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Home My WebLink About1988-02-15 Council Minutes0 AGENDA COUNCIL MEETING FEBRUARY 15TH. 1988 1 Approval of Agenda for today's meeting 2. Approval of Minutes - February 9th meeting 3. J C Jeffery's report 4 Letters from AAMD & C - Fiscal Year end change - Statute Review Committee - Resolution re School Funding 5. Review intensive livestock regulations 6 Review 1988 engineering requirements Review sharing divisional motor graders Review blade grade standards 7. Continue review of the policy book including road standards , etc 8 Review Provincial Finals Donation Policy as per concerns raised by Town of Three Hills - R A Marz 4 c r. Et COUNCIL MEETING FEBRUARY 15TH, 1988 A meeting of the Council of the M.D. of Kneehill Number 4 was held on Monday, February 15th, 1988, commencing at 9 A M The required notice of the date, time and place for this meeting was forwarded to the councillors Those present for the meeting were J Finlay Code Division 1 Robert E Boake Division $ Richard A Marz, Deputy Reeve Division 4 Harold Mueller Division 5 Bruce Hastie Division 6 Lawrence Hogg Division 7 J. C Jeffery, Municipal Administrator Mrs Jean Wilkinson, Assistant Administrator, was also present and recorded the minutes Alex Cunningham, Development Officer Frank Wesseling, Representative from Palliser Regionsl Planning Commission Deputy Reeve Marz took charge of the meeting due to the absence of Reeve Hoff. Mr Boake moved approval of the agenda for today meeting's APPROVAL OF AGENDA CARRIED Mr. Jeffery reviewed his report covering the period February J C JEFFERY 9th to February 15th, and several items were discussed f REPORT The need to set a date for the employee day was discussed EMPLOYEE DAY and it was agreed employee day be held on April 7th, 1988 if DATE the hall is available. It was also agreed the employee committee meet with the MEETING WITH employees representatives at 1 00 P M , February 24th, 1988. EMPLOYEES Mr Jeffery asked if Council wish to set a special day to discuss capital requirements, the 1988 paving program and CAPITAL 1988 gravel crushing requirements, and it was agreed these REQUIREMENTS ETC matters be discussed at the next meeting of Council -'( k�C��r Mr Hogg then moved approval of the report given by Mr APPROVAL of Jeffery CARRIED J CJ REPORT Mr Jeffery read letters from the AAMD & C regarding the f o l l o w i n g i t e m s LETTERS FROM 1. Proposal to change the municipal year end to March 31st AAMD & C from December 31st. 2. Request for imput into the Statute Review Committee 3. Resolution expressing opposition to the proposal to pool corporate assessment for school funding The Association is requesting comments from municipalities regarding these matters Mr Hastie moved the M D. advise the Association it supports the resolution opposing pooling of the corporate assessment and the other two items be tabled until the next meeting of council CARRIED Mr Cunningham and Mr Wesseling reviewed in detail the INTENSIVE proposal they have drafted in connection with intensive LIVESTOCK livestock regulations The following matters were reviewed REGULATIONS 1 Definition of and difference between intensive and confined efeaations. �C-^bye 2 Need to get ideas from other intensive areas before 41� 1 COUNCIL MEETING FEBRUARY 15TH, 1988 finalizing the regulations 3. Table 2 in Confinement Livestock Facilities Waste Management Code of Practice should be the basis for defin what is an intensive use rather than the formula outlined in the definition of an Intensive Livestock Operation under Definition Number 3.6 4 Should an operation be considered intensive even thro the period of confinement may be less than 90 days, or should there be no defined period of time. 5. From what point in an intensive operation should the minimum separation distance be measured was discussed in detail. There was also lengthy discussion about Clause 5(a) in th draft and Mr. Mueller moved the regulation should read - notwithstanding subsection (3) the following minimum separation distances shall apply for intensive livestock operation (a) No less than 2000 feet from the nearest residence not occupied by the owner of the operation. MOTION LOST Mr Code moved the minimum separation distance be 1500 feE MOTION LOST Mr. Hogg moved the minimum separation distance be 1000 feet. Mr Mueller requested a recorded vote IN FAVOUR BRUCE HASTIE, ROBERT E BOAKE AND LAWRENCE HOGG OPPOSED HAROLD MUELLER, RICHARD MARZ, J F CODE AS IT WAS A TIE VOTE, THE MOTION WAS LOST Mr. Marz moved review of Clause (5) (a)(b)and (c) be tabled until the next meeting of Council CARRIED Clause 6 (a) to (h) was then discussed in detail and it was agreed this would be satisfactory Mr Boake moved the Drumheller Health Unit be requested to ensure comments in connection with development applications are forwarded to the M.D. within the required time limits. CARRIED Clauses regarding manure storage were then discussed Clauses (a) (b) and (c) appear satisfactory Cluse (d) - re construction of a manure storage lagoon was discussed and it was agreed soil testing must be done in order to determine the suitability of the soil Clause (e) is okay. Clauses regarding disposal of manure were discussed Clause a and d were discussed and it was agreed Clause d should be changed to read - manure shall not be spread etc Clause b and c are satisfactory The meeting adjourned for dinner at this time DINNER Mr Robert E Boake left the meeting at this time BOAKE OUT The meeting reconvened at 1 00 P M. RECONVENE Clauses dealing with disposal of dead animals were then iw reviewed. It was agreed the clause should be reworded to include a statement that other suitable methods of disposal of the dead animals can be used, and a clause should be added to state disposal method must be approved by the Drumheller Health Unit There was discussion about the use of the word "cycle" in clause (a) and it was suggested Frank and Alex should review this clause and come up with a period of time and it was agreed a disposal pit should be covered with grate rather /�'� PAI ===I � COUNCIL MEETING FEBRUARY 15TH. 1988 than being fenced Mr. Cunningham and Mr the regulations again meeting of Council They left the meeting Wesseling agreed they would re -dra and bring same back to the next at this time There was lengthy discussion about the need to have the M local road projects engineered - both on the main crew any the small crew Oris Rodger entered the meeting at this time - 1 45 P M Mr Hogg moved the 1988 main crew road projects, other than secondary roads and the Blair Project, should have at least minimum engineering, provided by Alberta Transporation CARRIED The need to engineer the small crew projects and the need to hire a surveyor to offset survey stakes for both crews was discussed Mr. Rodger noted the small crew projects should at least have a hub line to locate the middle of the road allowance. Mr Mueller moved Alberta Transportation be requested to provide a hub line mark for the 1988 small crew projects if it is deemed necessary by Council CARRIED Mr Hastie moved Robin Arthurs be hired to offset survey stakes for the main crew projects and Jim Berry be hired to offset stakes for the small crew projects for the 1988 construction season CARRIED Mr. Mueller moved to table consideration of the February 9th council meeting minutes until the next meeting of Council CARRIED There was lengthy discussion regarding the number of gravel trucks stockpiling gravel over the past three weeks. Mr Rodger noted it varied between 5 and 6 trucks, but there was never 7 trucks running. He reviewed various repairs which had to be done on the trucks and Mr Jeffery reviewed sick days and holidays taken recently It was suggested Brian Plant could cover both Division 4 so Bob Gundlach could stay operating a gravel truck and Brian Sowerby could do both Division 1 or 2 so Dennis Bramley could also stay on the gravel crew unless there alot of snow Mr Rodger noted there will be as much gravel stockpiled this winter as other years. Mr. Rodger was directed to get all the mileages from the gravel truck for Mr Jeffery & 5 was There was discussion about how cold the shop was during the recent cold spell. It appears the new heating system was not sufficient to maintain the shop temperature at a comfortable level, and some supplementary heat or some new insulation may be required It was agreed the engineering firm should be requested to meet with Council as soon as possible Mr. Marz noted he wishes to construct 4 miles to a blade grade standard in 1988 and his motor grader operation will require some assistance from one of the other divisional grader operators After discussion of this matter, Mr Marz moved the following blade grade be approved for construction in 1 North of 24- 32 -25 -4 1 mile (carry over from 1987 program) 2. North of 24- 31 -26 -4 1 mile C ORIS RODGER IN ENGINEERING ON MAIN CREW ENGINEERING ON SMALL CREW OFFSET SURVEY STAKES I� }, �terS -ent cb'e� TABLE COUNCIL MINUTES GRAVEL TRUCKS OPERATING -I'( T -rU SHOP HEAT APPROVAL FOR BLADE GRADE DIVISION 4 1988 �� COUNCIL MEETING FEBRUARY 15TH. 1988 3 North of 19 & 20 in 32 -25 -4 1 1/2 mile +- and also moved approval for ONE TIME gravel for these roads 0 CARRIED Mr Hastie left the meeting at this time. Mr Marz reviewed a problem which the Town of Three Hills has discovered in connection with the policy of providing POLICY 10 -4 financial assistance to hockey teams who win the right top DONATIONS attend Provincial Finals The M D Policy 10 -4 in FOR ATTENDING connection with this matter was also reviewed PROV FINALS It appears one hockey team in Three Hills received financial assistance from the Town and the M.D. to attend the Provincial Finals in Red Deer but there was no costs incurred by the hockey players as all meals, accomodation and travel was provided by other sources It appears there is a need for further controls to be put in place to avoid this problem in the future. Mr Hogg moved a letter be sent to the Three Hills Chiefs 1 • Bantam Hockey Team requesting a refund of the $250 00 e «" donation made to them by the M.D. as no expenses were s r incurred by the hockey players attending the Provincial Finals in Red Deer CARRIED Mr. Marz moved Policy 10 -4 be revised to read as follows REVISED POLICY 10 -4 "Any team, band or individual person, age 18 years of age or under, living within the M D of Kneehill No 48 or in an urban center located therein, who by reason of wining a zone final in sports or any other cmpetition has the right to attend a provincial final competition, may apply to the M D of Kneehill No 48 and the appropriate urban center for financial assistance to help defray the costs of attendance at such provincial finals. The M D of Kneehill No 48 will, on receipt of a statement l ,k, of expenses incurred by the participant(s) during their attendance at the Provincial Finals, prepared and signed by the Team Coach and Manager, (if applicable) as well as proof that the urban center has made a contribution, will make a financial contribution to the team UP TO THE FOLLOWING LIMITS A maximum sum of $15.00 per person with a limit of $250.00 or one -half of the expenses incurred, which ever is the lessor amount Teams and or individuals sufficient M D pins for Mr. Code moved review of standards and fencing po February 23rd meeting of wi 11 , on exchange the M.D. Iicies be Council request, be provided with purposes. TABLE policy book including road POLICY BOOK tabled until the REVIEW CARRIED Mr Mueller moved the following 0 construction in 1988 blade grade be approved for APPROVAL BLADE GRADE DIVISION 5 1 South of 17 and South of SW 16 in 32 -22 -4 - Part of 1 1/2 miles as well as first time gravel for this road, as this project had previously be approved for construction in 1987 and was not completed CARRIED n u is • n LJ • COUNCIL MEETING FEBRUARY 15TH. 1988 It was noted a capital meeting and a budget meeting can be held in the near future Mr. Mueller moved this meeting do now adjourn CARRIED Time 4 00 P M Reeve n Munici;'a1 #dministrator NEED TO HAVE CAPITAL & BUDGET MEETING ADJOURN JOHN C. JEFFERY REPORT FEBRUARY 9TH TO 15TH. 1988 is FORWARD $22.21 1 First Aid Course $17 50 per member x 35 approximate $612.50 Bandages $50 00 Instructor $200 00 (Lyle no charge) Hall Rent $ ?. Total approximately $1000.00 - Plans for Lunch? Do you want to name day or let us work out 2. The main shop is cold when it is 10 degrees F outside with a south east wind it is 38 degrees F in middle of shop at 5 feet high Why? 3. Employees would like a meeting with Council. 4 Small Crew, 1988 Paving Crew 1988, Gravel Crushing 1988 Capital Requirements 1988 - When would you like to discuss these items? BALANCE FORWARD $22.21 CORRESPONDENCE 1 Minutes Three Hills Recreation Board Meeting 2 Alberta Hospital Education Services Seminar - Conference on Back Problems - Edmonton March 16th to 18th. 3. New Release from Canada /Alberta Agriculture re Federal Provincial Assistance Program 4 Letter from Jubilee re need to watch for water line breaks in buildings 5 Letter from Minister of Municipal Affairs to AAMD & C regarding request for property tax exemptions for farmers preserving areas of native land 6 Letter from Alberta Transportation to AAMD & C re request for a Roads and Transportation Association type conference in Alberta. 7. Annual Report from the Wild Rose Foundation 8 Brochure re PAWM 4th annual general meeting - Hanna March 14th, 1988 9 Third Quarter Report from Alberta Treasury Branch 1O.Information re Fourth Annual National Conference on Youth and Drugs - Ottawa May, 1988 11 Regional Recreation News 12 Seminar on Airphoto Interpretation starting March 1st 13.Received Account for Swalwell Water Project - Lee Maher $1845 00 14 Letter of thanks from Gordon Taylor for hosting combined meeting 15 Received $50 00 fines distribution BUILDING PERMITS 1 CYRIL FERGUSON REPAIR SHOP AND GARAGE $4000.00 SW 11- 32 -26 -4 t. WRIAN