The URL can be used to link to this page

Home My WebLink About1989-01-23 Council MinutesAGENDA COUNCIL MEETING JANUARY 23rd /24th, 1989 1. Approval of Agenda 2 Approval of Minutes - January 10th, 1989 meeting 3 Approval of Accounts 4 J C Jeffery report - January 10th, to January 24th, 1989 & Executive Committee Report - January 17th, 1989 APPOINTMENTS Jim Christie - Weather Modificiation -11 30 A.M. - See Item No 30 Public Hearing - Three Hills Golf Course & Lawrence Braconnier - 1 30 P M - See Item No. 28 Dev Appeal Hearing - Manor Gospel Church -2 00 P M - See Item No 27 PRIORITY ITEMS 5. Set agenda for Combined Meeting 6. Establish priorities for secondary road engineering 7 Discussion re engineering to be done for small crew projects 8 Establish 1989 road program 9 Review and establish bridge priorities 10. Review 1989 capital requirements 11. Establish 1989 Dust Control Program 12. Establish 1989 roadside mowing program ITEMS TABLED FROM PREVIOUS MEETING 13 Wimborne Street Lights - Bruce Hastie 14 Complaint from Denver Eitzen 15. SR 860 - Plans from Transportation 16. Set date to review M.D. Policy Book? 17 G Leonhardt - proposed road closure - Section 32- 27 -20 -4 18 Review need for procedurial by -law 19 Bleriot Ferry Road Policies 20. Review mechanics tool allowance policy 21. Review need to obtain right of way for SR 837 through Meston Property 22 Questionnaire from Alberta Canada - P F R A GENERAL ITEMS 23 Report from Keith Smith re WHMIS 24 Review request from Assessor for amendment to business tax by -law 25 Review need for new M D Logo and Flag - report from Parks Committee 26. Review Buffalo Jump Road Project DEVELOPMENT APPEAL BOARD HEARING 27 Dev Appeal Board Hearing - Manor Gospel Church- 2 00 P.M PLANNING MATTERS 28 Public hearing for redesignation of land - Braconnier and Golf Course - SE 22- 31 -24 -4 - 1 30 P M 29. Subdivisions 30 Meeting with Jim Christie SUPPLEMENTARY AGENDA COUNCIL MEETING JANUARY 23/24TH, 1989 —1 Bridge File 1084 - R Kientz Bridge _-2 Letter from Mery Lavigne of Ontario re unions ,3 Discussion re Master Planning for Fire Departments 4. Re- alignment of SR 836 - through Carbon 5 Request from FCSS Steering Committee to sign agreement with Alberta Social Services 6 Request from Rick Vickery re termination of his employment 7 Minutes - A S B meeting minutes - January 18th, 1989 8. Letter from Three Hills Parks and Recreation enclosing updated version of the town's recreation policy COUNCIL MEETING JANUARY 23RD. 1989 An M D of Kneehill council meeting was held in the M.D. Office, Three Hills, commencing at 9 00 A.M. and the following were present for the meeting J FINLALY CODE DIVISION 1 PRESENT OTTO HOFF (REEVE) DIVISION 2 ROBERT E. BOAKE DIVISION 3 RICHARD A. MARZ DIVISION 4 HAROLD MUELLER DIVISION 5 BRUCE HASTIE DIVISION 6 LAWRENCE HOGG DIVISION 7 J C JEFFERY, MUNICIPAL ADMINISTRATOR MRS JEAN WILKINSON, ASSISTANT ADMINISTRATOR WAS PRESENT AND RECORDED THE MINUTES Mr Boake moved approval of the agenda prepared for the APPROVAL meeting today, and the supplementary agenda subject to OF AGENDA addition of six items to the supplementary agenda. CARRIED APPROVAL Mr Marz moved approval of the January 10th meeting minutes MINUTES CARRIED Mr Mueller moved approval of the accounts submitted for payment today, subject to further review by Richard A Marz and Bruce Hastie CARRIED Mr Jeffery reviewed his report and various items were discussed including whether there is a need to put chevrons on some curves on M D gravel roads. Several roads including Pt SR 575 near Kirpatrick, Buffalo Jump Park Road, Bigelow Dam and the Linden West road were mentioned as requiring some additional signs Mr Marz moved prices be obtained for chevrons and reflector posts and the matter be discussed again by Council at a later date CARRIED There was discussion about the need to get permission to survey SR 837 through the Meston property and the difficulties which will be encountered due to the number of land owners involved There was also discussion about whether the government will do the survey and engineering on this road as part of their plans to complete the Dinasour Trail APPROVAL OF ACCOUNTS J C JEFFERY REPORT ROAD CHEVRON PRICE C'13 i J cs -T t SURVEY SR 837 OR1= HILL Mr. Marz moved Alberta Transportation be requested to undertake the survey and engineering required on the Orkney Hill Road and the M D attempt to get right of entry consent forms signed by the various land owners. B KG }ti�l CARRIED There was discussion about holding a WHMIS seminar on employee day and Mr Jeffery reviewed the costs which will be incurred for the instructors and supplies Mr Hogg moved Mr Jeffery be authorized to book the Three Hills Community Center, arrange for lunch, and ensure the WHMIS instructor from Red Deer College is available for employee day. CARRIED Mr Code asked Mr. Jeffery to prepare a total cost figure for holding the WHMIS seminar and bring a report back to council, so this information can be made available to the ratepayers at the annual meeting. 1 WI IMIS SEMINAR ON EMPLOYEE DAY T c 1 o Tb o COUNCIL MEETING JANUARY 23RD. 1989 Mr Boake moved approval of Mr Jeffery's report CARRIED The executive committee report was discussed Mr. Marz moved Otto Hoff attend the City of Drumheller joint meeting and if he is unable to attend he should appoint an alternate to attend on his behalf CARRIED Items which might be discussed at this meeting were Dinasour Trail, the possible annexation of Nacmine to the City of Drumheller, and the Monarch Hill area being turned over to the M D of Kneehill. Mr Mueller moved approval of the Executive Committee report CARRIED It was noted the combined local governing officials meeting is scheduled for Friday, February 3rd, 1989 at 1 30 P M and setting an agenda for the meeting was discussed. Mr Boake moved Mr. Jeffery prepare an agenda from the items suggested by Council today and items which may be brought forward by any town or village be added to the agenda at the meeting CARRIED The need to establish priorities for secondary road preliminary engineering was discussed at length Mr Marz moved another letter be sent to Alberta Transportation requesting the road West of 1, 12, 13, 24, 25, & 36 in 33 -25 -4, West of 1 & 12 in 34 -25 -4, West of 14, 23, 26 & 35 in 34 -25 -4 and and west of 1- 35 -25 -4 be again designated as Secondary Road 816 CARRIED It was noted Council should look at having engineering done on the Three Hills Airport road as it is in bad shape and because it serves both the M D. and the Town of Three Hills traffic to the airport there may be a grant available for up- grading same. Mr Hogg moved Alberta Transporta undertake preliminary engineering road projects - Tolman Hill on SR 837, and further moved Torchinsky undertake preliminary engineering following roads 1 SR 582 - South of 17 14, 15, & 16 in 31 -26 -4 2 SR 816 West of 14 3 The north two miles SR 585 - West of 3 & 10 4 SR 582 - South of 17 31 -25 -4. - 3 miles Total 15 miles tion be requested to on the following major 585 and Orkney Hill on SR Consulting be requested to work for the M D on the �e�x & 18 in 31 -25 -4 and South of 13, - 6 miles 23 26 & 35 in 34 -25 -4 - 4 miles of SR 836 and the intersection with in 33 -23 -4 & 18 in 31 -24 -4 and South of 13 in CARRIED Mr Jeffery asked if the outstanding 1988 small crew projects are to be engineered. Mr. Marz moved that at least minimal engineering at a cost of $2800 00 per kilometer be done for all road construction projects which are one mile or more in length and as well all bridge projects are to be engineered, but any road construction project which is less than one mile must be referred to council for a decision as to whether it should be engineered. 2 �► a • i • Dow • • JOINT MEETING WITH CITY DRUMHELLER LOCAL GOVERNING OFFICIALS MEETINGS AGENDA r CA SECONDARY ROAD PREL • Dal- PRIORITIES & REDESIGNATION OF FORMER SR 816 REQUEST ALTA TRANSPORTATION TO SURVEY TOLMAN HILL AND ORKNEY HILL AND DO PREL ENGINEERING AND TORCHINSKY DO ENGINEERING ON OTHER SR ROADS 1P��Pr scni G'_�) ENGINEERING ON M D ROAD PROJECTS 1 MILE AND OVER �GV rie w \\ �uV �n Qa 1 k�- S3,k COUNCIL MEETING JANUARY 23RD_ 1989 CARRIED Mr Hoff moved the one - quarter mile ( Siewart Project) in Division 2 - south of 30- 28 -23 -4 - be engineered CARRIED There was discussion regarding the 1989 road program and whether council should establish a preliminary 1990/92 road program. The meeting adjourned for dinner between 12 00 Noon and 1 00 P M The following roads were suggested for consideration in a three year road program DIVISION 1 1 Sharples Road - from Carbon Transfer Box site east 2 miles - Thru 13 in 29 -23 -4 and thru 18- 29 -22 -4 2 miles 2 West of 14 & Thru 23 in 30 -23 -4 - 2 miles 3 Number 9 North on SR 836 - West of 17 & 20 in 28- 22-4 - 2 miles DIVISION 2 1. Entice West of SW 14- 29 -24 -4 - - half mile 2 Bob Penner E & W - South of 6- 30 -24 -4 - one mile 3 M Ralston North from Railway tracks - West NW 29 & West of 32 in 29 -24 -4 - 1 1/2 miles 4 Lloyd Penner Road - South of 17 & 18 in 29 -24 -4 - 2 miles 5 Tetz Road - West of 14 & 23 in 28 -24 -4 - 2 miles Not re -build - ditch cleaning only? DIVISION 3 1 Linden Home Road - West of 28 & 33 in 30 -25 -4 - 2 miles 2. Balance to be decided at a later date DIVISION 4 1 Kientz Road - South of 15 16 & 17 and West of 15 in 32 -26 -4 - 3 112 miles 2 Golf Course Bridge West road - South of 27- 31 -24 -4 including the intersection - 1 mile 3. 1 112 miles to be decided on later DIVISION 5 1 King Hill and intersection - SSW 2- 32 -22 -4 - half mile 2 Braconnier West - South of 30- 31 -23 -4 - 1 mile 3. Three Hills School South - West of 30- 31 -23 -4 - half mile 3 . • . OMM .. • % DINNER Ll No COUNCIL MEETING JANUARY 23RD, 1989 4 Russel Andrew intersection - WSW 6- 31 -22 -4 - quarter mile 5 Finn Hall Intersection - WNW 21- 32 -23 -4 - quarter mile 6 Ken Voytechuk Intersection - ENE 36- 31 -22 -4 - quarter mile DIVISION 6 1 R Vickery South - West 4 & 9 in 34 -25 -4 - 2 miles 2 Torrington West - West 3 & 10- 33 -26 -4 - 2 miles 3. Crossroads Hall West - South of 28 & 29 in 34 -25 -4 - - 2 miles DIVISION 7 1. A. Painter South - West of 5 & 8 in 34 -22 -4 plus the north intersection - 2 miles 2 Jensen Road - South of 15 & 16 in 34 -23 -4 - 2 miles 3 Buffalo Jump Road Hutterites West - South of 30 in 34 -22 -4 and South of 25- 34 -23 -4 -2 miles Mr Hoff suggested the following road be done as a BLADE GRADE in his division in 1989 1. - West of 18- 30 -24 -4 1 mile It was agreed all council go on a road tour on March 20th, 1989, commencing at 9 00 A M to review the above noted road projects before finailizing the three year program The rotation of the 1989 road program was discussed. Mr. Hoff moved once road bans are put on this spring the main crew is to start work on reclamation work in the Megli or other gravel pits and look at commencement of the 1989 road construction season in April, 1989 CARRIED There was discussion regarding smaller road projects such as ditch cleaning. These are the general rules to be followed for those projects on the 1989 ditch cleaning program which will requireA use of a scraper and a grader 1 The work must be done after harvest is completed this fall 2. No crop damage or fence removal compensation will be paid for any of the projects 3 The work to be done must not involve any portion of the actual road surface The following roads are to be included on this program DIVISION 3 1 Horst Wiebe North - West of 28 & 33 in 29 -26 -4 and West of 4 & 9 in 30 -26 -4 - 4 miles DIVISION 5 1 Garson Pit Road - work has already been arranged to be done by Richardson Brothers 2 Other projects will be determined later about 5 miles 4 SUGGESTION FOR 89 BLADE GRADE DIVISION 2 ROAD TOUR MARCH 20/89 START OF 1989 ROAD CONSTRUCT SEASON DITCH CLEANING PROGRAM FOR 1989 POLICY RE. SAME 6� ADS TO BE INCLUDED IN THIS PROGRAM FOR 1989 COUNCIL MEETING JANUARY 23RD. 1989 DIVISION 7 1 Albert Meding North through slough- West of 16 & 21 in 33 -22 -4 2 miles 2 Ken Knievel North - West NW 27 & Through SW 27 and SSE 27 and South of 26 all in 33 -23 -4 - 2 1/2 miles 3. Irving South Road South of 17- 34 -23 -4 - one side only - 1 mile As the other councillors were not prepared to list their REVIEW projects at this time, Mr Marz moved each couivi l l or bring DITCH CLEANING their road improvement projects for ditch cleaning making PROGRAM use of one scraper with divisional grader assist to the MARCH 14/89 March 14th meeting of Council, and the time to be spent in each division shall not to exceed one week CARRIED There was discussion about the authority of the public works superintendent to pull equipment from any of the crews for POLICY projects such as base course work, bridge projects, etc RE- AUTHORITY TO PULL EQUIPMENT Mr Boake moved the following be established as a policy The Public Works Superintendent has the authority to pull ru any M.D. equipment from any crew working on any project, if �N V-1v'I required in order to make the entire M D construction program more efficient CARRIED There was discussion regarding the need to crush 1 112 inch gravel for S R 841 GRAVEL CRUSHING 1 1/2 INCH Mr Mueller moved if there is sufficient gravel available at AT JAN BLACKIE the Jan Blackie Pit, Linden Contractors be given permission PIT to crush up to 30,000 yards of 1 112 inch gravel, after crushing at least 30,000 yards of the 50,000 yards of 3/4 4�P� inch previously authorized, and the gravel be stockpiled at the Alex Lowen stock pile site. CARRIED Mr Marz reported to Council regarding the R. Kientz bridge project and the proposed re- alignment for the road at this R. KIENTZ l o c a t i o n BRIDGE PROJECT Mr. Hastie moved the M D approve the proposed re- alignment ��t�t� for the road and bridge in connection with Bridge File 5�nr 1084 - SW 15- 32 -26 -4. CARRIED Mr Jeffery reviewed a map on which he has marked all restricted bridges in the M.D., and there was discussion RESTRICTED regarding the M D bridge priorities and the amount of work BRIDGES the M D must do on single span bridges prior to October of AND BRIDGE 1989 The estimated cost for the work to be done on these PRIORITIES bridges is $20,000.00 AND BRIDGE WORK Mr Marz moved Mr Rodger be given authority to have the necessary work as outlined by Alberta Bridge Branch done on the single span bridges CARRIED After discussion of 1989 bridge priorities, Mr Boake moved the M D advise Bridge Branch the following are to be considered as the M D priorities for bridge improvements 1 Vetter Bridge File 71175 - WNW 26- 31 -26 -4 2 Entice Bridge File 6848 - INW 14- 29 -24 -4 3. Jackson Bridge File 9814 - WNW 35- 29 -26 -4 4. Nottel Bridge File 8574 - SE 22- 27 -21 -4 5 Beynon Pedistrian Bridge File 73800 - ISW 29- 27 -20 -4 6 Linden West (Dafoe) Bridge file 6588 - SSW 27- 30 -26 -4 7 Dunphy Bridge File 13182 - ISW 23- 29 -21 -4 5 8. 9. 10 11 12 13. 14 COUNCIL MEETING JANUARY 23RD Kimmel Bridge File 952 - INW 33- 30 -26 -4 Berry Bridge File 6595 - INE 13- 30 -26 -4 Ralston Bridge File 6813 - WNW 29- 29 -24 -4 Maurez Bridge File 1276 - INW 14- 30 -23 -4 Hastie Bridge File 2432 - SSW 25- 33 -25 -4 Vanover Bridge File 8538 - WSW 01- 35 -24 -4 Klassen Bridge File 70377 - WNW 2- 30 -25 -4 Items 1 and priorities, Branch deem 2 are considered to but these priorities it necessary be the M D number may be changed if CARRIED The remainder of the unapproved 1989 capital requirements and recommendations from the Capital Committee were then discussed in detail Mr. Code left the meeting at this time - 4 00 P M Mr Boake moved approval for the proposed capital requirements from the Capital Summary List as follows Administration - $ 15,000.00 Trochu Fire Hall - $100,000 00 (if it is agreed by the M D. and the Town of Trochu to proceed with construction of a new hall) Utility Officer - 10 Radios and Computer $14,800.00 Public Works - Hydraulic Postpounder, Tools, Jack, 18 to 1 Torque Multiplier, Pressure Washers, and one new grader shed $100,050.00 A S B - new sprayer truck $75,000 00, J D Mower $14,000 00 and Trimmer $1,000 00 Total $90,000.00 Overall Total $319,850 00 CARRIED Mr. Mueller moved Keith Smith be given authority to purchase the tools, jack, torque muttiplier, and pressure washers at a cost of $10,050 00, R A Marz, and Bruce Hastie be appointed as a committee to review the proposed office renovations, Alex Cunningham be given authority to purchase the 10 radios and a computer at a price not to exceed $14,800 00, Oris Rodger and Lawrence Hogg be given permission to purchase the hydraulic post pounder at a price not to exceed $10,000 00, a committee of Otto Hoff, J. Finlay Code and Harold Mueller be appointed to review the need for a grader shop and bring a report back to Council, and a committee of Art Thomas, Robert E Boake, Bruce Hastie and Lawrence Hogg be appointed to review the need and come up with plans for a new sprayer truck, or some alternate solution and bring a report back to council. CARRIED Mr. Mueller moved this meeting do now adjourn until 9 00 A.M. January 24th, 1989 CARRIED TIME 4 52 M - -- - -- ---- - - - - -- REEV MUNICYPfCL 'ADMI;,, STRATOR 6 .. r a� PINJ 4 a • 1 rg