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HomeMy WebLinkAbout1988-03-08 Council MinutesMMENSEq I AGENDA COUNCIL MEETING MARCH 8TH. 1988 1 Approval of Agenda 2 Approval of Minutes - February 23rd meeting - Correction required 3. Bank Reconciliation Statement - Month of February, 1988 4 Approval of Accounts presented for payment today APPOINTMENTS 10 00 A M Oris Rodger 11 30 A M Bill Postill - Re Rural Use of Libraries 1 00 P M Palliser Regional Planning Commission 1 30 P.M. St Mary's Hospital 2 30 P M Three Hills Hospital 5 J. C. Jeffery Report 6. Employee Committee Meeting 7 Executive Committee Report GGNGDAI 8 1988 Capital requirements 1988 Paving Program 1988 Gravel Crushing Requirements 9 Letters from AAMD & C re Statute Review Committee and Fiscal Year End Change 10 1988 Recreation Grants - by -laws required Also see letter from Town of Three Hills 11 Report from Bruce Hastie - Kneehill Ambulance 12 Review appointment of auditor for 1988 See letter from Rhodes and Company 13. Review guidance counsellor need for this area 14 Review Fire Department Budgets and Committee recommendation 15 Letter from Minister of Transportation re Linden East Access Road . 16 Report from Alex Cunningham - Price for Well monitoring equipment 17 Report from J. C. Jeffery re Alberta Weather Modification Program ?nterest being expressed in other areas 18. Review need to purchase land - NE 5- 30 -24 -4 - Actual road by Swalwell Dam is not on surveyed road diversion 19 MEETING with Bill Postill - re Rural Library Useage - 11 30 A.M. 20. MEETING with Trochu Hospital - re ward boundaries - 1 30 P M 21 MEETING with Three Hills Hospital re 1988 requisition - 2 30 P M TRANSPORTATION 22. Report Bruce Hastie re A Schlichenmayer Fence Problem 23. Report Lawrence Hogg re Lutheran Cemetery and need for grader work 24 Report J C Jeffery re fuel bids DEVELOPMENT APPEAL BOARD MEETING 25 Approval of Board Order - re McMurtry Appeal PI ANNTN!_ 26. Review intensive livestock regulations 27 Subdivisions 28 Review Use of Pt. NE 11- 29 -22 -4 COUNCIL MEETING MARCH 8TH, 1988 A regular meeting of the Council of the M.D. of Kneehill Number 48 was held on Tuesday, March 8th, 1988, commencing at 9 00 A.M The following were present for the meeting J Finlay Code Division 1 Otto Hoff (Reeve) Division 2 PRESENT Robert E. Boake Division 3 Richard A Marz Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J C Jeffery Municipal Administrator Mrs. Jean Wilkinson, Assistant Administrator, was present and recorded the minutes. Reeve Hoff called the meeting to order and requested a motion to approve the agenda for the meeting today. APPROVAL OF Mr. Marz moved approval of the agenda as drafted AGENDA CARRIED Mr Jeffery noted a correction is required to the minutes of the February 23rd meeting as follows Page 5 - second paragraph - add words on March 18th, 1988 - after the words APPROVAL of CORRECTION OF Sunnyslope Hall Mr Hastie moved approval of the February 23rd minutes FEBRUARY 23rd subject to the above noted corrected MINUTES CARRIED V11 Mr Jeffery reviewed the bank reconciliation statement for BANK the month of February, 1988 and after discussion Mr Muel 1 er STATEMENT moved approval of the statement. V, CARRIED Mr. Boake moved approval of the accounts presented for APPROVAL of payment today, subject to further review of the finance ACCOUNTS committee of Otto Hoff R. A. Marz J. Finlay Code and V% himself CARRIED Mr. Jeffery reviewed his report and various items were J C J REPORT discussed. & EMPLOYEE DAY Mr Boake moved the meal for Employee Day be catered. r CARRIED grd Mr. Code asked to have the Road Committee inspect the road ROAD COMMITTEE past Pt. NE 22- 27 -21 -4- as a new mobile home has been INSPECT located on this property and the road may need to be up- NE 22- 27 -21 -4 graded APPROVAL OF Mr. Mueller moved approval of Mr. Jeffery's report. J C J REPORT CARRIED Mr. Jeffery reviewed the requests made by various employees REQUESTS MADE at the recent employee meetings, and several items were BY VARIOUS discussed as follows EMPLOYEES AT The hours of work for Mr Dunay, Mr Thomas and Mr AT EMPLOYEE Cunningham were discussed in detail. Mr. Dunay and Mr. MEETINGS Cunningham are required to work 8 hours a day if they are working out of the office and 7 1/2 hours if working in the office It is difficult for them to know how many hours they are required to work if they work part of the day out of the office and part of the day in the office It was agreed they should judge their daily hours of work by where they spent the majority of the day There was also discussion about Mr. Thomas's hours of work as Ag. Fieldman. The contract requires him to work 7 112 hours in the winter time and 9 hours during the summer 1 LA COUNCIL MEETING MARCH 8TH, 1988 This did not appear to be a problem. Mr. Cunningham suggested Council should consider having a municipal planning commission and it was agreed this matter should be discussed later today with Mr Wesseling and Mr Cunningham Oris Rodger entered the meeting at this time - 10 00 A M The request to include i n the M D salary contract a REQUEST FOR A maternity leave policy was discussed and it was agreed the MATERNITY POLICY office should review other maternity benefit policies presently in place in other areas and draft up a policy allowing maternity leave without pay taking into consideration the minimum labour standards and with the leave not to exceed six months. There was discussion about Mr Martens taking the computer back up discs home for safekeeping and it was agreed the staff should review this matter and see if there is a better solution for keeping the back up secure The request to have piped in music in the office was discussed. Mr Dunay had requested Council to review his holiday schedule which is limited to 4 weeks until after he has worked for the M.D. for 15 years This was the agreement entered into with him when he was hired He has worked for S the M D now for 8 years and previously 16 years with the County of Vulcan After discussion Council agreed there iU should be no change made. W (�P jJf The request for some type of recognization for part time employees who come back to work for the M D for several years was discussed but no decision was made. The need to have foremen's meetings were discussed and it was suggested Mr Rodger should include Mr Cunningham and Mr Thomas in these meetings There was discussion about running 7 gravel trucks, keeping the gravel trucks too long, loss of a shift when the gravel crew is shut down, and whether seniority on the crew should be used in determining which employees are sent home when the gravel crew is shut down No decisions or changes were made Mrs Lark Bigelow, Trustee from the Three Hills School Division entered the meeting at this time 10 20 A M The employees would like to have the C P R. recertification course The mechanics' concerns were discussed as well as the M D tool policy and the need to heat the Wilson Building No decisions were made It was agreed Mr Jeffery should prepare a short list of the employees concerns and bring a report back to the next meeting of Council Mr Boake moved Mr Code, Mr. Hastie and Mr Marz be M D TOOL appointed as a committee to discuss the M D tool policy and POLICY the balance of the employee's concerns be tabled until the - r --Gbjc' next meeting of Council CARRIED It was agreed Council should have the auditors come to a meeting and review with them the M.D accounting system Mr Jeffery was directed to set this up with the M D auditors Mr. Jeffery read a letter from the Minister of �. STING WITH / AUDITORS LETTER FROM MINISTER OF TRANSPORTATION COUNCIL MEETING MARCH 8TH, 1988 Transportation regarding up- grading of the Linden East access road Alberta Transportation is willing to provide the M D with a $250,000 00 grant to chip coat the final 6 4 kilometers of the access road This would mean the M.D. would have to do 7 miles of base course work on the road in 1988 in order to get the grant, rather than the planned 3 miles He also read a press release from Alberta Transportation regarding up- grading they are having done on Highway 27 in 1988 The road from Torrington east to Highway 21 will receive an overlay of hot mix Mr Jeffery also read a letter from the Village of Linden in which they suggest if the M.D. will not have intersection lighting put up at SR 806 and SR 575 (Acme intersection) reflectors should be installed as the intersection is dangerous Mr Jeffery noted the M.D. has requested Alberta Transportation provide the M D with 500 tonnes of hot mix .� for patching work on secondary roads for 1988 Mr Hastie moved to accept the letters as information CARRIED There was discussion regarding the 1988 base course 1988 BASE construction COURSE PROGRAM program and Mr Hoff moved the 1988 base course program be as follows There was further discussion about the Linden West Road and Mr Boake moved the M D apply to Alberta Transportation for sufficient hot mix for one mile of road and if the request Pr °5 is granted the hot mix be used on the Linden Road West from SR 806 west one mile, on condition no costs are incurred by the M D of Kneehill CARRIED There was discussion about the chip paving program for 1988 and Mr Rodger reviewed what roads he felt required chipping Mr. Rodger left the meeting at this time - 11 38 A M Mr William Postill of Trochu entered the meeting at this time He discussed with Council useage of libraries by rural residents and read a letter he had drafted Mr Jeffery reviewed the number of rural residents who use the various libraries - total number is 364 and this represents about 115 rural families or about 7 29% of the M D 's population. There was discussion about the school libraries, the amount of the non - resident user fee charged $35 00 per year, and Mr Postill noted about 85% of the non - resident user fee is turned over to the Marigold Library System by the local libraries. It would cost the M D $5 25 per capita if it belonged to the Marigold Library System. Mr. Postill asked if the M D would consider subsidization for the individual users He felt this would encourage more people to make use of the libraries. Mr Postill was thanked for coming and he left the meeting at this time Time 12 00 NOON. LINDEN WEST ROAD REQUEST FOR HOT MIX 1 MILE CHIP PAVING i PROGRAM 1988 L11 i DISCUSSION OF USEAGE OF LIBRARIES BY RURAL RESIDENTS MR WILLIAM POSTILL �e�tPr i The meeting adjourned for dinner between 12 00 Noon and 1 05 ✓t DINNER P.M. 3 '� �e Linden East Road - 7 miles from Village of Linden East c s Linden West Road 1 mile from Village of Linden West s� �SR ad _ - 2 ;le from en Go! env +� miles from Norman Hoppins East 587 t0 r�e Total - 11 m 1 es SR Ss� — �� w CARRIED S — I' - 3ti.ay_y There was further discussion about the Linden West Road and Mr Boake moved the M D apply to Alberta Transportation for sufficient hot mix for one mile of road and if the request Pr °5 is granted the hot mix be used on the Linden Road West from SR 806 west one mile, on condition no costs are incurred by the M D of Kneehill CARRIED There was discussion about the chip paving program for 1988 and Mr Rodger reviewed what roads he felt required chipping Mr. Rodger left the meeting at this time - 11 38 A M Mr William Postill of Trochu entered the meeting at this time He discussed with Council useage of libraries by rural residents and read a letter he had drafted Mr Jeffery reviewed the number of rural residents who use the various libraries - total number is 364 and this represents about 115 rural families or about 7 29% of the M D 's population. There was discussion about the school libraries, the amount of the non - resident user fee charged $35 00 per year, and Mr Postill noted about 85% of the non - resident user fee is turned over to the Marigold Library System by the local libraries. It would cost the M D $5 25 per capita if it belonged to the Marigold Library System. Mr. Postill asked if the M D would consider subsidization for the individual users He felt this would encourage more people to make use of the libraries. Mr Postill was thanked for coming and he left the meeting at this time Time 12 00 NOON. LINDEN WEST ROAD REQUEST FOR HOT MIX 1 MILE CHIP PAVING i PROGRAM 1988 L11 i DISCUSSION OF USEAGE OF LIBRARIES BY RURAL RESIDENTS MR WILLIAM POSTILL �e�tPr i The meeting adjourned for dinner between 12 00 Noon and 1 05 ✓t DINNER P.M. 3 COUNCIL MEETING MARCH 8TH, 1988 Mr Cunningham and Mr Wesseling entered the meeting at this CUNNINGHAM & t 1 me . 1-1 WESSELING IN Mr Boake moved Council meeting do now adjourn in order to hold a Development Appeal Board Meeting. Vt CARRIED Time 1 07 P M Mr Hogg moved Council meeting do now reconvene, the development appeal board meeting having been completed CARRIED Time 1 12 P.M. Mr Wesseling reviewed with Council the press release he and Alex prepared as well as the proposed by -law to incorporate the intensive livestock regulations in the M D land use by- law Mr Hogg moved the open house in connection with this matter be held on Thursday, March 31st, 1988, between the hours of 1 00 P M. and 4 30 P.M., and further moved the required Public Hearing be held on Tuesday, April 12th, 1988, commencing at 1 30 P M and notice of the public hearing be advertised in the local paper for the required two issues CARRIED Mr. Mueller then moved the press release be forwarded to the Three Hills Capital, the Drumheller Mail, the Rocky View Five Village Weekly, Highway 21 News, it be advertised on Q91 radio and further that a copy of the press release be sent to the adjacent municipalities, the towns and villages within the M D , Alberta Agriculture, Alberta Environment and the Drumheller Health Unit CARRIED INTENSIVE LIVE LIVESTOCK PRO- POSED BY -LAW & PRESS RELEASE -I- \^l +C, ck C) Tv �° Mr. Norman Hoppins Chairman of the Trochu District Hospital MR NORMAN HOPPINS Board and Mr Peter Verhesen, Administrator of the Trochu & MR PETER Hospital entered the meeting at this time. Time 1 37 P.M. VERHENSEN Mr. Hoppins reviewed for Council the history of the Trochu Hospital and noted in 1980 it was necessary to re- activate the Trochu District Board so the hospital could requisition the local municipalities for assistance with improvements planned for the nursing home and auxiliary hospital He noted the north boundary of the Trochu General Hospital District had been straightened out and the boundary for the Trochu Auxiliary and Nursing Home Area had been established taking in a portion of the Elnora General Hospital District area He noted the existing arrangement between Elnora and Trochu General Hospital and the Trochu Nursing Home and Auxiliary Hospital works wells The doctors practice in both hospitals and the Trochu Auxiliary and Nursing Home serves both the Trochu and Elnora areas There was discussion about the request by the M D to create wards in the Trochu Hospital District so that an election would be held to elect board members in 1989, rather than having same appointed by the Councils. The problem with creating wards was discussed and Mr. Hoppins noted none of the suggested solutions appear to be really workable He noted the Hospital is operated by a 7 member Governing Board appointed by the owners of the hospital - the Sisters of Charity and the District Board is composed of 5 members - 3 appointed by the M D. and 2 appointed by the Town The District board is the only one with requisition powers. He also noted the hospital is funded by the Province under a global budget, and that he is the chairman of both boards There was discussion about the possible legal aspects of 4 TROCHU HOSPITAL TROCHU AUXILIARY & NURSING HOME AREA e�� COUNCIL MEETING MARCH 8TH, 1988 establishment of the ward boundaries, whether it is necessary to hold elections for the Trochu Hospital Board, and the possible problems which could arise if a requisition was received from the Trochu General, Auxiliary and Nursing Home District and the Elnora General Hospital Mr. Verhesen noted the board is looking into the possible expansion of the auxiliary and nursing home beds as there are between 40 and 45 people on a waiting list for beds They were thanked for coming and left the meeting at this time 2 03 P.M. Mr Code moved Council continue to appoint members to the Trochu General, Auxiliary and Nursing Home District Board rather than holding elections and further moved the members be appointed at large and no ward boundaries be created. CARRIED the Y' ,e, Y PUS ►^' P� "�� Mr Wesseling noted Mr A Leinweber had withdrawn his ,^ MR A LEINWEBER application for subdivision. He then reviewed for council WITHDREW the subdivision application submitted by Mr Sam Megli for APPLICATION NW 25- 30 -25 -4 Mr Wesseling noted the land has not been redesignated to agriculture but the subdivision could be approved if Mr Megli was willing to consolidate that portion of the quarter lying to the north east of the railway with the quarter he owns to the north and that portion of the quarter lying to the south west of the railway with the quarter owned by Mr Cecil Klassen After discussion Mr Hastie moved to table this matter until the next meeting of Council so Mr. Wesseling could discuss with Mr. Megli the possible redesignation of the quarter CARRIED There was discussion about whether Pt. NE 11- 29 -22 -4 is being used by the land owner for a commercial motor bike race track or just for his own private use, and whether the building located on the property should be assessed as a commercial building Mr Code noted the residents of Hesketh are concerned about the erosion of the hills due to the number of motor bikes being operated on the land nearly every weekend and about the noise and other problems being creating in Hesketh It was suggested the Soil Conservation Act might be looked at if further complaints are received, but at this time it does not appear the land owner is making a commercial use of his land Mr. Boake moved to accept the report as information CARRIED Mr Cunningham and Mr. Wesseling left the meeting at this time Time 235 P.M. Mr G G King and Mr Larry Pauls, Members of the Three Hills Hospital Board entered the meeting at this time. Mr King read a letter addressed to the Council regarding their 1988 requisition and the need for $32,000 00 instead of only the amount required to cover the land debenture payment. He reviewed the hospital act regulations and noted the Boar d had failed to notify the M D about the proposed expenditur of funds before the activity room was completed However the Board would request the M D to review their decision not to accept the total requisition for 1988, as the Board feel they require the additional funds. After further discussion Mr King anc Mr.Pauls were thanked for coming and they left the meeting. Time 3 10 P M There was discussion about the Three Hills Hospital Board's request 5 MR SAM MEGLI SUBDIVISION NW 25- 30 -25 -4 IF USED AS A COMMERCIAL MOTOR BIKE RACE TRACK �I IeJ s MR G G KING & MR LARRY PAULS THREE HILLS HOSPITAL LETTER REGARDING 1988 REQUISITION E b, c -( G 60 V G �� i� e C- n' COUNCIL MEETING MARCH 8TH, 1988 Mrs Bigelow left the meeting at this time - 3 30 P.M. Mr Hastie moved the M.D. re- affirm its previous decision not to fund its portion of the costs expended by the Three Hills Hospital for the activity room improvements CARRIED Mr Rodger entered the meeting at this time - 3 45 P M There was discussion about the request to subsidize the M D users of the Marigold Libraries Mr Mueller moved Mr Postill be advised the M D is not prepared to subsidize the M D. users of the Marigold Libraries MARIGOLD LIBRARIES USERS OF C"` �7 P Y S r I-N + CARRIED The Executive Committee report was reviewed and Mr Code EXCECUTIVE COMMITTEE moved acceptance of same ,, REPORT ACCEPTED CARRIED The 1988 paving program was discussed and Mr Marz moved the 1988 light coat surfacing program be as follows 1. Linden East road - 7 miles 2. Linden West Road - 1 mile 3 Orkeny Road from Len Cole South - 1 mile 4 SR 587 Road - Norman Hoppins East - 2 miles 5 SR 587 Road - East from SR 806 2 miles - 2 miles 6. Orkney road - 6 miles 7 Carbon South Road - 6 112 miles and further moved if hot mix paving is not provided by the Province first thing in the spring for the 3/4 of a mile on SR 806 over the J.O. Smith Hill and 3 miles on SR 587 from SR 806 east and the road in Mr. Rodger's opinion starts to deteriorate, these roads be added to the 1988 light coat surfacing program (one coat only) CARRIED The 1988 gravel crushing requirements for 1988 and 1989 were then discussed in detail Mr. Rodger noted they would require 25,000 yards of 3/4 inch from the Megli Pit and it will require more stripping to get this amount of gravel. They will require 20,000 yards of 3/4 inch at the McNiar Pit and 20,000 yards at the Garson Pit It was generally agreed the 4500 yards of 3/4 inch gravel stockpiled at the R. Thiessen Pit should be used in 1988 They will also require total clean up of the H K Toews Pit - estimated at 15,000 to 30,000 yards 1 1/2 inch and likely 10,000 yards of 1 1/2 inch from the Megli Pit, depending on the amount obtained from the H.K Toews Pit They will also require 6000 yards of chips. Mr Marz moved the M D hire Linden Contractors to crush the following gravel on condition the price is the same as paid in 1987 - 1 Megli Pit - clean up corner and crush 6000 yards of 5/8" chips 2 Total clean up of the H K. Toews Pit - 1 1/2 inch gravel estimate of 15,000 yards CARRIED The balance of the gravel crushing contract will be reviewed by council later. 1988 PAVING PROGRAM 1988 GRAVEL CRUSHING REQUIREMENT �r r- SPn1-) <c,b,e i Mr Code moved the 1988 capital requirements be tabled until 1988 CAPTIAL the March 22nd meeting of Council REQUIREMENTS TABLED CARRIED Mr Jeffery reviewed the 1988 fuel bids and after discussion 1988 FUEL BIDS Mr Hogg moved the M.D. obtain its 1988 fuel requirements n u COUNCIL MEETING MARCH 8TH, 1988 from Petro Canada Bulk Station in Three Hills at their quoted price MOTION DEFEATED Mr Boake moved the M D obtain its 1988 fuel requirements from the Linden Co -Op CARRIED Mr Hastie reported on the A Schlichenmayer fence problem It appears the land owners would not take out his fence 20 years ago when the road was re -built and the M D was forced to straight cut the ditch. The fence now needs to be replaced and he would like the is very steep and it would requi grader to move the dirt back in backsloping the area. There lik road involved as the ditch is st There was lengthy discussion abo then moved due to the size of th have to be done by the Small Cre Councillor should put the project on his small crew pr future Mr. Code moved then meeting do n March 9th, 1988 TIME 5 05 P.M. Reeve Mun, P �te( j s <r%t A SCHLICHENMAYER FENCE PROBLEM MO-11 q 19 2 EXECUTIVE COMMITTEE MEETING MARCH 4TH, 1988 The Executive Committee of Richard A. Marz and Robert E Boake held a meeting on Friday, March 4th, 1988 commencing at 9 00 A M J C Jeffery, Municipal Administrator and Mrs Jean Wilkinson were also present for the meeting. 1 (53) The Executive Committee discussed the placing of road bans by the Road Committee and a potential problem which might have arisen in connection with putting a ban on SR 585 The motion passed by Council gave authority to the Road Committee and Oris Rodger to put bans on when required in accordance with results of the Benkleman Beam Test Executive Committee recommend Council discuss this recommendation again 2. (52) Mr Jeffery summarized a report from the Royal Bank of Canada in connection with their bid for the M D banking business He reviewed the terms of their offer, including the amount of service charges which would be levied under certain circumstances, and the Executive Committee recommended thanks be expressed to the Royal Bank for their offer, and the M.D. continue banking with Alberta Treasury Branch for 1988 as their costs and service provided are somewhat better than the Royal 3. (51) Mr Jeffery reviewed letters received from Rhodes and Company in connection with the 1987 audit They require letters of authority from the M.D. in connection with various matters such as the auditors being able to provide our lawyers, our bankers and our insurance company with information about our business, the need to obtain letters from the M D solicitors advising them of any potential law suits the M D may be involved with, what services they will provide the M.D. when doing the 1988 audit and the hourly rate for doing this work The Executive Committee recommend the Mr Jeffery sign the various letters of authority with the exception of the letter appointing Rhodes and Company as the M.D. auditor for 1988 4 (50) Mr Jeffery noted Mr Harvey Almond, Chairman of the Starland A S B has written a letter to Lawrence Hogg, Chairman of the A.S.B. Starland, Red Deer, Stettler, Lacombe and Newell are all involved in a weed control program along the Red Deer River and he felt Kneehill should get more involved in such a control program The Executive Committee recommend this letter be discussed by the A S.B. board at their next meeting. Iy 0 letters s�yre� s�rL 5 (49) Mr Jeffery noted University of Alberta is holding a I seminar on April 15th, 1988 in Edmonton in connection with how a j -e_ municipality might be more involved in development of land in their area. The seminar is called "The Municipality as a Developer" Fee is $100 00 Executive Committee recommend to accept and file as information 6 (48) The Honourable Norman A Weiss, Minister of Recreation and Parks extends an invitation to all municipalities in Alberta �11� to submit a bid to Host the 1990 Alberta Seniors Games After discussion of what is required to hold these games, Executive Committee recommend to accept and file as information. 7 (47) Mr Jeffery read a letter from Alberta Agriculture, Land Use Branch They enclosed a copy of their document "Land Use By -laws - Their Influence on Agriculture in Alberta This is the last of three documents complied by their department. Executive Committee recommend to accept an recommend any councillor who is interested reports. 8 (46) The Alberta Historical Resources know if the M.D. is interested in becoming Foundation Executive Committee recommend d file and also read the three Foundation wish to a member of their ^�1� to accept and file as EXECUTIVE COMMITTEE MEETING MARCH 4TH. 1988 information 9. (45) Mr Jeffery reviewed briefly a Tourism Action Plan newsletter from The Honourable Don Sparrow, Minister of Tourism The Executive Committee recommend to accept and file as information �� le 10. (44) Mr Jeffery read a letter from W Krewes of Sherwood Park. He advises 15 students from his school will be taking part s�n� in an exchange program with European students, and would like some M D pins to put on maps they are preparing Executive Committee recommend the M D send them 16 pins 11. (43) Palliser Regional Planning have refused the application submitted by Dale Leslie for a 20 acres subdivision in SW 3- 32 -24 -4 Executive Committee recommend to accept and file as information. 12 (42) PAWM forwarded an agenda for their annual meeting to be held on March 14th, 1988 Executive Committee recommend to accept and file and further recommend J Finlay Code and Robert E Boake attending the meeting on behalf of the M D Registration fee is $15 00 each (for banquet) and other proceedings at cost 13 (41) Mr. Jeffery read a letter from Torchinsky Consulting expressing thanks for the M D road work Their fee will be $2800 00 per kilometer unless the job is contracted out Executive Committee recommend to accept and file as information 14. (40) Mr. Jeffery read a letter from Alta. Agriculture and they advise Jack Hazelwood, D A has been appointed to represent the Province on the local A S B Executive Committee recommend to accept and file as information 15 (39) Mr Jeffery read a letter from Alberta Transportation and they have agreed to take traffic counts at the intersection of SR 575 and SR 837 and will determine if there is a safety problem at this location. Excecutive committee recommend to accept and file as information. 16 (38) Marvin Moore, Minister of Hospitals and Medical Care has forwarded a copy of a discussion paper called A New Vision for Long Term Care He would like imput and comments about the paper prior to June 1st, 1988 Their idea is a co- ordinated long term care system for the Province Executive Committee recommend to accept and councillor who is interested should read th 17 (37) Mr Jeffery noted the minutes of meeting of Alberta Municipal Financing Corp received, as well as the agenda for the 198 is scheduled for Monday, April 18th, 1988. Executive Committee recommend to accept and The meeting then adjourned - 10 02 A M Committee reviewed 17 items in one hour. -- - - - - -- -�- ------- - - - - -- J. C. Jeff r uni "cipal Administrator ��'Q (ld�«� kF►� � 1 z. JOHN C JEFFERY REPORT FEBRUARY 23RD. 1988 TO MARCH 8TH. 1988 Balance Forward $22 21 1 Divisional meeting for 6 and 7 - date changed to March 28th, 1988. 1 30 P.M. 2 Monty McGregor advised Bernie Kathol not advising us one way or the other on SR 841 Steep part now is 8 2% grade New grade straight would be 9 %. 3 Garbage Pick up at Orkney View Point - Len Cote will charge $20 00 per trip - (one per week) will empty and pick up around the containers - from Mid May to September 20th, Contract Price $400 00 4 Province of Quebec has passed a new policy in an attempt to clean up water courses Effective June this year Will be putting 80 Million dollars in to the Program Copy of policy will be forthcoming - Phone 1- 514 - 873 -4162 for information 5. Linden Contractors would like to start crushing Toews Pit - clean up Megli Pit 1700 chips, 29,000 yards 3/4 inch crush and 14,800 yards 1 112" 6 Gave out 140 pins to Three Hills Senior Girls Basketball Team - won zone finals on weekend - will be going to Provincials soon Cost for pi ns sgoco They will submit financial statement after attendance at the finals to comply with existing policy. 7 Employee Day has been set for April 7th, 1988 - Request p��s direction from Council regarding meal - can it be catered? TOTAL FUNDS EXPENDED '1$D.,2 21 CORRESPONDENCE 1. Brochure re Manager Motivator - Ideas on the Art of Inspiring People 2 Letter from Ferguson Supply re facts on Champion Graders 3 Minutes from Big Country Tourist Association Meeting - February 10th, 1988 4 Alberta Labour Fire Prevention Branch - fire report 5 Financial Statement - M.D. of Foothills 6 Brochure from Generex Project Management Ltd 7. Letter from Northern Sports Group Ltd 8 Letter from Alberta Recreation re Community Recreation Cultural Grant Program - M D. Grant $59,952.00 based on $12 00 per capita - 9. Federation of Canadian Municipalities - information re annual conference 10 Financial Statement from Mt. Vernon Community Association 11 Letter from Descon Engineering Services Ltd 12. Permission given to Enertec Geophysicial to cross Schmautz Pit and Old Torrington Pit - seismic lines. 13 Copy of a letter from Jim Bishop to Peter Elzinga 14 Letter from Amoco re acquisition of Dome Petroleum I 15 Received donation of $250 00 back from Three Hills Hockey I Team ' 16 Reports re Torrington and Linden Rubble Pits I 17. Financial Statement for Grainger Community Hall 18. Appeal received from Pan Canadian re 1988 industrial assessment - referred to Edward Dunay 19 Letter from Prairie Graduate School 20 Alberta Municipal Financing Corporation - interest rates 21. Received $25,000 from Utility Officer Grant Program BUILDING PERMITS 1 Brian Lemay - mobile home - NE 19- 32 -22 -4 - $35,000. 2. Jim Nottal - mobile home - Pt NE 22- 27 -21 -4 -$20 000. 3 Church of God 7th Day - SW 16- 29 -26 -4 - multi purpose building - $60,000.