HomeMy WebLinkAbout1988-08-15 Council MinutesAGENDA COUNCIL MEETING AUGUST 15TH. 1988
1. Approval of Agenda
2. Approval of Minutes - August 9th, meeting
3 Bank reconciliation statement
4 APPOINTMENTS
Oris Rodger - 9 00 A M
GENERAL ITEMS
5 Discussion re prices for Fax machine
6 Executive Committee Meeting - July 15th, 1988
7. Kneehill Guidance Counsellor Program
8. Letter from Alberta Shock Trauma Air Rescue Society
9 Review Labour Relations Act and Employment Standards Code
PLANNING ITEMS
10 Request from Provincial Planning Board - Levi Boese
second residence
TRANSPORTATION ITEMS
11
12.
13
14
15
16.
17
M'?
Report from Safety Committee - July 29th, 1988 Tour
Road Committee - July 7th, 1988
Road Committee - August 12th, 1988
Review quotes re shop & grader shed insulation
Review SR 583 - Letter from Prnv,nrp anri niinto frnm
Torchinsky
Neil Penner - complaint re
Letter form Czar Resources
install Texas' Gnt-c
Review Jan Blackie Gravel L
COUNCIL MEETING AUGUST 15TH, 1988
The August 9th, 1988 council meeting which adjourned until
9 00 A M Monday, August 15th 1988 reconvened and the
following were present
J Finlay Code Division 1
Otto Hoff (Reeve) Division 2
Robert E Boake Division 3
Richard A. Marz Division 4
Harold Mueller (after 9 50 A M ) Division 5
Bruce Hastie Division 6
Lawrence Hogg Division 7
J. C. Jeffery, Municipal Administrator
Mrs. Jean Wilkinson, Assistant Administrator was present and
recorded the minutes.
Mr Boake moved approval of the agenda drafted for today's
meeting with addition of Item 19 - Gorr Road North
CARRIED
Mr Marz moved to table consideration of the August 9th
council meeting minutes until the next meeting
CARRIED
r APPROVAL
AGENDA
TABLE
APPROVAL
MINUTES
Mr Jeffery reviewed
the
bank reconciliation statement for
BANK
the month
of July and
after
discussion
Mr Marz moved
STATEMENT
approval
of same.
JULY
CARRIED
There was
lengthy discussion
regarding
the proposal to
FAX MACHINE
purchase
Fax machines
for
the office,
the shop and the
PURCHASE
councillors
Mr Boake
moved the M
D
purchase one
Fax machine for the
office at
a price not
to
exceed $3200.00
and a price be
obtained
from Minolta
for
8 additional
machines and the
matter be
discussed again
at the next
meeting of Council.
CARRIED
Oris Rodger entered the meeting at this time
Mr Jeffery reviewed the recent Safety Committee report and SAFETY
there was discussion about several items COMMITTEE
Mr. Code noted the shop 7s not using a chain on the tire REPORT
machine when fixing truck tires and he felt a safety chain
should be installed It was also suggested a better rack
system for tire storage should be looked into
There was discussion about the Wimborne shop yard and it was WIMBORNE
agreed some type of retaining fence should be erected to SHOP YARD
ensure the stacked snow fence will not roll over Council
also suggested Mr. Jeffery should discuss the road which
appears to go from the M.D. property across Mr. Dube's
property to the west to see if there is any problem with the
use of the road by the M D and others
Mr Code then moved acceptance of the report
CARRIED
Mr Jeffery reviewed the July 7th road committee report
There was discussion about Mr. Allen Toews being on the M.D.
black list and his request for up- grading his approach on to
SR 806 After discussion Mr Hastie moved if Allen Toews
pays up the outstanding account owing for gravel in the sum
of $150 50 the M D will agree to improve his road approach
onto SR 806 as time permits on condition there will be no
compensation payable to Mr Toews for right of entry,
backsloping, borrow pit, crop damage, fencing or for any
work which may be undertaken on his private property
CARRIED
Mr Marz moved approval for the extra coat of chips applied
1
JULY 7th
ROAD COMM
REPORT
ALLEN TOEWS
SR 806
ROAD
APPROACH
APPROVAL
FOR SECOND
COAT CHIPS
COUNCIL MEETING AUGUST 15TH, 1988
to the Linden West and Linden East Roads and directed the a�r�v LINDEN
office apply to Alberta Transportation for funding for the '90 EAST & WEST
costs incurred for the second coat ROADS
CARRIED
Mr Code moved the portion of the forced road as shown on CANCELLATION
Road Plan 3368 J.K.(SR 841) north and east of the existing FORCED ROADS
oil well on NW 33- 27 -20 -4 be closed as it is no longer
required
for public
access and
the land
be returned to title
NW 33 -27 -20
with the
balance of
the quarter
section.
Road, and about SR 837
Ie t
where it accesses on to
SR 575, Mr
Mueller moved approval
COMMITTEE
CARRIED
REPORT
✓
Mr Boake
moved that
portion of
the road
Sour n
starting
, ► C�oRRr
approximately
2 /10th
of a mile
south of
the boundary
.3 Ik
�3�
of the NE
32- 27 -20 -4,
and as shown
on Plan
293 B M be
FORCED
cancelled
as same is
no longer
required
for public access
ROAD
and the land
be returned
to the
balance
of the quarter
CANCELLATION
sections
involved.
NE 32 -27 -20
CARRIED
There was discussion about the Dunphy Road Project and it I
was noted the road must be surveyed as well as engineered DUNPHY ROAD
PROJECT
Mr Marz then moved approval of the July 7th .road committee
report
CARRIED
Mr Jeffery reviewed the
minutes of
the August 12th road
AUGUST i
tour minutes and after discussion
of
various items including
12th
use of Envirobind on the
Linden West
Road, and about SR 837
ROAD
where it accesses on to
SR 575, Mr
Mueller moved approval
COMMITTEE
of the August 12th road
committee report
REPORT
CARRIED
Mr Jeffery reviewed the quotes received from Spray Plus and
Romoda for re- insultation of the main shop and the grader
shed It was agreed the Capital Committee should meet later
today to review the capital purchase situation It was
noted the prices received for instulation is quite a bit
over the budget figures for this project.
Mrs Wilkinson left the meeting at this time 11 20 A M
Mr Boake moved to table the shop insulation project to the
1989 budget discussions.
CARRIED
Mr Jeffery reviewed the letter received from the Minister
of Transportation and the quote received from Torchinsky
Consulting for preliminary engineering on SR 583
There was lengthy discussion
The meeting then adjourned for dinner.
Time 11 55 P.M.
The meeting reconvened at 1 00 P M
Mrs. Willinson returned to the meeting at this time
There was further discussion regarding the need to undertake
preliminary engineering work on SR 583 at this time as the
Province does not feel the road surfacing has deteriorated
sufficiently to require replacement.
Mr. Hastie moved an application be made to Alberta
Transportation for funding for the preliminary engineering
work for SR 583, based on the quote prepared by Torchinsky
Consulting
CARRIED
There was discussion about the complaint received from Mr
Neil Penner regarding replacement of his mail box which was
taken down by the M D road crew during construction, but
not replaced
SHOP
INSULATION
Re�crreA
T U
Con ,1
QUOTE FOR
PREL.
ENGINGEERING
SR 583
DINNER
IIT
nJ\J. tt�a`
GG
NEIL PENNER
COMPLAINT
RE MAIL
BOX
C 4
COUNCIL MEETING AUGUST 15TH, 1988
Mr Hogg moved Mr. Neil Penner be advised it is not the
practice of the M.D. of Kneehill to replace mail boxes
removed during road construction and further moved this
statement be added to the M D policy and the backsloping
borrow pit agreement also be amended accordingly
CARRIED
�e�tev-
Sent
The request from Czar
Resources for permission to install a
CZAR i
RESOURCES
texas gate on an M.D.
road allowance was
discussed and Mr
TEXAS GATEf
Boake moved the request
be referred to
the road committee
I
for inspection so the
location of the
texas gate can be more
kP�EQUESTG
accurately determined
6
miles
- SR 575 -
Acme West - 30,000 cubic yards
5
CARRIED
miles
- Alex Gorr
Road North - 40,000 cubic yards
Mr Code moved the Jan
Blackie gravel
lease file be tabled
until the next meeting
of Council
JAN BLACKIE
GRAVEL
CARRIED
LEASE 1
The Executive Committee report of July 15th was reviewed
and various items were discussed.
Mr. Hastie moved the M D accept the final draft of the
Torrington and District Recreation Master Plan
CARRIED
Mr. Hogg then moved approval of the July 15th Executive
Committee report.
Mr. Hastie noted he would like to see the Alex Gorr North
Road up- graded.
There was also discussion about installation of the two
bridges at the Albretch Low Level Crossing locations.
It was agreed it may be necessary to install a temporary
creek crossing if both bridges are to be done at the same
time
Mr Hastie noted it may be possible to get permission for
access through Mr. Lloyd Weigum's propoerty and or J
Christie land.
Mr Rodger noted if Council wish to do the certain roads
with base course, it will require crushing gravel as
fol 1 ows
1
6
miles
Gorr Road -
30,000 cubic yards
2.
6
miles
Sunnyslope
Road - 30,000 cubic yards
3.
5
miles
- SR 587 -
25,000 cubic yards
4
6
miles
- SR 575 -
Acme West - 30,000 cubic yards
5
8
miles
- Alex Gorr
Road North - 40,000 cubic yards
EXEC
COMMITTEE
1P � to REPORT
se v\ 6-
2 miles Three Hills Airport Road and the Ray Cannings Road -
SR 836 was also mentioned as needing base course work
As well the King Hill and Lumii Road Project - 2 miles
would require about 10,000 cubic yards
Mr. Rodger noted the crew can do about 8 to 10 miles a year.
After lengthy discussion as to the amount of base course
gravel which should be crushed for 1989, and the number of
miles of road which could be done by the crew in 1989, it
was generally agreed it would require 180,000 cubic yards of
1 112 inch gravel to do the 36 miles of road which require
base course
Mr. Hastie moved the M.D. arrange to have 70,000 yards of 1
112 inch gravel crushed at the Schmautz Pit in the fall of
1988 for base course work and the 1989 base course program
be as follows
1. 8 miles on the Gorr North Road
3
ACCEPT
TORRINGTON
REC.MASTER
PLAN
ALEX GORR
NORTH
ROAD NEED
TO BE
UP GRADED
ALBRETCH
LOW LEVEL
CROSSINGS i
BRIDGE
INSTALLATION
BASE COURSE
FOR UP
GRADING
ROADS
SQL
W Qs�
GRAVEL
CRUSHING
1 1/2 INCH
GRAVEL
& 1989 BASE
COURSE
PROGRAM
COUNCIL MEETING AUGUST 15TH, 1988
2. 5 Miles on SR 587
3. 2 Miles on the Orkney Road
and further moved SR 575 Acme West Road have a 3 width
application of Envirobind applied to the road after
application of the screenings or gravel when it is
reconstructed in 1989, and further moved SR 575 Acme West be
base coursed and chipped in 1990
CARRIED
It was noted 3 miles of the Linden West and 3 miles on the
Orkney Road should be added to the 36 miles of road which
require base course work as the gravel has already been
crushed for these projects.
Oris Rodger left the meeting at this time
Mr Jeffery reviewed the Guidance Counsellor Program and the
letter received from the Province of Alberta The Province
advises the M.D.on behalf of itself and the towns and
villages, other than the Town of Three Hills, has been
granted 80% funding for the program in the sum of
$111,143 50
After discussion of this matter, Mr Hastie moved the letter
and information received be accepted and filed as
information
CARRIED
Mr Jeffery .read a letter received from Alberta Shock Trauma
Air Rescue Society in which they ask for donations to help
with the operation of their helicopter ammbulance service
Mr. Code moved the M.D. donate the sum of $500 00 to this
society
CARRIED
Mr Jeffery reviewed the Labour Act and the Employment
Standards Act, both of which have been revised and noted
changes which will be required to the M D wage agreement
order to comply with the new acts.
Mr Boake moved the necessary changes be incorporated in
1989 M D employee agreements
CARRIED
ENVIROBIND
FOR SR 575
ACME
WEST
& BASE
COURSE & CHII
COAT FOR
ROAD i
GUIDANCE
COUNSELLOR
PROGRAM
Z.
VCJUC h� r
DONATION
ALTA
SHOCK
TRAUMA
HELICOPTER
SERVICE
in REVISE
M D WAGE
the AGREEMENT
in 1989
SGT T v
Mr Jeffery reviewed the terms of the Development Appeal
Board Order which was issued some time ago in connection
with the request from Levi Boese for a second residence on
his 20 acre parcel of land The Provincial Planning Board
wants to know whether the M.D. would be willing to consider
a second request from Mr Boese for this development if they
granted him a waiver of Section 78 of the Planning Act
Mr. Hogg moved the M.D. advise the Province they would not
agree to the Development Officer accepting a second
application for a second residence on Mr Boese's property
prior to expiration of the 6 month waiting period.
CARRIED
Mr Mueller moved this meeting do now adjourn
CARRIED
TIME 15 P.
- -- - - - 1;INISTRATOR - -- - - - - - - - - - - -
- REEV - - - - - - - - -- -
MUNICIPA -
4
LEVI BOESE
2nd RESIDENCE
REQUEST
5� +
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as 6 a as �
n
OUTSANDING CHEQUES
as at July 31, 1988
PAYROLL GENERAL
-- - - - - --
J12458
----------------------------------------------
$ 231 01
# 7346
$ 23 20
-- - - - - --
-----------------------
-- - - - - --
7351
11 09
7362
1,868 68
7371
463 30
738'4
1,486 03
7386
89 50
7395
4 228 82
7410
100 00
7430
2.18
8,272.80
Outstanding Loans $ 290,000 00
Cash on Nand Deposited
$ 2,429 78
TOTAL OUTSTANDING PAYROLL CHEQUES $ 231 01
TOTAL OUTSTANDING GENERAL CHEQUES 8 272 80
TOTAL OUTSTANDING CHEQUES $ 8,503 81
SUDMITTED TO COqNJCL TiiIS 23rd DAY OFAugust A, D
Reeve
VV ti
-- - - - - -- \�= ��- - --- - - - - -- Municipal Administrator
+ 1
MEMO FROM ROAD COMMITTEE TOUR _ AUGUST 12th, 1988
PRESENT R A Marz, Bruce Hastie, and J C Jeffery
ORIS
1 Bumper Road 6- 23 -32 -23 - E /E,1 23- 32 -23 -4 - okay to write off
0 8 mile Project
Needs backsloping in fall - grading required to spread out screenings
general clean up required 28 feet okay
2 Bumper Road - 11- 35 -32 -23 - 4- half mile project
WNW 35- 32 -23 -4
Grading required as well as general clean up backsloping
required in fall - culvert to be installed 28 foot okay
Okay to write off
3 SR 582 Project - general clean up and rock picking to be
completed Fencing to be completed and signing and rip rap,.
Old culvert to be picked up and SOLD to R A Marz at his yard
4 Fessler Project - okay to write off - general clean up
required with grader and rock picking required Fencing to be
done and any necessary signing half mile project
Thanks
J C Jeffery
Robert Kennedy
1 Loose gravel sign to be removed
by J 0 Smith at Wimborne on SR 805
2 Curve sign to be replaced
south
of Ed Jensen's
3 Correction Line and #21 -
North
end - needs T intersection or
checkerboard or something
- see
Lawrence Hogg
4 Stop sign down SR 805 and
Wimborne South Road - east side
Thanks
J C Jeffery
COPY Oris Rodger
i
0