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HomeMy WebLinkAbout1989-10-30 Council MinutesORGANIZATIONAL MEETING OF THE COUNCIL OF THE M D KNEEHILL MONDAY. OCTOBER 30TH 1989 1 Call to order by Administrator Completion of Oath of Office by all councillors Give out Now That you've Been Elected handbook and Private and Public Interest booklet 2. Administrator call for nominations for Reeve for ensuing year Election of Reeve (if necessary) Completion of Oath of Office 3 Reeve call for Nominations for Deputy Reeve for ensuing year Election of Deputy Reeve (if necessary) Completion of Oath of Office 4 Approval of Agenda for Organizational Meeting 5. Set date for regular meetings of Council Pass resolution re M D banking for 89/90 year Photograph taken of new council? Set up committees for 1989/90 year and appoint members to the Trochu and Drumheller Hospitall Board Review various letters received re committee meetings -Big Country Tourist Association Drumheller Health Unit D T S Building Administration Society Letters from Palliser Regional Planning Commission 6 . Review policies re remuneration of councillors per diem, meals, mileage etc 7 Adjournment FIAKII ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 30TH 1989 The organizational meeting of the Council of the M D of Kneehill Number 48 was called to order by the administrator, John Jeffery on Tuesday, October 30th, 1989 at 9 00 A M The following were present for the meeting Councillors J Finlay Code Otto Hoff Robert E Boake Richard A Marz Harold Mueller Richard M. Vickery Lawrence Hogg Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Each councillor was sworn in by Mr Jeffery Mr Jeffry then called for nominations for Reeve for the ensuing year. Mr Code nominated Otto Hoff. Mr Jeffery called for nominations for Reeve a second and a third time. As no further nominations were forthcoming Mr Jeffery declared Otto Hoff elected by acclamation as Reeve for the ensusing year Mr Hoff was sworn in as Reeve and took charge of the meeting Reeve Hoff called for nominations for Deputy Reeve Mr Mueller nominated R A Marz. Reeve Hoff called for nominations for deputy reeve a second and a third time As no further nominations were forthcoming he declared R A Marz elected by acclamation as deputy reeve for the ensuing year Mr Marz was sworn in as Deputy Reeve Mr. Boake moved approval of the agenda for the organizational meeting of council CARRIED There was discussion regarding the dates for holding regular meetings of council and whether the meetings could be changed to a different day Mr. Code moved the regular meetings of council be held on the (�a� '� orc {e f second and fourth Tuesdays of each month CARRIED Mr Boake moved the M.D. of Kneehill continue banking with the Alberta Treasury Branch, Three Hills, Alberta and signing authority for the general account be one of the Reeve or Deputy Reeve with one of the Municipal Administrator or Assistant Administrator, and further moved the Municipal Administrator or Assistant Administrator be given authority to sign the M.D. payroll cheques CARRIED 1 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 30TH, 1989 Mr. Marz moved the office set up a suitable date with a local A-0 photographer to have a photograph taken of the new council h s CARRIED Mr. Code moved appointments to the Alberta Surface Rights Reclamation Committee be tabled until the next meeting of Council so further information regarding the work of the committee can be obtained for information of council. CARRIED Mr. Code moved the following be the committees for the 1989/90 year 1 Kneehill Ambulance Committee R A Marz 2. Palliser Regional Planning Commission Otto Hoff Harold Mueller - alternate 3 Parks & Cemeteries Otto Hoff Richard M. Vickery Lawrence Hogg Art Thomas 4 Drumheller Health Unit J Finlay Code 5. Employee and Safety Committee Robert E Boake J Finlay Code Lawrence Hogg 6 Recreation Board Acme - Linden - Robert E. Boake R A Marz - alternate Torrington - Richard M Vickery - R A Marz - alternate Three Hills - Harold Mueller - Otto Hoff, alternate Trochu - Lawrence Hogg - Richard M Vickery, alternate Carbon - Otto Hoff ko - J Finlay Code - alternate Drumheller - Representative from Orkney Committee Association will be named at the next meeting of Council 7 Road Committee Richard A Marz Harold Mueller Robert E. Boake and Richard M Vickery - alternates 8 Finance Committee Otto Hoff J. Finlay Code Richard M. Vickery R A Maraz - alternate 2 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 30TH, 1989 9 Fire Committee and Fire Capital Purchase Committee Lawrence Hogg Robert E Boake Finlay Code Richard M. Vickery - alternate In connection with purchase of fire capital items up to two councillors from the urban center involved will be requested to be part of the committee 10 Golden Hills Lodge Harold Mueller 11 Alberta Disaster Services Committee Reeve, Deputy Reeve and Municipal Administrator Otto Hoff, Richard A Marz and J C Jeffery 12 Fence, Backsloping & Borrow Pit Agreements Local Councillor Foreman of the Crew 13 Seed Cleaning Plants Rosebud - J Finlay Code KIBA Robert E Boake Three Hills Harold Mueller & R A Marz 14 Three Hills School Division Harold Mueller Richard M Vickery, Lawrence Hogg or Robert E Boake Alternates 15 Executive Central Association of Muncipal Districts and Counties Reeve or Deputy Reeve - Otto Hoff or R. A. Marz 16 Alberta Development Corporation Otto Hoff 17 Drumheller & District solid Waste Association Robert E Boake J Finlay Code - alternate 18. Further Education Co- Ordination Council Richard M Vickery R A Marz - alternate 19 Agricultural Service Board Lawrence Hogg, Council Member and Board Chairman P �� Richard M. Vickery, Council Member �a Tim Kubenic Ratepayer Member Paul Andrew, Ratepayer Member One representative from District Agriculturist's Office Art Thomas, Ag Fieldman Mrs Jean Wilkinson, Secretary 20 Three Hills Airport Commission Harold Mueller 441 R A Marz J C Jeffery (or his designate) 21. Prairie Association of Water Management J Finlay Code 22 Big Country Tourist Association Harold Mueller 3 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 30TH, 1989 23 Capital Review Committee Lawrence Hogg Harold Mueller Richard M Vickery Oris Rodger, Public Works Superintendent 24 Executive Committee Reeve and Deputy Reeve (Otto Hoff and R A Marz) Alternate Any other member of council Must always be two members on committee JQ GR< 25 Alberta Environment - Surface Reclamation Board o� Members will be appointed at the next meeting of Council 26 Municipal Statutes Review Committee Robert E Boake J Finlay Code 27. M.D. Representatives on F C S S Boards Steering Committee Otto Hoff Harold Mueller R.A. Marz - alternate Northern Zone Committee Lawrence Hogg R M Vickery Central Zone Committee R. A. Marz Harold Mueller Southern Zone Committee Robert E Boake J Finlay Code 28 Municipal Planning Commission One Year Term Otto Hoff Harold Mueller One Member at Large to be appointed later by Council Secretary - to be appointed later by Council 29 Drumheller Health Unit - D T S. Society Harold Mueller 30. Tourism Committee J Finlay Code Harold Mueller and further moved that Edwin Heer, George Lemays and Norman Hoppins be appointed as members at large to represent the M D of Kneehill on the Trochu and District General Hospital Board and J Finlay Code be appointed as representative to the Drumheller Hospital Board to represent Ward 2 CARRIED F4 JS 4 1e�l�rs s��n} �a r r 1 1 ORGANIZATIONAL MEETING OF THE COUNCIL OCTOBER 30TH, 1989 Mr Jeffery reviewed letters received from the Big Country Tourism Associatio, Drumheller Health Unit and Palliser Regional Planning Commission There was discussion about the office building committee and it was agreed Mr Boake would replace Mr Hastie on this committee and also agreed Mr Vickery would replace Mr Hastie on the procedurial by -law committee There was lengthy discussion regarding council policies including council per diem, meal rate and mileage It would suggested there should be a survey taken of the municipal districts and counties belonging to the CAAMD & C to determine what is an average rate of pay for councillors in that zone Mr Mueller moved there be no change made to Policy 3 -9 for the ensuing year MOTION WAS LOST Mr. Hogg moved Mr. Jeffery undertake a survey of all member la�le� muncipalities of the CAAMD & C to determine what is an average councillor's rate of pay for that zone CARRIED Mr. Hogg moved the organizational meeting of Council do now adjourn CARRIED Time 11 30 A M Reeve 5 Munich a 4AdZin-srator AGENDA COUNCIL MEETING OCTOBER 3Oth,1989 6. Approval of Agenda APPOINTMENTS nil PRIORITY ITEMS nil ITEMS TABLED FROM PREVIOUS MEETING 7. Review 1990 road program, hire surveyor and engineer etc. 8. Review requirements of National Safety Code New Policy required 9 Review memo from Keith Smith re P -3 - Motor Grader 10 Letter from AAMD & C re culvert tender 11 Report re P -1 and the vibration problem 12 Review shop renovation report Offer from George Weich re his land and shop 13. Review claim submitted by Huxley Colony - loss of honey 14 Review bids submitted for Schmautz Pit land 15 Road Tour - October 18th, 1989 16 Benkleman Beam Test results 17 Stock Pile agreement - George Van Doren 18. Request from George Van Doren - re relaxation for water 19 Review agreement arranged with R A Marz SW 15- 32 -25 -4 20 Request for culvert from Allen Anderson - report from L 21 Request for culvert -B Woods - report from Finlay Code 22 Disposal of Waste Material at J. Lowen Pit 23. Pass by -law re 1990 assessment roll 24 Information re Smart Fax Machines 25 Review need for 1989 donation by -law 26 Review plans for office renovations TRANSPORTATION ITEMS 27 Report re SR 587 Project from Road Committee Review and approve backsloping borrow pit agreements Review request for move of an approach on SR 587 28 Review secondary road approach policy 29. Letter from Palliser re 1990 secondary road meeting 30. Letter from Alberta Transportaton re SR 806 GENERAL ITEMS line Hogg 31 Letter from Alberta Wildlife re 1989 hunting season 32. Letter from PAWM re preliminary report on the Three Hills Creek water quality 33 Set up committee to purchase retirement gift for Bruce Hastie - review policy re long service awards, etc. 34 Report received from Alwin Anhorn - furnace stolen from shack at Torrington PLANNING MATTERS 35 Letter from Municipal Affairs re Section 29 1 DEVELOPMENT APPEAL BOARD MEETING nil DEVELOPMENT APPEAL BOARD HEARINGS nil A S B ITEMS nil DISCUSSION ITEMS Committee Reports LATE ITEMS Subdivision Regulation 36 Advise from Drumheller Economic Development Corporation re Informational meeting on Hovercraft Tour Business Tuesday Evening October 31st, 1989. 1 =I- "*' COUNCIL MEETING OCTOBER 30TH, 1989 A regular meeting of the Council of the M D of Kneehill Number 48 was held on Tuesday, October 30th, 1989, commencing at 11 30 A M following completion of the organizational meeting of the Council The following were present for the meeting PRESENT Reeve Otto Hoff Division 2 Councillors J Finlay Code Division 1 Robert E Boake Division 3 Richard A Marz Division 4 Harold Mueller Division 5 Richard M. Vickery Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes. Reeve Hoff called the meeting to order DISCUSS Mr Marz moved that Item number 27 on the agenda be discussed ITEM - #27 immediately after dinner. CARRIED Requests were made to add the following items to the agenda ADD TO 37 October 24th council minutes AGENDA 38 Review Policy 13 -7 39. Up -date on T. James Subdivision The meeting adjourned for dinner at this time - 11 37 A M DINNER The meeting reconvened at 2 15 P M after the entire council had reviewed SR 587 road project. SR 587 Mr. Vickery moved he be excused from voting and discussing the PROJECT report regarding SR 587 road project as he is personally involved CARRIED Mr Vickery left the meeting at this time. VICKERY OUT Mr. Marz moved council go into a committee as a whole CARRIED COMMITTEE AS A WHOLE Mr Marz moved the council meeting do now reconvene, the committee meeting having been completed RECONVENE CARRIED COUNCIL Mr. Vickery returned to the meeting at this time VICKERY IN There was discussion with Mr Vickery regarding 1 Possible conflict of interest when a person is a councillor DISCUSSIONS as well as a land owner or a person acting on behalf of a land WITH VICKERY owner RE SR 587 2 The fact that a councillor does not have any authority to make decisions on his own, even through he (Mr Vickery) was not C °Y a councillor at the time a report was made of the incident �vl( involving the SR 587 road project Mr Hoff noted that the committee as a whole had recommended the S� M D not pay backsloping /borrow pit and general land damages for \� 2 acres of land on the N W 9 - 34 -25 -4 as a result of the benefit gained by the land as a result of the SR 587 road project Mr Vickery noted he had not given any orders to anyone about the road project, but he was consulted by the surveyor from Torchinsky Consulting and the road crew foreman with regard to 1 COUNCIL MEETING OCTOBER 30TH, 1989 his father's land - N W 9- 34 -25 -4 They discussed the fact it would cost money to bring in a backhoe and to extend the pipe and construct a berm and a suggestion was made that perhaps it might be easier and cheaper to fill in the slough, He had told them to do whatever they felt was appropriate Mr Mueller then move paid compensation for land damages on the N and further moved the as information d that Mr and Mrs Richard W Vickery be BACKSLOPING BORROW backsloping and borrow pits and general PIT AGREEMENTS W 9- 34 -25 -4 as per existing M D policy R W VIEMENT road committee report be accepted and filed Mr Vickery moved he be excused from voting on the above motion due to his personal involvement. CARRIED MOTION WAS CARRIED Mr. Jeffery reviewed with council the other backsloping,borrow OTHER pit agreements arranged for the SR 587 road project as a number AGREEMENTS of the agreements appear to be over policy. ON SR 587 Mr. Code moved the agreement with Mr Dwayne Smith on the N W 8- ROAD PROJECT 34 -25 -4 be approved on condition Mr Smith be charged $400 00 for the time spent filling the sileage pit on his land, as this work exceeded M D policy CARRIED Mr. Marz moved the M.D. agree to strip and stockpile separately the black and brown dirt on any borrow pit area required for SR 587, and also to undertake separate ripping of the brown and black dirt during reclamation of any borrow pit area on this project CARRIED Mr Hogg moved the agreement with Fred Radomske of Mirror on N E 7- 34 -25 -4 be approved on condition the land owner is willing to burn the grain bin he wishes disposed of, and the M D will then bury any residue CARRIED Mr Marz moved approval of the agreement as arranged with Ken Hoppins on S E 14- 34 -25 -4 CARRIED Mr Code left the meeting at this time - 4 30 P M Mr Boake moved the agreement arranged with Hoppins Farms on the North half of 12- 34 -25 -4 be approved on condition the land owners agree to burn the old grain bin they wish disposed of and the M.D. will then bury any residue, and they agree the amount of backsloping to be done will be only as required by the engineers CARRIED Mr Hogg moved approval of the agreement arranged with Hoppins Farms on the N W 11- 34 -25 -4 on condition the landowner agrees to provide one spool of barb wire for the fence replacement CARRIED Mr Vickery moved approval of the agreement as arranged with Norman and Mildred Hoppins on the N.E. 11- 34 -25 -4. CARRIED Mr Vickery moved approval of the agreements arranged with Mr and Mrs. Walter Tetz on the S.E. 15, S.W. 15 and S.W 14- 34 -25 -4 on condition the owner is willing to accept fence replacement as per existing M D policy CARRIED The bids received for leasing the Schmautz Pit farm land were BIDS FOR then opened. SCHMAUTZ PIT L,TM 2 COUNCIL MEETING OCTOBER 30TH, 1989 Bids were received from 1 Ian Kilgour $3600 00 plus taxes 2. Mel Charlton $3851.00 including taxes 3 Ralph Kientz $4550 00 plus taxes r" �sPn� Mr Mueller moved the bid submitted by Ralph Kientz be accepted and the land be leased to Mr. Kientz for a three year term CARRIED 0C Mr Marz moved he be excused from discussions and voting on the next item as he is personally involved CARRIED `-- Mr Jeffery reviewed the ditch cleaning agreement arranged with DITCH Mr and Mrs Marz on SW 15- 32 -25 -4 and noted there would be no CLEANING compensation payable to the land owners The agreement is AGREEMENT required in connection with the Stickel blade grade project. WITH R A MARZ Mr Boake moved the M D accept the agreement entered into with Mr and Mrs Richard Marz CARRIED Mr Jeffery noted the Province has granted the M.D. the right to BY -LAW use the 1989 assessment roll with the appropriate annual changes NO 1177 for assessment and taxation purposes in 1990 ASSESSMENT ROLL Mr. Boake moved first reading to by -law number 1177, this being a FOR 1990 by -law to authorize the assessor to use the 1989 assessment roll with annual changes for assessment and taxation purposes for the year 1990 CARRIED Mr. Hogg moved second reading to this by -law. CARRIED Mr Mueller moved that third reading be given to this by -law at 6'J-6w this time CARRIED UNANIMOUSLY krn e- Mr Marz moved third reading to this by -law CARRIED Mr. Jeffery reviewed policy 3 -10 concerning retiring councillors and noted a committee of R A Marz and Lawrence Hogg had POLICY volunteered to select an appropriate retirement gift for Mr 3 -10 H a s t i e COUNCIL PAY Policy 3 -10a was also reviewed Mr. Marz moved Policy 3 -10a be amended to state that any retiring councillor is to receive a wooden long service award o�. s plaque suitably engraved, regardless of the number of years of P LONG service as a councillor, and further moved he and Mr Hogg be SERVICE authorized to select an appropriate retirement gift for Mr POLICY Hastie, in accordance with the terms of Policy 3 -10 A gp� %0'1' P, Per CARRIED Ov-c. Coc Rruce. Mr Hogg discussed with council the request he received from CULVERT Allen Anderson for the M D. to bury a culvert in his road ALLEN approach which accesses on to Highway 21 from the N E 29 -34 -23 ANDERSON Mr Anderson received permission from Alberta Transportation to install a second approach and provided him with the culvert G pis -t- o Mr Marz moved the M.D. agree to bury the culvert for Mr P Anderson and the approach be gravelled as per M D policy CARRIED Mr Jeffery noted the Drumheller Economic Development Association DRUM advised there will be an informational meeting on Tuesday, ECON October 31st 1989 to provide information to interested persons DEV regarding a proposed business which will be operating from MEETING Drumheller �- 3 COUNCIL MEETING OCTOBER 30TH, 1989 The plans are to use a hovercraft and conduct tours up and down the Red Deer River Mr Mueller moved to accept and file as information CARRIED Mr. Jeffery reported someone stole the furnace from the trailer REVIEW at the Torrington Rubble Pit site STATE He also noted the trailer is in very bad shape and really not OF very suitable TRAILERS AT Mr. Boake moved the Capital Committee inspect the three trailers RUBBLE at the Torrington Rubble Pit, the Linden Rubble Pit and the Three PITS Hills Transfer Site, determine a price for some reasonable kind of replacement trailer for all three site and report back to A�`�e`� council. / CARRIED Mr Mueller moved this meeting carry on until 5 15 P M CARRIED UNANIMOUSLY Mr. Mueller noted there is an error in the October 24th council APPROVAL meeting minutes OCT The motion regarding the landscaping work done for the Three 24 Hills Seed Plant is incorrect and should read the plant NOT BE METING charged for this work. MINUTES Mr Boake moved the minutes of the October 24th meeting of council be approved subject to correction of the motion regarding <" the landscaping work done for the Three Hills Seed Plant so the V\NwA-res motion reads the plant not be charged for the two days work. cerrhtrd CARRIED There was discussion regarding the intent of Policy 13 -7 - sale POLICY of gravel to a ratepayer The policy reads as if gravel may not 13 -7 be sold to ratepayers except during the two annual gravel days. SALE It was agreed this was not the intention and ratepayers could OF GRAVEL still purchase gravel from a stock pile or a pit as long as M D equipment was there and could load the gravel PGI� w.\\ 4 Mr Marz moved this meeting do now adjourn. CARRIED ADJOURN Time 5 15 P M - - -Ll -- - - - - - - -- - - Reeve 4 - - - - --7 - - -- ----- - - - - -- Municip Ad in trator ROAD COMMITTEE MEETING THURSDAY, OCTOBER 26TH, 1989 At the request of Bruce Hastie, Otto Hoff, Lawrence Hogg, R. A. Marz, Oris Rodger and Jean Wilkinson meet with Mr Hastie and reviewed the SR 587 project on Thursday, October 26th, 1989 commecing at 11 00 A.M. Colin Stroeder from Torchinsky and Jerry Soltze foreman of Sheltco Construction were also present Mr Hastie had raised concerns about certain things which were being done on the project He had been advised that Rick Vickery had requested the contractor do some work on land which is owned by Mr Richard W Vickery. It appears Colin Stroeder was not present on the job site over the weekend JOSH who works for Torchinsky was in charge while Colin was away The committee asked Colin why a slough had been filled on Mr Vickery's land, the number of hours it had taken for the contractor to do this work and if it was required as part of the prod ect The committee also asked who had directed the contractor to do this work Mr Soletze indicated Rick Vickery had discussed with him how best to do this work, and had advised him he was the councillor for that area now Colin noted it was perhaps easier to fill the slough and it had taken 4 hours with a 627 buggy and 4 hours with an 850 cat to fill the slough but doing this work did save hours and cost. If the slough had not been filled in it would have been necessary to extend the culvert out, build a berm around the slough and bring a backhoe in to do the work in the slough area It would seem filling the slough is the better and easier solution even though it took some time. Colin and Mr Soletze were advised Mr Vickery is not yet a councillor and even if he was he has no authority to direct that things be done which are over policy unless it has been authorized by council. Mr Soletze noted there are times when it is necessary to discuss a project which someone who has some authority It was noted the engineer is basically in charge when the fob is fully engineered. Mr Soletze indicated a representative from Torchinsky was present 1 ROAD COMMITTEE MEETING THURSDAY, OCTOBER 26TH, 1989 It was suggested that draining water from a slough area is not allowed without the consent of Alberta Water Resources Colin noted the culvert was not open and it is an equalizer pipe only Colin also indicated At the slough location there was a 2 -1 slope before and right now there is still only a 4 to 1 slope It is hard to separate the number of hours from the work which would have been required to construct a berm around the slough etc Filling the slough eliminated the need for the pipe extension They felt there was about $748 00 incurred for the 8 hours work However if the slough was not filled in it would have cost money for the extra pipe, rent for a backhoe and work on the berm. In answer to a question as to whether he felt intimidated by councillors coming to projects Colin noted that landowners do expect to get some extras on most jobs and they try to accomodate the land owner if possible He noted that draining the small slough on the south side of the road was a definite benefit to Mr Vickery but they did need the dirt for the road. He also noted it would make a very difficult working situation if he had to see written direction from council for any small extras which were requested Mr. Rodger indicated he was not involved in the project except for getting the fences removed as required It was noted dirt was taken from a hill on Mr Vickery's land and it will also benefit him as he will now be able to farm the land. However again the M D needed dirt for the road It was suggested asking to have a number of extra fobs done during a road project costs the M D money and there is a problem within council regarding this practice. Colin noted Rick asked him yesterday to have the contractor move an approach for Dwayne Smith and himself on the quarter line between the N E 4 and N W 8 This would be a shared approach and used by the two land owners and would eliminate one approach on a secondary road The sight distance for the joint approach site is approximately 1000 feet plus Colin also noted Garnet Tetz asked to have some trees knocked down and buried and a dugout constructed in a slough area on his father's land Again he noted they could use the dirt but it would take about 1 to 2 hours to bury the trees. There was discussion about M.D policy regarding road approaches on secondary roads It was noted there is a dry approach on Mr Dwayne Smith's land - month ROAD COMMITTEE MEETING THURSDAY, OCTOBER 26TH, 1989 However this joint approach would require a culvert It was also noted Rick Vickery already had an approach on his quarter further to the east and it could not be removed as it is a ditch blocker Review of the location where they would like the joint approach indicated there is adequate site distance, but because it is over policy it would have to be reviewed by council Committee then reviewed the old sileage pit filled for Mr Dwayne Smith on N W 8 The pit was located 112 a kilometer off the road and was totally irrelevant to the road construction project It took 28 loads of dirt to fill it and likely took at least 2 to 3 hours. Mr Hastie felt that squeezing the mud from the slough area on Mr Vickery's land was not necessary and this took quite some time. The slough area was about half an acre and the levelled area is now about 2 acres in size It was also noted the culvert end on Richard Vickery's side is covered over now the slough is filled in A berm had been constructed by Ken Thompson some years ago on one side of the road and the culvert extended at that time With regard to the slough on the north side of the road some dirt will be removed from the area to the north east of the slough and the area lowered and levelled in order to allow the water from the slough to drain into a dugout on Vickery's if the level of the water comes up high enough. The committee then reviewed requests made by Walter Tetz Colin noted the hill to the east of the slough area,(where the trees are), will be used to get dirt for the road and if the slough was drained and the trees removed the area could be landscaped and the area could be farmed It was a trade off in order to get the dirt from the hill area East of Mr Walter Tetz's house in a low area Mr Walter Tetz and Mr Hoppins would like dugouts The dugout area on the north side of the road would be behind trees but the setback from the road may not be adequate. This dugout would not need to be very large The one on the south side for Hoppins would be back from the road and the dugout likely would be a good size It was noted berms would be required for the fences through the low area. It was agreed by the four councillors present that the dugouts on the south side on Hoppins land would be okay and the dugout on the north would be okay as long as the setback from the road was 3 O>% ROAD COMMITTEE MEETING THURSDAY OCTOBER 26TH, 1989 adequate. It was suggested Mr Tetz and Mr Hoppins should apply for the necessary development permits and Mr Cunningham review the setback requirements with them and Colin Stroeder The four councillors also agreed the request to bury trees on Mr. Tetz land was a reasonable trade off for getting dirt from his land It was also agreed and Colin was advised that the road approach move should not be done by the contractor and the M D will look into this request and do the work later if necessary 4