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HomeMy WebLinkAbout1988-03-25 Council Minutes• 1 2. 3 n 5 P �" AG PARKS AND CEMETARI FRIDAY. MA Call meeting to order. Approval of agenda Reading and approval of the minutes of the Monday, February 22, 1988 meeting Business arising from the minutes New Business a Orkney Viewpoint b Keiver's Lake Park Attendant Attendant hours of work duties of the Attendant interview applicants c. Keiver's Lake - Park Policy re group area fees self registration system reservations rental of camp kitchen d. Purchase of parks equipment and supplies e other NOTES ,I • ti• - 1. 7 r io r� 5 PARKS COMMITTEE MINUTES MARCH 25TH. 1988 A meeting of the Parks Committee was held on Friday March 25th, 1988, commencing at 9 00 A.M. The following were present for the meeting R A Marz Lawrence Hogg Otto Hoff Art Thomas Jean Wilkinson Mr Marz called the meeting to order. There was discussion about having the park attendant working for a set number of hours and being classed as an employee rather than being hired on a contract /wage basis. The committee reviewed the proposal drafted by Mr Thomas and the office which laid out the terms of employment for the attendant and also discussed whether there is a need for the attendant to actually live at the park Mr. Herman Martens entered the meeting and discussed with the committee contracts as opposed to an employee situation He then left the meeting Mrs Jenny Lee from Elnora met with the committee to discuss the park attendant position. She indicated she had accomodation and could stay at the park. The concept of self registration was discussed with her, and she indicated she would have to have at least one day a week off in order to go to Elnora to check her home and pick up her mail The concept of sharing the gate receipts as an incentive for the park attendant was also reviewed Mrs Lee was advised the attendant must create a good public relations image with the public in order to encourage people to return to the park again Mrs. Lee wondered if the employment contract could be made with her limited company rather than herself as an individual Mr Thomas reviewed the park rules and what the fob would entail Mrs Lee was advised Council would make a decision at the April 12th meeting and she would be notified of that decision Mrs Lee left the meeting at this time. Mr Martens returned to the meeting and noted a contract must be in writing and the contract governs the ,lob and is the director of the position, therefore the contract must exactly spell out what the job entails, and the M D cannot establish hours the person is required to work - otherwise the person is deemed to be an employee Mr. Martens left the meeting at this time Mr. Hogg moved approval of the agenda for today's meeting CARRIED Mrs Wilkinson read the February 22nd meeting minutes and after discussion Mr. Hoff moved approval of same. CARRIED There was discussion about the 1988 budget and Mr. Thomas wanted to know if he now has authority to make the capital and equipment purchases proposed in the budget, and he was advised as long as the minutes were approved by Council he could proceed with the authorized purchases Mr Thomas read the letter sent to Mr. Cote regarding the garbage pick up at the Orkney View Point and he noted Mr Cote 1 0; I i I 14 PARKS COMMITTEE MINUTES MARCH 25TH. 1988 verbally agreed to do this work but the written contract has not yet been received Mr Don Stewart entered the meeting to discuss the parks attendant position He was advised the job would require him to live at the park in order to help discourage vandalism and Mr Stewart noted he would not be interested in living at the park He lives south east of the park about 1 mile away and would go to the park three or four times a day, but would not want to live there There was discussion with Mr. Stewart about the method of operation of the park and the fact the gates are locked so the attendant must be on site in case of an emergency It was also noted there is no public telephone at the park There was also discussion about the self registration concept, what the job normally entails, and the number of hours of work usually required - normally at least 4 to 6 hours of work per day plus being on hand to ensure people have registered, etc Mr. Stewart again noted he would be interested in the position if he was not required to live at the park, and would require at least $10 00 per hour. He also indicated he felt the work at the park should only require about 4 hours a day He also noted he is flexible as far as time and would not mind being on call, but this would mean people would require access to a public phone There was discussion about raising the water level in the lake which would likely increase the use of the park i He was advised the pay has been set at $700 00 per month plus half of the gate receipts Mr Stewart left the meeting at this time - 10 45 A M After discussion Mr Hogg moved the Committee recommend to Council Mrs Jenny Lee be offered the position of Park Attendant as an employee of the M D. of Kneehill (not on a contract basis) I at the hourly rate of $3.80 per hour plus 60% of the gate receipts as an incentive bonus and the terms of employment be based on the proposed wage and workingn conditions drafted by Mr Thomas CARRIED There was discussion as to whether there was a need to establish a group area fee and it was agreed there will be only a charge for overnight camping as previously established Mr Hoff moved Mr. Thomas be given authority to set up the self registration concept and forms for Keivers Lake Park for the 1988 season. CARRIED The committee reviewed the self registration form and various items were discussed It was agreed the camp kitchen should not be rented out There was discussion about the 1988 parks budget and the need to change the windows in the wash house Mr. Hogg moved the 1988 budget be amended to include an expenditure of up to $2000 00 in order to change the windows in the washhouse CARRIED It was noted the Province will pay a $20,000.00 operating grant to the M.D. for Keivers Lake The parks committee reviewed a letter received from the Minister of Tourism regarding The Tourism Development Network program being implemented by the Province There is money available for projects within the M D and there was discussion regarding using these funds to offset costs for pumping water into Keivers Lake The possibility of developing the P Schmidt Lagoon site just south of Three Hills was also mentioned • PARKS COMMITTEE MINUTES MARCH 25TH. 1988 The Parks Committee recommended this letter be referred to Council for further discussion. CARRIED As there was no further business Mr. Marz moved this meeting do now adjourn CARRIED Time 11 40 P.M Ch man 0 Secr tar i