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Home My WebLink About1989-04-11 Council Minutes0 AGENDA COUNCIL MEETING APRIL 11TH. 1989 1. Approval of Agenda 2 Approval of Minutes - March 21/22,1989 3 Approval of Accounts 4 J C. Jeffery report March 21st to April 11th, 1989 5 Bank reconciliation statement - month of March, 1989 6. Executive Committee Report - April 7th, 1989 APPOINTMENTS 10 00 A M - Oris Rodger 1 30 P M - Public Hearing - See Item Number 29 PRIORITY ITEMS 6a. Review and Establish council priorities for paving and or grading 4* miles of Secondary Roads -a0- 6b Offer from Fred Esau to sell his gravel pit to M D ITEMS TABLED FROM PREVIOUS MEETING nil GENERAL ITEMS 7. Appointment of member to Elnora Hospital Board 8 Letter from Drumheller Health Unit re Establishment of a Local Board to operate the Health Unit Properties 9 Review need to pass by -laws for 1989 recreation grants 10 Review tender received for purchase of radios 11. Set rate for Swalwell Water Billing 12 Letter re need to appoint Deputy Director of Disaster Services for this area 13 Review minutes from the 1989 annual meeting 14 Review minutes from the April 4th A.S B meeting 15. Review suggestion to create a miunicipal safety association 16 Copy of a letter from Mrs Ruth Lowe /request to take her land back into I.D Number 7 17 Letter from Alberta Environment re Land Reclamation Program 18 Letter from Drumheller Regional Economic Development Authority 19. Report from Building Committee? TRANSPORTATION ITEMS 20. Need by -law to establish load limits on some M D bridges 21 Review quotes received for asphalt requirements for 1989 22 Review prices obtained for photo copier for shop 23 Report from Road Tour 24 Set 1989 Ditch Program 25 Discuss secondary roads to be tested with benkleman beam 26 Discuss work required on M D grader sheds 27 Discuss offer from Linden Contractors to sell M D Old Torrington Gravel Pit 28. Report from Committee regarding trade of T -47 29. Discuss Ed Nakaska Road - Harold Mueller DEVELOPMENT APPEAL BOARD HEARINGS nil PLANNING MATTERS 30. Public Hearing - redesignate Pt NE 18- 32 -23 -4 C M a i a k 31 By -law 1161 - amendment to land use by -law sign regulations - needs third reading. LATE ITEMS 32. Request from Opinec re road approaches 33 Parks Committee Meeting - April 10th, 1989 34 Request for road improvements West of 6- 29 -20 -4 35 Set date for 1989 tax sale . DISCUSSION ITEMS COMMITTEE REPORTS N C' W( 1 Ambulance - Bruce Hastie 10 GHL - Harold Mueller 2 PRPC - Otto Hoff 11 ADS - John Jeffery 3 DHU - Finlay Code 12 Seed Plants - Finlay, 4. Rec Boards - All Bob, Harold & Richard 5. Executive CAAMDCC - Otto Hoff 13. THSD - Harold Mueller 6 D S W M - Bob Boake 14 ADC - Otto Hoff 7 Airport - Harold Mueller & 15 Further Ed - Bob Boake Richard Marz 16 PAWN - Finlay Code 8 BCTA - Harold Mueller 17 Surface Reclamation 9. FCSS- All Board Ff COUNCIL MEETING APRIL 11TH, 1989 A regular meeting of the Council of the M D of Kneehill was held in the M D Office, Three Hills, Alberta, on Tuesday, April 11th, 1989 commencing at 9 00 A.M is The following were present for the meeting Otto Hoff Division 2 (Reeve) PRESENT J Finlay Code Division 1 Robert E. Boake Division 3 Richard A Marz (after 9 15 A M) Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J. C. Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Reeve Hoff called the meeting to order APPROVAL AGENDA Mr. Mueller moved approval of the agenda presented for the meeting today • CARRIED APPROVAL There was discussion regarding the minutes from the March 21st and MINUTES March 22nd meetings of Council Mr Hastie moved approval of the minutes from the March 21st and 22nd meetings of Council. CARRIED APPROVAL Mr Code moved approval of the accounts resented for ACCOUNTS p payment today, subject to further review by the finance committee of Otto Hoff, R A. Marz, Robert E. Boake and himself. ' CARRIED Mr Marz entered the meeting at this time. J C J REPORT Mr Jeffery reviewed his report and several items were discussed Mr Jeffery also read a letter received from the M.D. auditor, Rhodes and Company in connection with the recent inspection done by a committee and Mr Harvey The system used to purchase and control the inventory was reviewed in detail and Mr Harvey made several IMPROVE suggestions as to how this system could be improved. PARTS There was also lengthy discussion about the need to revamp or rebuild CONTROL the parts room to provide a larger and cleaner area The committee SYSTEM had suggested more parts should be inventoried and there must be more accountability for the shop It was suggested the tool area might be used for an office REVIEW Mr. Hastie moved the committee of J Finlay Code, Lawrence Hogg, PATS ROOM Bruce Hastie, Keith Smith and Henry Wiens review the existing parts SET UP room and the empty storage space up- stairs and come up with some suggestions for improvement or modernization of the parts area and bring a report back to council at a later date, and further moved the-,- suggestions made by the auditors in their letter of April 7th, 1989 be implemented by the shop and office staff, and a copy of the auditor's letter be given to each councillor. CARRIED' FUEL LOG There was lengthy discussion regarding whether the fuel log books area being used properly and that information regarding vehicle fuel consumption is not being made available to council Mr. Code moved the shop arrange to turn in to the office the log fuel sheets from each of the M D trucks each time the vehicle is serviced and the office prepare a quarterly summary of the fuel consumption for council's information. CARRIED 1 /)X/I;V/ COUNCIL MEETING APRIL 11TH 1989 There was discussion regarding the fire departments communication systems and whether there is a problem with any of them PHONE Mr Hogg moved that a telephone patch be installed in all M D fire PATCH truck radios which presently do not have one Ole-( IN FIRE CARRIED TG TRUCK Mr. Oris Rodger entered the meeting at this time - 10 07 A M -PC RADIOS Mr Boake moved LS2000 be applied to the first two miles of the FOR Trochu West Road - WEST ROAD CARRIED There was discussion regarding the gravel crushed by Linden BLACKIE Contractors at the Jan Blackie Pit and the quantity hauled out by the private truckers There appears to be a discrepancy between the GRAS number of yards crushed and the number of yards hauled out. It appears Linden Contractors charged us for crushing less yards that the truckers hauled out. However because Linden Contractors weighs the gravel being crushed and the truckers are paid on a yard basis there could be some difference Mr. Mueller moved the private gravel truckers be paid for their Avfov gravel hauling work from the Jan Blackie Pit based on the accounts as submitted and if at a later date there still appears to be a COVA10 discrepancy with the number of yards crushed by Linden Contractors the matter be addressed at that time, and further moved Oris Rodger W,5 arrange to have a yard of gravel weighed at both the Blackie Pit and at the Old Torrington Pit and provide council with this information. CARRIED GRAVEL Mr. Boake noted there is a gravel pit in the area of the McNair Pit PITS FOR SALE available for sale. Mr Jeffery noted Mr. Fred Esau would be willing to his gravel pit to the M D After discussion of these offers, Mr Hogg moved the M.D. would not be interested in purchasing either of the above noted gravel pits at this time CARRIED APPRENCTICE LAWRIE ROSS Mr Jeffery asked if Council would be willing to put Lawrie Ross on an apprenticeship contract for a one year period so he can complete his fourth year schooling It appears he has all the hours required to get his mechanic's licence but cannot attend SAIT for his last year of schooling unless he is on an apprentice. He was formerly on a contract with Robert Cranston He has indicated he would go to school at his own expense and would arrange to attend school in the fall or winter when this year's construction season is finished G ,X,J '- Mr Boake moved the M D agree to put Lawrie Ross on a one year 'd apprenticeship contract so he can attend SAIT and complete his 4th <:;6V ""') year schooling on condition he is not to be considered a permanent gyp° employee and there will be no expense incurred by the M D during the time he is attending SAIT, or as a result of putting him on an apprenticeship contract. CARRIED Mr Boake then moved acceptance of Mr Jeffery's report CARRIED SR Mr. Jeffery noted Alberta Transportation has requested Council to PRIORITIES establish priorities for paving and or grading 8 to 10 miles of FOR secondary roads The condition of the various secondary roads was ALTA discussed at length TRANSP Mr Marz moved Alberta Transportation be advised the following would be the Council's secondary road grading and paving priorities Grading and Paving Combined Priorities 1 SR 583 - Three Hills West to intersection with SR 806 (See letter from Alberta Transportation dated November 30th, 1988) 2 COUNCIL MEETING APRIL 11TH. 1989 2. SR 837 - Dinasour Trail from SR 838 to SR 575 3 SR 585 - Tolman Hill (If Alberta Transportation does not put road into its primary highway system) ® Grading Only Priorities 1 SR 582 - 6 miles South of 17 & 18 in 31 -25 -4 and South of 13, 14,15 and 16 in 31 -26 -4 2 SR 816 - 4 miles West of 14, 23, 26 & 35 in 34 -25 -4 -4 milei (If this portion of road is redesignated to secondary road status again) 3 SR 836 and Intesection with SR 585 - 2 miles West of 3 & 10 in 33 -23 -4 4 SR 582 - 3 miles South of 17 & 18 in 31 -24 -4 and South of 13 -31- 25-4 eA v fee 0�1gq Paving Only Priorities (�f(\ —�1 SR 587 -.,.7 miles from Highway 21 West . 2 SR 575 - 3+ Miles from I D 7 West to the Kneehill Creek Bridge Base Course and Paving Priorities 1 ele�+'e Seel ," 1 acs 11. • SR 587 - 5 Miles east of 3 miles already paved SR 841 - 5 Miles CARRIED 1e� e� �erN � DINNER The meeting adjourned for dinner between 12 00 Noon and 1 00 P.M. Mr Rodger left the meeting at this time BANK Mr Boake moved approval of the March bank reconciliation statementSTATE CARRIED EXEC Mr Jeffery reviewed the April 7th Executive Committee report Comm Mr Hastie requested Item Number 2 from the executive committee REPORT report be discussed by council. He also requested and was provided with further information about Item number 6 - the letter from Reeve Vollman of Mountain View with regard to weather modification Council then discussed item 2 from the Executive Committee report - the Christmas Party - but no changes were made in the recommendation from the committee. Mr Marz moved approval of the Executive Committee report as presented CARRIED Mr. Cunningham entered the meeting at this time. LEVI BOESE 2nd RESID Mr Jeffery reported on the court hearing which he, Alex Cunningham and Michael Welsh, Solicitor for the M D had attended on Monday in connection with the Levi Boese second residence which is being constructed in contravention to the M D land use by -law Mr Hog moved Council meeting do now adjourn in order to hold the public hearing scheduled for today at 1 30 P M PUBLIC CARRIED HE Mr Boake moved Council meeting do now reconvene, the public hearin, having been completed. CARRIED TIME 1 45 P M It is to be noted that as no motions 3 for first or any reading for tl aw COUNCIL MEETING APRIL 11TH, 1989 ro osed by-law to redesignate Pt NE 18- 31 -23 -4 containing REDESIGNATE P P Y- 9 9 2 30 NOT acres more or less to a local rural commercial designation were APPROVED forthcoming, it lapsed I STICKEL There was discussion about by -law number 1161 which makes changes to • the sign regulations in the M D land use by -law This amending by -law was given first and second readings at the last m e e t i n g BY -LAW Mr. Code moved third reading to by -law 1161. NO 1161 CARRIED sale OF Mr Jeffery noted only one offer has been received to purchase the OLD excess M.D. radios. There are 17 radios available for sale. The RADIOS Three Hills Health Care Center will pay $330 00 for 6 specific radios and $5 00 for each of the other ones Mr Code moved the M D sell the Three Hills Health Care Center the six specified radios at a total price of $330.00 and 6 of the `rte other radios at a price of $5.00 each and the remaining five radios be declared obsolete, removed from inventory and be retained for parts only CARRIED SWALWELL Mr Cunningham discussed with council his recommendation for Swalwell ATE • monthly water rates. He noted he and Paul will be able to rejunvenate the flouride filters themselves each year so the cost can be somewhat less than originally planned He suggested a rate of $20 00 per month Mr Jeffery suggested the frontage charge not be imposed until next year so the water system project can be finally and fully completed and all the grants received before setting the yearly frontage charge rate There was also discussion about the request from two area farmers 'JXyed close to Swalwell who would like to hook on to the Swalwell water system It was noted no decision could be made on these requests n� � until such time as the project has been finally completed and the q frontage charge determined _A. Rley It was noted however the system would have to be restricted to household use only - it could not be used for livestock watering Mr. Boake moved the Swalwell water rate be set at $20 00 a month effective April 1st, 1989 CARRIED DEPUTY The need to appoint a deputy director for disaster service director DIRECTOR - as requested by Alberta Disaster Services was discussed DISASTER Mr Hoff moved Paul Ehmann be appointed as Deputy Director for Disaster Services for the M.D. of Kneehill da CARRIED MEMBER TO Mr. Jeffery read a letter from the Elnora Hospital Board in ELNORIA they advise Mr Lloyd Jackson has resigned from the board HOSPITAL Mr Hogg noted Michelle Frere of Trochu who lives in the Elnora hospital area has indicated she would be willing to accept an r, appointment to the board e � ke re V, After discussion of this matter, Mr Hogg moved Michelle Frere of Trochu be appointed as a member to the Elnora Hospital Board to complete Mr. Lloyd Jackson's term which will expire in October of 1989. CARRIED HEALTH UNIT Mr Jeffery read a letter from the Drumheller Health Unit with regard to the need for all municipalities involved in the Health Unit to pass a by -law approving establishment of a separate society to manage and operate the buildings owned by the contributing municipalities and rented to the Drumheller Health Unit. Mr Code explained the history behind this request. Mr Jeffery called the County of Wheatland and discussed this request with their Administrator and Wheatland forwarded a copy of the by -law 4 �� COUNCIL MEETING APRIL 11TH_ 1989 passed by the County NO 1162 Mr Code moved first reading to by -law number 1162, this being a by- law to authorize establishment by all member muncipalities of a society to manage and operate certain properties owned by the municipalities and rented to the Drumheller Health Unit ® CARRIED Mr Mueller moved second reading to this by -law` CARRIED k� \e Mr. Boake moved third reading be given to this by -law at this time CARRIED Mr Code moved third reading to this by -law CARRIED Mr Marz moved Harold Mueller be appointed to sit on the Building Society Board which will be created to manage the buildings owned by participating municipalities and rented to the Drumheller Health Unit. CARRIED 1989 The need to pass the 1989 recreation by -laws was reviewed RECREATION BY -LAWS ® Mr. Marz moved first reading to by -law 1163, this being a by -law to authorize payment of recreation grants to the rural community 1163 assocations as follows Allingham Community Association $700.00, Arthurville Community Association $600.00 Crossroads Agricultural Society $1000 00, Ghost Pine Athletic Association $600 00, Hesketh Community Hall $1000 00, Huxley Community Hall $2600 00, Mt Vernon Community Association $700.00, Orkney Athletic Association $700.00, Over The Hill Community Association $700 00, Sarcee Butte Social Center $500.00 Sunnyslope Community Association $1000.00, Swalweli Community Association $2600 00, Three Hills Rural Community Association � kw $700 00 and Wimborne Community Center $2600 00 �' Total $16,600 00 die, and these amounts are to be paid in 1989 upon receipt of the associations' 1988 financial statements CARRIED Mr. Mueller moved second reading to this by -law. CARRIED Mr Code moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Hastie moved third reading to this by -law CARRIED 1164 Mr. Boake moved first reading to by- law to authorize payment of the 1989 and villages as follows Town of Three Hills $16,451 00, Town Village of Acme $9065 00, Village of Torrington $12,386 00 and Village of and these payments are to be paid in 1989 financial statements law number 1164, this being a by- recreation grants to the towns of Trochu $16,450 00, hJ -haw Carbon $9065 00, Village of cio fN(t� Linden $5000.00 1990 following receipt of their CARRIED Mr Marz moved second reading to this by -law CARRIED Mr Mueller moved third reading be given to this by -law at this time. CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED ANWAL G The minutes of the 1989 annual meeting were reviewed briefly MIN MEETIN IN The need to establish a policy with regard to holding annual and or divisional meetings was discussed Mr Boake moved the M.D. in the first and second year of a council's three year term have only annual divisional meetings and in the third year have an annual meeting for all M.D. ratepayers, and if council 5 a;� COUNCIL MEETING APRIL 11TH. 1989 by motion agree, divisional year, but must be after the ANN[ meetings may also be held in the third annual meeting CARRIED The minutes from the April 4th A.S.B. meeting were There was discussion about holding a joint A S B the near future and it was agreed Mr Jeffery and review a possible date and report back to council meeting PC A S B reviewed MEETING MINUTES Council meeting in Mr. Thomas should at the next Mr Marz moved approval of the A S B meeting minutes CARRIED MUN SAFETY ASSOC Mr Jeffery read a letter from AAMD & C with regard to the motion passed at the Spring Convention approving formation of a municipal safety association The Executive feel there was insufficient elected representatives at the meeting when the motion was voted on and as it will cost each municipality money the executive wish to get a written response from all areas. If no reply is received it will be treated as an affirmative vote Mr. Marz moved the Association be advised the M D is not in favour of creation of the Municipal Safety Association. CARRIED RUTH LOWE Mr. Jeffery read a copy of a letter addressed to I D 7 from Mrs. Ruth Lowe who lives in the Dunphy area She has asked that her land be annexed from the M D back into I.D. 7 as she is not happy with the road situation in her area or the amount of taxes she must now pay After discussion Mr Code moved Mrs Lowe be advised the M.D plan to up -grade the Dunphy road in 1989 and this will be done as time permits and once the A G.T. toll cable has been moved CARRIED LAND SLAM Alberta Environment has sent a letter advising the Provincial Land PROGRAM Reclamation Program will be continued. i After discussion Mr. Boake moved to accept and file as information�'P� CARRIED DRUM REG Mr. Jeffery read a letter from the Drumheller Regional Economic ECON Development Authority in which they request the concurrence of the M D to Kneehill to their request to expand the boundaries of their regional economic development area into a portion of the M.D. of Kneehill. Concurrence with this request would not impose any financial obligation on the M D. at this time, but there might be requests for financial assistance some time in the future 1 Wr After discussion of this matter, Mr Mueller moved the Drumheller Regional Economic Development Authority be advised the M D would have no objection to the proposed boundary expansion into the M D of Kneehill area as outlined in their letter of March 17th, 1989, on condition there is no financial obligation imposed on the M D of Kneehill as a result of this expansion CARRIED OFFICE RENOVATIONS Mr Hastie and Mr Marz reported on their progress to date with regard to office renovation and or expansion plans They have made no definite decisions as yet, but have discussed some possibilities with a local contractor. There was discussion about a new roof being put on the building, window replacement, air conditioning,electrical and heating up- grading, or an addition to the back of the office Oris Rodger entered the meeting at this time Time 3 49 P.M. 6 0// 11 COUNCIL MEETING APRIL 11TH. 1989 It was generally agreed the building committee should continue with, their discussions and look at having a feasibility study done with regard to renovations required for the existing office and a possible addition LOAD LIMIT • Alberta Bridge Branch has requested Council pass a by -law to impose a BY load limit on certain bridges which would not be strong enough for LAW the 60 tonne B -train trucks which can now travel in Alberta No 1165 Mr Marz moved first reading to by -law 1165, this being a by -law to impose the following load limit on the following bridges Limits Single Axle Tandem Axle B- Trains 24 tonnes 40 tonnes 54 tonnes File 13486 - INE 23- 29 -21 -4 A0, File 747 - SSE 13- 31 -26 -4 File 6513 - SSW 13- 31 -24 -4 e File 847 - SSE 4- 32 -22 -4 File 1137 - SSW 5- 32 -22 -4 File 72467 _ INE 14- 33 -22 -4 File 2236 WSW 20- 30 -25 -4 �¢ File 73839 - ISW 17- 29 -22 -4 File 13852 - ISE 4- 30 -21 -4 File 0043 - ISW 33- 27- 20 -4 CARRIED Mr Boake moved second reading to this by -law. CARRIED Mr. Hogg moved third reading be given to this by -law at this time CARRIED UNANIMOUSLY Mr Mueller moved third reading to this by -law CARRIED ASPHALT TENDERS Tenders for purchase of asphalt requirements for 1989 have not yet been recieved _ Mr Boake moved to table this matter until the next meeting of �J Council CARRIED SHOP PHOTO Prices received for purchase of a photo copier for the shop were COPIER discussed Mr Hastie moved a photo copier be purchased for the M.D main shop Wv1sPd at a price not to exceed $2200 00 but the copier not be purchased kP+ih until such time as the parts room renovations have been completed. � CARRIED OPINAC Mr Jeffery noted Opinac Energy contacted him regarding the request ROAD to install a road approach from one of their wells on to SR 575 This request had been refused as the company had not completed another road approach in accordance with conditions imposed by the council The company representative advises Opinac would be willing to complete both road approaches by July of this year. After discussion Mr. Code moved Opinac Energy be advised installation of the road approach on to SR 575 from 14- 23- 29 -22 -4 is approved subject to the following conditions V )?Ge 1 the company will comply with the conditions imposed for installation of the road approach on to SR 585 from 14- 12- 33 -23 -4 prior to July 1st, 1989. 2. The approach on to SR 575 is to be constructed so the approacah on to SR 575 is level with the highway surface 3 A stop sign is installed so traffic coming out from the well site is required to stop before entering the highway. 4 Opinac Energy will accept responsibility for any damage caused to the paved road surface which may be caused by vehicles entering the highway from the well site. 5 Opinac Energy will pave the road approach from the road surface to the property line if the well 1s a producer 6. Opinac Energy agree to comply with the existing M.D. road approach policy with reard to site distance, culvert installation and size of the approach. 7 This approach must also be properly installed and the conditions 7 v COUNCIL MEETING APRIL 11TH. 1989 complied with prior to July 31st, 1989. and if these conditions are not complied with, the road approaches will be removed by the M D at Opinac's expense. CARRIED PARKS The minutes of the April 10th parks meeting were reviewed MINUTES • Of the three applications reviewed for the park attendant Job only one was suitable and this application was later withdrawn. 0 *o PARK Norman Soder will take the job only if council agree to pay him ATTENDANT $8000.00 for the season and allow him to take off the last week of June and first two weeks of July, and he definitely would not take the job another year After lengthy discussion Mr Marz moved Norman Soder be hired on a ��,rd contract basis to look after Keivers Lake park for the period May npr 15th to September 15th, 1989 less the three weeks he wishes to take �" for holidays, for a price of $8000.00. CARRIED It was agreed it would be necessary to locate someone who would look after the park for the three weeks Mr. Soder would be away POLICY 12 -2 Policy 12 -2 Rules and Regulations for Keivers Lake were discussed CHANGED and it was noted the $20.00 deposit for dogs in the park causes alot t''j of problems. 6 Mr. Marz moved the Policy 12 -2- be amended by deletion of the CYF,n reference to the $20 00 deposit CARRIED BEINKLEMAN Mr Jeffery noted Alberta Transportation may be able to do all the BEAM benkleman beam testing on secondary roads which the M.D would like TESTS done and it may not be necessary to hire Torchinsky Consulting Mr Marz moved this matter be tabled until the June 27th meeting of Council CARRIED CARBON SHOP Mr. Hoff noted he along with Finlay Code, Keith Smith and Oris Rodger reviewed the Carbon shop situation recently and are recommending �a bid construction of a 50 x 60 buildingg for storage of the graders The other building could be kept for cold storage and the old shop torn d own . POSSIBLE CHANGE FOR Mr Jeffery reviewed with council the possibility of changing the way roads are graded by having all the motor grader operators start their work from Three Hills This would eliminate the need to replace the Carbon and Wimborne shops initially and would save considerable money on insurance, heat, light and maintenance for shops It would also allow the superintendent to better utilize the grader operators' time GRADING No decision was made. SET UP Mr. Mueller asked the road committee to inspect the road South of 25- 31 -22 -4 as there appears to be a drainage problem near Ed - -(' INSPECTION Nakaska' pl aces "`ROAD Mr Marz moved this meeting do now adjourn and the balance of the agenda be tabled until the next TIME 5 0• . TO meeting of council ADJOURfA CARRIED i b1P MU C AL AINISTRATOR ft EXECUTIVE COMMITTEE REPORT APRIL 7TH. 1989 The Executive Committee of OTTO HOFF AND HAROLD MUELLER met on Friday April 7th, 1989 commencing at 10 30 A M J. C Jeffery Municipal Administrator was present and Mrs Jean Wilkinson Assistant Administrator was present and recorded the i minutes 1 Letter has been received from Alberta Bridge Branch regarding the following bridges File 6893 - SSE 16- 34 -25 -4 - There is a need to restore eroded areas and place rock protection as outlined in their February 22nd letter. Road improvement should tie into the existing bridge deck 1� M.D. crews will do this work �) Executive Committee recommend to accept and file as information File 6523 - SSW 18- 34 -23 -4 - Bridge Branch wish some survey information in order to assess the need to widen or raise the bridge deck I ��' Executive Committee recommend this request be referred to ` y�r'� Torchinsky Consulting to have the necessary bridge survey work done 2 Staff undertook a survey regarding where to hold Christmas Party 22 replied and of those 13 requested Three Hills Hall has been booked and caterer booked for December 15th, 1989 in Three Hills Hall Mr. Hoff and Mr Mueller agreed to get band and liquor and the bartender will be requested to undertake the hall clean up after Will extend invitation to the Town of Three Hills to attend as per motion The Executive Committee also discussed the Christmas holidays and possible office and shop shut down Executive Committee recommend the office and shop be closed from V evening of December 22nd until Tuesday morning January 2nd, 1990 gar` and employees be advised so they can save holiday days to cover the 3 days in between Christmas and New Year. 3 Copy of Overview - publication from National Citizens Col i ti on received Executive Committee recommend to accept and file. 4. Palliser Regional has approved the McDiarmid Subdivision and r \� the Dugdale Subdivision Executive Committee recommend to accept and file as information 5 The Honourable Marvin Moore, Minister of Public Safety has forwarded information about continuation of the Regional Response �-e Improvement Program This is a cost shared program and might be used to improve radio communications for fire departments etc Executive Committee recommend the letter be referred to Alex Cunningham for his consideration and report back to council as to what systems, if any, might be considered for improvement under this program 6. Letter received from H Epp, Commissioner of County of Mountain View regarding Mr Vollman's letter to the Province on e� weather modification \� Executive Committee recommend to provide each councillor with a copy and accept and file as information 7 Letter received from National Access Awareness Association regarding national access awareness week Executive Committee recommend to accept and file as information 8. There was discussion about survey work which has to be done [✓ on SR 837 - Alberta Transportation has received authorization from the Province to proceed with it To date the M D has received 6 consents from owners of the Meston property Matter 1 EXECUTIVE COMMITTEE REPORT APRIL 7TH_ 1989 discussed with Transportation and they will proceed with the survey work and try to stay off the Meston property if at all possible. Copies of the consents obtained will be forwarded to Larry Parliament, Alberta Transportation in Drumheller for his information Province will commence work on the survey next Monday Executive Committee recommended accept the report as information The meeting then adjourned - 11 00 A M 7 items covered in half an hour - - - - - -� - ------- - - - - -- J C e f�f r y Administrator C • JOHN C JEFFERY REPORT PERIOD MARCH 21ST, 1989 TO APRIL 11TH, 1989 Balance funds forward $91.00 40 1 Finlay Code and I attended a Hazardous Waste Meeting in Three Hills on March 31st, 1989. Meeting was sponsered by the local oil companies - Bumper, C W N G Dome Amoco, Gulf and Mobil and the speaker was the President of Alberta Special Waste Management Corporation from Swan Hills It is possible there is a need for a central transfer station in our area Recommend waiting until we receive a request from the companies Complete information is on file in office library Have advised Alan Siemens to watch for industrial waste at the transfer site and not allow it to be dumped there. 2 The 621 scrapers should be here by last week in April, or latest 1st week of May Still possible to be here by April 15th, Company want to put on a half day training program. 3 Committee looked at parts and service system with the O k&e auditor and perhaps council should look at up- grading parts �v +s facility as well as an upgrade of the inventory control system 4 Council should discuss the fuel log books. G 5. A meeting has been set up with the Village of Torrington for April 18th, 1989 to discuss garbage and transfer site. etc 6 Office has agreed to take a work experience student from Olds College for two weeks starting April 24th, 1989 Faith Criston of Three Hills has be assigned to our officeP 7 Discuss need for phone patch for the fire trucks 8 Need motion from Council with regard to applying Envirobind on the Trochu West Road - 2 miles V . 9 Gravel Pit available for sale - Joe - 1 mile west of the McNair Pit He is asking $1 Million for one section of land. 10. Jan Blackie Pit - crushed to March 27th, 1989 - 35061 yards of 1 112 inch and 38,698 yards of 3/4 inch Total of 73,759 yards BALANCE OF FUNDS $91 00 CORRESPONDENCE 1 Letter from AAMD & C re audit of a municipality by Revenue Canada and information provided regarding councillors' remuneration Copy of same given to each councillor 2 Letter from A G.T. re relocation of toll cable facilities at Dunphy No cost will be incurred by M.D for toll cable only for replacement of any rural cable affected 3. Information from FCM re annual conference 4. Letter from Tax Refunds Canada Ltd re obtaining refunds of sales tax 5 Letter from Lethbridge Community College - recreation courses offered. 6. Received advance from Alberta Transportation re utilities �F officer program $25,000 7 Letter from Bridge Branch re vertical clearance of bridge at Hesketh - File 8856 INE 12- 29 -22 -4 - requires signs due to height restrictions Robert Kennedy advised to put up signs. 8 Copy of Municipal News Highlights from AAMD & C 9 Repair work will be done by Bridge Branch on culvert INW 10- 31-21-4 - File 13973 10 Received Municipal Law Bulletin from Brownlee Fryett 11 Received annual report from Mt Vernon Community Association 12 Received copy of all resolutions passed at Spring convention. AAMD & C have forwarded same to Government for review , P� JOHN C. JEFFERY REPORT PERIOD MARCH 21ST, 1989 TO APRIL 11TH, 1989 13 Recreation News 14 Notice of Meeting of Big Country Tourist Association -Hanna - April 13th 1989 15 Financial Statement - County of Wetaskiwin & County of • Barrhead and County of Wheatland 16 Received annual report from Alberta Municipal Financing Corporation 17 Reports on users of Three HIlls Transfer Site 18 Report Swalwell Community Asoociation 19. Report from Village of Acme re recreation 20 Minutes - Three Hills School Division - March 15th, 1989 21 Report from Three HIlls Rural Community 22 Information from M &F re road stabilizer product 23. AAMD & C on summer hours 8 to 4 24 Financial Statement of Drumheller & District Solid Waste Association 25 Minutes Drumheller Solid Waste Meeting - February 16th, 1989 26 Annual report - Local Authorities Pension Plan 27 Letter from Rural Post Office Action Committee requesting people to join 28 Letter from J. Bishop re Weather Modification 29 Letter from B M Potter Consultants re Streets Assistance Program 30. Information from Stat. Canada re census counts by townships 31 Minutes - Trochu Recreation Board Meeting February 21st, 1989 32 Letter from Canada Safety Council BUILDING PERMITS 1 Ellis Reimer - SW 20- 30 -25- - 4 broiler barns $40,000. 2 Don Kimmel - Pt NW 9- 31 -26 -4 - hog barn $45,000 3 Cliff Majak - Block 2 Plan 8710496 - mobile home $50,000 4 Vern Sept - SW 6- 32 -25 -4 - machine shed $25,000 5 Victor Garson - SW 16- 31 -21 -4 - 2nd residence $100,000. 2 M.D OF KNEEHILL #48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1989 is Deak, Jennifer GROSS NET 39 Cheque# 3134 Jeffery, John C $ 5,211 00 $ 3,108 17 3135 Wilkinson, M Jean 3,663 79 2,266 97 3136 Martens, Herman P 4,306.82 2,724 92 3137 WiIdeman, Lori Dawn 1,710 00 1,128 26 3138 Dunay, Edward M 4,037 09 2,549 49 I Oft 3139 Deak, Jennifer 2,189.83 1,482 39 3140 Peterson, Pamela R. 1,706 25 1,326 54 3141 Bros seau, Laurie 1,300 00 936 99 3142 Cunningham, Alex R 3,208 18 2,210 24 3143 Ehmann, Paul James 2,000 00 1,663.46 3144 Rempel, George 4,201 15 2,657 27 3145 Rodger Oris 6,474 16 3,848 92 3146 Smith, Keith J 3,234 01 2,098.45 3147 Wiens, Henry M 3,116.26 2 053 96 3148 Hazel, Alan W. 2,808 19 1,871 21 3149 Friedrich, Joseph 2,803 54 1,865 11 3150 Thompson, Kenneth E 3,237 47 2,224.96 3151 Davis, Randal Roy 2,932.60 2 134 48 3152 Rasmussen, Wallace F.R. 2 703.64 1,815 63 3153* Munro, Jeanne G. 2,250 00 1,730 94 3154* Hufnagel, Patricia J 2,500 00 1,820 69 3155* Sauer, Ruth V 2,500.00 1 845 57 3156 Thomas, Arthur G.E. 2,592 07 1,798 27 $ 70,686 05 $ 47,162 89 Cheque# 3157 Bauman, Brian $ 4,333.75 $ 2,770 83 3158 Bergquist, Gary B 2,889.43 1,936 01 3159 Ensminger, Gary B 2 890 44 1,936 22 3160 Gel inas, Lyle E. 2,588 07 1,754 92 3161 Gundlach, Robert K 2,952 39 2,003 60 3162 Haskell, Vernon M 3,199 95 2,241.89 3163 Kennedy, Robert D 2,577.43 1,862 00 3164 Knapp, W Douglas 3,496.50 2,272 40 3165 Kober, S L Dennis 3,228.58 2,158 01 3166 Maerz, Miles P 2,967 54 1,988 80 3167 McCook Leonard J 2,873 63 1,924 51 3168 McMurtry, James R 3,328 63 2,297.99 3169 McRae, Earl T 3,269 03 2 152.51 3170 Meding, Alan G 2,890.44 1,936 09 3171 Meding, Brian E 2,921.83 1,953 36 d� • s Cheque# 3172 3173 3174 3175 3176 3177 3178 3179 3180 3181 3182 3183 3184 3185 M D OF KNEEHILL #48 SCHEDULE OF SALARY AND WAGES FOR THE MONTH OF MARCH 1989 Plant, Brian A Sowerby, W Brian Tetz, David B Thomas, Danny J S Wagstaff, M Glen Weir, Sandra E. Burden, David A. Enzie, Glen McCook, Lonnie Bramley, Dennis Friesen, Trevis Evans, Richard Terry Siemens, N. Allen Anhorn, Alwin R TOTAL M D SALARIES AND WAGES FOR THE MONTH * TOTAL F.0 S S SALARIES FOR THE MONTH GROSS 3,042 02 3,731.94 3,235 68 2,829 73 3,190 32 2,810 52 2,821 91 2,827 36 3,075.15 2,875 28 2,452.10 2 , 460 57 1,074 30 638 40 NET 2,018.39 2,423 07 2,138 36 1,901.94 2 131 85 1,925 97 2,012.94 1,920 67 2,054 66 1,971 00 1,855 70 1,970 72 874 91 597.70 $ 83,472.92 $ 56,987 02 $ 146,908 97 $ 98,752.71 7,250 00 5,397 20 TOTAL SALARIES AND WAGES FOR THE MONTH $ 154,158 97 $ 104,149.91 10 01 C') 00 M ,.0 u ro F d U) 6 O H F d H a H U O U W CQ 00 a H x W �_Wyy t�- O F U H a: F H Q d P, H H 0 O O O 'O a1 O O O o i4 c Ln •r-r O G O O u W i O O m O O +i O c J N O 0 O O O a o C co O O O a O O G u cv ,n L Ln o. O Lr rn O ir, C h Lr 7 a. N .-+ � U-) M C, a N M W U rn rn a' a: a U-) � 110 0 U) O M N N OM O N M 00 00 O rA i O V O 00- 01 O O O u .� O m M 00 00 O Cl. O vm) M \O N O 00 0� O a7 O O O h O O cr1 O C7 O O crl Lr N O Lr N O F Lr) t? o u-) 00 M cr) F L Url J Lr) F 00 m h � h N (3) Lr) ro N N LoH x ro N- L C G O O O O O O O U U O D1 O d 00 00 M M O C7) T, ca 0. C � G h O O h C 00 � 00 O h O O O 4 c 00 -zr U u O M O O 00 u'1 ,—+ H 00 Q M N O (D �.O —A c 00 N Ln h � O O h N c 00 00 N r-I ca U'1 N O O M O .—a N 00 f4 00 00 O -,Y —4 Ln v a) N M M M G L yr � a . O r� N b rn 00 O h G cr; 00 m M u1 x 00 00 N U') u1 C � 0 tll h N h 00 ca U 0 h O 0 'O a1 O 0 L i4 Ln •r-r v ro O O u W i O m a. O +i O J N !4 m W O ra a o �4 co O a O C G u cv ,n L Ln o. Lr J L Lr 7 a. N H -H U-) C, a N W U rn rn a' a: a U-) � 110 0 w > U L 00 M N N OM M N M 00 00 rA i V 00- 01 h 00 u .� x m M 00 00 M vm) M \O N 00 0� 0 0 O 0 0 Ln M O O O O O O Ln Lr Ln Lr Lr N U-) Lr N rn rn 110 0 O O N N 00 00 V 00- 01 h 00 .� a, 00 00 M vm) M \O N 00 0� N O O h O cr1 O crl Lr N M Lr N t? I </? O O O O O Ln M yr M O M M m III v: rn O a> h yr 00 r� N .--i rl r-i W U � it u n ro 00 7. a. L !JJ 00 1) a) (A O .,-.! a) 00 v ! a W u 4-1 F" �4 p Ln r, ro 41 ct O O N .--A 00 cu a H i Q U O M M 00 W 7 0 0 O u " u W W U R1 J 7 O^ W a L J-) W M 00 z U a n n w w r0 O O U U m T G ro a v rn � v 0. L oa d a rA cq cf. U) cn w w a � C n w ' /v /) x U n OUTSANDING CHEQUES as at March 31, 1989 PAYROLL GENERAL 13154 --------- - - - - -- $ 1,820 69 - - - - - - #8558 260.75 8658 181 64 i 8698 1,427.94 8740 50 00 8766 125 00 8773 50 00 8792 6,544 34 $ 8,639 67 Outstanding Loans $ 315,000 00 Cash on Nand Deposited $ 355. 72 Total outstanding Payroll Cheques $ 1,820 69 Total outstanding General Cheques 8,639 67 $ 10,460 36 SUBMITTED TO C UN IL THIS 11th DAY OF April A, D. 19 89 - - - - -- -- - -- --- - - - - -- Reeve -- - - - - -- t}- - --- - - - - -- Municipal Administrator 1' ACCOUNTS PAYABLE, APRIL 11, 1989 HANDWRITTENS 8870 Trochu Bumper to Bumper 11,738 19 Inventory 8871 M.D. of Kneehill- Payroll 47 162.89 March Salary Payroll 8872 M D of Kneehill- Payroll 56,987 02 March Hourly Payroll 8873 Alberta Health Care 1,368 00 March Premium 8874 Receiver General of Canada 46,738 93 March Remittance 8875 Alberta Treasury - L A P 11,778 72 March Remittance 8876 Manufacturers 7,747.00 April Premium 8877 *FCSS Association 181 64 FCSS Insurance Prem 8878 Three Hills & Dist Chamber Comm 210 00 Booth at Trade Fair 8879 *Sauer, Ruth 428.00 Workshop & Materials 8880 *Hufnagel, Pat 10 00 Workshop E 8881 *Munro, Jeanne 75 00 Workshops Bud FCSS 29 Contract Hauling 8898 C & F Tool & Automotive 8882 *A G T. FCSS 91 56 FCSS phone costs 8883 *Hufnagel, Patricia 50 00 April Travel Allow 8884 *Munro, Jeanne 250 00 April Travel Allow. 8885 *Sauer, Ruth 25 00 April Travel Allow. REGULAR 8886 A A M D & C 56,874 81 March Statement 8887 Air Vac Brake 276.00 Inventory 8888 A G.T. Deak, Jennifer 283 54 Accounts 8889 Alberta Power 2,064 83 Accounts 8890 Andrew, Paul 213 00 ASB Farmer Member 8891 Anhorn, Alwin 51 20 March Mileage 8892 Assoc of Municipal Public Works 35 00 1989 Membership 8893 Bauer, E A 8,114 37 Contract Hauling 8894 Bauer, Kurt Gregg Distributors 8,340 35 Contract Hauling 8895 Bertsch, Adam 8 724.10 H T Howe & Son Contract Hauling 8896 Boake, R E 1,805 74 March Timesheet 8897 Herrle, Bud 18,621 29 Contract Hauling 8898 C & F Tool & Automotive 94 50 Repairs & Inventory 8899 Candian National Railways 580.25 Crossing Maintenance 8900 Canadian Salt Co 4,196 61 Salt 8901 C W N G 8902 Carbon Plumbing & Heating 8903 Century Sales 8904 Code, J F. 8905 Corona Supplies 8906 Courtney -Berg Industries 8907 Cunningham, Alex 1,553 63 Accounts 150 00 Repairs 848 07 1 , 911 00 19 13 280.34 897 50 Repai rs , S.� ^ ^I °e March Time Inventory Repairs Storage Ca 8908 D Butters Holdings 146 00 Tools 8909 Danco Equipment 590.78 Inventory 8910 Dawonik, Ken 71 50 Supplies, Repairs 8911 Deak, Jennifer 95.00 Seminar 8912 Dixie's Trophies & Engraving 4 70 Film Processing 8913 Drumheller Radiator & Battery 245 00 Machine Repair 8914 Empey, Mryna 81 00 15' Waterline Tre 8915 Eskimo Refrigeration 38 30 Inventory 8916 Fort Garry Industries 312 30 Inventory, Repair 8917 Friedrich, Joe 167.75 Mileage 8918 Garrett Motors 12 57 Supplies 8919 Gibbs Ford Mercury 3 659.45 Inventory, Repair 8920 Gregg Distributors 347.94 Inventory 8921 Guard's Implements 36,999 00 Two New Tractors 8922 H T Howe & Son 19 20 Inventory G' ACCOUNTS PAYABLE, APRIL 11, 1989 8923 Haskell, Vernon 14 00 Meals 8924 Hastie, Bruce 2,633 41 March Timesheet & 126.00 1989 Stock Pile Rent 8925 Hi -Way 9 Express 380.98 Freight 8926 Hoff, Otto 1,519 81 March Timesheet 8927 Hogg, Lawrence 2,141.87 March Timesheet 8928 I C G. Utilities 2,712.76 Accounts 8929 International Mailing Systems 72 75 Meter Rental 8930 J C Jeffery, Petty Cash 54 80 Postage, Freight 8931 Jeffery, John C 261.55 Expenses 8932 Knapp, Doug 760 00 Tools 8933 Kneehill Ambulance 11,537 87 March Rev /April Rent 8934 Kober, Dennis 305.20 March Mileage 8935 Kolton Injection Service 345 10 Machine Repairs 8936 Kubinec, Tim 63 80 ASB Farmer Member 8937 Land Titles Office 219.00 Service Requests 8938 Larron's Excavating 8,291 79 Contract Hauling 8939 Leonhardt, Gerald 6,072 87 Payment for Land -841 8940 Linden Co -op 17,381 49 Fuel 8941 Linden Contractors 44,526 90 Blackie Pit Stripping 8942 Lousana Water Wells 4,605 25 Keivers Lake 8943 Macleods 64 97 Machine Repair 8944 Maerz, Elizabeth 631 22 1988 Min Benefit 8945 Majore, E 9,293.66 Contract Hauling 8946 Mary 's Upholstery 28 50 Inventory 8947 Marz, Richard 1 684.39 March Timesheet 8948 McMurtry, James 95.60 Mileage 8949 Midget 'A' Winterhawks 250 00 Provincial Hockey 8950 Midland Vegetation 4,500 00 Tordon for Resale 8951 Milan Excavating 5,575 27 Contract Hauling 8952 Mow Tech 1,241 20 Keivers Lake 8953 Mueller Harold 1,763 03 March Timesheet 8954 Olds College 325 00 Reg Pam Peterson 8955 Pacific Diesel Brake Co 52.80 Inventory 8956 Park, Gordon 445.25 Surface Reclamation 8957 Parts Plus 452 14 Inventory, Repairs 8958 Petwa Canada 52.54 Chlorine Test Kit 8959 Prairie Hudraulic 232 10 Inventory 8960 Purolator Courier 12 65 Courier Charges 8961 Ray's Home Hardware 170 45 March Statement 8961 Renn Industrial 879.12 Repairs 8963 Rollies Motor Products 5 70 Inventory, Repairs 8964 Samuel Metal 178 93 Machine Repairs 8965 SCA Waste Systems 1 062.50 March Garbage Pickup 8966 Simson - Maxwell 14.42 Inventory 8967 Smith, Keith 7 00 Meals 8968 Snap -On Tools 147 85 Tools 8969 Three Hills Bakery 41 60 Goodies - Annual Meet. 8970 Three Hills Collision & Paint 200 00 Machine Repairs 8971 Three Hills Community Centre 135 00 Rental - Annual Meeting 8972 Three Hills Dairy King 275 00 Employee Day Lunch 8973 Three Hills Glass 217.00 Machine Repair 8974 Three Hills School Div 30 00 Carbon RFP -CPR course 8975 Three Hills Tire 32 40 Inventory 8976 Town of Three Hills 564 67 Feb &Mar Fire Expense 8977 Trochu Bumper to Bumper 8978 Trochu Jewellery & Giftware 8979 Truckline Parts 8980 Universal Mercury - Lincoln 8981 Wilkinson, Jean 282 54 13 00 155 90 28,547 00 126.00 TOTAL $507,255 30 Inventory Curling Trophy Inventory Spray Truck Expenses