as information. 3 The overall effect of the 1990 wage and salary increases were reviewed as well as proposed changes to the hourly employee wage agreement Discussions included starting and quitting times for motor grader operators, change in the wage rates, moving the distributor operator classifcation up to the grader, scraper, crawler operator classification, giving authorioty to the public works superintendent and the administrator to determine the dates to start paying winter and summer wage rates rather then having this done by motion of council, clarifying that the public works superintendent has the right to appoint a sub - foreman without authority from council, but not a foreman, deletion of reference to 2`- .weeks holidays after one year - employment standards require this now to be 3 weeks The committee also reviewed minor changes required for the salary agreement. Executive Committee recommend the wage rate changes and several other minor changes as outlined by the administrator be made to the contract and also recommended the Public Works Superintendent and the Administrator be given the authority to decide when summer and winter rates are to be paid, that the Public Works Superintendent be given the authority to appoint a sub - foreman rather than Council (using the two up system) and the February Family Day statutory holiday be added to the contract and the salary contract be amended as discussed with the Committee 4 The Parkland Savings and Credit Union have requested the M D tender out its banking services It was noted the M D has already passed a motion to carry on banking with the Treasury Branch for 1990 and arranged its credit for the year. Executive Committee recommend this matter be discussed at the organizational meeting this fall 5 Hunter Surveys of Calgary have forwarded two survey linens and an easement agreement to be signed by the M D in connection with the Maxine Brown subdivisions South half 26- 29 -26 -4. The road widening as requested has been accomodated in the survey plan and they have submitted a real property report. It appears that two existing turkey barns located on the east boundary of the SE 26 were constructed right on property line and 0,';4- 1 / 5� �v e K iyc r ,g, EXECUTIVE COMMITTEE MEETING FEBRUARY 9TH, 1990 at at the time the barns were built Browns Farms entered into an agreement with the M D that they would remove the barns if the road was ever up- graded This agreement will remain in effect but because the road widening of 16 and half feet is being taken the barns will actually encroach on to the road allowance There is a joint use water system in place to serve both of the intensive operations and an easement has been prepared to provide the owners of the two intensive operations with access to the water line and wells and as well includes the requirement that each intensive operation may spread manure on the balance of the quarter sections. The easement also provides that the easement may not be removed without consent of the M D to provide the M D with assurance the intensive operations will have room to spread manure from the operations on other land beside the 20 acre parcel and 40 acre parcel being created k ,+ x� Executive Committee recommend that if Norman Tainsh, Solicitor for the M D can see no problem with the M D signing the easement agreement, the linens and the easement agreement be signed by the Reeve and Municipal Administrator on behalf of the M D 6 The presentation on Transportation of Dangerous Goods for Employee Day was discussed Instructor has indicated 20 people in a course is best and it would take about four hours to put on a presentation. Cost is $350 00 per day for each instructor plus mileage and subsistence, and a $25 00 per participant in the course Rough cost would be about $3000 00 more or less for courses, lunch and hall. Also noted that as all employees would be at the course there would be no double shift running that night on the gravel crew After discussion of the course content time involved, cost i nvol ved etc . CoP� Executive Committee recommend the M D hire two instructors to C)i"5 put on the Transportation Dangerous Goods Course so that about 18 employees could take the course from each instructor in the morning, a lunch be catered and during the afternoon there be an open discussion with the employees on any topics - such as radios, grader logs, operational review etc 7. Mr Thomas has received documents with regard to the CAISI program. Documents have been reviewed and they appear to follow the intent of the program and Mr Thomas will review same today K u with Mr Hoqq. Chairman of the Board � ,! Executive Committee recommend the agreeme documents be signed The meeting then adjourned. - - - - - -! ' -/ -- -L- - - - - - - - - - - - - Mrs J d ilki'n on, Assistant Administra It CHEOUE LIST - FEBRUARY 13, 1990 HANDWRITTEN 10710 M D of Kneehill 38,982 91 Payroll Account 10711 Provincial Treasurer 265 20 Trees - Keivers & Swalwell 10712 M D of Kneehill 55,626 43 Payroll Account 10713 Alberta Health Care 1,665 25 Jan Alta Health Premium 10714 Alberta Treasury 12 234.66 60 Jan. L.A.P. Remittance 10715 Manufacturer's Life 7,429 10 Feb Premium 10716 Receiver General 45,588 44 Jan Tax, CPP, UIC Remittance FCSS 10717 *A G T 120 66 Telephone - F.C.S.S. 10718 *Munroe, Jeanne 308 54 Feb Travel & Expenses 10719 *Sauer, Ruth 40 00 Feb Travel REGULAR 351 75 10720 A A M D & C 22,499 13 January Statement 10721 A A M D & C 82 60 Story of Rural Municipal Books 10722 A.G.T. 3600 00 Line Repair 10723 Action Automotive 50 60 Inventory - Repairs 10724 Al berta Devel Officers 30 00 1990 Membership 10725 Alberta Fire Chiefs Assoc 80 00 1990 Membership 10726 A G T 494 05 Linden Fire Phone 10727 Alta. One -Call Loc Corp 50.00 1990 Dues 10728 Alberta Power Ltd 324 92 Power Pole- Carbon Shop 10729 Alberta Power Ltd 1,608 22 Power 10730 Andrew, Paul 250 00 1990 Road Rent 10731 Anhorn, Alwin 76.80 Jan. Mileage 10732 Artec Alloys Limited 584 18 PW Material Repairs 10733 Arthurvi11e Comm 260 75 1990 Stock Pile Site Rental 10734 Jan Blackie 67 38 1/4 Share 1990 Stock Pile Rent 10735 Boake, R E 2,813 11 January Timesheet 10736 Bramley, Dennis 30 00 January Mileage 10737 C & F Tool & Automotive 92 55 Machine Repairs & Inventory 10738 Canadian Forestry Equip 234 00 Tree Pain, Hand Level 10739 C N R 409 82 Equipment Rental 10740 Canadian Pacific 1,108 59 Crossing Maintenance 10741 Canadian Salt Co. 2,074.95 Road Salt 10742 Canadian Wester 788 17 Heating Fuel 10743 Capital Printers 222 74 Advertising 10744 Carbon Valley Motors 4 50 Antifreeze 10745 Central A A M D C. 100 00 Membership Dues 10746 Century Sales - Service 379.50 Repairs & Shop Supplies 10747 Charlebois, Robert 180 00 1990 Road Rent 10748 Cidco Industrial Supplies 16 40 Springs 10749 Cormac Auto Electric 108 24 P W Inventory 10750 Courtney Berg Industries 62.40 P.W. Inventory /Repairs 10751 Alex Cunningham 205 50 Course /Meals /Hotel 10752 D Butters Holdings 13 20 Tools 10753 Danco 90 00 P W Inventory 10754 Davies Electric 70 37 Soap 10755 Ken Dawonik 99 00 Welding Gloves 10756 DC Stewart Architect 1 000 00 Report /Presentation 10757 Dickey -John Canada 425 25 Application Rate Sensor 10758 Drumheller Radiator 345 00 Radiator Repair 10759 Edwards, Larry 125 00 1990 Road Rent 10760 Friedrich, Joe 143 40 P W M 1 e a g e 10761 FSI Culvert Inc 58,998 24 Culverts 10762 Garson, George 50.00 1990 Road Rent 10763 GCL Diesel 300 72 Socket /Repair Inj Pump 10764 Gibbs Ford Mercury 1,786 10 Vehicle Parts 10765 Greg Distributors 525 30 P W Inventory FCSS 10766 REGULAR 10767 10768 10769 10770 10771 10772 *Harris, Marilyn 129 .12 Travel Al 1 ow. -Jan . & Feb. Haseltine Computer 110 00 Hauser Tractor & Equip. 20 00 Hi -way 9 Express 585 25 Hoff, Otto 2,640 50 Hugin Sweda Inc 166 14 Huxley, Frank & Jean 351 75 Tape Backup Program Terain King Manual Freight January Timesheet Ti11 Repair 1990 Stock Pile Site Rent CHEQUE LIST - FEBRUARY 13, 1990 10773 ICG Utilities 1,951 93 Heating Fuel 10774 Images Photo 4 35 Film 10775 International Mailing Sys 81 75 Post Machine Rent -Feb- Apr /90 10776 J.C. Jeffery - Petty Cash 137 07 Freight /Meals 10777 James, Randy & Tyler 304 50 1990 Road Rent 10778 Ken Adams Petroleum 90 00 Repair Shafts 10779 Kneehill Ambulance 9,533 20 Feb Rent & Jan Revenue 10780 Kober, Dennis 55 68 January Mileage 10781 Koch Fuel Products 62 70 Fuel Hose 10782 Lammle's Electric 180 63 Plant - Gravel Crew Trailer 10783 Land Titles 57 00 Registrations /Searches 10784 Looker Office Equipment 1,073 00 Typewriter 10785 Lowen, Alex 67 38 1/4 Share 1990 Stock Pile Rent 10786 Lowen Chris 479 50 1990 Road Rent 10787 Lowe n, Ken 1,428 00 1990 Road Access Rent 10788 Lowen, Ralph & Louisa 269 50 112 Share 1990 Stock Pile Rent 10789 Macleods 115 76 Machine Rep , ASB, Ut Off 10790 Marshman, Merle 175 .00 1990 Stock Pile Rent 10791 Martens Herman 92 60 Course - Mileage & Meals 10792 Marv's Upholstery 83 80 P W Mach Rep & Bridge Insp 10793 McCoy Bros 98 27 P W Inventory 10794 McGregor Filtering 113.00 P.W. Inventory 10795 Minolta Copiers 908.00 Copy Kit /Meter 10796 Moore's Eng Professional 324 50 Readings 10797 Oil Check 270 00 Oil Samples 10798 Oliver Industrial 38 20 P W Inventory 10799 Pacific Radiators 66 40 Clean & Test Engine Cooler 10800 Parts Plus 556 27 Tools Invent Repairs Supp. 10801 Purolator Courier 37 70 Frei ght 10802 Radio Com Products 448 50 Radio Rep , Carbon /Linden RFP 10803 Rainbow Courier 102 50 Freight 10804 Ray's Home Hardware 157.54 Mach. Rep. Off. Equip. etc 10805 Ray's Mobile Servie 141 91 Seal Kit 10806 Reed, Terry 150 00 Training Course 10807 Rollie's Motor Products 15 72 P W Inventory 10808 Ron L Walker Bldg. Supp. 1,452.46 P.W. Inv., Supp. Signs, Bridge 10809 SCA Waste 1 072 50 Garbage Pick -up 10810 Silver Neil 414 75 1990 Stock Pile Rental 10811 Snooke, Roy & Emma 2.92 25 1990 Stock Pile Rental 10812 Stampede Upholstry 70 00 Repair Truck Seat 10813 Thomas, Art 455 00 ASB Conf , Meals /Mileage 10814 Three Hills Bakery 13.61 Pastries 10815 Three HiIIs Collision 305 00 Rep 1979 Louisville Truck 10816 Three Hills Glass 193 50 Glass Machine and Shop Repairs 10817 Three Hills I D A 47 70 Shop Supp & Off Stat 10818 Three Hi 1 1 s Ti re 8 00 F1 at Tire Repair 10819 Tomark Compliance Centre 164.00 Shop Supplies 10820 Town of Three Hills 2 750 00 3 Hills Fire Dept -1st Quarter 10821 Town of Trochu 35,398 90 1989 Share Swim Pool & Fire 10822 Trentham, Tracy 217 00 1990 Stock Pile Rental 10823 Truckline Parts 968 56 P.W. Inventory 10824 Turbo Resources 519.15 Fuel & Grease - Carbon Shop 10825 Unisys 98 82 Ribbons for Computer 10826 Vickery, Rick 2,724 41 January Timesheet 10827 Village of Acme 737 98 Share Transfer Site Mtce 1989 10828 Village of Linden 552 32 Share Transfer Site 1989 10829 Waltronics 105 72 Machine Repairs - Resister 10830 Welsh & Company 4,651.48 Legal Fees -Boese & Davis 10831 Wild Country Enterprises 15 62 Linden Fire Dept Lettering 10832 Wise Software Solutions 175 00 Computer Program - Per Form 10833 Workers Comp 6,999 74 FCSS & M D WCB - 1990 10834 Ziegler Emil 50 00 1990 Road Rent Total 349,249.96 d) /_ ANNUAL FIRE MEETING TUESDAY, FEBRUARY 13TH, 1990 The annual joint meeting with the fire departments was held on Tuesday, February 13th 1990, commencing at 7 30 P M There were 20 people present for the meeting. John Gavin, Carbon Fire Chief is spearheading holding an H2S course Garnet Bauer Torrington Fire Chief requested a copy of the fire agreement with the Village of Torrington There was discussion about the response improvement program There is $86 000.00 available under the program and it is a cost shared program with either a 75/25 or 50/50 split The letter from the Village of Acme regarding the need for an airpack filler for use by the entire area was discussed It was noted all departments except Acme have access to this type of equipment and it was suggested Acme might discuss with Linden Department the availability of their equipment. It was reported Kevin Reimer has been appointed as fire chief of the Linden Department and this must be reported to the Fire Commissioner's Office All departments agreed they did not like to see cuts in their budgets The Trochu department requested an area breakdown expense listing The 1990 budget requests were then reviewed 5 Year Average 10,000 00 10,000 00 Three Hills 14 444.79 13,386 32 There were no capital requirements J C Jeffery, Municipal Administrator 2,400 00 Insurance 11,000 00 Contract Actual -88- Actual -89- Budget 1990 Trochu 2303 58 9812 48 15 500. Li n d e n 8421 80 10520 41 12 , 735 Drumheller 1100 00 3220 00 2,200 Carbon 11859 71 16803.35 14,310 Torrington 6749 40 6039 51 9,700 - - - - - -- 30434.49 -- - - - - -- 46395 75 -- - - - - -- 54,445 Average 6100 00 9300 00 10 ,900 5 Year Average 10,000 00 10,000 00 Three Hills 14 444.79 13,386 32 There were no capital requirements J C Jeffery, Municipal Administrator 2,400 00 Insurance 11,000 00 Contract