HomeMy WebLinkAbout1990-01-23 Council MinutesAGENDA COUNCIL MEETING JANUARY 23rd, 1990 1. Approval of Agenda 2 Approval of Council Meeting minutes - January 9th, 10th and 11th 1990 3 Approval of Accounts presented for payment 4 Bank reconciliation statement - December Preliminary 5 J C Jeffery report 6. Executive Committee Report APPOINTMENTS 10 00 A M - Oris Rodger 11 00 A M - Mark DeBoer, R Angus - See Item 16 PRIORITY ITEMS 7. Organizational Review /Committee Report Jan 22/90 8. Grade Foreman 9 1990 Wage Agreement /Salary Negotiations 9a Gravel Report and Decision required GENERAL ITEMS 10 Need to hold an annual fire meeting? Date for Same? 11 Review by -law to authorize M D logo 12 Set agenda for local government combined meeting 13 Report re Office & Shop renovations - Building Committee 13a Letter from Trochu Golf Club - no meeting today TRANSPORTATION ITEMS 14 Long Range Plan for Road Construction (Local Road Grid) 15 Report re Railway crossing on Kilgour Road 16 1990 Capital Requirements Meeting with Mark DeBoer, R Angus 17 Review need for stop or yield sign - half mile West Wimborne stock pile site ?SSW27- 33 -26 -4 UTILITIES OFFICER ITEMS nil DEVELOPMENT APPEAL BOARD MEETING nil DEVELOPMENT APPEAL BOARD HEARINGS nil PLANNING MATTERS 18. Report from Mr Cunningham re Maxine Brown Land SE 26- 29 -26 -4 Power Poles and Backsloping on Private Property 19 Subdivisions PUBLIC HEARINGS nil DISCUSSION ITEMS Committee Reports LATE ITEMS 20 Private Snowplowing 21 Request from Village of Amce - Need for airtank filling apparatus. ly 1 COUNCIL MEETING JANUARY 23RD, 1990 A regular meeting of the Council of the M D of Kneehill No 48 was held in the M D Office in Three Hills, Alberta, commencing at 9 00 A.M The following were present for the meeting Reeve Otto Hoff Division 2 Councillors J Finlay Code Division 1 Robert E Boake Division 3 Robert E Marz Division 4 Harold Mueller Division 5 Richard M. Vickery Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present and recorded the minutes Mr Marz moved approval of the agenda for today's meeting CARRIED Mr Boake moved approval of the January 9th, 10th and 11th meeting minutes. CARRIED PRESENT APPROVAL i AGENDA APPROVAL MINUTES APPROVAL Mr Mueller moved approval of the accounts presented for paymentACCOUNTS today, subject to further review by the finance committee of J Finlay Code, Richard M Vickery, R A Marz and Otto Hoff. CARRIED Mr Jeffery reviwed the preliminary December bank statement and there was brief discussion regarding same APPROVAL Mr. Vickery moved approval of the December bank statement BANK CARRIED STATEMENT Mr Jeffery reviewed his report covering the period January 9th to January 23rd, 1990, and several items of correspondence were discussed. J C JEFFER� Mr Boake moved approval of Mr Jeffery's report REPORT CARRIED Mr Marz reported he discussed the level of water in Keivers Lake KEIVER with Mr Glen Keiver recently. Mr Keiver feels the level of the LAKE water in the lake is not increasing sufficiently to Justify the amount of money spent pumping water from the well to the lake A0 It was recommended Mr Cunningham and Mr Ehmann take depth of T,bW *o ice measurements at various locations on the lake and report their findings to council. There was discussion about the FSCC community resource worker FCSS program and it was noted a girl has been hired to replace Pat PROGRAM Hufnagel in the Trochu area There was lengthy discussion about the concept of the program and the direction the program is taking Mr Boake moved approval of the Executive Committee report CARRIED Mr Code moved Council review the M D 's participation in the FCSS community resource worker program at the first council, meeting in June. TG a CARRIED j Mr Oris Rodger entered the meeting at this time - 10 00 A M i •, 1 APPROVAL EXEC COMM REPORT M D PARTICIPAT- IN FCSS PROGRAM COUNCIL MEETING JANUARY 23RD. 1990 GRAVEL Mr Jeffery reviewed the gravel inventory report to the end of INVENTORY December 1989 ADJUSTMENT He proposes to write down the gravel inventory at the Schmautz Pit by about 300,000 yards because there does not appear to be much gravel left there Mr Rodger noted it may be necessary to crush some gravel in 1990 Mr Marz moved approval of the gravel inventory report and :::T-I. n n) ;C' r authorized Mr. Jeffery to write down the Schmautz Pit gravel inventory records by 298 821 yards. CARRIED COMMITTEE There was discussion regarding the minutes from the committee MEETING meeting held yesterday and some of the recommendations made in RECOMM that meeting. Mr Vickery moved the Reeve and Deputy Reeve be authorized to SUGGESTION install suggestion boxes at both the office and the shop try "Y�,BOXES CARRIED r5C oti ` P�` Mr. Vickery moved a service award pin be presented to SERVICE any permanent M D employee who has completed five years service AWARDS and additional years of service be recognized every 5 years rye thereafter �°` v -Qv CARRIED Mr Mueller moved a policy be established to provide no M D OPERATING machinery is to be operated if the temperature is more than 20 MACHINERY degrees below zero (F) except in an emergency situation and the IN COLD foremen are to recognize they have a responsibility at any time WEATHER to shut down their crew if any type of unsafe condition exists, POLICY including weather CARRIED JOB Mr. Marz moved Mr Jeffery and Mr Rodger draft a `v DESCRIP job description for the person who assists the service mechanic MECHANIC assigned to work on the main crew machinery 'N,-X2 HELPER CARRIED It was agreed the request for an air compressor and air wrenches REFER for the gravel crew be reviewed by the Capital Committee TO CAPITAL CHANGE practices for the M D COMMITTEE Mr Hoff reported he discussed the possibility of moving the 1"(u r` power poles at the Marshman stock pile site with Mr Marshman POLES last evening and Mr. Marshman agreed to review the matter with AT his father today It appears it would require the movement of atMARSHMAN least 4 poles which would cost about $2000 00 STOCK PILE Mr Marz moved Mr Jeffery contact the County of Wheatland to see SITE if they would share costs for the pole move, as they also use this site, contact the power company to determine if the poles could be moved and the cost for same and if the land owner, Mr Marshman is agreeable, the poles be moved CARRIED "")o Mr. Marz moved the balance of the operational review report be OPER tabled and if time permits it be discussed later today REVIEW CARRIED TABLED There was discussion about the possible change in hiring CHANGE practices for the M D and what kind of a system council would IN M D wish to implement for hiring senior staff HIRING Mr Jeffery reviewed examples of a 2 up system and a one up PRACTICES system as far as hiring practices were concerned Mr Marc DeBoer entered the meeting at this time - 11 15 A.M MEETING and discussed with council the purchase of the two 621 scrapers WITH M to replace the two damaged scrapers DeBOER Mr. DeBoer noted one scraper will be delivered in late January COUNCIL MEETING JANUARY 23RD, 1990 and the second one in the last half of February He noted it would not be possible to cancel the order for the two scrapers, and also noted a 627 scraper could be delivered sometime in June, a DN8 cat could be delivered sometime in the last half of March and a traxscavator would take about 2 to 3 months for delivery The cost for a traxscavator would be about $170,000 00 Mr. DeBoer left the meeting at this time and the meeting adjourned for dinner between 11 45 A M and 1 00 P M DINNER Mr Marz left the meeting for a short time Mr. Wesselling entered the meeting at 1 00 P M and reviewed some subdivision applications with Council jSUB Mr Hogg moved he be excused from discussions and voting on the DIVISIONS first subdivision due to family involvement. CARRIED % Mr Hogg left the meeting. Mr Wesselling reviewed the application for subdivision submitted by R J Maerz for isolation of an existing farmstead - 5 6 acres on SW 20- 32 -23 -4 Mr Mueller moved the M D recommend approval for the proposed 5 6 acre subdivision subject to dedication of a 30 meter servicele�L-P" road along the length of the west boundary of the proposed subdivision and compliance with staff recommendations CARRIED Mr Hogg returned to the meeting Mr Rodger entered the meeting at this time - 1 2.5 P.M. Mr Marz returned to the meeting. �G,)2 e TABLE BROWN Mr Boake moved to table Item number 18 on the agenda until the SUB next meeting of Council PROBLEM CARRIED Mr Wesselling reviewed the application for isolation of a 7.7 acre isolation of an existing farmstead on SW 32- 28 -20 -4. Mr Code moved the M.D. recommend approval of the proposed subdivision subject to staff recommendations. CARRIED Mr. Wesselling reviewed the application for isolation of an existing farmstead of 4.3 acres on N.E. 30- 31 -24 -4 and noted this would be a second subdivision on this quarter Mr Hogg moved the M D recommend refusal of the subdivision in accordance with staff recommendations CARRIED Mr Wesselling reviewed with Council the Prairie Action Plan - a project which may be undertaken by the Province to identify all PRAIRIE potentially environmentally sensative lands in an area The ACTION Province would hire the consultant to do the work, and PLAN the Regional Planning Commission would do the mapping required The M D would be responsible for the printing costs. The M D of Starland is considering having a plan done and Vc perhaps a joint project could be undertaken by both Starland and ,P- r Kneehill, thus cutting down the printing costs Printing costs �e� are estimated at about $1000 00 Mr. Vickery moved the Commission be requested to approach the Province about the possibility of having a prairie action plan undertaken in the M D of Kneehill in co- operation with the M.D. of Starland CARRIED 3 COUNCIL MEETING JANUARY 23RD, 1990 Mr Wesselling left the meeting at this time. Council discussed again whether it should establish a one up or two up hiring system for the M D TWO UP Mr Hogg moved the M D adopt a 2 up system for its hiring SYSTEM practices and for its organizational flow chart and the system be FOR reviewed in one year's time HIRING i CARRIED PRACTICES 7C J' . Mr Jeffery noted due to the resignation of Mr Randall Davis there is a need to appoint or hire a new grade foreman for the up coming construction season There was lengthy discussion regarding this matter and the new system adopted today by council regarding hiring practices. NEED NEW Mr Jeffery and Mr. Rodger were directed to bring their — GRADE recommendation regarding the grade crew foreman position to FOREMAN council as soon as possible `' "` -" T" LOCAL The local road grid system drafted by Mr Jeffery and Mr Rodger ROAD was reviewed and discussed. GRID SYSTEM Mr Code moved council agree in principle to establishment of a - 1— �j��.P� local road grid system, the draft map be reviewed over the next Tc, three months by all councillors and the proposed grid system map M be revised as required at that time .�--- CARRIED NEED TO There was discussion regarding the proposal to re -align the road RE -ALIGN south of the Three Hills School where it crosses the C N railway ROAD tracks West 301 Mr Jeffery noted the National Transport Commission is the final 31 -23 -4I authority to decide how a road may cross a railway line and whether signal lights at the crossing would be required The present road alignment is a problem and somewhat of a traffic hazard and at the present time a considerable amount of heavy traffic uses the road (which goes past the Three Hills School) as an access route into the Town of Three Hills A change in the road alignment would eliminate both of these problems The road is scheduled for re- construction on the 1990 road construction program but with no plans for any re- alignment - -a T V Mr Hogg moved the M.D. look into re- alignment of the road West of 30 in 31 -23 -4 in the area where it crosses the C.N. railway tracks CARRIED The need to put up a stop or yield sign on the north south road YIELD I West of SW 27- 33 -26 -4 was discussed SIGN Mr Vickery moved the M.D. erect a yield and an intersection WSW 27 ahead sign on the road West SW 27- 33 -26 -4 so the north south 33 -26 -4 traffic is required to yield to the east west traffic. Ro ��er CARRIED 4c�Y.r.ra� The recommendation from the Capital Committee for purchase of 1990 capital items was discussed as well as the amount expended on capital items in 1989. purchase There was also discussion regarding the office renovation plans 1990 - and the amount set up in the 1990 capital budget for this CAPITAL project . Mr Marz moved the Capital Committee be authorized to spend a maxium of $832,000 00 on the following capital items 1 Replacement of the two damaged 621 buggies trading in the d� 4 Mr. Hogg noted some people are plowing out their yard and some oil companies are plowing out oil lease roads and leaving the snow piled on the M D roads. This is a very dangerous practice and must be stopped LEAVING SNOW PILES ON M D ROADS t Mr. Hogg then moved an appropriate notice be published in the local paper advising this practice must be discontinued due to the traffic hazard which is created. CARRIED Mr Marz left the meeting at this time - 3 50 P M Mr Boake moved Item number 13 on the agenda be tabled until the TABL next meeting of council C CARRIED Mr Boake moved the annual fire meeting be held on Tuesday, ANNUAL ' February 13th, 1990 at 7 30 P M in the M.D. Office FIRE CARRIED -ter, MEETING Mrs Wilkinson reviewed a draft by -law to authorize use of the new M D logo ADOPT Mr Boake moved first reading to by -law number 1185, this being aM D by -law to adopt the new M D logo LOGO CARRIED BY -LAW NO 1185 Mr Hogg moved second reading to this by -law. , CARRIED Mr Code moved third reading be given to this by -law at this time y CARRIED Mr Mueller moved third reading to this by -law CARRIED The need to establish an agenda for the February 9th combined agenda meeting was discussed COMBINED Suggestions were Review FCSS program, Discuss Health Unit MEETING Homemaker Program Contact towns and villages to see if they have any suggestions Mr. Vickery moved to tabled this item until January 24th, 1990 and the matter be discussed again CARRIED Mr Jeffery read the letter received from the Trochu Golf Club. TROCHU The club is holding a public meeting tomorrow night to discuss GOLF their planned course expansion and may be asking the M D to CLUB contribute money or use of some of its equipment when the plannedEXPANSION expansion is proceeded with Mr Vickery moved to table this matter until the next meeting of -- 5 COUNCIL MEETING JANUARY 23RD, 1990 damaged buggies $30,000 Net difference 2 Purchase Weich Property $140,000 3. Reserve for office renovations $225 000. 4 Grader $118,000 5 A S B equipment $ 15,000 6 Two gravel trucks $140,000 7 End dump trailer $ 20,000 8. Radios, repeater, etc $ 40,000. 9. Two half ton trucks $ 30,000. ° 10 Three sand spreaders $ 36,000 �Q 11 Capital items for Parks $ 8,000 12 Two fire pits for rubble sites G ae1� and trailers for 3 sites $ 30,000. mar` 13. Carbon Shop reserve $ 40,000. CARRIED Mr. Hogg noted some people are plowing out their yard and some oil companies are plowing out oil lease roads and leaving the snow piled on the M D roads. This is a very dangerous practice and must be stopped LEAVING SNOW PILES ON M D ROADS t Mr. Hogg then moved an appropriate notice be published in the local paper advising this practice must be discontinued due to the traffic hazard which is created. CARRIED Mr Marz left the meeting at this time - 3 50 P M Mr Boake moved Item number 13 on the agenda be tabled until the TABL next meeting of council C CARRIED Mr Boake moved the annual fire meeting be held on Tuesday, ANNUAL ' February 13th, 1990 at 7 30 P M in the M.D. Office FIRE CARRIED -ter, MEETING Mrs Wilkinson reviewed a draft by -law to authorize use of the new M D logo ADOPT Mr Boake moved first reading to by -law number 1185, this being aM D by -law to adopt the new M D logo LOGO CARRIED BY -LAW NO 1185 Mr Hogg moved second reading to this by -law. , CARRIED Mr Code moved third reading be given to this by -law at this time y CARRIED Mr Mueller moved third reading to this by -law CARRIED The need to establish an agenda for the February 9th combined agenda meeting was discussed COMBINED Suggestions were Review FCSS program, Discuss Health Unit MEETING Homemaker Program Contact towns and villages to see if they have any suggestions Mr. Vickery moved to tabled this item until January 24th, 1990 and the matter be discussed again CARRIED Mr Jeffery read the letter received from the Trochu Golf Club. TROCHU The club is holding a public meeting tomorrow night to discuss GOLF their planned course expansion and may be asking the M D to CLUB contribute money or use of some of its equipment when the plannedEXPANSION expansion is proceeded with Mr Vickery moved to table this matter until the next meeting of -- 5 Council COUNCIL MEETING JANUARY 23RD, 1990 CARRIED The village of Acme have requested the M D consider purchase of an apparatus to fill airpacks for all fire departments AIR Mr area Hogg noted for this there should be equipment already available in the purpose PACK FILLING APPARATUS Mr at Hogg then the annual moved to table this request and same be discussed fire meeting which will be held February 13th CARRIEDe'`�� Mr. Vickery moved this meeting do now adjourn until 9 00 A.M., Wednesday, January 20", 1990 and the balance of the agenda be ADJOURN tabled to that meeting CARRIED Time 4 25 P.M. ---- 4-- - --' -------------- Reeve 4 v Munici A ml lstratnr