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Home My WebLink About1988-11-22 Council MinutesAGENDA COUNCIL MEETING NOVEMBER 22nd_ 1988 1 Approval of Agenda 2 Approval of Minutes - November 8th meeting 3. Approval of Accounts 4. Recommendation from Employee Committee re 89 Wage and Salary Negotiations 5 J C Jeffery report - Nov 8 to Nov 22 APPOINTMENTS Oris Rodger -10 30 A M FCSS Guidance Counsellors -11 45 A M (Lunch) Dev Appeal Hearing - T. Sitter - 1 15 P M - See #13 Meeting with Nova - Miles McCall - 3 00 P.M. - See #21 GENERAL ITEMS TABLED FROM PREVIOUS MEETING 6 Review need for Council to adopt procedurial by -law Letter from Municipal Affairs re M.D. corporate review 7. Suggestion from Town of Three Hills re fire protection 8. Request from Village of Torrington to join Drumheller Solid Waste Association 9 Consider 1988 donations TRANSPORTATION ITEMS TABLED FROM PREVIOUS MEETING 10 Review need to do prel. engineering on Sec Roads 11 Review 1989 Dust Control Program 12 Road Closure - Section 32- 27 -20 -4 DEVELOPMENT APPEAL BOARD HEARING 13 Dev Appeal Hearing - T. Sitter - 1 15 P M DEVELOPMENT APPEAL BOARD MEETING 14. Set date for Dev Appeal Hearings - a) Delton Boese - Irrigation Dam - Pt NE 29- 030 -25 -4 b) Levi Boese - 2nd Residence - Pt NE 29- 30 -25 -4 PLANNING MATTERS 15. Request for Certification of Legal Access GENERAL ITEMS 16 Request from Hauser Tractor for M.D. to pay $400 00 extra costs for mounting mower on tractor 17 Swalwell Water Project - Agreement with PFRA 18 Review M D. temporary employee policy re Alberta Health Care 19 Request permission from Council for Lori and Jennifer to take an accounting course in January 20. Review Vision 2020 Program 21. Meeting with Nova - Miles McCall - road crossing agreement TRANSPORTATION ITEMS 22 Review stock pile rental compensation for 1989 23 Letter Alberta Transportation - Haul Road for Highway 27 24 Village of Acme - request for water truck for the winter months LATE ITEMS TO BE ADDED TO AGENDA e�* COUNCIL MEETING NOVEMBER 22ND, 1988 A regular meeting of the council of the Municipal District of Kneehill #48 was held in the M D. Office, Three Hills, Alberta, commencing at 9 00 A M The following were present for the meeting J. Finlay Code Division 1 Otto Hoff (Reeve) Division 2 Robert E. Boake Division 3 Richard A Marz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery, Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator was present an( recorded the minutes Mr Edward Dunay, Assessor, entered the meeting and ASSESSMENT discussed with Council whether a residence located within a EXEMPTION designated hamlet owned and lived in by a farmer, should be HOUSES IN granted an residence exemption if he is engaged in and earns HAMLETS his livelihood from a farming operation. OWNED BY Mr Hastie moved the M.D. recommend there should not be an FARMERS exemption p granted for residences which are located within a Sd designated hamlet. ,/` CARRIED Reeve Hoff asked for a motion approving the agenda APPROVAL Mr Marz moved the agenda be approved as drafted. f AGENDA CARRIED Mr. Boake moved approval of the November 8th council meeting minutes f APPROVAL CARRIED COUNCIL MEETING Mr. Boake moved approval of the accounts presented for MINUTES payment today, subject to further review by Otto Hoff, R. A. Marz, Harold Mueller and himself APPROVAL ACCOUNTS CARRIED Mr. Jeffery reviewed the 1989 salary and wage negotiation which have been held to date and the recommendations made by the committee This matter was discussed at length There was also lengthy discussion regarding the need for an assistant development officer and assistant utility officer Mr Marz moved the M D advertise for applicants to fill a position as an assistant utility officer and assistant f development officer and other related duties as may be assigned. CARRIED Mr Mueller then moved approval for a 1 5% increase for all employees and the following adjustments also be made Ag Fieldman $500.00 Assessor $835.00 Accountant $700 00 Assistant Administrator $1000.00 Shop Foreman $ 350.00 Public Works Superintendent $1000 00 Assistant Accountant (moved from Senior girl to this position) $ 700 00 Senior Girl $ 800.00(moved from second girl to senior 1 1989 WAGE AND SALARY NEGOTIATIONS e ADVERTISE FOR ASSIST DEV OFFICER ETC O� 1981) WAGE INCREASES 1 GS A PMT COUNCIL MEETING NOVEMBER 22ND. 1988 gi rl ) Second Girl Salary to be based on $8 00 per hour with discretion given to Assistant Administrator for up to $1.50 per hour increase during 1989 CARRIED Mr. Hastie moved recommendations number 1, 2, 3, and 4 in the November 21st Employee Committee report be approved, and the 1989 wages for the grade foreman, small crew foreman and administrator be discussed at a later date CARRIED RECOMM L, u Mr. Marz moved he be excused from discussion and voting on��\ recommendation number 6 in the Employee Committee report which relates to a possible increase in the subforeman rate, due to a possible conflict of interest, as his cousin is a sub foreman CARRIED INCREASE IN SUB Mr Hogg moved the sub - foreman rate be increased to 45c per FOREMAN hour RATE CARRIED Mr. Hastie moved items number 7 and 11 on the agenda be tabled until the December 13th meeting of Council '� / TABLE CARRIED IT /IS Mrs. Ruth Sauer, Miss Jeanne Munro and Miss Pat Hufnagel, F. C. S S community resource guidance counsellors for the MEETING area entered the meeting at this time They were introduced WITH GUID to council and briefly outlined what is involved i n their COUNSELLORS work The meeting adjourned at this time for dinner �r DINNER Mr. Hastie left the meeting at this time The meeting reconvened at 1 10 P M. Mr Alex Cunningham entered the meeting at this time Mr. Hogg moved council meeting adjourn in order to hold a DEV development appeal board hearing schedul -d for today at 1 15 ,' P.M MATTERS CARRIED Mr Boake moved council meeting do now reconvene, the development hearing and meeting having been completed CARRIED �eJ Mr Marz moved the application for certification of legal access submitted by Centur� �^`( -21 on behalf of Mr William REQUEST FOR CERT Irving of Huxley, be reviewed by Mr Wesseling from Palliser , LEGAL Regional Planning Commission and the matter be discussed ACCESS again at the next meeting of council CARRIED Mr Jeffery noted PFRA require the M.D. to enter into an SWALWELL agreement in connection with the grant for the Swalwell WATER Sewer system PFRA A/G After discussion Mr. Boake moved the Reeve and Municipal / Administrator be authorized to sign the agreement with P.F.R. A CARRIED Mr Cunningham gave a brief update on the Swalwell water system Mr Cunningham and Mr Jeffery left the meeting at this time Mrs. Wilkinson reviewed Mr. Jeffery's report and various items were discussed J C JEFFERY kl�)l REPORT 2 COUNCIL MEETING NOVEMBER 22ND. 1988 Mrs Wilkinson read a letter from the Big Country Tourist Association with regard to the Team Tourism Grant Program estabished by the Province Big Country Tourist Association would like the M D to nominate a person to sit on their Selection Committee Board and also nominate a person to sit on the Appeal Board. The Selection Committee Board would review and make decisions on applications received for funding under the Team Tourism Program. The Appeal Board would review decisions made by the Selection Committee if the decision made by the Selection Board was not acceptable to the applicant who applied for funding. Mr Marz moved the M D nominate Harold Mueller as a member for the Selection Committee. CARRIED Mr. Mueller moved the M.D. nominate J Finlay Code as a member for the appeal board CARRIED Mr Hogg moved approval of Mr. Jeffery's report CARRIED Mr Marz and Mr. Hoff advised they had reviewed the need for the M D. to adopt a procedurial by -law and it appears the suggestion which was made by the Municipal Inspector may have some merit Mr Jeffery returned to the meeting at this time Mr Marz moved each councillor be given a copy of the corporate review report from Alberta Municipal Affairs and a copy of the two draft procedurial by -laws provided by the Province and this matter be tabled and considered again at the January 10th meeting of Council. CARRIED TEAM TOURISM GRANT PROGRAM > o °k } f5 There was discussion about the request from the Village of TORRINGTON Torrington to loin the Drumheller Solid Waste Management & DRUM Association and the possibility that they will establish a SOLID WASTE transfer box to serve the village. ASSOC After discussion Mr Marz moved the to sharing the operating costs (but transfer box should the Village of participate in the Drumheller Solid establish a transfer box site which the village and the rural residents M D agree in principle not capital costs) for a Torrington decide to , Waste Association and could be used by both in that area. CARRIED There was discussion about the 1988 charitable donations 1988 '(Ubt CHARITABLE Mr Code moved Item number 12 on the agenda be tabled until DONATION the next meeting of Council. BY -LAW CARRIED NO 1152 Mr. Code then left the meeting - 2 32 P M Mr. Mueller moved first reading to by -law number 1152, this being a by -law to donate the sum of $500.00 to the Salvation Army CARRIED Mr. Hogg moved second reading to this by -law. CARRIED Mr Marz moved third reading be given to this by -law at this f time. CARRIED UNANIMOUSLY Mr Boake moved third reading to this by -law CARRIED 3 �U COUNCIL MEETING NOVEMBER 22ND. 1988 The need to have preliminary engineering done on seconda roads in advance of receipt of funding from the Province up -grade the road was discussed Mr Marz moved the M D establish a program of having preliminary engineering done for secondary roads in advance of receipt of provincial funding for reconstruction of such roads, and establishment of priorities for which secondary roads are to be engineering be discussed at the next meeting i of Council. SR ROADS CARRIED SR 583 There was discussion regarding the possibility of the UP- GRADING Province proceeding with up- grading of SR 583 Three Hills West and doing the worst miles of the road first. Mr Marz moved Mr McGregor, District Engineer for Alberta Transportation be advised the M D would like to see the les government up -grade this road in stages, with the up- grading work started at Three Hills and the road not be up- graded on � a piece meal basis, as has been suggested CARRIED Mr. Jeffery noted Hauser Tractor incurred $400 00 extra expense mounting the mower on the M.D. Deutz Tractor and EXTRA COST although they quoted a firm price for purchase of the mower FOR MOWER and installation, they would 1 i ke the M D to pay this INSTALLATION additional cost TO TAKE After discussion Mr Boake moved a committee of Mr Hogg and HAUSER TRACTOR Mr. Mueller inspect the extra work done on the mower, Ke. -errc4 determine if the request for the $400.00 is justified and if 1—a wrcnce so, they may authorize payment of up to $400 00 for this ACCOUNTING COURSE work `'� Id a CARRIED ARi Mr. Jeffery noted Alberta Health Care has changed their CHANGE IN rules regarding temporary employees being exempted from TEMP POLICY coverage on the M.D group policy. If an employee works for RE ALTA the M D for more than 100 hours per month and works for HEALTH CARE more than 3 months, unless he is covered by his or her COVERAGE spouse on another group plan, he must be put on the M.D. CARRIED group plan After discussion Mr Marz moved M.D policy 7 -1a be amended eavi��" to provide that temporary employees will be registered on c hGn�ec� the M.D. group plan with Alberta Health Care at the time of hiring but such temporary employees will be responsible for the full cost for the coverage CARRIED Jennifer Deak and Lori Wi l deman would l i ke to take an PERMISSION accounting course in January and request permission from TO TAKE council to do so course which is to be held in January of 1989 Mr. Mueller moved permission be given to Jennifer Deak and ACCOUNTING COURSE Lori Wi l deman to take the Local Government accounting ,r P,6 v; <3 course. There was discussion about the need to have a motion on the o books to approve hiring a solicitor when one is required 7pnnN� <v W k 1 of Michael Welsh SOLICITOR CARRIED CARRIED The Vision 2020 program was discussed. VISION Mr. Hoff moved Mr. Marz and Mr. Jeffery be appointed as 2020 facilitors for the M D and they attend the two day training PRAM course which is to be held in January of 1989 CARRIED ✓ b�s�`P Mr Jeffery left the meeting at this time - 3 05 P.M There was discussion about the need to have a motion on the MOTION books to approve hiring a solicitor when one is required RE M D Mr Hogg moved the M.D. use the law firm of Michael Welsh SOLICITOR for legal services if required CARRIED r�P eavi��" COUNCIL MEETING NOVEMBER 22ND. 1988 Mr Jeffery returned to the meeting at this time Mr. Miles McCall and Mr L Loomes from Nova Corporation entered the meeting at this time - 3 25 P M They reviewed with Council their concern about Clause 11 in the existing M D road crossing agreement and presented a possible revision to the clause which they feel would be more acceptable to their company. Mr Jeffery reviewed clause 11 in the new low pressure road crossing agreement, which agreement has been accepted by Council, and Mr McCall indicated his company likely would not have a problem with use of that clause. However they would like to be given six months notice if lowering or relocating a high pressure line is required. Mr McCall suggested he would take the matter back to his company's solicitor for review and would then submit the revised agreement to council for further consideration and signature by council. Mr McCall and Mr Loomes thanked council for their time and left the meeting at this time. Mr Jeffery noted Oris Rodger has requested permission to have an additional 10,000 yards of 1 112 inch gravel crushed at the Schmautz Pit because of the extra miles added to the base course program for 1989. Mr Marz moved approval be given for crushing the additional 10,000 yards of 1 112 inch gravel at the Schmautz Pit at the ✓ price previously quoted by Linden Contractors CARRIED Mr Rodger would like to have the gravel crews start double shifting as soon as the main crew shut down, and work a 9 hour day After discussion Mr Hogg moved the gravel crew start running double shifts as soon as the main crew shut down, the gravel crews work 8 hour shifts, run 5 tractor trailer units and one body job on each shift and have one tractor unit available as a spare r% CARRIED Mr Jeffery was directed to have gravel crew situation and if Mr necessary to run a 9 hour shift at the next meeting and he also situation with Council Mr Rodger review the Rodger feels it is he discuss same with Council review the manpower ROAD CROSSING AGREEMENT NOVA Nov(4 will re 5,1b YIN . L- q 1 � CRUSH EXTRA 1 1/2 INCH GRAVEL SCHMAUTZ PIT DOUBLE SHIFTING FOR GRAVEL CREW Mr Marz moved the purchase of the five end dump trailers PURCHASE for $80,000 00 and the extra cost which will be incurred to ; OF END DUMP up -grade the new trailers - estimated to be $5000 00 - be TRAILERS approved CARRIED The compensation payable by the M D for stock pile sites was discussed The rate is presently $125 00 per acre. After discussion Mr. Boake moved the stock pile site rental / be increased to $175.00 per acre CARRIED Mr Jeffery read a letter received from Alberta Transportation. They outlined what they propose to have Richardson Brothers do next spring to up -grade this road After discussion Mr. Mueller moved the M.D accept and confirm the arrangements made for repairing the road. CARRIED Mr Jeffery noted the Village of Acme has requested the M D. store a water truck in the M D shop at Acme for the winter months for additional fire protection for that area. Mr Hoff moved the shop be instructed to store a single axle water truck in the Acme shop for the winter months s l �f STOCK PILE SITE RENTAL �,e C�rh� To i Tl c rra sr i r� t-�niY,l rq }� REPAIRS FOR SR 837 RICHARDSON BROS 1e vtet, sir WATER TRUCK / AT ACME COUNCIL MEETING NOVEMBER 22ND. 1988 CARRIED Mr Jeffery noted an executive committee meeting will be DATE held on Thursday, December 8th, and road committee will be FOR held on November 28th j MEETINGS Qa Mr Hoff note about two miles of road, were bui t in \,e �� Division 6 an no motion as pa ,sed by ounci l t authorize Ce �6A �,,C the actual roa constructs The road n questi o is in Q a`� the area of the lbrecht Bri ges which ar being pu in by Alberta Bridge B nch. It wa necessary to acquire art to construct the bra e approache and the road ss there re being re- construct d at the same tsme. - �1� After discussion Mr Hogg moved t Albrecht ro d projec � approximately 1 1/2 les of road b tween the two Albrecht fie' �`6 .�'�� bridges - be added to 'the 1988 main ew road prog am. lc�,IJ' CARRIED E, Q Mr Marz moved this meeting do now adjourn. CARRIED Time 4 45 P M ! "--* Ree Munic' pal Adm' istrator G ROAD BUILT IN DIV 6 NO MOTION AUTHORIZING SAME � c Je d +G Ste' R L Fr 0�re -- ra. • ; JOHN C JEFFERY REPORT COVERING PERIOD NOVEMBER 10TH TO NOVEMBER 22ND, 1988 BALANCE FUNDS FORWARD $154.14 1 Alberta Transportation - Greg Sheppard - will take care of guard rails for us on SR 841. 2 Asked George Rempel (through Glen Enzie) to regravel SR 836 and SR 841 as was light and M.D. can get a grant for same. 3. Have asked Gordon Cauldwell to forwarded preliminary engineering on SR 575- Acme West to Bruce Hemsted of R Angus Bruce will run through their computer and provide us with a print out of what would be a balanced equipment crew for this fob. There will be no charge for this report 4. Hired SCA Waste Management of Olds to pick up all the hamlet garbage for November 16th, 23rd, and 30th at contract rate and the manager of the company will discuss this matter with us again after that date BALANCE FUNDS FORWARD $154.14 CORRESPONDENCE 1. Three Hills Recreation Board Minutes - November 7th, 1988 2 Letter from Alta Planning Board granting extension for completion of subdivision re E. Rilling 3 Letter Alta Financing Corporation - interest rates and letter re change in by -law number 186 4 Letter from Big Country Tourist Association - re Team Tourism Applications and Minutes from November 9th meeting 5 Report from Marigold Library System 6. October Alberta on the Move Brochure 7. Report re fines for October $300 00 8 Letter from Alta. Transportation re power permit SE 27 -30- 24-4, etc. 9 Recreation News 10 Letter from Environment Canada - Weather Watcher Newsletter 11 Letter from Alta. Historical Resources Foundation 12 Minutes Carbon Recreation Board - minutes and agenda 13 Three Hills School Division - agenda Meeting November 16 14. Accident Reports from Drumheller, Three Hills and Beiseker R C M P. 15 Report from PAWM 16 Vision 2020 Brochure 17 Letter from Hudson Bay Route Association enclosing membership fee account - will not be paid - see previous motion of council 18. Information re weather modification BUILDING PERMITS 1 Gordon Park - SW 17- 32 -24 -4 - Cattle shed - $3000 00 2 Dale Wiebe - SW 31- 30 -24 -4 - machine shed $10,000 00 3 Czar Resources - SW 10- 33 -26 -4 - gas compressor station $900 000.00 1 ACCOUNTS PAYABLE TO BE APPROVED BY COUNCIL NOVEMBER 22, 1988 Handwrittens 8079 Wollersheim Earthmoving 145,791 57 SR 836 Progress payment Regular Linden Co -op Pet Service 36,574.03 8080 Acklands Ltd. 1,335 53 Inventory, Repairs 8081 Action Automotive 1,019 40 Inventory 8082 Air Vac Brake Ltd 178 00 Inventory 8083 A.G.T. 743.75 Accounts 8084 Alberta Parliamentary Digest 79 00 Subscription 8085 Alberta Power Ltd.c 3,133 66 Power Poles Moves 8086 Alberta Power 259.19 Accounts 8087 Beaver Lumber 1,508.22 October statement 8088 Border Paving 737.02 Road material 8089 Brian's Upholstery 122 60 Repairs 8090 Bruce Hannah Truck Lines 1,273 91 Fuel 8091 C -I -L Inc 141 23 Hypochlorite 8092 Caldraft(1977)Ltd 79.70 Letters for Certificates 8093 Cameron, Dale 189 00 Crop Damage Adjustment 8094 Canadian National Railway 325 66 Crossing Maintenance 8095 Canadian Pacific Ltd 907.47 Crossing Maintenance 8096 Carbon Valley Motors 73 16 Carbon RFP & Inventory 8097 Century Sales & Service 425 97 Machine Repairs,Supplies 8098 Don Davis & Sons 6,160 02 Fuel Tanks Carbon -Acme 8099 Esso Petroleum Canada 3,730.62 Fuel 8100 Festival Ford 122 44 Inventory 8101 Fort Garry Industries 144 00 Inventory 8102 Gane Enterprises 50 00 Supplies 8103 Garrett Motors 201.46 Inventory 8104 Golden Hills Lodge 13,567.50 Balance of Requisition 8105 Gregg Distributors 158 16 Inventory 8106 H & A Caretaker Supplies 25.46 Supplies 8107 Hi -Way 9 Express 320.68 Freight 8108 Hydrogeological Consultants 1,034.84 Keivers Lake 8109 Jeffery John 650 40 Convention Expense 8110 Jones, Leona Joyce 8111 K & M Power Tool 8112 Kirks Sheet Metal 8113 Land Titles Office 8114 Lee Maher Engineering 94 50 Crop Damage Adjustment 492 65 Tools 36.22 Machine Repairs 216 00 Service Request 1,846 75 Engineering Services 8115 Linden Co -op Pet Service 36,574.03 October Fuel 8116 Loomis Courier 22 93 Freight 8117 Pacific Radiators 209 00 Machine Repairs 8118 PaPa's Repair 1,650 00 Snowfence 8119 Provincial Treasurer 50 00 Licence 8120 Radio Com Products 295 45 Radio Repairs 8121 Rainbow Couriers 102 00 Freight 8122 Reimer Industries 150.00 Concrete 8123 Roszel Mfg & Dist 246.00 Repairs, Supplies 8124 Simpson MAxwell 489.01 Inventory 8125 SunAlta Apprisals 654 76 Insurance 8126 Three Hills Bakery 7.19 Master Planning 8127 Three Hills Collision & Paint 134.00 Machine Repairs 8128 Three Hills Glass 165 00 Repairs 8129 Three Hills Light Oilfield 1,432 90 Equipment Rental- Bobcat 8130 Three Hills Pop Shop 83.95 Freight 8131 Three Hills School Div 528,635.97 Balance of Requisition 8132 Torchinsky Consulting 44,101 10 Engineering 8133 Town of Three Hills 1,722 97 Trans. Grant,Water,Fire I e _ 8134 TranAlta Utilities 8135 Turbo Resources 8136 U F A 8137 Union Tractor 8138 V.M Moran Farm Ltd 8139 Village of Carbon 8140 Voytechek, John & Linda 8141 Waltronics 8142 Western Star Trucks 8143 Western Water & Sewer Supp. 8144 Wildeman, Lori 8145 Wilkinson, Jean 8146 Wilron Equipment 11 07 Street Lights 1,760 24 Fuel 5 905.26 Fencing Supplies 425 85 Inventory 350 00 Crop Damage Adjustment 27 50 Water bill 535.00 Janitor Service 118 69 Supplies, Inventory 454 80 Inventory 6,535.76 Swalwell Water Project 115.00 Seminar 561 80 Mileage, Convention Ex. 8,030 00 Swalwell Water 828732 97 AFFIDAVIT REGARDING DISPOSITIONS OF M D OF KNEEHILL #48 RECORDS: We, Muriel Jean Wilkinson, and Lori Wildeman both of Three Hills, in the Province of Alberta, do hereby severally declare as follows- 1 That after receipt of permission given by the Council of the M D of KNeehill #48 on July 5th, 1988, we have over a period of time disposed of M.D records as listed below a) Receipts and accounts payable up to and including the end of December, A.D. 1980 (including accounts payables, water receipts, tax receipts and miscellaneous receipts ) b) Audit Files to the end of 1980 c) Correspondence which was not essential to be kept up to the end of 1985 d) Gravel Records to the end of 1984 e) Overweight records to the end of April, 1987 f) Keivers Lake RecordBooks- (record of money received by attendant) for the year 1984 g) Alberta Gazettes up to the end of 1985 h) 1980 Minimum Benefit and School Tax Rebate Applications and Listings Severally declared before me AT TNIREE ) H t N P R o v eM G E 0 A �. ff► a tt,-r A ) N o�crnber-- ) 0)( Z,% this � day of A D 1988 HERMAN P MARTENS 6M A Gaw issioner for oaths in and for Ilw ProvaKe of Alberta 60 0 00 13, 1LZL�/ --' a`��r—=---- - -- --- ----- - - - - -- A Commissioner for Oaths in and for the Province of Alberta -Ms 1 0 , -