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HomeMy WebLinkAbout1990-01-09 Council MinutesAGENDA COUNCIL MEETING JANUARY 9th, 1990 1. Approval of Agenda 2 Approval of Council Meeting minutes - January 3rd 1990 3 Approval of Accounts presented for payment 4 J C Jeffery report 5 Bank reconciliation - not completed as yet APPOINTMENTS 10 00 A M - Oris Rodger & Lonnie McCook 2 00 P.M Public Hearing - see Item No 23 3 45 P M - Jim Bishop - see Item No 16 PRIORITY ITEMS 6. Review Employment of Randal Davis - Probation Expires Jan 15/90 7 Format and Guidelines for Operations Review - Jan 10 /11th 8 Report from Employee Committee Meeting - January 8th, 1990 - contract review and discussions L Pia GENERAL ITEMS 9 By -law required for 1990 Court of Revision 10 By -law required for 1990 Loan requirements 11 Review December 12th Budget Analysis 12 Set date for annual fire meeting 13 Re- appoint A S B members etc for 1990 14 Letter from Town of Three Hills re Joint Use Agreement of Town Rubble Pit 15. Pass by -law to authorize agreement with Alberta Environment re Torrington Rubble Pit 16 Meeting with Jim Bishop 3 45 P M TRANSPORTATION ITEMS 17 Motion re closure of unused road diversion SW 29- 31 -25 -4 18 Call for tenders for 1990 fuel requirerments UTILITIES OFFICER ITEMS nil DEVELOPMENT APPEAL BOARD MEETING nil DEVELOPMENT APPEAL BOARD HEARINGS nil PLANNING MATTERS 19. Report from Mr Cunningham re Stewart Hog Operation (Letter received from Grant McIntosh) 20 Notice from Starland re Dev Appeal Ken Flather - Cabin on Pt SE 26- 29 -21 -4 21 Review plan of survey for Three Hills Golf Course subdivision L Braconnier land 22 Application to amend Land Use By -Law - NW 35- 31 -25 -4 Set date for public hearing 22a Re -set date for public hearing re Mun Planning Comm PUBLIC HEARINGS 23 Lynn Gustafson - N W 24- 32 -24 -4 - 2 00 P M DISCUSSION ITEMS Committee Reports LATE ITEMS COUNCIL MEETING TUESDAY, JANUARY 9TH, 1990 A regular meeting of the Council of the M.D. of Kneehill was held on Tuesday January 9th 1990, commencing at 9 00 A.M. The following were present for the meeting Reeve Otto Hoff Division 2 Councillors J Finlay Code Division 1 Robert E. Boake (After 9 30 A M ) Division 3 Richard A Marz Division 4 Harold Mueller (After 9 24 A M ) Division 5 Richard M Vickery Division 6 Lawrence Hogg Division 7 Stan Price, Representative from the Three Hills School Division J. C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was presentt and recorded the minutes. Reeve Hoff called the meeting to order Request was made to add Item 15a - Linden Transfer Box Situation - to the agenda. Mr Code moved approval of the agenda with addition of the above noted item CARRIED Mr Code moved apaproval of the accounts presented for payment today, subject to further review by the finance ✓ committee of Otto Hoff and Richard M Vickery CARRIED Mr Jeffery's report was reviewed and several items discussed Mr Hogg moved approval of Mr Jeffery's report CARRIED Mr Marz reported there is a problem with the transfer box at Linden The box is filling up very quickly and then the site is locked up Rural people are going to the site with their garbage and finding the site locked It appears alot of rubble is being deposited in the transfer box and if the rubble pit was open more often this might leave more room in the transfer box for the household garbage. Mr Mueller entered the meeting at this time - 9 24 A M It was noted the Village of Linden has applied for a second transfer box but it likely will not be installed until late this year or next year Mr Marz moved the M D negotiate with the Village of Linden for a definite schedule of days the site will be open, and the schedule be advertised in the Three Hills Capital, Mr. Jeffery contact the rubble pit attendant to see if he would be willing to work an extrta day per week at the Linden Pit until the extra container box can be installed, and if this can be arranged the rubble pit be open two days a week and this information also be published in the paper, and the M.D. support the Village of Linden in their application to the Drumheller Solid Waste Management Association for a second transfer box. CARRIED 1 Present APPROVAL AGENDA APPROVAL OF ACCOUNTS J C JEFFERY REPORT LINDEN TRANSFER BOX SITE J cT T O COUNCIL MEETING TUESDAY. JANUARY 9TH. 1990 Mr Jeffery noted he has set up appointments for some law for 1990 and employees to meet with Council on Thursday, January 11th, MEETING and appointments for the foremen for Wednesday, January WITH 10th by -law Number 1182, this BY -LAW FOREMEN authorize the M.D. to borrow up to NO 1182 AND EMPLOYEE It was suggested the idea of the review was to open a better meeting with the departments line of communication CARRIED between Council and the employees at the January 23rd meeting Mr Boake entered the meeting at this time - 9 35 A.M. Mrs Wilkinson noted council must establish the 1990 Court of Revision 1990 COURT Mr Code moved first reading to by -law number 1181 this REVISION being a by -law to establish the 1990 Court of Revision, BY -LAW the members of the Court be R M Vickery, R A Marz, Robert NO E Boake, Otto Hoff and Lawrence Hogg, alternate members to 1181 be J Finlay Code and Harold Mueller, and the Clerk of the Court be J C Jeffery or Mrs. Jean Wilkinson in his absence. CARRIED Mr Mueller moved second reading to this by -law. CARRIED Mr Hogg moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr. Boake moved third reading to this by -law N3 CARRIED Mrs Wilkinson noted Council must pass a new borrowing by- the need to hold an law for 1990 and reviewed the 1989 by -law 1990 have an M D purchase order book BORROWING Mr Mueller moved first reading to by -law Number 1182, this BY -LAW being a by -law to authorize the M.D. to borrow up to NO 1182 $1,500,000 00 if necessary during the year 1990 meeting with the departments be tabled CARRIED Mr Hogg moved second reading to this by -law CARRIEDa Mr. Boake moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr. Code moved third reading to this by -law CARRIED Mrs Wilkinson briefly reviewed the December 12th, 1989 budget comparison report BUDGET COMPARISON Mr. Boake moved approval of the report REPORT CARRIED There was lengthy discussion regarding the need to hold an annual fire meeting and whether the Fire Departments should ANNUAL have an M D purchase order book FIRE MEETING Mr Code left the meeting at this time - 10 07 A M Mr. Vickery moved a decision regarding holding a fire meeting with the departments be tabled and discussed again at the January 23rd meeting of council CARRIED Oris Rodger and Lonnie McCook entered the meeting at this time - 10 25 A M Mr. Mueller noted he had requested Lonnie McCook to meet REVIEW MAIN CREW OPERATION 2 COUNCIL MEETING TUESDAY, JANUARY 9TH 1990 with Council to discuss the operation of the main crew in 1989 There was lengthy discussion with Mr. McCook and Mr Rodger regarding road staking, road building, type of machinery on the main crew and the need for organization of the crew and machinery Mr McCook left the meeting at this time 11 21 A.M There was further discussion about the operation of the main crew Oris Rodger left the meeting at this time The meeting adjourned for dinner between 11 55 A M and 1 00 DINNER P M Mr Code returned to the meeting at this time Mr Alex Cunningham and Mr Frank Wesseling representative from Palliser Regional Planning Commission entered the meeting at this time Mr Cunningham and Mr. Jeffery reviewed the letters received from Grant McIntosh of Carbon Alberta Environment, Alberta Agriculture and the Drumheller Health Unit with regard to GRANT McIMTOSH the Ken Stewart hog operation LETTER Mr Hogg moved Mr McIntosh be advised an inspection has been made of the Ken Stewart hog operation by the M.D development officer and the operation appears to be in -e- complete compliance with the development permit conditions imposed by the M D and further Alberta Agriculture, Alberta Environment and the Drumheller Health Unit have inspected the operation and have no concerns with same , and a copy of V this letter be sent to Mrs Connie Osterman, M L A , and other appropriate government officials CARRIED Mr Lawrence Hogg and Mr R A Marz left the meeting at this KEVIN time in order to make a presentation on behalf of the M D HALLER to Kevin Haller of Trochu a member of the Canadian Junior PRESENTATION Hockey Team and winners of a gold medal. It was noted the Three Hills Golf Course course had THREEHILLS submitted a plan of survey for the land they wish to GOLF COURSE purchase from Lawrence Braconnier, but the plan only covered SUBDIVISION that portion of the land they wre acquiring from Mr Braconnier, not the entire parcel of land Mr Boake moved Palliser Regional Planning Commission be advised not to complete the Three Hills Golf Course j / Braconnier subdivision until such time as the plan of ✓ �� �� survey of the entire parcel of land has been prepared. CARRIED Mr Jeffery noted Mr Ken Flather has filed an appeal with DEV APPEAL the M.D. of Starland as their Development Officer refused to K FLATHER allow him to construct a cabin on Pt SE 26- 29 -21 -4 (the island in the river) Mr Mueller moved to accept and file as information. CARRIED Mr Ben Maerz has submitted an application for redesignation PUBLIC HEARING of NW 35- 31 -25 -4 to an Agricultural District Mr Vickery moved the required public hearing be held on NW 35- 31 -25 -4 Tuesday, February 13th, 1990, at 1 30 P.M. and notice of the public hearing be advertised in the local paper e�c5 CARRIED \e�� 3 COUNCIL MEETING TUESDAY, JANUARY 9TH, 1990 Mrs Wilkinson noted the required notice of public hearing allow them to file a caveat regarding creation of a Municipal Planning Commission for the the M D was not published in the local paper as required MUN PLANNING Therefore it will not be possible to hold the public hearing COMMISSION scheduled for today formerly PUBLIC nuisance ground and no buildings should be to file a caveat on the HEARING Mr. Boake moved the required public hearing be held on - Tuesday, February 13th, 1990 at 2 00 P M and notice of the, for" i public hearing be advertised in the local paper as much as the rubble pit has been excavated and CARRIED the material Mr. Mueller moved the following be re- appointed as members of the M D Agricultural Service Board for the year 1990 RE APPOINT Lawrence Hogg, Council Member and Chairman, Richard M. A S B Vickery, Council Member, Tim Kubenic Ratepayer Member Paul MEMBERS Andrew, Ratepayer Member One representative from the ETC Department of Agriculture, Art Thomas, Ag Fieldman and Mrs FOR 1990 - Jean Wilkinson, be named as Secretary to the Board, and further moved Art Thomas be named as Pest Control Officer, Soil Conservation Officer, Weed Control Officer and Chemical Control Officer for the M D of Kneehill for the year 1990 CARRIED Mr Jeffery reviewed the letter from Alberta Environment in which they asked the M.D. allow them to file a caveat ENVIRONMENT against the old Torrington Rubble Pit which was located in AGREEMENT the S E 16- 32 -26 -4 The caveat would indicate the site was RE TORRINGTON formerly a nuisance ground and no buildings should be to file a caveat on the RUBBLE PIT erected on the property CARRIED However in as much as the rubble pit has been excavated and the material moved to the new rubble pit on the NE 16- 32 -26- 4 there did not appear to be any need to file the caveat against the former site Council had agreed they would allow a caveat to be filed on the existing 12 acre site in the N.E. 16 and an appropriate agreement was drafted by the office Mr Boake moved first reading to by -law 11837, this being a by -law to authorize the Reeve and Municipal Administrator to BY -LAW NO enter into an agreement with the Province of Alberta, to prohibit construction of buildings on the existing rubble 1183 pit on N E 16 - 32 -26 -4 (12 acre site) and allow the Province to file a caveat on the M D land �G �.► CARRIED Mr Vickery moved second reading to this by -law. CARRIED Mr. Code moved third reading be given to this by -law at this time. A- CARRIED UNANIMOUSLY r, N ji?,00mFr4l Mr Mueller moved third reading to this by -law CARRIED Mrs. Wilkinson noted Mr and Mrs Tainsh are agreeable to accepting the cancelled road diversion back into title with CLOSURE their land OLD ROAD DIVERSION Mr Vickery moved the M D request closure of the Road Pt Diversion as shown on Road Plan 546 B M as it affects the SW 29-31-25 - South West Quarter of 29- 31 -25 -4, subject to the rights of 4 access granted by other legislationor regulations, and the -t(" land be returned to title with the balance of the quarter sernk section. CARRIED Mr Vickery moved the M.D. call for tenders for supply of TENDERS fuel for the M.D. for 1990 with bids to be received prior to FOR FUEL 9 00 A.M. February 13th, 1990 FORy�I�; CARRIED �` ' SPn� gut' n COUNCIL MEETING TUESDAY, JANUARY 9TH. 1990 Mr Jeffery noted an employer /employee commmittee meeting was held on January 8th, 1990 to discuss the 1990 employee contract and the operation of the M.D and the EMPLOYEE recommendations made by the council committee members were EMPLOYER reviewed and discussed MEETING Mr. Boake moved the Council Capital Committee draft a CAPITAL recommendation for a long term machinery capital replacement COMMITTEE policy and same be discussed by Council at a later date DRAFT CARRIED LONG RANGE CAPITAL REPL Mr Mueller moved the office be directed to look into / POLICY holding an air brake endorsement course for those M D employees who require same CARRIED AIR BRAKE TRAINING The need to review the M D. training procedure for public works employees will be reviewed during the organizational review process. PUBLIC WORKS TRAINING Mr Vickery moved Policy Number l'0be clarified to indicate the M.D. will pay for the initial and subsequent medicals AMEND -(�°hcl for any permanent employee to obtain and hold his number 1 POLICY V'M licence, as having a number one licence is now a condition 7 -11 b 2 of employment �h� �eti CARRIED Mr. Code moved approval of the January 3rd council meeting'` minutes CARRIED Mr Jeffery noted the gravel crew would like to run double shifts of 9 hours each There was discussion about the amount of gravel to be moved. Mr Vickery moved the gravel crew be authorized to run double shifts - 9 hours each shift, effective January 15th, 1990. CARRIED Mr. Mueller moved the Council meeting do now adjourn in order to hold a public hearing scheduled for today at 2 00 P M CARRIED APPROVAL MINUTES DOUBLE SHIFT GRAVEL CREWS ADJOURN FOR PUBLIC HEARING Mr. Boake moved Council meeting do now reconvene, the public.., RECONVENE hearing having been completed. CARRIED Mr Cunningham and Mr Wesseling left the meeting at this time 2 15 P M. Mr. Mueller moved first reading to by -law number 118!-x, this being a by -law to amend the M.D. land use by -law 1061, to spot zone a 10 acre site in the N W 24 -32 -24 -4 to a rural commercial district CARRIED Mr. Vickery moved second reading to this by -law CARRIED Mr Boake moved that third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Code moved third reading be given to this by -law CARRIED r BY -LAW // NO 11184 V YZ�w COUNCIL MEETING TUESDAY, JANUARY 9TH, 1990 Oris Rodger entered the meeting at this time. Mr Jeffery reviewed the agreement proposed by the Town of Three Hills for the point use of their rubble pit south of TOWN OF Three Hills THREE HILLS They proposed to split the costs on a 50 50 basis JOINT USE It was suggested a fairer split would be 75% 25% based on OF RUBBLE the population of the Town and the rural population in an SITE area around the Town Mr Mueller moved Mr Jeffery and Mr Marz be authorized to meet with the Town of Three Hills and negotiate a different arrangement for terms and cost sharing arrangements for the use of the Town of Three Hills rubble pit, and a report be brought back to a later meeting of council. CARRIED Lawrence Hogg and R A Marz returned to the meeting at this time There was lengthy discussion regarding Mr Randall Davis and his employment with the M D Mr. Jim Bishop Mr. David Campbell Mr Harold Howe, Mr Ed Kober and Mr and Mrs Clarence Currie entered the meeting at this time - 4 00 P M Mr Bishop requested the M.D. reconsider the cloud seeding project and consider joining with the adjacent municipalities, Mt View, Rockyview and Wheatland, to make another request to the Province to again fund the cloud seeding project in the area north of the City of Calgary The group feel the M D should become involved in this project again There was discussion with the delegation and it was suggested the only way the M D should become involved would be if there was a petition submitted by the necessary percentage of ratepayers requesting a plebiscite vote be held on the matter The delegation were thanked for their attendance and they left the meeting Time 4 45 P.M. Mr Vickery moved this meeting do now adjourn until 9 00 A M. Wednesday January 10th, 1990 CARRIED REEVE MUNICIP L -A fINISTRATOR O RANDAL DAVIS EMPLOYMENT DELEGATION RE WEATHER MODIFICATION ADJOURN