HomeMy WebLinkAbout1990-01-23 Council MinutesAGENDA COUNCIL MEETING JANUARY 23rd, 1990
1. Approval of Agenda
2 Approval of Council Meeting minutes - January 9th, 10th and
11th 1990
3 Approval of Accounts presented for payment
4 Bank reconciliation statement - December Preliminary
5 J C Jeffery report
6. Executive Committee Report
APPOINTMENTS
10 00 A M - Oris Rodger
11 00 A M - Mark DeBoer, R Angus - See Item 16
PRIORITY ITEMS
7. Organizational Review /Committee Report Jan 22/90
8. Grade Foreman
9 1990 Wage Agreement /Salary Negotiations
9a Gravel Report and Decision required
GENERAL ITEMS
10 Need to hold an annual fire meeting? Date for Same?
11 Review by -law to authorize M D logo
12 Set agenda for local government combined meeting
13 Report re Office & Shop renovations - Building Committee
13a Letter from Trochu Golf Club - no meeting today
TRANSPORTATION ITEMS
14 Long Range Plan for Road Construction (Local Road Grid)
15 Report re Railway crossing on Kilgour Road
16 1990 Capital Requirements
Meeting with Mark DeBoer, R Angus
17 Review need for stop or yield sign - half mile West
Wimborne stock pile site ?SSW27- 33 -26 -4
UTILITIES OFFICER ITEMS
nil
DEVELOPMENT APPEAL BOARD MEETING
nil
DEVELOPMENT APPEAL BOARD HEARINGS
nil
PLANNING MATTERS
18. Report from Mr Cunningham re Maxine Brown
Land SE 26- 29 -26 -4
Power Poles and Backsloping on Private Property
19 Subdivisions
PUBLIC HEARINGS
nil
DISCUSSION ITEMS
Committee Reports
LATE ITEMS
20 Private Snowplowing
21 Request from Village of Amce - Need for airtank filling
apparatus.
ly
1
COUNCIL MEETING JANUARY 23RD, 1990
A regular meeting of the Council of the M D of Kneehill No 48
was held in the M D Office in Three Hills, Alberta, commencing
at 9 00 A.M
The following were present for the meeting
Reeve Otto Hoff Division 2
Councillors
J Finlay Code
Division 1
Robert E Boake
Division 3
Robert E Marz
Division 4
Harold Mueller
Division 5
Richard M. Vickery
Division 6
Lawrence Hogg
Division 7
J C Jeffery, Municipal Administrator
Mrs. Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Mr Marz moved approval of the agenda for today's meeting
CARRIED
Mr Boake moved approval of the January 9th, 10th and 11th
meeting minutes.
CARRIED
PRESENT
APPROVAL i
AGENDA
APPROVAL
MINUTES
APPROVAL
Mr Mueller moved approval of the accounts presented for paymentACCOUNTS
today, subject to further review by the finance committee of J
Finlay Code, Richard M Vickery, R A Marz and Otto Hoff.
CARRIED
Mr Jeffery reviwed the preliminary December bank statement and
there was brief discussion regarding same
APPROVAL
Mr. Vickery moved approval of the December bank statement BANK
CARRIED STATEMENT
Mr Jeffery reviewed his report covering the period January 9th
to January 23rd, 1990, and several items of correspondence were
discussed. J C JEFFER�
Mr Boake moved approval of Mr Jeffery's report REPORT
CARRIED
Mr Marz reported he discussed the level of water in Keivers Lake KEIVER
with Mr Glen Keiver recently. Mr Keiver feels the level of the LAKE
water in the lake is not increasing sufficiently to Justify the
amount of money spent pumping water from the well to the lake
A0
It was recommended Mr Cunningham and Mr Ehmann take depth of T,bW *o
ice measurements at various locations on the lake and report
their findings to council.
There was discussion about the FSCC community resource worker FCSS
program and it was noted a girl has been hired to replace Pat PROGRAM
Hufnagel in the Trochu area There was lengthy discussion about
the concept of the program and the direction the program is
taking
Mr Boake moved approval of the Executive Committee report
CARRIED
Mr Code moved Council review the M D 's participation in the
FCSS community resource worker program at the first council,
meeting in June. TG a
CARRIED j
Mr Oris Rodger entered the meeting at this time - 10 00 A M
i
•,
1
APPROVAL
EXEC COMM
REPORT
M D
PARTICIPAT-
IN FCSS
PROGRAM
COUNCIL MEETING JANUARY 23RD. 1990
GRAVEL
Mr Jeffery reviewed the gravel inventory report to the end of INVENTORY
December 1989 ADJUSTMENT
He proposes to write down the gravel inventory at the Schmautz
Pit by about 300,000 yards because there does not appear to be
much gravel left there
Mr Rodger noted it may be necessary to crush some gravel in
1990
Mr Marz moved approval of the gravel inventory report and :::T-I. n n) ;C' r
authorized Mr. Jeffery to write down the Schmautz Pit gravel
inventory records by 298 821 yards.
CARRIED
COMMITTEE
There was discussion regarding the minutes from the committee MEETING
meeting held yesterday and some of the recommendations made in RECOMM
that meeting.
Mr Vickery moved the Reeve and Deputy Reeve be authorized to SUGGESTION
install suggestion boxes at both the office and the shop try "Y�,BOXES
CARRIED r5C oti ` P�`
Mr. Vickery moved a service award pin be presented to SERVICE
any permanent M D employee who has completed five years service AWARDS
and additional years of service be recognized every 5 years rye
thereafter �°` v -Qv
CARRIED
Mr Mueller moved a policy be established to provide no M D OPERATING
machinery is to be operated if the temperature is more than 20 MACHINERY
degrees below zero (F) except in an emergency situation and the IN COLD
foremen are to recognize they have a responsibility at any time WEATHER
to shut down their crew if any type of unsafe condition exists, POLICY
including weather
CARRIED
JOB
Mr. Marz moved Mr Jeffery and Mr Rodger draft a `v DESCRIP
job description for the person who assists the service mechanic MECHANIC
assigned to work on the main crew machinery 'N,-X2 HELPER
CARRIED
It was agreed the request for an air compressor and air wrenches REFER
for the gravel crew
be reviewed by the Capital Committee
TO CAPITAL
CHANGE
practices for the M D
COMMITTEE
Mr Hoff reported he
discussed the possibility of moving the
1"(u
r`
power poles at the
Marshman stock pile site with Mr Marshman
POLES
last evening and Mr.
Marshman agreed to review the matter with
AT
his father today
It appears it would require the movement of
atMARSHMAN
least 4 poles which
would cost about $2000 00
STOCK
PILE
Mr Marz moved Mr
Jeffery contact the County of Wheatland to
see SITE
if they would share
costs for the pole move, as they also use
this site, contact
the power company to determine if the poles
could be moved and
the cost for same and if the land owner, Mr
Marshman is agreeable,
the poles be moved
CARRIED
"")o
Mr. Marz moved the
balance of the operational review report be
OPER
tabled and if time
permits it be discussed later today
REVIEW
CARRIED
TABLED
There was discussion
about the possible
change in hiring
CHANGE
practices for the M D
and what kind of
a system council would
IN M D
wish to implement for
hiring senior staff
HIRING
Mr Jeffery reviewed
examples of a 2 up
system and a one up
PRACTICES
system as far as hiring
practices were
concerned
Mr Marc DeBoer entered the meeting at this time - 11 15 A.M MEETING
and discussed with council the purchase of the two 621 scrapers WITH M
to replace the two damaged scrapers DeBOER
Mr. DeBoer noted one scraper will be delivered in late January
COUNCIL MEETING JANUARY 23RD, 1990
and the second one in the last half of February
He noted it would not be possible to cancel the order for the two
scrapers, and also noted a 627 scraper could be delivered
sometime in June, a DN8 cat could be delivered sometime in the
last half of March and a traxscavator would take about 2 to 3
months for delivery
The cost for a traxscavator would be about $170,000 00
Mr. DeBoer left the meeting at this time and the meeting
adjourned for dinner between 11 45 A M and 1 00 P M DINNER
Mr Marz left the meeting for a short time
Mr. Wesselling entered the meeting at 1 00 P M and reviewed some
subdivision applications with Council jSUB
Mr Hogg moved he be excused from discussions and voting on the DIVISIONS
first subdivision due to family involvement.
CARRIED %
Mr Hogg left the meeting.
Mr Wesselling reviewed the application for subdivision
submitted by R J Maerz for isolation of an existing farmstead -
5 6 acres on SW 20- 32 -23 -4
Mr Mueller moved the M D recommend approval for the proposed
5 6 acre subdivision subject to dedication of a 30 meter servicele�L-P"
road along the length of the west boundary of the proposed
subdivision and compliance with staff recommendations
CARRIED
Mr Hogg returned to the meeting
Mr Rodger entered the meeting at this time - 1 2.5 P.M.
Mr Marz returned to the meeting. �G,)2 e TABLE
BROWN
Mr Boake moved to table Item number 18 on the agenda until the SUB
next meeting of Council PROBLEM
CARRIED
Mr Wesselling reviewed the application for isolation of a 7.7
acre isolation of an existing farmstead on SW 32- 28 -20 -4.
Mr Code moved the M.D. recommend approval of the proposed
subdivision subject to staff recommendations.
CARRIED
Mr. Wesselling reviewed the application for isolation of an
existing farmstead of 4.3 acres on N.E. 30- 31 -24 -4 and noted this
would be a second subdivision on this quarter
Mr Hogg moved the M D recommend refusal of the subdivision in
accordance with staff recommendations
CARRIED
Mr Wesselling reviewed with Council the Prairie Action Plan - a
project which may be undertaken by the Province to identify all PRAIRIE
potentially environmentally sensative lands in an area The ACTION
Province would hire the consultant to do the work, and PLAN
the Regional Planning Commission would do the mapping required
The M D would be responsible for the printing costs.
The M D of Starland is considering having a plan done and Vc
perhaps a joint project could be undertaken by both Starland and ,P- r
Kneehill, thus cutting down the printing costs Printing costs �e�
are estimated at about $1000 00
Mr. Vickery moved the Commission be requested to approach the
Province about the possibility of having a prairie action plan
undertaken in the M D of Kneehill in co- operation with the M.D.
of Starland
CARRIED
3
COUNCIL MEETING JANUARY 23RD, 1990
Mr Wesselling left the meeting at this time.
Council discussed again whether it should establish a one up or
two up hiring system for the M D
TWO UP
Mr Hogg moved the M D adopt a 2 up system for its hiring SYSTEM
practices and for its organizational flow chart and the system be FOR
reviewed in one year's time HIRING i
CARRIED PRACTICES
7C J' .
Mr Jeffery noted due to the resignation of Mr Randall Davis
there is a need to appoint or hire a new grade foreman for the up
coming construction season
There was lengthy discussion regarding this matter and the new
system adopted today by council regarding hiring practices. NEED
NEW
Mr Jeffery and Mr. Rodger were directed to bring their — GRADE
recommendation regarding the grade crew foreman position to FOREMAN
council as soon as possible `' "` -" T"
LOCAL
The local road grid system drafted by Mr Jeffery and Mr Rodger ROAD
was reviewed and discussed. GRID
SYSTEM
Mr Code moved council agree in principle to establishment of a - 1— �j��.P�
local road grid system, the draft map be reviewed over the next Tc,
three months by all councillors and the proposed grid system map M
be revised as required at that time .�---
CARRIED
NEED TO
There was discussion regarding the proposal to re -align the road RE -ALIGN
south of the Three Hills School where it crosses the C N railway ROAD
tracks West 301
Mr Jeffery noted the National Transport Commission is the final 31 -23 -4I
authority to decide how a road may cross a railway line and
whether signal lights at the crossing would be required
The present road alignment is a problem and somewhat of a traffic
hazard and at the present time a considerable amount of heavy
traffic uses the road (which goes past the Three Hills School) as
an access route into the Town of Three Hills
A change in the road alignment would eliminate both of these
problems
The road is scheduled for re- construction on the 1990 road
construction program but with no plans for any re- alignment - -a
T V
Mr Hogg moved the M.D. look into re- alignment of the road West
of 30 in 31 -23 -4 in the area where it crosses the C.N. railway
tracks
CARRIED
The need to put up a stop or yield sign on the north south road YIELD
I
West of SW 27- 33 -26 -4 was discussed SIGN
Mr Vickery moved the M.D. erect a yield and an intersection WSW 27
ahead sign on the road West SW 27- 33 -26 -4 so the north south 33 -26 -4
traffic is required to yield to the east west traffic. Ro ��er
CARRIED 4c�Y.r.ra�
The recommendation from the Capital Committee for purchase of
1990 capital items was discussed as well as the amount expended
on capital items in 1989.
purchase
There was also discussion regarding the office renovation plans 1990 -
and the amount set up in the 1990 capital budget for this CAPITAL
project .
Mr Marz moved the Capital Committee be authorized to spend a
maxium of $832,000 00 on the following capital items
1 Replacement of the two damaged 621 buggies trading in the
d�
4
Mr. Hogg noted some people are plowing out their yard and some
oil companies are plowing out oil lease roads and leaving the
snow piled on the M D roads. This is a very dangerous practice
and must be stopped LEAVING
SNOW
PILES
ON
M D ROADS
t
Mr. Hogg then moved an appropriate notice be published in the
local paper advising this practice must be discontinued due to
the traffic hazard which is created.
CARRIED
Mr Marz left the meeting at this time - 3 50 P M
Mr Boake moved Item number 13 on the agenda be tabled until the TABL
next meeting of council C
CARRIED
Mr Boake moved the annual fire meeting be held on Tuesday, ANNUAL '
February 13th, 1990 at 7 30 P M in the M.D. Office FIRE
CARRIED -ter, MEETING
Mrs Wilkinson reviewed a draft by -law to authorize use of the
new M D logo
ADOPT
Mr Boake moved first reading to by -law number 1185, this being aM D
by -law to adopt the new M D logo LOGO
CARRIED BY -LAW
NO 1185
Mr Hogg moved second reading to this by -law. ,
CARRIED
Mr Code moved third reading be given to this by -law at this
time y
CARRIED
Mr Mueller moved third reading to this by -law
CARRIED
The need to establish an agenda for the February 9th combined agenda
meeting was discussed COMBINED
Suggestions were Review FCSS program, Discuss Health Unit MEETING
Homemaker Program
Contact towns and villages to see if they have any suggestions
Mr. Vickery moved to tabled this item until January 24th, 1990
and the matter be discussed again
CARRIED
Mr Jeffery read the letter received from the Trochu Golf Club. TROCHU
The club is holding a public meeting tomorrow night to discuss GOLF
their planned course expansion and may be asking the M D to CLUB
contribute money or use of some of its equipment when the plannedEXPANSION
expansion is proceeded with
Mr Vickery moved to table this matter until the next meeting of --
5
COUNCIL MEETING JANUARY
23RD, 1990
damaged buggies
$30,000 Net
difference
2
Purchase Weich Property
$140,000
3.
Reserve for office renovations
$225 000.
4
Grader
$118,000
5
A S B equipment
$ 15,000
6
Two gravel trucks
$140,000
7
End dump trailer
$ 20,000
8.
Radios, repeater, etc
$ 40,000.
9.
Two half ton trucks
$ 30,000.
°
10
Three sand spreaders
$ 36,000
�Q
11
Capital items for Parks
$ 8,000
12
Two fire pits for rubble sites
G ae1�
and trailers for 3 sites
$ 30,000.
mar`
13.
Carbon Shop reserve
$ 40,000.
CARRIED
Mr. Hogg noted some people are plowing out their yard and some
oil companies are plowing out oil lease roads and leaving the
snow piled on the M D roads. This is a very dangerous practice
and must be stopped LEAVING
SNOW
PILES
ON
M D ROADS
t
Mr. Hogg then moved an appropriate notice be published in the
local paper advising this practice must be discontinued due to
the traffic hazard which is created.
CARRIED
Mr Marz left the meeting at this time - 3 50 P M
Mr Boake moved Item number 13 on the agenda be tabled until the TABL
next meeting of council C
CARRIED
Mr Boake moved the annual fire meeting be held on Tuesday, ANNUAL '
February 13th, 1990 at 7 30 P M in the M.D. Office FIRE
CARRIED -ter, MEETING
Mrs Wilkinson reviewed a draft by -law to authorize use of the
new M D logo
ADOPT
Mr Boake moved first reading to by -law number 1185, this being aM D
by -law to adopt the new M D logo LOGO
CARRIED BY -LAW
NO 1185
Mr Hogg moved second reading to this by -law. ,
CARRIED
Mr Code moved third reading be given to this by -law at this
time y
CARRIED
Mr Mueller moved third reading to this by -law
CARRIED
The need to establish an agenda for the February 9th combined agenda
meeting was discussed COMBINED
Suggestions were Review FCSS program, Discuss Health Unit MEETING
Homemaker Program
Contact towns and villages to see if they have any suggestions
Mr. Vickery moved to tabled this item until January 24th, 1990
and the matter be discussed again
CARRIED
Mr Jeffery read the letter received from the Trochu Golf Club. TROCHU
The club is holding a public meeting tomorrow night to discuss GOLF
their planned course expansion and may be asking the M D to CLUB
contribute money or use of some of its equipment when the plannedEXPANSION
expansion is proceeded with
Mr Vickery moved to table this matter until the next meeting of --
5
Council
COUNCIL MEETING JANUARY 23RD, 1990
CARRIED
The
village of
Acme have requested the M D consider purchase of
an
apparatus to
fill airpacks for all fire departments
AIR
Mr
area
Hogg noted
for this
there should be equipment already available in the
purpose
PACK
FILLING
APPARATUS
Mr
at
Hogg then
the annual
moved to table this request and same be discussed
fire meeting which will be held February 13th
CARRIEDe'`��
Mr. Vickery moved this meeting do now adjourn until 9 00 A.M.,
Wednesday, January 20", 1990 and the balance of the agenda be ADJOURN
tabled to that meeting
CARRIED
Time 4 25 P.M.
---- 4-- - --' --------------
Reeve 4
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