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Home My WebLink About1989-04-25 Council MinutesAGENDA COUNCIL MEETING 1. Approval of Agenda 2 Approval of Minutes - April llt 3 Approval of Accounts 4. J. C. Jeffery report April llt 5 Executive Committee Report - Ap APPOINTMENTS 10 00 A.M - Oris Rodger 11 00 A M. Andy Brown and Greg S Transportation and Gordon Cauldwell Tor PRIORITY ITEMS 5A 6 7 8. 9 10 SR 837 - Richardson Brothers Review Kientz Bridge Project - SW 15- 32 -26 -4 Review Hospital Board Elections and or Appointments Report re Torrington Rubble Pit Inspection and report re Waste Management Meeting April 18th with Village Torrington Report from 1989 Road Tour 1989 Ditch Cleaning Program ITEMS TABLED FROM PREVIOUS MEETING 11 Request from R T Trucking for road improvement Road West of 6- 29 -20 -4 12 Offer from Linden Contractors to sell M D its gravel pit 13 Review possible trade in of T -47 14 Set date for 1989 tax sale GENERAL ITEMS 15 Letter from Minister Ken Kowalski re STEP Program funding 16 Review request to write off three old water accounts 17 Discuss office employment agreement - re hours for Assessors and Utility Officers 18 Request from AAMD & C for opinion on recent Spring Convention 19 Report from meeting with Alberta Labour re gas, electrical plumbing inspections,etc TRANSPORTATION ITEMS 20. Need by -law to establish load limits on an M D bridge 21. Review quotes received for asphalt requirements for 1989 22. Review price and offer from Dan Frere re hydraulic post pounder 23 Report from Road Committee - April 13th tour 24 Report on possible improvements for parts room? 25 Report on need for up- grading M D shops? 26 Watch video from Ritchie Brothers 26a Dust Control Policy - Alberta Road Management 26b.Letter from Trochu Rifle Association - 26c.Does Council wish to have a gravel day in 1989? 26d Discuss proposed WHMIS policy '0'V DEVELOPMENT APPEAL BOARD HEARINGS nil DEVELOPMENT APPEAL BOARD MEETING 27 Appeal received from Levi Boese - set date for hearing PLANNING MATTERS 31 By -law 1161 - amendment to land use by -law intensive regulations LATE ITEMS DISCUSSION ITEMS COMMITTEE REPORTS 1. Ambulance - Bruce Hastie 10 GHL - Harold Mueller 2. PRPC - Otto Hoff 11 ADS - John Jeffery 3 DHU - Finlay Code 12 Seed Plants - Finlay, 4 Rec Boards - All Bob, Harold & Richard 5 Executive CAAMDCC - Otto Hoff 13 THSD - Harold Mueller 6. D.S.W.M - Bob Boake 14 ADC - Otto Hoff 7 Airport - Harold Mueller & 15 Further Ed - Bob Boake Richard Marz 16 PAWN - Finlay Code 8 BCTA - Harold Mueller 17. Surface Reclamation 9 FCSS- All Board COUNCIL MEETING APRIL 25TH. 1989 A regular meeting of the M.D. of Kneehill Number 48 was held on Tuesday, April 25th, 1989, commencing at 9 00 A.M The following were present for the meeting Reeve Otto Hoff Division 2 J. Finlay Code Division 1 Robert E. Boake Division 3 Richard A Marz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Oris Rodger, Public Works Superintendent entered the meeting at this time Mr Mueller moved approval of the agenda prepared for today's meeting. CARRIED Mr Hogg moved approval of the April 11th council meeting minutes. CARRIED Mr Hastie moved approval of the accounts presented for payment today, subject to further review by the finance committee of R. A. Marz and himself CARRIED Mr Jeffery reviewed his report and various items were discussed Mr. Jeffery noted the Fred Esau gravel pit lease will expire in November this year and the H.K Toews gravel pit lease in October. Mr Rodger noted he will be doing some testing at the H K Toews Pit shortly Mr. Jeffery suggested someone should meet with Mr Esau to negotiate a renewal of his lease. Mr Mueller moved the Road Committee and Mr Boake meet with Mr Esau as soon as possible CARRIED Mr Jeffery noted the Road Committee will have to meet with Alberta Bridge Branch with regard to the Vetter Bridge and a meeting has been set for May 10th This date was not suitable and May 29th was suggested as a alternate date The request from Mr. John Slough to install a second approach on his property - SE 7- 33 -24 -4 - onto Highway 21 was discussed. It appears Alberta Transportation will not install a second culvert and approach for him. The M.D. has not in the past installed culverts and approaches on primary highways It was also noted the provincial standards for approaches far exceeds M D standards Mr Boake moved the M D agree to install an approach from SE 7- 33 -24 -4 on to Highway 21 to highway standards at no cost to Mr Slough, on condition Alberta Transportation supply the required culvert CARRIED PRESENT APPROVAL AGENDA APPROVAL MINUTES APPROVAL ,ACCOUNTS J C JEFFERY REPORT GRAVEL LEASES kU �e �r0G � rer VETTER BRIDGE JOHN SLOUGH REQUEST FOR CULVERT nG� G° •• The Valley View Hutterites would like to take 30 loads of VALLEY dirt from the stock pile at the Old Torrington Pit VIEW There was lengthy discussion about this request and whether HUTTERITES REQUEST FOR �1 DIRT 1 �(f COUNCIL MEETING APRIL 25TH, 1989 the dirt will be required for reclamation purposes. STEIGER Wittstock would like the old road diversion on her land ROAD Mr Code moved no one be allowed to remove any dirt from the PROJECT Old Torrington Gravel Pit DIV 3 CARRIED The condition of the transfer boxes at the Three Hills site TRANSFER was discussed BOXES There was also discussion about the need to construct a berm THREE HILLS around the pesticide container site, as well as whether the government will fund construction of the pole shed planned PESTICIDE for the pesticide container site SITE states the M.D. will replace a land owner's fence IN KIND Mr Boake moved the M D have the transfer boxes painted (a C-D-r-k-r— dark green) and a berm around the pesticide container site � r be constructed as soon as possible POICY CARRIED 13 -10 The Steiger Road Project was discussed Mr Boake noted Mrs STEIGER Wittstock would like the old road diversion on her land ROAD levelled and re- seeded Council was advised the M D still PROJECT owns the old road diversion area and if dirt is taken from DIV 3 that area for the road project, no borrow pit compensation would be payable to the landowner There was discussion about Mr H Steiger's concerns about dust because of the removal of trees from the ditch area in front of his residence and about replacement of his fence There was discussion about the existing M.D. fence policy and the backsloping borrow pit agreement The agreement states the M.D. will replace a land owner's fence IN KIND AMENDMENT Mr Marz moved the M D fence policy 13 -10 be amended to FENCE reflect the fact that fences will be replaced by the M.D IN POICY KIND as stated in the existing backsloping borrow pit 13 -10 agreement. "-'`''_1 CARRIED b� G <- Ir\ I�Ind Mr Jeffery asked if there should be consideration given to creation of fob descriptions for the various foremen and employees. It was suggested this should be considered part of management responsibilities as long as the job description contained a statement the employee is expected to do whatever else is required by his foreman or the public works superintendent There was discussion about Policy 7 -2 - employee fob training and interpretation of the policy as it relates to the assistant utility officer and assistant assessor and other employees. Mr Hastie moved Policy 13 -2 be clarified by the office and brought back to the next meeting of Council CARRIED It was generally agreed Mr Jeffery has the authority to authorize fob training for the Utility Officer, Assessor and Assistant Administrator including payment for meals, mileage and hotel accomodation, but requests from other employees must be referred to Council. It was agreed the balance of Mr Jeffery's report would be discussed later today Mr Jeffery noted Richardson Brothers will be starting work on the two miles of SR 837 which they agreed to help re- construct because it was used for a haul road for the Highway 27 project. It will be necessary for once Richardson Brothers work 2 the M.D. crew to complete the road has completed their share of the 0 r JOB DESCRIPTION POLICY 7 -2 EMPLOYEE JOB TRAINING A �o RICHARDSON BROS SR 837 COUNCIL MEETING APRIL 25TH, 1989 It was agreed this matter be discussed later today with Alberta Transportation The Kientz Bridge plans had been reviewed by Mr Marz, Mr Boake and Mr Jeffery with Alberta Bridge Branch and Torchinsky Consulting The M D will have to do some dirt work before the bridge is put in this August Mr Boake moved the M D approve the plans prepared by Alberta Bridge Branch for re- alignment of the road and installation of the new bridge at SW 15- 32 -26 -4 CARRIED Mr Jeffery reviewed a request from R.T. Trucking for permission to improve an M D road allowance West of 6 -29- 20-4. The company have two wells adjacent to this road and would like to put some gravel or shale on as it is impassable in rainy weather The road committee inspected the site and recommended the road be re -built to the minimum M D standard by the company before gravel is put on. Mr Code moved the company be advised they must build the road to M D minimum standards prior to gravelling it, and the M.D would be willing to supply the required culverts upt o 24 inches and 3/4 inch gravel for the road surface CARRIED Alberta Bridge Branch has advised the bridge located NE 13- 30-26-4 has been up- graded but will not be legal for B train vehicles They recommend a load limit be placed on the bridge for these heavier vehicles Mr. Mueller moved first reading to by -law number 1166, this being a by -law to establish a restricted load limit of 53 tonnes for a CS Truck on the bridge located at NE 13- 30 -26- 4 CARRIED Mr. Marz moved second reading to this by -law CARRIED Mr Hogg moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law. CARRIED 16 rJ The prices received for purchase of the 1989 awerp* -Tt � ) requirements were reviewed 9 Pounder Emulsion HF 15- S - 112,000 gallons at 717 cents per gallon PE -90 - 70,000 gallons at 891 cents per gallon including Federal Sales Tax Total $142,674 00 Ambertec HF150 S - 112,000 gallons at .6773 cents per gallon A Prime 11 70,000 gallons at .7980 cents per gallon Plus Federal Sale Tax 8% $10,537 41 Total $142,255 01 Koch Materials HF -150S - SEP -1 - including Federal Sales Total Mr Boake moved the M D 3 7000 cents per gallon 9000 cents per gallon Tax of 8% $141,400 00 M U ►� S 16 ►./ pu rchase its 1989 gqd el C f KIENTZ BRIDGE REQUEST R T TRUCKING ROAD IMPROVEMENT West 6- 29-20-4 BRIDGE NE 13 30 -26 -4 BY -LAW NO 1166 vy -� ""J T b 4 R 0 be r t" 05 M S i 6 n/ PURCHASE FOR 1989 COUNCIL MEETING APRIL 25TH, 1989 requirements from Koch Materials Ltd , providing their price is in fact the lowest price CARRIED There was discussion about the painting purchased by Mr. Hoff for the office Cost was $200 00 It was agreed Mr Hoff be reimbursed for the price of the painting Mr Sam Bulych from Torchinsky Consulting Ltd. Mr. Greg Sheppard and Mr Andy Brown,the new District Engineer,from Alberta Transportation at Hanna entered the meeting at this time Mr. Brown introduced himself to the council and spoke to council about what he invisioned his role and the role of Alberta Transportation to be in dealing with municipal districts and counties He indicated the government role is changing from direct assistance to an advisory capacity He also noted the reporting procedure to his department will change They will require a report at the end of each month showing how much of the road grant has been expended to that date This information will enable the Province to re- allocate anay excess money to another area if it appears the funds will not be used The department has developed an information package for use by the local areas to assist in provision of this information Mr Brown also requested all correspondence be directed through his office rather than directly to the Regional Office in Airdrie The following secondary roads were discussed with Mr Brown 1. SR 583 - Three Hills West for 1989 Some areas will be cycled, a base course put down in other areas only an overlay - The road is on the program reclaimed, the asphalt re- and the asphalt relaid, and wi l 1 be put on the road Council suggested as the road is now only 28 feet wide in some places an overlay will narrow it further Also as it is a high traffic road shoulders should be added to the road Mr Brown noted no consideration has been given to a full rebuild of the road, but his department staff would review this information There was discussion about whether local areas are given sufficient opportunity to provide Alberta Transportation with information about how they feel a secondary road should be re -built Mr Brown noted the government may be withdrawing more and more from the actual road construction program and the local areas will be responsible for more of their own preliminary engineering work and hiring their own consulting engineer to do this work for them 2, SR 841 - Taylor Side Road - this project will be put out for tender in July if other department jobs in that area on primary highways can be worked in the tender Mr Brown was advised the M D. has gravel crushed and stockpiled in that area which could be used on the road. 3 SR 583 - East of SR 806 Culvert extensions will have to be looked at for this road M D will be responsible for any culvert replacements or extensions if the size is four feet or under. Mr Rodger left the meeting at this time 4 SR 587 - M D would like 12 miles of road Mr. Bulych noted some portions o to be up- graded before it could be paved 4 - 11 32 A M surfacing for this f this road may have as sections do not "o * ov- \ 1) C-IF S OFFICE PAINTING DISCUSSION RE SR ROADS WITH TRANSPORT COUNCIL MEETING APRIL 25TH, 1989 meet the existing standards Alberta Transportation has for secondary roads. It was agreed Mr Bulych should discuss this road with Alberta Transportation and determine what would be requlrei in order to have it meet Alberta Transportation standards for paving. Mr Brown noted the request for engineering assistance on secondary road projects was received and the M D will receive a letter from Edmonton shortly. He also noted the request made in connection was discussed, but it is likely not going to unless the M D was prepared to remove some the secondary road system with old SR 8 be approved, other roads from It was suggested 3 miles of SR 587 West of SR 806 could be deleted Also the Province has been requested to take SR 585 east of Trochu into the primary highway system There was discussion about the possibility of relocation of SR 805 to make a north south connection with the existing SR 816, which is already paved from Highway 42 to SR 590 As there is only 4 miles of the former SR 816 road left in the M.D. to be paved and 3 miles in the County of Red Deer to complete the entire 30 miles Mr Brown suggested the M.D. should consider completion of the 4 miles of road in the M D using its own funding and without having it redesignated as a secondary road Greg Sheppard advised Alberta Transportation will not provide Mr John Slough with a culvert for his second approach on to Highway 21 Their policy is the cost for any additional approach has to be borne by the landowner. There was discussion about the width of SR 575 Acme east to Highway 21, the fact that it is wider than Highway 27, and whether SR 575 west of Acme should be built as wide as SR 575 east It was agreed there should be clarification of the width required for secondary roads. Mr Brown noted there has been some talk about possibly reducing the secondary road standards for some of the lower traffic roads, and using a double chip seal coat instead of paving Mr Code requested Alberta Transportation have a look at some of the approaches on Highway 9 as well as the approach into the Horseshoe Canyon Park area off Highway 9, and have them repaved. There was discussion about Richardson Brothers starting work on the two miles of SR 837 which has to be re -built It was agreed Alberta Transportation would look into the matter and discuss same with the M D as soon as possible There was discussion about 100 KM horizontal curves taking up too much land and the need for some lee -way in this standard. It was noted each individual case would have to be looked at before making a decision about reducing this standard The possiblity of re- location of SR 836 along SR 575 through the Village of Carbon and south to Rockyford was discussed Mr Code suggested an alternate would be to terminate SR 836 at SR 575 and look at extending SR 840 8 miles north into the M D to join up with SR 575. Mr Brown noted his department has some problem with the proposed change through the Village of Carbon as both Carbon :5 10/ �e'r << � bP ` \4- G COUNCIL MEETING APRIL 25TH, 1989 and Rockyford are well served by the existing paved roads. It was agreed the M D Council would review and discuss this matter further themselves The condition of S discussed It was road last year Mr. Brown noted it the earliest would keep an eye on the R 838 - Bleriot Ferry Road - was noted calcium chloride was used on the likely will not be paved this year, and likely be 1990 or 1991 He agreed to condition of the road Mr Brown noted the Buffalo Jump Park road is on the program for next year for something to be done by the M.D. He was advised the road will likely be scarified and turned back to a gravel road this year as it is in very bad shape The position of the M D in connection with SR 806 Linden South was discussed and Mr Brown was advised the Council had not changed its stand on this matter The meeting adjourned for dinner at 12 34 P.M Mr. Brown, Mr. Sheppard and Mr Bulych left the meeting at this time The meeting reconvened at 1 30 P M Mr Frank Wesseling and Mr Alex Cunningham entered the meeting at this time. Mr Marz moved Council meeting do now adjourn in order to hold a development appeal board meeting. CARRIED Mr Hogg moved Council meeting do now reconvene, the development appeal board meeting having been completed CARRIED Mr Wesseling reviewed proposed changes to the intensive regulations in the M D. land use by -law Some minor changes were suggested and it was agreed the matter be discussed again at the May 9th meeting of Council after the councillors have had the opportunity to further review the proposed amendment. DINNER DEV APPEAL BOARD MEETING I'll CHANGES TO INTENSIVE REGULATIONS' Mr Wesseling noted Norman Tainsh has requested Palliser REMOVAL Regional Planning to remove two deferred reserve caveats DEFERRED filed against two properties in 1970 RESERVE CAVEATS Pt NE 9- 34 -23 -4 2 2 acre parcel Mr Hastie moved the M D would have no objection to the removal of the deferred reserve caveat from this land at the Gov land owner's expense. CARRIED Lot A Block A Plan 1406 L.K. 6.03 acre parcel Mr Mueller moved the M.D. would have no objection to the removal of the deferred reserve caveat from this land at the land owner's expense CARRIED Mr. Cunningham and Mr Wesseling left the meeting at this i time Time 2 18 P.M. The balance of Mr Jeffery's report was then reviewed. J C JEFFERY The letter from Mr. Bruce Naylor regarding dirt bikers using REPORT land in the Hesketh area was reviewed. It was noted the matter had been discussed with Mr Welsh, the M D NAYLOR solicitor & BIKERS Mr. Hogg moved the letter as drafted be sent to Mr Naylor IN HESKETH COUNCIL MEETING APRIL 25TH. 1989 CARRIED It was noted a combined meeting with the Ag. Service Board has been set for July 11th, 1989 Mr Jeffery read a letter received today from Alberta Transportation regarding the M.D. request for funding for preliminary engineering on certain secondary road projects and proposed changes to the existing secondary road system It was suggested the M.D. council should arrange a meeting with the local Members of Legislative Assembly to discuss the secondary road system and up- grading /paving program, and possibly have a road tour with them There was also discussion about the M.D.'s already established priorities for up- grading the various secondary roads in this area Mr. Marz moved the M.D. advise Mr. Leon Root of Alberta Transportation that council is not prepared to change its original motion regarding its priorities for up- grading the various secondary roads in this area CARRIED The need to set a date for the 1989 tax sale was discussed Mr Code moved the 1989 tax sale be held at 1 00 P M in the M D Office, Three Hills, Alberta, on Tuesday, September 12th, 1989 CARRIED Mrs Wilkinson reviewed three old water accounts which are uncolIectable After discussion, Mr Mueller moved the following water accounts be cancelled Account #82090 $67 12 Account #82070 $16 59 Account #82320 $95.64 Account #82200 $63.22 CARRIED The possibility of trading in T -47 and the price quoted by Excelsior Motors and Southside Plymouth for different models of a Jeep Wagoneer were discussed. Mr Marz moved the M D not proceed with purchase of a different vehicle at this time CARRIED Mrs. Wilkinson read a letter from Dan Frere regarding the M D buying their newly developed Hydra Post Driver The cost of the machine is $13,950.00. They would allow the M D to use the machine at no cost until June 1st Council had allotted $10,000 00 to purchase a new post pounder. After discussion of this offer, Mr. Mueller moved the M D agree to try the hydra post pounder until May 31st, 1989 at no cost and with no committment on the part of the M D to purchase the machine and a decision as to the purchase of the post driver be made at the May 23rd meeting of Council CARRIED Mr. Jeffery noted he had contacted Mr Leon Root of Alberta Transportation and discussed plans for SR 583 with him The concern expressed by Council is a valid one and will be reviewed by his department. However it appears portions of the road will not be re -built Mr Boake moved approval of Mr Jeffery's report CARRRIE 7 G" r COMBINED ASB MEETING PREL . ENGINEERING REQUEST TO PROVINCE e�K SR ROAD PRIORITIES NOT CHANGED 1989 TAX SALE -7-V__, CANCEL OLD WATER ACCOUNTS NO TRADE OF T-47 HYDRA POST DRIVER IPA SFr se-n + CM SR 583 PAVING PLANS APPROVAL / JCJ REPORT COUNCIL MEETING APRIL 25TH, 1989 There was discussion about the Executive Committee Report. There was also discussion about the possible re- alignment of SR 836. Mr Marz moved due to the reluctance of Alberta Transportation to change the re- alignment of SR 836 through the Village of Carbon and south to Rockyford due to their proximity to Highway 21, Council review its original position on this matter and try to come up with some alternative CARRIED The need for the shop to have a photo copier now, rather than when the parts room has been renovated, was discussed. Mr. Hogg moved the office be given permission to proceed with the purchase of a photo copier for the shop at this time CARRIED Mr. Mueller moved approval of the Executive Committee Report. CARRIED The need to elect or appoint memebers to the various hospital boards this fall was discussed. Mr. Jeffery reviewed the various hospital areas and noted a decision will have to be made soon. After discussion Mr Marrz moved the M.D. hold elections for Wards 1, 2, 3 & 4 of the Three Hills Hospital Board, Ward 5 of the Elnora Hospital Board and Ward 7 of the Olds Hospital Board, and appointments be made to the Trochu Hospital Board and Ward 5 of the Drumheller Hospital Board CARRIED Mr. Boake moved this meeting carry on after 5 00 P M. in order to discuss Item Number 8 on the agenda CARRIED UNANIMOUSLY Mr. Jeffery reviewed the situation with regard to the Torrington Rubble Pit and noted a meeting had been held with the Village of Torrington regarding establishment of a transfer site to serve the village and rural area. The Drumheller Health Unit inspected the rubble pit at the Torrington Pit, as well as the old garbage pit area and has made several recommendations The Village has agreed to enter into an agreement with the M D to share costs for the Torrington rubble pit and a transfer site There was lengthy discussion about the feelings of the ratepayers in that area in connection with establishment of a transfer site and the costs involved Mr Marz left the meeting at this time -5 17 P M Mr Boake moved the M D enter into an agreement with the Village of Torrington and the Drumheller Solid Waste Management Association to establish and operate a waste transfer site at the Old Torrington Gravel Pit and the recommendations made by the Committee be approved CARRIED Mr Hastie moved Mr. Jeffery, Mr Boake, Mr Hogg and himself meet with the Town of Trochu to discuss garbage problems in that area as soon as possible. CARRIED Mr Mueller moved this meeting do now adjourn and the 8 RE- ALIGNMENT SR 836 SHOP PHOTO COPIER ('0G �V, ; .n cJ wed ca -c5` EXEC COMMITTEE REPORT APPOINT OR ELECT HOSPITAL BOARD MEMBERS �.L S TRANSFER SITE FOR TORRINGTON & AREA Q � TROCHU AREA GARBAGE PROBLEMS i _•-E COUNCIL MEETING APRIL 25TH balance of the agenda be tabled until the Council CA Time 5 46 P.M - -- - -- - - - - - -- - - - -- Ree - a Muni ir�a JOHN C JEFFERY REPORT COVERING PERIOD APRIL 11TH TO APRIL 25TH, 1989 BALANCE FUNDS FORWARD $91.00 �r 1 Crew out April 17th, 1989 - Now on 10 hour days 7 00 A M TO 5 00 P M and summer rates ��v` �-v 2 Gravel pit leases - Fred Esau lease terminates November 15th, 1989 - Harvey Toews lease terminates October 15th, 1989 - Balance okay to 1990 or later 3 Culvert and approach required at John Slough's - SE 7- 33 -24 -4 c10A Must be built to Alberta Transportation specifications as the Y-P�Y_ approach would be coming on to Highway 21. land transferred to the M D - she never completed Requires 70 feet of 24" culvert Dirt must be hauled She approximately 1 mile and approach must have 7 1 side slopes and G culvert must not protrude from approach - as per atttached and outline of responsibilities for the foremen and specifications all employees ?? 10 4. Employee Day - Hall Rental $135 00, Food $275 00 Donuts cve �v $37 02 Council and staff $6082 35 Instructor $453 50, Students $520 00 Total cost $7502 87 5 Two 621's will be delivered April 28th, 1989 Were ready April 19th to work but did not have air dryer, block heater, air conditioner, remote receptcle, batteries, fast fuel or fuel priming pump installed so advised them to send out when complete rather than having to return them to get the work done. 6. Torrington Hutterites would like 30 loads of dirt from the 1P5t"e stock pile at Torrington Pit They took some before I was unaware Contact Sam #631 -2372 �r1, ba 7. Recommend to have the transfer boxes at the Three Hills O�gv1 -54A Site painted 8 Steiger Road Project - Division 3 - Agreement arranged with Mrs Mary Wittstock which exceeds policy - ` She requested old road diverstion to be levelled and reseeded she does not own the old road diversion - the road was cancelled and land transferred to the M D - she never completed transaction to gain title to the land She also wants some trees in the ditch removed 9 Should give some consideration to creation of job ° descriptions and outline of responsibilities for the foremen and all employees ?? 10 Request clarification of Policy 7 -2 re training courses for utility officer and assessor Should look at a total re -write of C�o the policy? 11 Received letter from Bruce Naylor of Drumheller regarding �eVy(* dirt bikers using land near Hesketh and he suggested he might Sep sue the M D for loss of enjoyment of his property Referred letter to Mike Welsh and received advice as to how to reply to same An appropriate letter sent to Mr Naylor 12 Road Committee is to meet with Greg Eitzen, Alberta Bridge Branch -May 10th, 1989 at 2 00 P.M. May 10th, 1989 at the Vetter Bridge - regarding realignment 13 Proposed Combined A S B Meeting Date - July 11th, 1989? FUNDS FORWARD $91 00 "/ 1 JOHN C. JEFFERY REPORT COVERING PERIOD APRIL 11TH TO APRIL 25TH, 1989 CORRESPONDENCE 1 Received 1988 engineering grant from 2 Brochure re game farming 3 Legal Notes from AAMD & C 4. Letter from AAMD & C re new cabinet 5. Municipal News Highlights Alberta Transportation appointments 6 Trochu Recreation Board Minutes - March 21st, 1989 7 Received notice of approval for requisition for the 12 County of Paintearth annual statement 13 Letter from Alberta Career Devlopment statistics 14 News Release from Province re March 15. Received grant for up- grading SR 836 16 Received grant for up- grading SR 841 17 Statement from U F A re M D equity 18 Letter of thanks from Jack Edworthy 19 Annual Report - County of Minburn 20 Annual Report - County of Two Hills 21 Letter from Alberta Recreation - 1989 22 Annual report - M D Brazeau 23 Palliser News - Month of April 24. Annual statement - M.D. Starland 25 Minutes - Three Hills Recration Board BUILDING PERMITS - Tabour force Employment Figures - $250,000.00 - $15,633 40 position Summer playground - April 3rd, 1989 1 Lawrence Schindel - Mobile Home - NW 35- 28 -24 -4 $40,000 2. Norbert Mander - Farrow to Finish Barn SW 7- 29 -25 -4 - $140,000 3 Terry Toews - SW 15- 31 -25 -4 - house and shop $105,000 4 Evin Hein - SW 24- 33 -23 -4 - garage $2500 r 2 Three Hills Hospital 8. Letter from Doug Fee, M.P. in connection with National Sales Tax 9 1988 Financial Statement - Wimborne Community Center 10 1988 Financial Statement - Arthurville Community Center 11. 1988 Financial Statement - Ghost Pine Athletic Association 12 County of Paintearth annual statement 13 Letter from Alberta Career Devlopment statistics 14 News Release from Province re March 15. Received grant for up- grading SR 836 16 Received grant for up- grading SR 841 17 Statement from U F A re M D equity 18 Letter of thanks from Jack Edworthy 19 Annual Report - County of Minburn 20 Annual Report - County of Two Hills 21 Letter from Alberta Recreation - 1989 22 Annual report - M D Brazeau 23 Palliser News - Month of April 24. Annual statement - M.D. Starland 25 Minutes - Three Hills Recration Board BUILDING PERMITS - Tabour force Employment Figures - $250,000.00 - $15,633 40 position Summer playground - April 3rd, 1989 1 Lawrence Schindel - Mobile Home - NW 35- 28 -24 -4 $40,000 2. Norbert Mander - Farrow to Finish Barn SW 7- 29 -25 -4 - $140,000 3 Terry Toews - SW 15- 31 -25 -4 - house and shop $105,000 4 Evin Hein - SW 24- 33 -23 -4 - garage $2500 r 2 EXECUTIVE COMMITTEE REPORT THURSDAY, APRIL 20TH, 1989 The Executive Committee of Richard A Marz and Robert E Boake met on Thursday, April 20th, 1989 commencing at 9 00 A M J C Jeffery, and Jean Wilkinson were also present for the meeting. The following items were reviewed. 1 Request for funds from the War Amuptations of Canada Executive Committee recommend to accept and file as information. 2 Request from Alberta Environment re nominations for Alberta Environment Awards Executive Committee recommend to accept and file as information 5. Letter from Mery Lavigne to NCC supporters/ thanks for \1e the help in his fight with the unions Executive Committee recommend to accept and file as information 6. Letter from Alberta Environment - re Environment Week r and Drinking Water Contest Executive Committee recommend to accept and file as information 7 Letter from Wild Rose East Central Community Futures Association re request from Drumheller Regional Economic Development Authority to expand their boundaries into Wild Rose Area Executive Committee recommend a letter be sent to Wild �P�FPr Rose Association indicating the M.D.has advised Drumheller SP"� Regional Association council has no objection to expansion of their boundaries as long as there is no financial obligation imposed on the M D and they should advise if they have any problem with that decision 8 Letter from AAMD & C advising there is a tape of the Jack Edworthy retirement night available - Cost $20 00 �11� Executive Committee recommend to accept and file. 9 Letter from AAMD & C regarding formation of municipal safety association They have re- looked at the proposed levy on the Workers Compensation accounts and feel it would � oe be necessary to receive 03 cents per $100 00 of levy to fund the association. Executive Committee recommend to accept and file as M.D. is already on record as being opposed to creation of the society 10 Letter from Village of Carbon re Re- Alignment of SR 836 advising Qt 3 Letter from Fitness Canada re National Fitness Week they see a concept plan of what Mr Code is Executive Committee recommend to accept and file as Committee recommend the Village be advised the information. M.D's original decision to re -align the road from SR 836 4 Letter from Les Young, Minister of Alberta Telecommunications re conversion of party lines to private lines Carbon Executive Committee recommend to accept and file as information 5. Letter from Mery Lavigne to NCC supporters/ thanks for \1e the help in his fight with the unions Executive Committee recommend to accept and file as information 6. Letter from Alberta Environment - re Environment Week r and Drinking Water Contest Executive Committee recommend to accept and file as information 7 Letter from Wild Rose East Central Community Futures Association re request from Drumheller Regional Economic Development Authority to expand their boundaries into Wild Rose Area Executive Committee recommend a letter be sent to Wild �P�FPr Rose Association indicating the M.D.has advised Drumheller SP"� Regional Association council has no objection to expansion of their boundaries as long as there is no financial obligation imposed on the M D and they should advise if they have any problem with that decision 8 Letter from AAMD & C advising there is a tape of the Jack Edworthy retirement night available - Cost $20 00 �11� Executive Committee recommend to accept and file. 9 Letter from AAMD & C regarding formation of municipal safety association They have re- looked at the proposed levy on the Workers Compensation accounts and feel it would � oe be necessary to receive 03 cents per $100 00 of levy to fund the association. Executive Committee recommend to accept and file as M.D. is already on record as being opposed to creation of the society 10 Letter from Village of Carbon re Re- Alignment of SR 836 advising they would not change their original recommendation until they see a concept plan of what Mr Code is proposing V,1e, Executive Committee recommend the Village be advised the M.D's original decision to re -align the road from SR 836 o e5 along SR 575 and into the village on the existing paved N'j�vkhIs Carbon Access Road has not been changed X-e 11. Letter from Andy Brown, District Engineer Alberta Transportation received He advised paving for SR 587 is not in the provincial budget this year unless additional EXECUTIVE COMMITTEE REPORT THURSDAY. APRIL 20TH. 1989 funds become available later in the season. Executive Committee recommend to accept and file as e information 12. Letter from Calgary Regional Planning Commission rG�) Their 1989 road study meeting will be held May 10th, 1989 c-o' at their office commencing at 9 00 A M C_AI1`_e8 Executive Committee recommend Otto Hoff and up to two other councillors be authorized to attend this meeting \� 13 Alberta Power have forwarded information regarding Alberta Junior Citizens Award. Executive Committee recommend to accept and file asp \e information 14 The need for the shop photo copier has been discussed again. Due to change in the purchase order control system Henry could use the machine immediately �-U� Herman advises the machine makes use of fiber optics rather than mirrors and lenses so being in a dirty area should not harm it Company will not hold the quoted price for very long. Also giving us a very good price on the service contract as he has the office contract as well Executive Committee recommend to proceed with purchase of the machine at this time. The Executive committee meeting then adjourned Time 9 25 A M J C Jeffery unici al Administrator Covered 14 items in 25 minutes 2 ACCOUNTS PAYABLE APRIL 24, 1989 HANDWRITTEN 8982 Wilson, Elma $ 612 34 1988 tax refund Roll #2673 8983 M D of Kneehill - Payroll 45 279.80 April salary payroll r r c c 8984 *A G T 111 88 Monthly accounts 8985 *Hufnagel, Patricia 115 00 Travel allowance and course 8986 *Munro, Jeanne 25 00 Travel allowance increase 8987 *Sauer, Ruth 70.00 Travel allowance and course REGULAR 8988 A R Williams Material Handling 515 19 Inventory repairs 8989 Acklands Limited 260 70 Shop supplies tools 8990 Alta. Development Officers Assoc <230 0 r-W Ut Off membership & conv 8991 A G T 699.63 Monthly accounts 8992 Alberta Labour 15 00 PW licences & permits 8993 Alberta Power 419 30 Monthly accounts 8994 Asplundh Utility Services Ltd 3,000 00 ASB Sprayer unit 8995 Beaver Lumber 198.20 Repairs, supplies, posts 8996 Canadian Western Natural Gas Co 68 72 Monthly accounts 8997 Capital Printers Ltd 9,235 98 89/89 subscription, ASB ext 8998 Carbon Valley Motors 28.50 Carbon Fire Protection 8999 Century Sales & Service 600 02 Repairs, shop supplies 9000 Danco Equipment Ltd 316 72 Inventory repairs 9001 Elsro Asphalt Ltd. 227 00 Road materials 9002 Esso Petroleum Canada 3 527.16 PW fuel 9003 Fessler, William 45 00 Toilet deposit refund 9004 Gane Enterprises 79.50 Shop supplies 9005 Gregg Distributors 149 33 Inventory, machine repairs 9006 Haseltine Computer 8,460 00 Micron computer & printer 9007 Hi Way 9 Express 314 75 PW freight 9008 Hydrogeological Consultants Ltd. 5,924.52 Swalwell water well survey 9009 Jeffery, J C (Petty Cash) 51 10 Postage, freight 9010 Kirk's Sheet Metal Products 195 94 Machine repairs 9011 Lammle's Electric & Refrigeration 122 00 Office rep , machine rep 9012 Loomis Courier Service 18.74 Admin & PW freight 9013 Metzger, Archie 45 00 Toilet deposit refund 9014 Millang, Jeff 119 70 Canbra Plant tour refund 9015 Parker's Machine Shop Ltd. 60 00 Machine repairs 9016 Radio Com Products 105.00 Radio repair supplies 9017 Rainbow Courier 173 25 PW freight 9018 Red Deer Welding Supplies Ltd 16 00 Machine repairs 9019 Stewart, W.D. 45.00 Toilet deposit refund 9020 Thornhill Ranching Products Ltd. 13 59 Machine repairs 9021 Three Hills & District Seed Cleaning Plant Ltd 60 50 Cemeteries general supplies 9022 Three Hills Bakery 37 02 Pastries for employee day 9023 Three Hills Glass 120 00 Machine repairs 9024 Trans Alta Utilities 11 19 Monthly billing 9025 Turbo Resources 23.00 PW fuel 9026 Union Tractor 2 896.03 Inventory repairs 9027 Village of Carbon 27 50 PW ut shop water 9028 Voytechek, John & Linda 535 00 April janitorial services 9029 Welsh & Company 4,138.88 Legal fees 9030 West Crystal Company Ltd 67 86 Radio repair supplies 9031 Wilkinson, Jean 12 00 Ambulance mileage TOTAL $89,4.23 54 aso 00> 91 93 5A4