HomeMy WebLinkAbout1988-10-06 Council MinutesAGENDA COUNCIL MEETII
GENERAL ITEMS
1
2.
3
4
Ag Service Board Minutes - S
Review draft of high pressure
Review Nova's revision Of
1 0au %_r uaa iiiy ayt ccinciit,
Review proposed by -law re ambulance area -
Also see minutes from Ambulance meeting September 21st
Also discuss problem arising with Three Hills Fire Department
TRANSPORTATION ITEMS
5 Discuss need to have engineering on SR roads done in advance
6
Letter
from Association
re interpretation of who is
prohibited
from driving
if convicted of impaired driving
7.
Kientz
Bridge Project
8
Letter
from Alta Transportation re SR 575
9
Request
for directional
signs to Swalwell - on Linden East
Road, SR
575 and SR 806
10
Letter
from Minister of
Transportation re SR 583 and SR 806
ME
COUNCIL MEETING OCTOBER 6TH, 1988
The September 27th, council meting which was adjourned until
9 00 A M , Thursday, October 6th, 1988 reconvened at that
time with the followiong present
J. Finlay Code Division 1
Otto Hoff (Reeve) Division 2
Robert E Boake Division 3
Harold Mueller Division 5
Lawrence Hogg Division 7
J. C. Jeffery, Municipal Administrator
Mrs Jean Wilkinson, Assistant Administrator was present and
recorded the minutes
Mr. Ron Alstrom from Alberta Municipal Affairs entered the
meeting and discussed with council the new corporate review
structure which has been implemented by his department.
Their goal is to improve the operation of the local
governments and to improve communication between councils
and Municipal Affairs.
He noted they review four areas - organizational structure,
personnal policies, financial management and council
effectiveness.
He noted council is the policy maker and the administrator
should implement the policies He also noted Council should
perhaps look at creation of fob descriptions for its
employees and should possibly look at undertaking
performanance appraisels each year Under that system
Council would appraise their administrator and the
administrator would carry on down the line from there This
would also mean council could allot funding for raises and
the administrator would allocate these funds to the various
department heads for them to allocate out to their
employees
He noted the financial management of the M.D appears to be
good, and working on the new computerized assessment program
is a good step to be taking
There was discussion about the method of recording the M.D.
reserves on the financial statement On the financial
statement the M D 's cash flow appears poor, but in realty
the M D is in good shape, as it has $1 1 Million in
uncommitted reserves. He also noted the Fax System for all
councillors is a good idea
He mentioned the staff appears to be familiar with municipal
legislation so he did not spend much time on that area
However he noted if council has by -laws in place they should
enforce them
The area of council effectiveness was discussed and he
encouraged council to consider passage of a procedurial by-
law for the conduct of the council meetings He noted he
had looked at the agenda format and the M D 's policy book
He also noted it does not appear this is a split council,
that council and staff relationship appears to be good.
Council should let the administrator do his job. He also
noted there is not alot of in camera sessions held by
council which is good
He noted the relationship with the people appears to be good
and he was advised the council minutes are published in the
local paper
I' : �1►Y11
MEETING
WITH MUN
AFFAIRS
INSPECTOR
He asked if Council had any questions and also noted the
report council will receive from his office does not have to
be published or read at the annual meeting if they do not
wish to do so, it is no longer mandatory. He also noted
1
VA
COUNCIL MEETING OCTOBER 6TH, 1988
he will call again next year for an advisory meeting only to
see if any of their suggestions have been implemented or if
there are any problems
He noted the response to their new system so far has been
good
Mr Alstrom then thanked council for their time and left the
meeting.
Time 9 43 A.M.
Mr. Jeffery noted the Fiat Allis crawler
has anti- freeze
leaking into the crankcase It may mean
up to 5 weeks down
PROBLEM
time if the problem is serious The cost
to rent a crawler
WITH FIAT
would be about $10,5000 00 for a month.
The crawler has
AAW
8000 hours on it now and Mr Rodger had
indicated the
CRAWLER
machine for that number of hours is not
too bad However
ROADS
the crew must have a crawler to finish the
road program this
IN ADVANCE
year There was discussion about whether
the M D should
hire a cat rather than renting one
prohibited from driving if charged with
IMPAIRED
Oris Rodger entered the meeting at this
time and noted if he
DRIVING
could move the small crew to the bridge
projects and give
CHARGES
the main crew back their cat they could
get by without
renting a machine However this would
mean the west mile
KIENTZ
of the road the small crew is working on
now will not be
BRIDGE
finished
CARRIED
TABLED
PERMISSION
Mr. Hoff moved Mr Rodger be given permission to hire a TO HIRE
crawler if the Fiat Allis crawler will be down for a time A CAT
and it is necessary for the crews to have a second crawler. IF NECESSARY
CARRIED
There was discussion regarding the new 627 scraper and Oris
noted it is running now
Mr Rodger left the meeting at this time.
Council reviewed the A.S.B minutes and various items were
discussed Mr Mueller moved to accept the recommendation A S B
of the A S B to support the M.D. of Starland if they MINUTES
present a resolution at the Fall Convention reegarding APPROVAL
provincial funding for a weed control program along rivers
in the province
CARRIED
Mr. Code then moved approval of the A S B minutes
CARRIED
�� eyed
Mr Hogg moved to table item number 4 on the agenda until TABLE
the October 11th meeting of Council ITEM 4
CARRIED
Mr Jeffery read a letter from Alberta Transportation
regarding the east end of SR 575 The contractor is no SR 575
longer responsible for the road and final paving will be PAVEMENT
scheduled sooner than previously planned. In the meantime PROBLEM
the M D is responsible for patching the pavement. Mr. Hogg
2
Mr Jeffery noted
if engineering is to be done on secondary
roads in advance
of their actual construction the roads must
TABLED
be priorized by
council and Mr Mueller moved this matter be
NEED TO
tabled until the
the November 8th meeting of Council
ENGINEER SR
CARRIED
ROADS
IN ADVANCE
A A M D C forwarded
a memordum further explaining the
matter of who is
prohibited from driving if charged with
IMPAIRED
impaired driving
After discussion Mr Boake moved to
DRIVING
accept and file
as information
CHARGES
CARRIED
Mr Boake moved
to table discussion of the Kientz Bridge
KIENTZ
Project until the
next meeting of Council
BRIDGE
CARRIED
TABLED
Mr Jeffery read a letter from Alberta Transportation
regarding the east end of SR 575 The contractor is no SR 575
longer responsible for the road and final paving will be PAVEMENT
scheduled sooner than previously planned. In the meantime PROBLEM
the M D is responsible for patching the pavement. Mr. Hogg
2
COUNCIL MEETING OCTOBER 6TH, 1988
moved to accept and file as information.
CARRIED
Mrs Wilkinson noted there has been a request to
a) paint lines on the Linden East Access Road
b) Install directional signs to the hamlet of Swalwell
If was agreed the following signs be erected
Directional Signs to Swalwell at the intersection of SR 575
and Old Highway 21 and at the Railway Crossing intersection
on the Linden East Access Road
Directional Signs to Bircham on SR 575 at the intersection
with the Bircham Road
Directional Signs to the Buffalo Jump Park, on SR 585 at 17-
33-22-4 and at the Hutterite Intesection 29- 34 -22 -4
The request to paint lines on the Linden East Road was
discussed and Mr. Boake moved this not be done at this time
as the cost would be prohibitive.
CARRIED
Mrs. Wilkinson read a letter from Alberta Transportaton with
regard to the province's plans to re -align SR 806 some time
in the future After discussion Mr Code moved to accept
and file as information
CARRIED
There was discussion about the Dunphy Road project and Mr.
Hoff moved Mr Code be authorized to enter into negotiations
with the owner and determine a price for purchase of the 0 8
of an acre and the building located thereof as the area is
required for the road project
CARRIED
Mr Cunningham entered the meeting and discussed with
council the proposed high pressure line agreement. The
proposed agreement was reviewed clause by clause and several
changes were agreed upon
Mr. Jeffery also reviewed portions of a revised agreement
forwarded to the M.D. by Nova.
After discussion Mr Boake moved the draft high pressure
pipeline road crossing agreement be changed as discussed and
the agreement be forwarded to Mike Welsh for his comments
CARRIED
The agreement revised by Nova Corporation was then reviewed
and council agreed they could not accept the revised Clause
11. However the changes to clauses 14 and 18 would be
acceptable.
Mr Hogg moved the agreement with Nova be returned to the
company and they be advised the changes to clause 14 and 18
are acceptable, but Council is not able to accept the
revised Clause 11 in the agreement and it must be left as it
is in the present road crossing agreement used by the M D
CARRIED
Mr Boake moved this meeting do now adjourn
CARRIED
TIME 11.47 A M
REEVE
------ '. %rT'1 -- - - - - - - - - - -
MUNICIP,/ /C ADM, STRATOR
M
REQUESTS
FOR PAINTING
LINES
ON LINDEN
EAST ROAD
AND
DIRECTIONAL
SIGNS
LETTER
SR :0.
DUNPHY ROAD
PROJECT
7 P CIO d
h c, s
F1Cj
HIGH
PRESSURE
PIPELINE
ROAD
CROSSING
AGREEMENT
AGREEMENT
WITH NOVA
FOR ROAD
CROSSING
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PAYROLL
OUTSANDING CHEQUES
as at September 30, 1988
GENERAL J.. ..: .
- - - -- -- -
��2458
-- - - - - -- -- - - -- --
$ 231 O1
- - - - - - - -
7610
- - --------------
2 674.99
��7769
�-
1 017 18
- - - --
2780
432.41
7646
33.75
7770
1,103.69
I
2781
392.02
7657
150.00,
7772
1,062.49
2782
343.48
7668
76.65
7774
631.30
2783
300.42
7671
2,798.75
7775
1,941 20
1,699.34
7721
5 00
7776
37,869 46
7725
21 30
7777
20 10
7743
189 96
7778
4,031 19
7745
11 09
7779
175 48
7746
1,470 00
7781
295 63
7748
1,296 00
7783
1,064 86
7749
350 09
7784
14,639 96
7750
84.5 18
7791
7,280 00
7751
1 789 69
7792
11 07
7753
1,160 20
7793
243 55
7754
1,020 60
7794
953 53
7755
1,034 10
7795
1,202 51
7756
141.36
7797
27 50
7759
641 60
7798
535 00
7760
1,184.00
7800
78 08
7764
3,100 88
7802
1,133 40
7766
12057.74
$99,347 51
7767
2,070 23
7768
907.17
Outstanding Loans $ NIL _
Cash on Hand Deposited
$ NIL
TOTAL OUTSTANDING PAYROLL CHEQUES $ 1,.699 34
TOTAL OUTSTANDING GENERAL CHEQUES 99,347 51
$ 101,046 85
SUBMITTED TO COUNCIL THIS 25th DAY OF October A, D
1988
--------------------- - - - - -- Reeve
--------------------- - - - - -- Municipal Administrator