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HomeMy WebLinkAbout1989-03-21 Council MinutesAGENDA COUNCIL MEETING MARCH 21ST, 1989 1 Approval of Agenda 2. Approval of Minutes - March 14th, 1989 3 Approval of Accounts 4 J C Jeffery report March 14th, 1989 to March 21st, 1989 APPOINTMENTS 10 00 A.M. - Oris Rodger and Gordon Cauldwell - Torchinsky Consulting - See Item 20a 1 30 P M - Public Hearing - See Item Number 29 2 00 P M - Public Hearing - See Item Number 30 PRIORITY ITEMS 5. Appoint auditor for 1989 audit 6 Discussion re Purchase of Steiger Parts, ETC ITEMS TABLED FROM PREVIOUS MEETING 7. Review Hamlet garbage pick up 8. Request for Road Approach from Antelope Land Services 9 Review need for Number 1 licence for Public Works Employees 10 Motion to close portion of forced road - Bleriot Ferry Road 11 Letter from Province re STEP program for 1989 12 Letter from Palliser Regional re Provincial Planning Fund - short of funds 13 Letter from Town of Trochu re re- cycling plant for tires 14 Report re M D shops - insulation etc 15 Review use of M D shop Fax Machine and Suggestion re photo copier instead 16 Review possible ideas for office renovations. TRANSPORTATION ITEMS 17 Review 1989 Gravel Retention Program -cost of product etc 18 Letter from Torchinsky re Spring Convention 19 Request from Shop to purchase tools from Doug Knapp 20. Report from Capital Committee re New Vehicle in lieu of T -47 20a Meeting with Gordon Cauldwell re road standards, etc GENERAL ITEMS 21 Letter from Drumheller Hospital re ambulance service 22 Review prices obtained for new tractor for A.S.B. 23 Need date for committee to meet with Torrington re Transfer site 24 Letter from Drumheller Health Unit re Torrington Rubble Pit 25 Letter from Drumheller re Biting Fly Control Program 26 Letter from Olds College re Farmland Assessment Short Course - Request from Edward Dunay for Pam Peterson to attend 27 Letter from Port Churchill Development Board 28 Request for cancellation of taxes Province of Alta - Buffalo Jump Park Land Mrs Elma Wilson re rental houses DEVELOPMENT APPEAL BOARD HEARINGS nil DEVELOPMENT APPEAL BOARD MEETING nil PLANNING MATTERS 29 Public Hearing redesignate SE 32- 30 -26 -4 - Harley Gibson 30. Public Hearing - land use by -law amendment re signs 31. Subdivisions 32 Review Intensive By -law regulations and proposed changes 33 Leonhardt - SR841 Road widening 34 Lowen Access 35 Airport Road - Blade grade 36. Village of Carbon - possibility of new shop DISCUSSION ITEMS COMMITTEE REPORTS 1 Ambulance - Bruce Hastie 2 PRPC - Otto Hoff 3 DHU - Finlay Code 4 Rec Boards - All 5. Executive CAAMDCC - Otto 6 D S W M- Bob Boake 7 Airport - Harold Mueller Richard Marz 8 BCTA - Harold Mueller 9 FCSS- All LATE ITEMS 10 11. 12 Hoff 13 14. & 15 16 17 k GHL - Harold Mueller ADS - John Jeffery Seed Plants - Finlay, Bob, Harold & Richard THSD - Harold Mueller ADC - Otto Hoff Further Ed - Bob Boake PAWN - Finlay Code Surface Reclamation Board ACCOUNTS PAYABLE, MARCH 20, 1989 HANDWRITTENS 8834 A.A.M D & C REGULAR 8835 Acklands Ltd 8836 A G T 8837 Alberta Power 8838 Central Hose & Gauge Ltd 8839 Courtney -Berg Industries 27,329 76 February Statement 362.97 Machine Repair 54 43 Accounts 193 71 Accounts 370 24 Inventory 59 98 Machine Repairs 8840 Cunningham, Alex 50 00 Expenses 8841 Dawonik, Ken 5 00 Propane 8842 Ehmann, Paul 339 00 Waste Water Management 8843 Elmac Auto Electric 62 65 Inventory 8844 Equipment Sales & Service 465.84 Inventory 8845 Gregg Distributors 134 52 Inventory 8846 Hazelwood, Jack 96 00 ASB Extension 8847 Hi -Way 9 Express 821 64 Freight 8848 Highway 21 News 7.00 Advertising -Ab Agri 8849 J C Jeffery -Petty Cash 86 35 Freight, Film 8850 Kirks Sheet Metal 340 97 Repairs, Supplies 8851 Macleods 163 65 Inventory, Repairs 8852 Marv's Upholstery 38.00 Repairs 8853 Norman Wade Co 262 50 Tools 8854 Oliver Industrial 38 19 Inventory 8855 Parcel Express 8 05 Freight 8856 Parts Plus 466.84 Inventory, Repairs 8857 Peacock Inc 120.00 Inventory 8858 Prairie Hudraulic 540 02 Repairs 8859 Radio Com Products 580 00 Radio Repairs 8860 Rainbow Courier 77 00 Freight 8861 Red Deer Welding Supp 68 60 Repairs 8862 Red Rooster 162 35 Freight 8863 Select Printing 183 18 Daily Truck Records 8864 Three Hills Light Oilfield 124 00 Thaw out Control Panels 8865 Union Tractor 1,812.00 February Statement 8866 Voytechek, John & Linda 535 00 Janitor service for March 8867 Weldco - Beales 297 83 Inventory 8868 Wheelco holdings 63 20 Machine repairs 8869 Wilkinson Jean 12.00 Ambulance Mileage 36332 47 COUNCIL MEETING MARCH 21ST. 1989 A meeting of the Council of the M D of Kneehill Number 48 was held on Tuesday, March 21st, 1989 commencing at 10 00 A M The following were present for the meeting Reeve Otto Hoff Division 2 J Finlay Code Division 1 PRESENT Robert E. Boake Division 3 Richard A Marz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator was present and recorded the minutes Requests were made to add the following items to the agenda 37 Steve Cullum - Approach Mr Boake moved approval of the agenda presented for the meeting today with addition of the above noted item APPROVAL' CARRIED AGENDA Mr Marz noted there is an error in the March 14th meeting minutes Page 3 - regarding delinators for bridges and or ERROR IN curves in roads The road committee had already inspected MINUTES the Three Hills West Bridge and installation of delinators at that site had been approved at the last meeting APPROVAL Mr Boake asked for clarification regarding what committee SUBJECT TO should be purchasing the spray truck for the A S Band it CORRECTION was agreed it should be the A S B Council Committee instead of the M.D. Capital Committee �0 RIPE "TION Mr Code then moved approval of the March 14th meeting minutes subject to the above noted corrections being made. CARRIED Mr Boake moved approval of the accounts presented for APPROVAL payment today subject to further review by the finance ACCOUNTS committee of Otto Hoff and Harold Mueller CARRIED Mr Hoff read a letter from Mrs. Sylvia Muckleston thanking the M D for awarding her the $200 00 prize in the THANKS M D l o g o contest FROM MUCKLFSTON Mr. Gordon Cauldwell of Torchinsky Consulting and Oris Rodger entered the meeting at this time - 10 15 A M - to DISCUSSION discuss the M D road standards and other items G RODGER & G CAULDWELZ Mr Jeffery read a letter from Torchinsky Consulting RE ROAD STANDARD outlining what they would charge for various services ETC To survey a control line for base course and chip seal projects - $200 00 per kilometer based on doing 3 2 kilometers per survey To do compaction testing $50.00 per hour V To do drilling and soil classification on SR 575 West of Acme - $750 00 per kilometer for a total charge of $2400 00 To do Benkelman Beam Testing on Secondary Road 587 for a distance of 7 miles $3900 00 if the M D supply a truck To do Benkelman Beam Testing on secondary roads Cost $200 00 per kilometer with the M D supplying a truck 1 COUNCIL MEETING MARCH 21ST. 1989 There was discussion about the suggestion that the benkelman beam testing should be done on the 7 miles of SR 587 already base coursed and compaction testing should be done on the 5 miles which will be base coursed this year This would cost about $1000 00 per mile There was discussion as to whether the benkelman beam test would provide enough information to enable council to decide if the permanent 90% ban could be removed from some of the light coat surfaced roads Mr. Cauldwell noted if there is no base under the road it likely would not be wise to remove the 90% ban It was therefore suggested only those light coat surfaced roads which have 1 1/2 inch gravel base course should be tested There would be about 35 miles of roads. There was discussion about SR 841 and the need to have the engineering and tender documents prepared so the road project can proceed once funding assistance is confirmed by the Province. There was discussion about the extra cost for provision of grade stakes on road projects and it was noted this would be over and above the survey line control cost There was discussion about SR 587 and it may be necessary to do a road profile on some sections of this road before it can be base coursed and paved Three Hills East road, Carbon South road, Allingham West SR 587 (5 or 7 miles) and the Linden East and Linden West Roads were suggested for benkleman beam testing,and it was suggeted Mr Jeffery should discuss the roads with Mr Rodger and bring a recommendation on which roads should be tested to the next meeting of Council There was discussion about the width of SR 575 Acme East and what width SR 575 Acme West should be. No decision was made Mr Cauldwell indicated he would discuss the finish top width of SR 575 Acme East with the Province and advise Council before any decision is made on what width SR 575 Acme West should be Mr Cauldwell reviewed in detail the proposed road standard policy he had drafted There was lengthy discussion regarding same APPROVED NEW Mr Hogg moved the draft road construction standards policy ROAD STANDARD presented by Mr Cauldwell be accepted as the M D road POLICY w �construction P of i s Y and the applicable portions of the PU-V 1 C4 �(p existing road construction standard policy be cancelled CARRIED >k Mr. Cauldwell left the meeting at this time There was further discussion about the account at Trochu TROCHU BUMPER TO Bumper to Bumper and the costs incurred for the parts for BUMPER ACCOUNT the Steiger tractor Mr. Jeffery noted he would like permission to have the M D auditor review the M.D pricing and parts purchase system at AUDITOR TO REVIEW the shop. PARTS PRICING There was also discussion about the possibility of a SYSTEM, ETC. conflict of interest when an M D employee is involved in a business selling parts to the M D The meeting adjourned for dinner at 12 00 Noon until 1 00 P M DINNER Mr Boake moved a joint cheque be issued to Trochu Bumper to 2 COUNCIL MEETING MARCH 21ST, 1989 Bumper in the sum of $12,482 08 less the credits of $557 17 and $186 72 to pay for the parts purchased for the Steiger CHEQUE FOR tractor. STEIGER PARTS CARRIED Mr Marz moved Mr. Jeffery, Mr Code and one of Lawrence Hogg or Bruce Hastie be authorized to review the M D. shop parts ordering, pricing and inventory system with the M.D. auditor at the earliest possible date. �2��`��; CARRIED T Mr Code moved third reading to this by -law CARRIED Mr. Wessel i ng reviewed the application for subdivision APPLICATION (boundary adjustment for a parcel in the E `_ 32- 30 -26 -4) FOR SUBDIVISION submitted on behalf of Mrs. Blanche McDiarmid McDIARMID He noted the boundary adjustment is being requested in order to adjust the subdivision to what is actually occuring It appears Mr McDiarmid who is now deceased was allowing the owner of the SE 32- 30 -26 -4 -(Gary Gibson) to farm a portion fo his subdivision, as it was cultivated land, in exchange for Mr. McDiarmid being allowed to make use of ser pasture owned by Mr Gibson Mr Mueller moved the M.D. recommend approval for this subdivision (boundary adjustment) in accordance with the • staff recommendations �( CARRIED 3 There was discussion regarding the purchase of 3 pressure PURCHASE OF washers which have been authorized by Council and it appears PRESSURE the lowest price may be from Trochu Bumper to Bumper WASHERS Mr Hogg moved a committee of Bruce Hastie and Oris Rodger review the prices obtained for purchase of 3 pressure washers, ensure the washers are suitable and of good quality P�U and are being purchased at the best possible price CARRIED Mr. Wesseling and Mr Cunningham entered the meeting at this time ADJOURN • Mr Boake moved Council meeting do now adjourn in order to FOR PUBLIC HEARING hold a public hearing scheduled to today at 1 30 P M CARRIED Mr Hastie moved Council meeting do now reconvene, the public hearing having been completed CARRIED BY -LAW NO After discussion of the request for redesignation of the 1160 S E 32- 30 -26 -4 Mr Marz moved first reading to by -law AMENDMENT TO number 1160, this being a by -law to amend land use by -law LAND USE BY 1061 by redesignation of the S E 32- 30 -26 -4 from LAW agriculture conversation to agriculture SE 32- 30 -26 -4 CARRIED Mr. Boake moved second reading to this by -law. CARRIED Mr Hogg moved third reading be given to this by -law at this time. • CARRIED UNANIMOUSLY Mr Code moved third reading to this by -law CARRIED Mr. Wessel i ng reviewed the application for subdivision APPLICATION (boundary adjustment for a parcel in the E `_ 32- 30 -26 -4) FOR SUBDIVISION submitted on behalf of Mrs. Blanche McDiarmid McDIARMID He noted the boundary adjustment is being requested in order to adjust the subdivision to what is actually occuring It appears Mr McDiarmid who is now deceased was allowing the owner of the SE 32- 30 -26 -4 -(Gary Gibson) to farm a portion fo his subdivision, as it was cultivated land, in exchange for Mr. McDiarmid being allowed to make use of ser pasture owned by Mr Gibson Mr Mueller moved the M.D. recommend approval for this subdivision (boundary adjustment) in accordance with the • staff recommendations �( CARRIED 3 COUNCIL MEETING MARCH 21ST, 1989 Mr Wesseling reviewed an application submitted on behalf of Dugdale Farms to isolate an existing farmstead in the NE 30- 29-23-4 Mr Hoff moved the M D recommend approval for this subdivision in accordance with the staff recommendations CARRIED Mr. Jeffery read a letter received from Alberta Agriculture in connection with the M D intensive land use by -law, in which they outlined objections to certain sections of the M D intensive development regulations There was discussion with Mr Wesseling regarding proposed changes he and Mr Cunningham feel might be made to the by- law to make it more acceptable to the intensive operators,-4 may also address the concerns raised by Alberta Agriculture, the Farmers Advocate and some of the area hog producers Mr. Cunningham noted it will be necessary to add another section of the M D S separation formula to the land use by- law in order to protect the intensive operations when siting residences in the area of such operations Mr. Wesseling reviewed the various sections of the regulations which he felt could be changed or deleted and suggested council might wish to delay making the changes until the provincial model by -law has been approved by the Government There was lengthy discussion about the proposed changes and whether the six months time limit for vacant conforming uses should be extended to one, two or three years After discussion Mr. Hastie moved to table this matter until the April 25th meeting of council and Mr Wesseling and Mr Cunningham bring an amending by -law back for council's further review at that time CARRIED Mr Marz moved Council meeting do now adjourn in order to hold the public hearing scheduled for today at 2 00 P M CARRIED TIME 2 48 P M There was discusson about the public hearing held today in 18 connection with a proposed change to the land use by -law in connection with erection of signs adjacent to M D road allowances. Mr Mueller moved first reading to by -law 1161, this being a by -law to amend land use by -law 1061 to clarify the setback distances from M D road right of ways for signs. CARRIED Mr Marz moved second reading to this by -law CARRIED Mr Boake moved third reading be given to this by -law at this time NOT CARRIED UNANIMOUSLY AS THE MOTION TO GIVE THIRD READING TO THIS BY -LAW WAS NOT PASSED UNANIMOUSLY THIS BY -LAW WILL BE REVIEWED AGAIN AT THE NEXT MEETING OF COUNCIL It was suggested the sign regulations might be discussed at the annual meeting scheduled for tomorrow in order to get some imput from M.D. ratepayers about the location of signs, the desirability of having signs and sizes of same Mr Cunningham and Mr Wesseling left the meeting at this time 4 DUGDALE FARM SUBDIVISION NE 30- 29 -23 -4 'b71 Le r s�na' INTENSIVE BY -LAW CHANGES /0��)eJ., C 13 PUBLIC HEARING BY LAW NUMBER 1161 LAND USE BY -LAW d cb- COUNCIL MEETING MARCH 21ST, 1989 J C JEFFERY Mr Jeffery reviewed his report and several items were RJR' discussed He requested a date for a budget committee meeting and it The prices quoted by Torchinsky Consulting for compaction was agreed one be held on April 6th, 1989. BUDGING MEETING There was discussion about purchase of items from M.D. /f- ee �a }<r t1 0E►ay2 sea daY employees Mr. Boake moved before any item is purchased from any M D. PURCHASE OF employee a specific motion of council must be in place ITEMS authorizing the purchase FROM M.D. EMPLOYEES It was agreed a policy on service and parts will be left and discussed again after a review of the shop ordering and SERVICE & PARTS pricing system has been completed POLICY Mr Mueller moved the M.D. hire Torchinsky Consulting to do what engineering is necessary in order to have SR 841 ready HIRE TORCHINSKY TO DO ENGINEERING for base course and to prepare the tender documents once the 841 funding committment for the project has been received from ON SR the Province �-- CARRIED �G 1989 AUDITOR 1e � �, r- send Tb Mr Jeffery read a letter received from the Village of Tortnirs�1 Carbon regarding the suggestion to re- locate the Carbon M D VILLAGE OF �► shop to the industrial area of Carbon and a trade of land CARBON be arranged with the Vi l l age - M D SHOP The Village advise the industrial area is not serviced and There was discussion regarding the garbage pickups in the the council is not prepared to spend the money to service I the land and they do not have any problem with the M.D. shop�Ie PICK UP IN being left in its present location. individual pickups or would be satisfied with location of Mr. Mueller moved approval of Mr Jeffery's report. CARRIED Mr. Code moved that until the appointed committee check into PURCHASE the parts purchase and pricing system at the shop, any FROM TROCHU purchase to be made from Trochu Bumper to Bumper must be BUMPER TO BUMPER cleared through Mr Jeffery. CARRIED Mr. Cunningham entered the meeting at this time and The prices quoted by Torchinsky Consulting for compaction testing and the benkleman beam test were further discussed. TORCHINSKY CONSULTING • Mr Hastie moved the M D hire Torchinsky Consulting to the benkleman beam testing on some of the M D PRICES undertake roads, at the price quoted in their letter and the miles to IeE�er be tested be discussed at the next meeting of Council, and ser4 -- 1`0 further moved the M D accept the prices quoted by Torchinsky Consulting in their letter for control line and survey stakes, and compaction testing CARRIED 1989 AUDITOR Mr Hogg moved the M D appoint Rhodes and Company of Three APPOINTMENT Hills as the M D auditor for 1989 IctEer�, Sf-rNJ5 CARRIED There was discussion regarding the garbage pickups in the GARBAGE hamlets and whether the residents sti 1 l wish to have PICK UP IN individual pickups or would be satisfied with location of HAMLETS central garbage containers in the hamlets and if they wish to have individual pickup should the garbage be set out in front or in back of the residences It was noted the M D Ir is responsible for household garbage pickup only and all garbage should be bagged. Mr Marz moved a letter be sent to all hamlet residents rr�`'c�� asking for their imput on this matter CARRIED -11r Mr. Cunningham entered the meeting at this time and COUNCIL MEETING MARCH 21ST, 1989 discussed with Council the request from Antelope Land Services for permission to install a road approach off SR 575 east of Carbon. Mr Marz moved the M D refuse the request for permission to install a road approach from SR 575 into 14- 23- 29 -22 -4 and no further consideration be given to this request until the committment made by Opinic in connection with another oil well site has been complied with. CARRIED Mr Cunningham left the meeting at this time Mr Mueller moved the M D request Alberta Transportation close portions of the forced road as shown on Road Plan 2047 H H. in Section 16- 30 -21 -4 as same is no longer required for public access, the road having been re- constructed and re- surveyed CARRIED Mr Jeffery noted under the 1989 STEP program the M D would be entitled to apply for up to 4 positions with a funding allocation of $14,000 00 based on our previous STEP applications Mr. Boake moved the M.D. apply for funding to hire up to 4 people under the 1989 STEP program CARRIED Palliser Regional Planning Commission have written advising The Provincial Planning Board is short of funds and wish to increase the requisition to the local municipalities by 5% to help offset the increased costs of operating the regional planning commissions. They also wish to know what the municipaliaties would feel about paying their own council members to attend commission meetings rather than having the commissions pay them This would further reduce the costs of operation of the commissions Mr Hastie moved Palliser Regional Planning Commission be advised the M D would not be in favour of an increase in the requisition from the Provincial Planning Board, nor would the M.D be willing to accept responsibility for reimbursing its council members for attending commission • meetings, as the M.D. feel the Province should continue to accept total responsibility for the planning commission budgets. CARRIED Mr Jeffery read a letter from the Town of Trochu in which they request support from the M D for their application to the Province for location of a tire disposal /recycling plant in the Town of Trochu After discussion of the problems which might be incurred should such a plant be located in Trochu, Mr Marz moved to accept and file as information CARRIED The need for more insulation grader shed was noted and Mr. the next meeting of Council at the main M D shop and the Mueller moved to table until CARRIED ® The need for a small photo copier at the shop was discussed It appears the shop will be making more use of the FAX machine now, but still could use a small photo copier. Mr. Hogg moved the office get prices for a suitable photo copier for the shop and bring a report back to the next meeting of council CARRIED 14- 23- 29 -22 -4 CLOSE PORTIONS OF BLERIOT FERRY ROAD I e �F'r- d rin e STEP PROGRAM ,'t-CTPr srn L- PLANNING COMMISSION REQUIRE EXTRA FUNDING c��rr TROCHU REQUEST FOR SUPPORT FOR TIRE RECYCLING PLANT SHOP INSULATION rn c' 11 Tv -35 i 01 ) PHOTO COPIER AT SHOP rn c' 11 Tv -35 i 01 ) • COUNCIL MEETING MARCH 21ST, 1989 The ideas for possible office renovations were discussed Mr Boake moved to table this matter until further information is received from the committee appointed to review the matter. CARRIED Mr Jeffery read a letter from the Drumheller Hospital in which they advise they will be taking over responsibility for operation of the Drumheller Ambulance Service as of April 1st, 1989 They wish to know if the M D would be willing to accept a requisition from the Hospital if extra funds were required to operate the service Mr Code noted the situation with regard to the ambulance service has changed somewhat and the Hospital Board has agreed to accept responsibility for operation of the ambulance but the area which it will serve will be restricted to its former boundaries and will not include any portion of the M D of Kneehill It was noted as the M D is a member of and supporting the Kneehill Ambulance Service it would not be acceptable to be paying for a second service Mr Marz moved to accept and file the letter as information CARRIED Mr. Boake moved this meeting Wednesday, March 2nd, 1989 REEVE TIME 5 10 P.M. do now adjourn until 9 00 A M CARRIED MUNICfI� MI STRATOR - - -- �C%� OFFICE RENOVATIONS DRUM AMBULANCE SERVICE kPC e sPr}